Loading...
HomeMy WebLinkAbout12/16/2003 Business Meeting/Adj to Executive Session 82 BUSINESS MEETING DECEMBER 16, 2003 - 2:00 P.M. COUNCILCHAMBERS - CITY HALL 1. Roll Call Present: Council: Mayor Mary Place, presiding, Council Members Clarence Barnett, Ron Bonlender, Paul George, John Puccinelli, Bernard Sims, and Susan Whitman Staff: City Manager Zais, Assistant City Attorney McMurray and City Clerk Roberts 2. Invocation /Pledge of Allegiance Council Member Puccinelli gave an Invocation, followed by the Pledge of Allegiance led by Council Member Barnett. 3. Open Discussion for the Good of the Order /Special Presentation A. Proclamations See Special recognitions below. B. Status report on prior meeting's citizen service requests: None C. Special recognitions • Council members leaving office in 2003 Proclamations of appreciation and commendation were read and presented to Council Members Clarence Barnett and John Puccinelli and former Council Members Lynn Buchanan and Larry Mattson. The four Council Members were each presented a distinguished service award plaque and a paperweight with their business cards encased, as well as another plaque that represented an area of specific concern and interest for them. Council Members Barnett, Buchanan, and Puccinelli were also presented with a wall clock/gavel in honor of their service as mayor during their tenure. • Allied Arts Council / Elizabeth Miller Deferred to the January 6, 2003 meeting. 4. Consent Agenda Mayor Place referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from either Council members or citizens present. Items Nos. 9, 14, and 25 were removed from the Consent Agenda and Item No. 6, as amended, was added. Two items of discussion were added under Other Business. The City Clerk read the Consent Agenda items, including resolutions and ordinances by title. SIMS MOVED AND BONLENDER SECONDED TO ADOPT THE CONSENT AGENDA AS READ. The motion carried by unanimous roll call vote. (Subsequent paragraphs preceded by an asterisk ( *) indicate items on the Consent Agenda handled under one motion without further discussion.) 8:3 DECEMBER 16, 2003 *A. Approval of the minutes of the November 18, 2003 Adjourned and Business Council Meetings and the December 2, 2003 Adjourned Meeting The minutes of-the November 18, 2003 Adjourned and Business meetings and the December 2, 2003 Adjourned Meeting were approved, having been duly certified accurate by two Council members and no one present wishing to have said minutes read publicly. 5. Audience Participation Kathy Coffey, General Manager of the Yakima Convention Center presented plaques of appreciation to Council Members Clarence Barnett, Lynn Buchanan and Larry Mattson (having previously presented them to John Puccinelli and Bernie Sims) for their support of the convention center expansion. Jim Evans, 4405 Summitview Avenue, again addressed Council about his concerns relating to the parking lot at the new senior center and the drainage problem at Kissell Park. Mike Murphy, 4411 Snow Mountain Road, agreed with Mr. Evans' comments and then addressed Council concerning the proposal for funds by Joe Morrier to convert part of the former Yakima Mall into a hotel. He suggested asking other successful mall developers for advice on how to rebuild the downtown area. Allen Landvoy, 11201 Summitview Avenue, introduced himself as the new Executive Director of the Humane Society. He also spoke in support of the downtown area. CITY 'MANAGER'S REPORTS *6. Consideration of Resolution adopting 2004 City Legislative Priorities The 2004 City Legislative Priorities, as amended to add the North Front Street Restoration Project, were approved. 7. Consideration of Resolution authorizing the execution of a contract for the purchase of the City's Water and Sewer Revenue Bonds for wastewater expenses and capital improvements Rita Anson, Director of Finance and Budget, distributed the final bond purchase agreement, and reviewed the details with the Council. She explained that the bonds were put on the market yesterday and today there is a formal bond purchase offer before Council for approval. She advised that the City received an "A" rating from Standard and Poor with a stable outlook; a positive reflection on the City. This rating also allows the City to offer a very competitive interest rate and to borrow more money for the capital projects to be implemented with the funds. With Council's approval of the contract, the sale of the bonds will close on December 22 Ms. Anson recognized the members of the team that handled this project, both internally and externally. Lindsay Sovde, Assistant Vice President of Seattle Northwest Securities, spoke about the long standing relationship they have held with the City of Yakima, and also recognized the efforts of staff that went into making this a successful bond sale. 2 84 DECEMBER 16, 2003 The City Clerk read the resolution by title only; SIMS MOVED AND GEORGE SECONDED TO ADOPT THE RESOLUTION. The motion carried by unanimous voice vote; Barnett temporarily absent. RESOLUTION NO. R- 2003 -150, A RESOLUTION authorizing the execution and delivery of a contract for purchase of the City's Water and Sewer Revenue Bonds, Series A 2003, in the aggregate principal amount of $7,445,000 and Water and Sewer Revenue Bonds, Series B 2003, in the aggregate principal amount of $10,255,000, fixing certain terms of the bonds, approving the form of the official statement [and insurance], and ratifying certain acts and proceedings. 8. Presentation of 2003 Irrigation year -end video and report Dave Brown, Water and Irrigation Manager, presented an 8- minute video on the division's accomplishments in 2003. Mayor Place recommended this video be shown on YPAC to let the public know what is being done with regard to irrigation. Discussion developed on the use of CDBG funds in the 308 Irrigation District. The original motion to utilize $200,000 of CDBG funds to assist qualified applicants with their hookups only was reiterated. Mr. Brown said the effect of not using the CDBG money on the infrastructure will be that it will take four or five years longer to do the non -308 systems. 9. Consideration of Resolution authorizing execution of contract with Carollo Engineers, P.C. for the development of the General Irrigation System Preliminary Design Dave Brown, Water and Irrigation Manager, said this is a contract to hire the consultant to do the preliminary design for the 308 Irrigation System rebuild. The City Clerk read the resolution by title only; SIMS MOVED AND BARNETT SECONDED TO ADOPT THE RESOLUTION. The motion carried by a 5 -2 roll call vote; Place and George voting nay. RESOLUTION NO. R- 2003 -151, A RESOLUTION authorizing the City Manager to execute an engineering and consulting services agreement with Carollo Engineers for engineering and consulting services associated with the preliminary design of improvements to a portion of the City of Yakima irrigation system commonly known as the "General 308 Irrigation System." *10. Consideration of Resolution adopting the 2004 Community Development Block Grant Annual Action Plan and HOME Plan RESOLUTION NO. R- 2003 -152, A RESOLUTION authorizing and directing the City Manager of the City of Yakima to submit an Annual Action Plan to the United States Department of Housing and Urban Development. *11. Consideration of Resolutions authorizing the write -off for 2003 bad debts for: A. Utility Accounts RESOLUTION NO. R- 2003 -153, A RESOLUTION authorizing the write -off of certain uncollectable accounts receivable by the utility funds of the City of Yakima. 3 85 DECEMBER 16, 2003 B. Central Receivables RESOLUTION NO. R- 2003 -154, A RESOLUTION authorizing the write -off of certain uncollectable accounts due to various funds of the City of Yakima. *12. Consideration of Resolutions authorizing execution of renewal contracts / agreements with: A. Yakima County Development Association for public sector services RESOLUTION NO. R- 2003 -155, A RESOLUTION authorizing the City Manager to execute a public sector service contract with the Yakima County Development Association for economic development services. B. Yakima Valley Trolleys for operation of trolleys (license agreement) RESOLUTION NO. R- 2003 -156, A RESOLUTION authorizing and directing the City Manager of the City of Yakima to execute an operation license agreement between the City of Yakima and the Yakima Valley Trolleys, a non - profit corporation, authorizing said organization to operate and maintain the electrical railway system and museum of the City of Yakima. C. Gary Cuillier for Hearing Examiner services and with Pat Spurgin for Hearing Examiner Pro -tem services RESOLUTION NO. R- 2003 -157, A RESOLUTION authorizing and directing the City Manager of the City of Yakima to execute professional service agreements with Gary Cuillier and Pat Spurgin to act as hearing examiner and hearing examiner pro tem with regard to land use matters occurring throughout the City of Yakima. D. Yakima Humane Society for services related to City stray dogs and cats RESOLUTION NO. R- 2003 -158, A RESOLUTION authorizing and directing the City Manager to execute an Animal Control Agreement between the City of Yakima and the Humane Society of Central Washington for the provision of animal shelter services. E. Yakima School District No. 7 for four Police School Resource Officers for 2004 - 2006 RESOLUTION NO. R- 2003 -159, A RESOLUTION authorizing the City Manager of the City of Yakima to execute a School Resource Officer Agreement with Yakima School District No. 7 for the purpose of maintaining a school resource officer program. F. Yakima County Aging and Long Term Care for geriatric foot care services RESOLUTION NO. R- 2003 -160, A RESOLUTION authorizing the City Manager to execute an agreement between the City of Yakima and Yakima County, through the Office of Aging and Long Term Care, for the purpose of obtaining funding for footcare services for senior citizens. 4 86 DECEMBER 16, 2003 *13. Consideration of Resolution authorizing execution of Intergovernmental Cooperative Purchasing Agreement with Grant County RESOLUTION NO. R- 2003 -161, A RESOLUTION authorizing the execution of an Intergovernmental Cooperative Purchasing Agreement with Grant County. 14. Consideration of Resolution adopting the 2004 Parks and Recreation fee schedule The City Clerk read the resolution by title only; SIMS MOVED AND GEORGE SECONDED TO ADOPT THE RESOLUTION. City Council Member Puccinelli questioned the potential renting of the Senior Center facility for public functions. He emphatically objects claiming it is the government competing with the private sector. Denise Nichols, Parks and Recreation Manager, explained that it is a standard and customary practice of community centers and that it is a way to offset our operating expenditures. The motion carried by a 6 -1 roll call vote; Puccinelli voting nay. Mrs. Nichols had just visited the new Senior Center facility and said it is beautiful. It should open around March or April of 2004. In response to a question about Mr. Evan's concerns with the slope of the parking lot, Mrs. Nichols explained the intent of the landscaping and said the crew does an excellent job taking care of the City's parking lots. RESOLUTION NO. R- 2003 -162, A RESOLUTION authorizing and directing the Parks and Recreation Division Manager to implement the 2004 Parks and Recreation Fee Schedule for program facilities use and activities participation. *15. Consideration of Resolution setting a date of hearing before the Hearing Examiner for January 8, 2004 to consider a right -of -way vacation request by Central Washington Comprehensive Mental Health RESOLUTION NO. R- 2003 -163, A RESOLUTION fixing time for public hearing before the Hearing Examiner on January 8, 2004 on a petition to vacate an approximately 33' X 290' portion of S 4 th Avenue located in the vicinity of 505 S 4 th Avenue. *16. Approval of Right -of -Way Use Permit requested by Yakima County to install aerial fiber cable from 111 North Front Street to 8 East Lincoln Avenue The Right -of -Way Use Permit to install a 6- strand aerial fiber cable from the Yakima County Corrections Facility at 111 North Front Street over the public right -of -way (East B Street) to the County facilities at 8 East Lincoln Avenue, requested by Yakima County, was approved. *17. Approval of final contract payment for the Police Annex Building Re -Roof Project No. 1988 performed by Dan Leslie Roofing, Inc. (Standard Motion V -B; accept the project and approve the final payment) The report from the City Engineer, dated December 16, 2003, with respect to the completion of the work on the Police Annex Building Re -Roof Project No. 1988, performed by Dan Leslie Roofing, Inc., was approved, the work accepted and payment of the final estimates as therein set forth was authorized. 5 8 7 DECEMBER 16, 2003 *18. Consideration of reappointment of Brian Johnson to the Public Facilities District Board Brian Johnson was re- appointed to the Yakima Regional Public Facilities District Board for a four -year term to expire on June 30, 2007. *19. Approval of the 2002 State Auditor's Report The 2002 State Auditor's Report was approved. *20. Approval of the Third Quarter 2003 Central Receivables Report The 3rd Quarter 2003 Accounts Receivable Status Report was approved. ORDINANCES 21. Consideration of Ordinance adopting a budget for the year 2004 The City Clerk read the ordinance by title only; SIMS MOVED AND GEORGE SECONDED TO PASS THE ORDINANCE. The motion carried by unanimous roll call vote. ORDINANCE NO. 2003 -73, AN ORDINANCE adopting a budget for the City of Yakima, Washington, for the year 2004, and making appropriations for estimated expenditures. *22. Consideration of Legislation adopting the Delegated Pre - treatment Program: A. Ordinance adopting a Fully Delegated Wastewater Pre - Treatment Program ORDINANCE NO. 2003 -74, AN ORDINANCE relating to public services and utilities; providing authority to implement and enforce a fully delegated wastewater pretreatment program, including the issuance and enforcement of wastewater discharge permits; providing accurate references to administrative officials and divisions of the City of Yakima. B. Motion in support of Mandatory Enforcement Response Plan The City of Yakima Pretreatment Program Mandated Enforcement Response Plan dated December 2003 was approved. C. , Ordinance amending the Municipal Code relating to wastewater service and rates for pre- treatment charges ORDINANCE NO. 2003 -75, AN ORDINANCE relating to wastewater services, rates, fees, and charges; adjusting various wastewater rates, fees, and charges; amending Sections 7.60.005, 7.60.010, 7.60.020, 7.60.025, 7.60.070, 7.60.100, 7.60.105, and 7.60.115; and deleting Sections 7.60.030 of the Yakima Municipal Code; and providing for related matters. 6 88 DECEMBER 16, 2003 *23. Consideration of Ordinance amending the Municipal Code and setting the 2004 Tahoma Cemetery rate and fee schedule ORDINANCE NO. 2003 -76, AN ORDINANCE relating to public services and utilities; setting cemetery fees, establishing maximum marker sizes, clarifying the ownership interest acquired by purchases of cemetery Tots; and amending sections 7.04.080 and 7.04.090, all of the City of Yakima Municipal Code. *24. • Consideration of Ordinance amending the classification and compensation plan for certain City employees in 2004 ORDINANCE NO. 2003 -77, AN ORDINANCE relating to City personnel; adopting a classification and compensation Plan for City employees to be effective January 1, 2004; amending Subsections 2.20.100 A, 2.20.100 C, 2.20.100 D, 2.20.110 A, 2.20.110 B, 2.20.110 C, and 2.20.110 G, all of the City of Yakima Municipal Code. 25. Consideration of Ordinance amending the Municipal Code relating to the use of sick leave for family members with serious medical conditions City Council Member Puccinelli claimed that the City employees already receive a large benefit package. He was advised that this proposal was to conform our ordinance with state law. The City Clerk read the ordinance by title only; SIMS MOVED AND GEORGE SECONDED TO PASS THE ORDINANCE. The motion carried by unanimous roll call vote. ORDINANCE NO. 2003 -78, AN ORDINANCE relating to the use of sick leave to care for family members with serious medical conditions; amending section 2.40.030 of the City of Yakima Municipal Code. *26. Second reading of Ordinance amending the 2003 Budget and appropriating funds for the Convention Center operations during expansion construction An Ordinance amending the 2003 budget and appropriating funds for the Convention Center operations during its expansion construction, previously having been read by title only, was brought before the Council for a second reading. ORDINANCE NO. 2003 -79, AN ORDINANCE amending the 2003 budget for the City of Yakima; and making an appropriation of $25,000 within the 170 Tourist Promotion Fund and $15,000 from the 172 Public Facilities District Revenue Fund to cover increased labor costs during expansion construction. *27. First reading of Ordinance amending the 2003 Budget and appropriating funds for expenses to improve and market the Central Business District (Read ordinance by title only; pass ordinance at 1/6/04 meeting) An Ordinance amending the 2003 budget and appropriating funds for expenses to improve and market the Central Business District, was read by title only, and laid on the table until January 6, 2004 for a second reading. 7 89 DECEMBER 16, 2003 28. Other Business • Fast Flux Test Facility Council Member Sims said he had received a request from Benton County to endorse keeping this facility open for the manufacture of medical isotopes and to also send a letter to Governor Locke and our Legislators asking for their support in restarting the facility. He explained that the isotopes are used in cancer treatment and our local medical community has tried to make the public aware of the impact of losing this facility. SIMS MOVED AND BARNETT SECONDED TO ENDORSE BENTON COUNTY'S RESOLUTION AND FOR THE MAYOR TO SEND LETTERS OF SUPPORT TO LEGISLATORS TO KEEP THE FACILITY OPEN. The motion carried by unanimous voice vote. • Stormwater Council Member Barnett stated he thinks it is essential that aggressive action be taken to get the Association of Washington Cities to reverse their position with regard to not pursuing legislation directing the DOE on the development of the stormwater program and permits. Chris Waarvick, Public Works Director, has confirmed our position with Dave Williams from AWC, and has conferred with Senator Deccio who is prepared to make important phone calls when we advise him the time is ready. Mr. Waarvick said he would closely monitor this situation. 29. Executive Session regarding pending and prospective litigation GEORGE MOVED AND BARNETT SECONDED TO ADJOURN TO EXECUTIVE SESSION ON PENDING AND PROSPECTIVE LITIGATION FOR APPROXIMATELY 30 MINUTES FOLLOWED BY ADJOURNMENT TO JANUARY 6, 2004 AT 2:00 P.M. The motion carried by unanimous voice vote. 30. Adjournment Following the Executive Session, the meeting adjourned at 4:58 p.m. READ AND CERTIFIED ACCURATE BY „J2 /gaX)e-/ OUNCIL MEMBER DATE 3 3© Oil CIUNCIL M DAT ATTEST: ica) >J /0-6--e / 7 CITY CLERK MARY PLACE, MAYOR Minutes prepared by Linda Watkins. An audio and video tape of this meeting are available in the City Clerk's Office 8