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Home My WebLink About10/01/2013 14a Council General Information ■ 4 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. / T For Meeting of: 10/1/2013 ITEM TITLE: Council General Information SUBMITTED BY: SUMMARY EXPLANATION: 1. Weekly Issues Report 2. Memo from Communications & Public Affairs Director Randy Beehler regarding Anti - Panhandling Marketing Campaign 3. Letter from Robert and Dana Gonzales regarding the Senior /Disabled Emergency Repair Program 4. City Meeting Schedule 5. Preliminary Future Activities Calendar 6. Preliminary Council Agenda 7. Study Session Schedule Resolution: Ordinance: Other (Specify): Contract: Contract Term: Start Date: End Date: Item Budgeted: Amount: Funding Source /Fiscal Impact: Strategic Priority: Insurance Required? No Mail to: Phone: APPROVED FOR SUBMITTAL: 4 - City Manager RECOMMENDATION: ATTACHMENTS: Description Upload Date Type Lil Council Information 9/26/2013 Cover Memo MEMORANDUM September 26, 2013 TO: The Honorable Mayor and City Council Members FROM: Tony O'Rourke, City Manager SUBJECT: Weekly Issues Report • CITY COUNCIL EXECUTIVE SESSION: The Council does not have an Executive Session on Tuesday, October 1 The regular business meeting will begin at 6:00 p.m. • COUNCIL ECONOMIC DEVELOPMENT COMMITTEE MEETING: This Committee (Lover, Bristol, Coffey) is meeting on Thursday, October 3 at 1:30 p.m. in the 2 Floor Conference Room. • PROMOTION CEREMONY: On Tuesday, October 1 at 1:00 p.m., the Yakima Police Department is having a promotion ceremony at the Holiday Inn. Sgt. Jones will be promoted to Lieutenant and Officer Chance Belton will be promoted to Sergeant. • POLICE RETIREMENT: On Monday, September 30 at 2:00 p.m., the Yakima Police Department is having a retirement ceremony for Lt. Steve Finch. The ceremony will be at the Yakima Police Department in the special operations training room. To: Yakima City Council Members From: Communications & Public Affairs Director Randy Beehler Subject: Anti - Panhandling Marketing Campaign Date: Wednesday, September 25 , 2013 Council Members, At the Council's September 3 2013 business meeting, the concept of a marketing campaign aimed at reducing panhandling in Yakima was outlined and discussed. Since that meeting, the campaign's strategy and budget have been more fully developed. Set to launch in mid to late October, the anti - panhandling marketing campaign, will initially focus on three key messages: 1) Why community members should not give money directly to panhandlers; 2) What community members can do if confronted by an aggressive panhandler; and, 3) The ordinance recently adopted by the City Council that makes it illegal to hand someone any item from a vehicle at certain intersections. The anti - panhandling messages, which will be distributed across multiple media platforms, will serve as the next phase of the City's ongoing "Be Part of the Solution" marketing campaign aimed at increasing community involvement in addressing some of Yakima's most challenging issues. The anti - panhandling messages will be distributed over six months using the City's own extensive variety of media platforms including YCTV and Y -PAC cable TV channels, the City's website, the City's social media outlets (Facebook and Twitter), the City's on -hold phone messaging system, "The Agenda" interview program on Y -PAC, the "Yakima Now" video magazine, and the City Hall lobby electronic bulletin board. Printed anti - panhandling marketing materials, including news releases, articles in the City's Issues Brief e- Newsletter, etc., will also be developed and distributed to local and regional news media, Yakima -area community organizations, and various local businesses. The only cost associated with distributing the messages on the City's media platforms will be staff time. In addition to utilizing the City's own media platforms to distribute the anti - panhandling messages, they will also be run as public service announcements on traditional media (radio and TV). The messages will air on traditional media outlets as three separate, rotating 15- second "spots ". The spots will run for 6 weeks beginning in mid October and for another 6 weeks beginning in late March 2014. The budget for two six -week runs of the messages on traditional media outlets will be $3,700 and will be allocated as follows: - Radio Yakima - $1,500 Approximately 200 spots (half paid /half camped) will air during the two six -week runs on KXDD (104.1 FM), Cherry FM (100.9 FM), and K -USA (980 AM) - Townsquare Media - $1,200 Approximately 160 spots (half paid /half comped) will air during the two six -week runs on KIT (1280 AM & 99.3 FM), KATS (94.5 FM), and ESPN Radio Yakima (1460 AM) - Charter Cable - $1,000 Approximately 370 (half paid, half comped) spots will air during the two six -week runs on multiple networks carried by Charter including AMC, Spike, Root Sports, FX, ESPN, History Channel, Comedy Central, and TNT. Following the initial two six -week runs, the anti - panhandling element of the "Be Part of the Solution" marketing campaign will be reevaluated and determinations will be made regarding it continuation. Please let me know if you have any questions regarding the anti - panhandling marketing campaign. RECEIVED _ CITY OF YAKIMA September 16, 2013 SEP 1 8 2013 OFFICE OF CITY COUNCIL Dear Archie Matthews We cannot thank you enough for accepting us into the program that has turned our "Ugly" house with a leaky roof into a place that we are proud to call home. The City of Yakima's Senior/Disabled Emergency Home Repair Program is without a doubt the best program for people like us who gave up hope of ever being able to afford to get our leaky roof and ugly house fixed. Thank you so very much. Sam and his crew from S & R construction were professional, courteous and worked long hours to make our house beautiful. We now have the most colorful house on the block. When cars are stopped at the light in front of our house, we get people pointing and giving us the thumbs up, we are the envy of the neighborhood. Wow! Thank you for making our dreams come true. This never would of happened for us without your program that helps low income disabled seniors like ourselves. Thank you Neighborhood Development services, One awesome program and very nice people too. Sincerely, Robert & Dana Gonzales Cc/city of Yakima Council Members Dana & Robert Gonzales —11 11 610 South 16th Avenue Yakima, WA 98902-4254 509-249-1101 CITY MEETING SCHEDULE For September 30, 2013 — October 7, 2013 Please note: Meetings are subject to change Monday, September 30 10:00 a.m. City Council Media Briefing — Council Chambers Tuesday, October 1 10:00 a.m. County Commissioners Agenda meeting — Council Chambers 6:00 p.m. City Council meeting — Council Chambers Thursday, October 3 9:00 a.m. County Hearing Examiner — Council Chambers 1:30 pm. Council Economic Development Committee meeting — 2 Floor Conference Room 2:00 p.m. Bid Opening — Council Chambers 4:00 p.m. GFI Advisory Committee meeting — CWCMH Friday, October 4 8:00 a.m. Sister City meeting — 2" Floor Conference Room Monday, October 7 3:30 p.m. Civil Service Commission meeting — Council Chambers Office Of Mayor/City Council Preliminary Future Activities Calendar Please Note: Meetings are subject to change Meeting Daterrime Organization Meeting Purpose Participants M :ting Location Mon. Sept. 30 10:00 a.m. City Council Media Briefing Scheduled Meeting Ensey Council Chambers Tue. Oct. 1 12:00 p.m. Miscellaneous Issues Scheduled Meeting Cawley, Adkison, TBD Bristol 6:00 p.m. City Council meetin9 Scheduled Meeting Council Council Chambers Wed. Oct. 2 2:00 p.m. GFI Executive Committee Scheduled Meeting Adkison, Coffey, City Hall - Mayor's Office Ettl Thur. Oct. 3 1:30 p.m. Council Economic Scheduled Meeting Bristol, Coffey, 2nd Floor Conference Room Development Committee Lover Meeting 4:00 p.m. GFI Advisory Committee Scheduled Meeting Ettl, Coffey, CWCMH Meetin• Adkison Fri. Oct. 4 8:00 a.m, Sister Cit Meetin. Scheduled Meeting Adkison 2nd Floor Conference Room Tue. Oct. 8 10:00 a.m. City Council Study Session Scheduled Meeting Council Council Chambers 12:00 p.m. Miscellaneous Issues Scheduled Meeting Cawley, Adkison, TBD Ense Wed. Oct. 9 2:30 p.m. Yakima Planning Scheduled Meeting Ensey Council Chambers Commission 5:30 p.m. Yakima Parks Commission Scheduled Meeting Adkison Council Chambers Thur. Oct. 10 1:00 p.m. Harman Center Board Board Meeting Adkison, Cawley Harman Center 5:00 p.m. II<E dedication and tour Scheduled Event Open IKE 5:30 0.m, YCDA Board Board Meetin• Adkison New Vision Office Mon. Oct. 14 8:30 a.m. Pension Boards Board Meeting Coffey 1st Floor Conference Room 10:00 a.m. City Council Media Briefing Scheduled Meeting Ettl Council Chambers Tue. Oct. 15 12:00 p.m. Miscellaneous Issues Scheduled Meeting Cawley, Adkison, TBD Lover 5:00 p.m. (T) City Council Executive Scheduled Meeting Council Council Chambers Session 6:00 ..m. Cif Council Meetin• Scheduled Meetin• Council Council Chambers Wed. Oct. 16 9:30 a.m. Emergency Services Board Meeting Lover Office of Emergency Executive Board Meeting Management 12:00 p.m. PAL Board Board Meeting Coffey PAL Center 3:30 p.m. Arts Commission Scheduled Meeting ; Adkison 2nd Floor Conference Room 6:00 p.m. Association of Washington Scheduled Meeting Cawley Holiday Inn Cities - Regional meeting Thur. Oct. 17 2:00 p.m. Council Built Environment Scheduled Meeting ' Coffey, Ensey, 2nd Floor Conference Room Committee Meetin• Lover DRAFT PRELIMINARY FUTURE COUNCIL AGENDA October 8, 2013 10:00 a.m. Study Session — Council Chambers • Homelessness • Marijuana Regulations and Requirements October 15, 2013 (T) 5:00 p.m. Executive Session — Council Chambers 6:00 p.m. Business Meeting — Council Chambers • Recognize Irrigation Employee Alvie Maxey • Recognize Irrigation Employee Joey Wallberg • 2014 Preliminary Budget • Quarterly Gang Free Initiative report • Water Rate Study • Resolution authorizing a Site Use Contract of the Miller Park Activity Center with the Yakima Police Athletic League • State Auditor's Reports — City's 2012 Financial Statements and Federal Single Audit • State Auditor's Reports — City's 2011 Financial Statements and Federal Single Audit • Resolution authorizing the City Manager to execute a "3-Party Wholesale Service Agreement" with the City of Union Gap and the Terrace Heights Sewer District • Proclamation for Domestic Violence Awareness Month • Public Meeting to consider citizen comments on the proposed 2014 Annual Action Plan for Community Development Block Grant (CDBG) and HOME Fund Programs 9/25/2013 3:46 PM • A Resolution authorizing and directing the City Manager of the City of Yakima to take such actions as are necessary to register the City of Yakima as a participating public agency with the National Cooperative Purchasing Alliance (NCPA) 9/25/2013 3:46 PM 2013 STUDY SESSION SCHEDULE Council Chambers 10:00 a.m. Oct. 8 1) Homelessness; 2) Marijuana regulations and requirements Oct. 22 1) 2014 Budget 2) Downtown Plan Implementation Nov. 12 Pit bull / Dangerous Dog Ordinance 9/25/2013 3:24 PM 5