HomeMy WebLinkAboutR-2021-108 Resolution authorizing the Sole Source purchase of an Electrode with Tube Assembly from De Nora Water Tech, LLC for the City of Yakima Water Treatment Plant disinfection systemRESOLUTION NO. R-2021-108
A RESOLUTION authorizing the sole source purchase of a CT600 Drinking/NSF,W Electrode
with Tube Assemblyfrom De Nora Water Tech, LLC Inc. for the City of Yakima
Water Treatment Plant disinfection system.
WHEREAS, Article VI, section 6 of the City of Yakima Charter and the Yakima MunicipalCode
Chapter 1.80 generally requires that purchases over $50,000 be done by competitive bidding, subject
to certain exceptions; and
WHEREAS, the law recognized a "sole source" exception from these competitive bid
requirements when, due to unique specifications and requirements, it would be futile to utilize
competitive bidding; and
WHEREAS, the City of Yakima owns and operates a Clortec sodium hypochlorite generation
system for disinfection of the drinking water and the need a replacement of theelectrode with tube
assembly; and
WHEREAS, as this assembly is offered from the manufacture only; there are no vendors to
contact to see if they could provide the unique electrode with tube assembly; and
WHEREAS, pursuant to RCW 39.04.280 (1)(a), any requirement for competitive bidding for the
acquisition of the above -described assembly is hereby waived by adoption of this Resolution, due to
the fact that: although there are other manufactures of sodium hypochlorite generation systems in the
market, it would require we replace the complete generation system to use other electrode
assemblies, and
WHEREAS, De Nora Water Tech, LLC has agreed to provide the assembly with a 2-
year total warranty for $42,225 as included in the attached quotation; and
WHEREAS, the City Council finds that it is in the best interests of the City to approve the
purchase of the electrode with tube assembly described above, and that such approval will enable
the City to continue to meet disinfection requirements for drinking water; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
Section 1. The City Council finds and determines that the purchase of an electrode with
tube assembly is clearly and legitimately limited to a sole source of supply, justifying the waiver of
competitive bidding in this acquisition, which bidding requirements are hereby waived.
Section 2. The purchase an electrode assembly, as described above, for an amount
not to exceed of $42,225 is approved.
Section 3. The City Manager, or his designee, is hereby authorized to accomplish the
purchase of such assembly, and to execute any and all documentation to accomplish such
purchase.
ADOPTED BY THE CITY COUNCIL this 17th day of August, 2021.
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ITEM TITLE:
SUBMITTED BY:
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEM ENT
Item No. 6.G.
For Meeting of: August 17, 2021
Resolution authorizing the Sole Source purchase of an Electrode
with Tube Assembly from De Nora Water Tech, LLC for the City of
Yakima Water Treatment Plant disinfection system
Scott Schafer, Director of Public Works
David Brown, Assistant Director of Public Works, 509-575-6204
SUMMARY EXPLANATION:
The City of Yakima (City) Water Treatment Plant uses an onsite sodium hypochlorite generator to
produce chlorine for drinking water disinfection as required by state and federal regulations for
water quality. The generator utilizes an electrode assembly cell and electricity to produce sodium
hypochlorite from a brine solution. This electrode assembly is encased in an acrylic casing. The
acrylic casing developed cracks and has been recently replaced. Cost of the electrode with tube
assembly and the recently purchased acrylic casing is over the $50,000 threshold which requires
Council approval. The electrode with tube assembly is reaching the end of its useful life. It is
therefore prudent to replace that assembly before it fails.
As described in the attached Sole Source Justification form, De Nora Water Tech LLC is the
sole manufacture of the assembly for the Clortec generator used by the City. The City followed
the requirements of RCW 39.04.280, City Charter and Municipal Code for sole source
purchases over $50,000, as De Nora, the manufacturer, sells directly there are no other vendors.
The sole source purchase, including a 2-year warranty, of just the electrode with tube assembly is
in an amount not to exceed $42,225 (see attached Sole Source Justification and Quote). The
electrode assemble with tube assembly purchase is funded through Water Capital Fund 477. As
was the previous purchase of the acrylic casing.
ITEM BUDGETED: Yes
STRATEGIC PRIORITY: Public Safety
APPROVED FOR SUBMITTAL BY THE CITY MANAGER
RECOMMENDATION:
Adopt Resolution
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ATTACHMENTS:
Description Upload Date Type
❑ Resolution 7/22/2021 Resolution
D Sole Source 7/27/2021 Backup Material
d Quote 7/14/2021 Backup Material