08/02/2021 06.C. Project Completion and Contract Acceptance for the Wastewater UV Slide Gate Replacement Project # WP2525 14-4111\l'A
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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEM ENT
Item No. 6.C.
For Meeting of:August 2, 2021
ITEM TITLE: Project Completion and Contract Acceptance for the Wastewater
UV Slide Gate Replacement Project# WP2525
SUBMITTED BY: Scott Schafer, Director of Public Works
David Brown,Assistant Director of Public Works
Mike Price, Wastewater/Stormwater Manager(509)249-6815
SUMMARY EXPLANATION:
City Project # WP2525 replaced the six gates and six automatic gate actuators that control flow
through the wastewater treatment plant's ultraviolet (UV) disinfection system. The project also
constructed a catwalk for safe access to the new effluent gates and actuators.
Final inspection for this project was made and the recommendation is that the project be
accepted. Project completion is subject to issuance of Certificate of Payment by the Department
of Revenue and authorizations from state agencies allowing final payment. A final payment of
$8,923.40 (5% retainage) is due from the City to TML Construction Inc for the completion of the
work.
Project Manager: Marc Cawley
Contractor: TML Construction Inc
Contract Awarded: 1/12/2021
Contract Cost: $ 193,280.84
Retainage Due: $ 8,923.40
The total contract cost is for construction only and does not include engineering and other costs.
City Council action is required to accept the project and approve the final construction costs.
ITEM BUDGETED: Yes
STRATEGIC PRIORITY: Public Safety
APPROVED FOR SUBMITTAL BY THE CITY MANAGER
RECOM M ENDAT ION:
2
Accept Project
ATTACHMENTS:
Description Upload Date Type
❑ Project Completion 7/20/2021 Backup Material
3
Gray SZ Osborne, Inc.
CONSULTING ENGINEERS
July 1, 2021
Mr. Marc Cawley
Operations Superintendent
Wastewater/Stormwater
Yakima Regional Wastewater Treatment Plant
2220 East Viola Street
Yakima, Washington 98901
SUBJECT: RELEASE OF RETAINAGE ESTIMATE AND PROJECT
ACCEPTANCE, UV SLIDE GATE REPLACEMENT
CITY OF YAKIMA, YAKIMA COUNTY, WASHINGTON
G&O 1417042.05
Dear Mr. Cawley:
This letter provides the City with guidance regarding the release of retainage and
accepting the project as complete.
1. PROJECT COMPLETION ACCEPTANCE
The project has been completed in compliance with the Contract. We therefore
recommend the City accept the project as complete. Attached for your use is the "Notice
of Completion of Public Works Contract" form.
After the City has accepted the project as complete, the City needs to forward the "Notice
of Completion of Public Works Contract" form to the Washington State Department of
Revenue, the Washington State Department of Labor and Industries, and the Washington
State Employment Security Department.
After the City has accepted the project,please sign the enclosed "Final Contract
Voucher" and forward a copy to the contractor and Gray& Osborne, Inc.
2. RELEASE OF RETAINAGE
We have also enclosed two copies of the release of retainage progress estimate for this
project. One progress estimate is for the City files and the other copy should be
forwarded to the contractor with the payment. The retainage should be released to the
contractor contingent upon the following requirements being fulfilled:
180 Iron Horse Court Yakima,Washington 98901 (509)453-4833
4
Mr. Marc Cawley
June 25, 2021
Page 2
1. Sixty days have elapsed since the date of project acceptance as indicated
in the City meeting minutes.
2. The City receives the Washington State Department of Revenue
"Certificate of Payment of State Excise Taxes by Public Works
Contractor" (RCW 60.28).
3. The City receives the "Certificate of Payment of Contribution Penalties
and Interest on Public Works Contract" from the Washington State
Employment Security Department.
4. There are no claims or liens filed for labor and materials furnished on this
Contract.
5. The City receives notification from the Washington State Department of
Labor and Industries that the contractor and their subcontractors are
current with payments of industrial insurance and medical aid premiums.
Please contact me if you have any questions or concerns regarding these matters.
Sincerely,
GRAY & OSBORNE, INC.
Nancy ch, P.E.
NW/sc
Encl.
By email
cc: Mr. Russ Twardowski, TML Construction, Inc.
5
^4 Department Use Only
Notice of Completion of Assigned to Date Assigned
A€'II'- ''' , Public Works Contract
Date Form Version Revision Reason
Awarding Agency Information
Company Name UBI Number
City of Yakima 397 005 272
Address City State Zip Code
2220 East Viola Avenue Yakima WA 98901
Contact Name Phone Number I Email Address
Marc Cawley 509-249-6854 ] Marc.Cawley@yakimawa.gov
Prime Contractor Information
Company Name UBI Number
TML Construction, Inc. 601-975-177
Address City State Zip Code
P.O. Box 2970 Hayden ID 83835
Contact Name Phone Number Email Address
Russ Twardowski (208) 762-3611 russ(a�tmlconst.com
Project Information
Project Name I Contract Number Affidavit ID Number
UV Slide Gate Replacement I WF2525 _ 1028721 _
Jobsite Address City State Zip Code
2220 East Viola Street Yakima WA 98901
Date Awarded Date Work Commenced Date Work Completed Date Work Accepted
01/12/2021 04/07/2021 06/10/2021
Is this a Federally Funded Transportation Project? ❑ Yes I] No If yes, attach the Contract Bond Statement
Have Subcontractors been used? ❑x Yes ❑ No If yes, complete Addendum A
❑x Contract/Payment Bond Waived? ❑ Yes I No I ❑ Retainage Bond Waived? ❑ Yes ❑ No
Detailed Description of Work Completed
This project required the removal and replacement of six slide gates that isolate the ultraviolet(UV) disinfection system
r DOR Tax Information
Calculated Amount $142,100.00 Liquidated Damages ...._ __ _ -
Additions (+) $38,698.00 Amount Disbursed $184,357.44
Reductions (-) ($2,330.00) Amount Retained $8,9233.40
Sub-Total $178,468.00__- Other ______
Sales Tax Amount $14,812.84 Sales Tax Rate ____ _ _
Total $193,280.84 Total $193,280.84
Both totals must to be equal - If multiple sales tax rates,attach a list
Apprentice Utilization Information
Was apprentice utilization required? ❑ Yes ❑x No Engineer's Estimate:
Utilization %: If utilization did not meet or exceed 15%,was a Good Faith Estimate approved? El Yes 0 No
-
Comments
The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. No
payment shall be made from the retained funds until receipt of all release certificates and affidavits.
Compro,
lete and submit for by email to all three agencies below
Department of Revenue Washington State Department of
P Employment Security Department
Public Works Section �AP Labor& Industries Registration,Inquiry,Standards 8
(360)704-5650 Contract Release f Coordination Unit
PWC@dor.wa.gov (855)545-8163,option#4 (360)890-3499
ContractRelease@LNI.WA GOV publicworks@esd.wa.gov
F215-038-000 Notice of Completion of Public Works Contract 05-2020
Addendum A: Please List all Subcontractors and Sub-tiers Below 6
This addendum can be submitted in other formats.
Provide known affidavits at this time. No L&i release will be Granted until all affidavits are listed.
Subcontractor's Name: UBI Number: (Required) Affidavit ID*
MBI Construction Services, Inc. 603-190-297 1025956
Knobels Electric, Inc. 397-019-651 1027653
For tax assistance or to request this document in an alternate format,please call 1-800-647-7706.Teletype(TTY) users may use the
Washington Relay Service by calling 711.
REV 31 0020e Addendum(10/26/15) F215-038-000 05-2020
RELEASE OF RETAINAGE PROGRESS ESTIMATE 5
JUNE 24,2021
CITY OF YAKIMA
YAKIMA COUNTY
WASHINGTON
PROJECT: CONTRACTOR:
CITY OF YAKIMA TML CONSTRUCTION, INC.
UV SLIDE GATE REPLACEMENT P.O. BOX 2970
G&O JOB #17042.05 HAYDEN, ID 83835
BID ITEMS QUANTITIES PROJECT COSTS
TOTAL PERCENT OF
THIS TOTAL AMOUNT THIS AMOUNT TO CONTRACT
NO. DESCRIPTION QUANTITY UNIT UNIT PRICE PERIOD TO DATE PERIOD DATE QUANTITY
1 Mobilization and Demobilization 1 LS $7,000.00 0.00% 100.00% $0.00 $7,000.00 100%
2 Unexpected Site Changes 1 LS $10,000.00 0.00% 76.70% $0.00 $7,670.00 77%
Grating 1 LS $618.00
Spalled Concrete 1 LS $243.00
Electrical 1 LS $5,222.00
Spare Parts 1 LS $1,587.00
3 UV Slide Gate Replacement 1 LS $125,100.00 0.00% 100.00% $0.00 $125,100.00 100%
CHANGE ORDERS:
CO1 Item 1 - Supply and Install New Walkway
and Handrail 1 LS $38,698.00 0.00% 100.00% $0.00 $38,698.00 100%
Page 1 of 3 Release of Retainage Progress Estimate 5 xlsx
RELEASE OF RETAINAGE PROGRESS ESTIMATE 5
JUNE 24,2021
CITY OF YAKIMA
YAKIMA COUNTY
WASHINGTON
PROJECT: CONTRACTOR:
CITY OF YAKIMA TML CONSTRUCTION, INC.
UV SLIDE GATE REPLACEMENT P.O. BOX 2970
G&O JOB #17042.05 HAYDEN, ID 83835
PROJECT COSTS
AMOUNI Ills AMOUNI 10
PERIOD DATE
SUBTOTAL EARNED TO DATE $0.00 $178,468.00
SALES TAX 8.30% $0.00 $14,812.84
MATERIALS ON HAND $0.00 $0.00
TOTAL $0.00 $193,280.84
LESS 5% RETAINED(BEFORE TAX) ($8,923.40) $0.00
TOTAL EARNED TO DATE LESS RETAINAGE $193,280.84
LESS AMOUNTS PREVIOUSLY PAID
PROGRESS ESTIMATE 1 $4,132.00
PROGRESS ESTIMATE 2 $18,362.71
PROGRESS ESTIMATE 3 $160,223.36
PROGRESS ESTIMATE 4 $1,639.37
TOTAL PAYMENT NOW DUE: $8,923.40 $8,923.40
ORIGINAL CONTRACT AMOUNT $142,100.00
CONTRACT AMOUNT WITH CHANGE ORDER 1 $180,798.00
CONTRACT PERCENTAGE TO DATE 99%
Page 2 of 3 Release of Retainage Progress Estimate 5 xlsx
RELEASE OF RETAINAGE PROGRESS ESTIMATE 5
JUNE 24,2021
CITY OF YAKIMA
YAKIMA COUNTY
WASHINGTON
PROJECT: CONTRACTOR:
CITY OF YAKIMA TML CONSTRUCTION, INC.
UV SLIDE GATE REPLACEMENT P.O. BOX 2970
G&O JOB #17042.05 HAYDEN, ID 83835
I HEREBY CERTIFY THE ABOVE ESTIMATE IS A
TRUE AND CORRECT STATEMENT OF THE
WORK PERFORMED UNDER THIS CONTRACT.
GRAY&OSBORNE,INC.
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NANCY 1 4101 ,
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SUMMARY AND DISTRIBUTION OF PAYMENTS
PAY TOTAL SALES
EST PROGRESS ESTIMATE PERIOD EARNED PER SALES TAX TAX MATERIALS ON TOTAL
NO. DATES PERIOD RATE AMOUNT HAND RETAINAGE(5%) PAYMENT
1 DECEMBER 1,2020 TO DECEMBER 26,2020 $4,000.00 8.30% $332.00 $0.00 $200.00 $4,132.00
2 DECEMBER 27,2020 TO MARCH 16,2021 $1,309.50 8.30% $108.69 $17,010.00 $65.48 $18,362.71
3 MARCH 17,2021 TO MAY 14,2021 $171,571.50 8.30% $14,240.43 ($17,010.00) $8,578.58 $160,223.36
4 MAY 14,2021 TO JUNE 10,2021 $1,587.00 8.30% $131.72 $0.00 $79.35 $1,639.37
5 JUNE 24,2021 $0.00 8.30% $0.00 $0.00 ($8,923.40) $8,923.40
TOTAL: $178,468.00 $14,812.84 $0.00 $0.00 $193,280.84
Page 3 of 3 Release of Retainage Progress Estimate 5.xlsx
10
Final Contract
Voucher Certificate
Contractor
TML Construction, Inc.
Street Address
P.O. Box 2970 •
City State Zip Date
Hayden ID 83835 6/16/2021
Project Number(Owner)
WP2525
Job Description(Title)
UV Slide Gate Replacement
Date Work Physically Completed Final Amount(including Sales Tax)
6/10/2021 $193,280.84
Contractor's Certification
I,The undersigned, having first been duly sworn, certify that I am authorized to sign for the claimant;that in
connection with the work performed and to the best of my knowledge no loan, gratuity or gift in any form whatsoever
has been extended to any employee of the City of Yakima nor have I rented or purchased any equipment or materials
from any employee of the City of Yakima; I further certify that the attached final estimate is a true and correct
statement showing all the monies due me from the City of Yakima for work performed and material furnished under
this Contract;that I have carefully examined said final estimate and understand the same; have paid all labor,
material, and other costs for this project; and that I hereby release the City of Yakima from any and all claims of
whatsoever nature which I may have, arising out of the performance of said contract,which are not set forth in said
estimate. x (,���,
c' _ l � _-
WHITNEY WARREN Contractor Authorized Signature Required
COMMISSION NO.201$20/0
NOTARY PUBLIC S yd n e y Pe-fehcen
STATE OF IDAHO
1`pe Signature Name
Subscribed and sworn to before me this day of In tnL 20 Al
x ��1 Notary Public in and for the State of TA/AD ----
Residing at tied 0
City of Yakima Certification
I, certify the attached final estimate to be based upon actual
measurements, and to be true and correct. Approved Date
Protect Enginee City of Yakima
This Final Contract Voucher Certification is to be prepared by the Engineer and the original forwarded to the City of
Yakima for acceptance and payment.
Contractors Claims, if any,must be included and the Contractors Certification must be labeled indicating a claim
attached.
(May 3,2019) J:\YAKI\{A\17042.051Final Contract Voucher Certificate.docx