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08/02/2021 06.B. Project Completion and Contract Acceptance for Arlington Stormwater Improvements Project SW2522 1 s° `Z,/. .,t a°++a 0� • i rr 11 i � "i enc u nrry 1 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEM ENT Item No. 6.B. For Meeting of:August 2, 2021 ITEM TITLE: Project Completion and Contract Acceptance for Arlington Stormwater Improvements Project SW2522 SUBMITTED BY: Scott Schafer, Director of Public Works David Brown,Assistant Director of Public Works Mike Price, Wastewater/Stormwater Manager(509)249-6815 SUMMARY EXPLANATION: City Project # SW2522 installed 2,200 linear feet of new storm drain collection pipe in Arlington Avenue from South 50th Avenue to South 56th Avenue to alleviate re-occurring flooding during rain events. The project also constructed 150 linear feet of new storm drain pipe, one catch basin, and curb and gutter improvements at Skyline Way to improve surface drainage. Final inspection for this project was made and the recommendation is that the project be accepted. Project completion is subject to issuance of Certificate of Payment by the Department of Revenue and authorizations from state agencies allowing final payment. A final payment of $15,299.19 (retainage) is due from the City to TTC Construction Inc. for the completion of the work. Project Manager: Randy Meloy Contractor: TTC Construction Inc Contract Awarded: 1/15/2021 Contract Cost: $ 305,983.78 Retainage Due: $ 15,299.19 The total contract cost is for construction only and does not include engineering and other costs. City Council action is required to accept the project and approve the final construction costs. ITEM BUDGETED: Yes STRATEGIC PRIORITY: Public Safety APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOM M ENDAT ION: 2 Accept Project ATTACHMENTS: Description Upload Date Type ❑ Project Completion 7/20/2021 Backup Material 3 Department Use Only 011." Notice of Completion of Assigned to Date Assigned Public Works Contract Date Form Version Revision Reason Original Awarding Agency Information Company Name UBI Number City of Yakima - Stormwater Division Address City State Zip Code 202 West Pine Street Yakima WA 98902 Contact Name Phone Number Email Address Randy Meloy, PE (509) 576-6606 randy.meloy@yakimawa.gov Prime Contractor Information Company Name UBI Number TTC Construction, Inc. 603 295 167 Address City State Zip Code 12871 Summitview Road Yakima WA 98908 Contact Name Phone Number Email Address McKay Perman (509) 457-3969 mckay.ttc(c�gmail.com Project Information Project Name Contract Number Affidavit ID Number Arlington St. Storm Drain Line-50th-56th Ave] SW2522, 20120C 1121038 Jobsite Address City State Zip Code Arlington Street 50th Ave._ - 56th Ave. Yakima WA 98908 Date Awarded Date Work Commenced Date Work Completed Date Work Accepted 01/15/2021 03/01/2021 07/09/2021 Is this a Federally Funded Transportation Project? ❑ Yes ❑x No If yes,attach the Contract Bond Statement Have Subcontractors been used? ❑x Yes ❑ No If yes,complete Addendum A ❑x Contract/Payment Bond Waived? ❑ Yes ❑ No ❑ Retainage Bond Waived? ❑ Yes ❑ No Detailed Description of Work Completed DOR Tax Information Calculated Amount $305,005.00 Liquidated Damages - Additions (+) _$978.78 Amount Disbursed $290,684.59 Reductions (-) Amount Retained $15_299.19_ Sub-Total $305,983.75 Other Sales Tax Amount _ _ _ Sales Tax Rate _ Total $305,983.78 Total $305,983.78 Both totals must to be equal - If multiple sales tax rates,attach a list Apprentice Utilization Information Was apprentice utilization required? ❑ Yes ❑x No Engineer's Estimate: $345,243.00 Utilization %: If utilization did not meet or exceed 15%,was a Good Faith Estimate approved? ❑ Yes ❑ No Comments The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. No payment shall be made from the retained funds until receipt of all release certificates and affidavits. Complete and submit for by email to all three agencies below Department of Revenue Washington State Department of tai Public Works Section `i Labor& Industries Employment Security Department (360)704-5650 Contract Release Registration,Unuiry,Standards 8. Coordination Unit PWC@dor wa.gov (855)545-8163,option#4 (360)890-3499 ContractRelease@LNI.WA.GOV publicworks@esd.wa.gov F215-038-000 Notice of Completion of Public Works Contract 05-2020 4 Addendum A: Please List all Subcontractors and Sub-tiers Below This addendum can be submitted in other formats. Provide known affidavits at this time. ;So L&l release will be eranted until all affidavits are listed. Subcontractor's Name: UBI Number: (Required) Affidavit ID* Withrow Construction, Inc. 601 081 673 1018044 D Fence Fencing Company 603 420 653 1037836 Stripe Rite, Inc. 601 048 084 1037742 Precision PavinV& Grading, Inc. 602 441 641 1021812/ 1036273 Interstate Sawing & Drilling, LLC 602 901 191 1024194 Wheeler Rock Products, LLC LT to Withrow 603 619 522 1018990/ 1018997 Ken Leingang Excavating, Inc. LT to Precision 600 370 806 1018133 L For tax assistance or to request this document in an alternate format,please call 1-800-647-7706.Teletype(TTY) users may use the Washington Relay Service by calling 711. REV 31 0020e Addendum(10/26/15) F215-038-000 05-2020 5 HLA Engineering and Land Sucre iiig,Ilir. July 9, 2021 City of Yakima—Stormwater Division 202 West Pine Street Yakima, WA 98902 Attn: Mr. Randy Meloy, PE Re: City of Yakima ARLINGTON STREET STORM DRAIN LINE—50TH AVE. TO 56TH AVE. City Project No.: SW2522 HLA Project No.: 20120C Final Progress Estimate and Project Acceptance Dear Randy: Enclosed is Progress Estimate No. 2 designated as the Final for work performed by TTC Construction, Inc., through October 31, 2021, in connection with their contract on the above referenced project. The amount due the Contractor of $0.00 is net after retainage, as per the contract documents. We recommend this Final Progress Estimate be considered and accepted by the Yakima City Council. Work on this project was physically complete on July 9, 2021, following completion of all remaining punch list items, including submission of required project documentation. Record drawings were emailed to you on June 14, 2021. The required project labor and equal employment opportunity documents were emailed to you on July 9, 2021. Enclosed is a notarized certificate from the Contractor stating that all labor and materials furnished on this project have been paid. This letter also serves as our recommendation for acceptance of this project by the City of Yakima. We have reviewed the work performed by TTC Construction, Inc., on this project and believe it has been completed satisfactorily. Please provide us a copy of the Council resolution authorizing project acceptance. Enclosed for your action is the "Notice of Completion of Public Works Contract" to be completed and sent to the Department of Revenue, Department of Labor and Industries, and Employment Security Department in Olympia. Forward one (1) copy each of the Notice of Completion to the Department of Revenue, Department of Labor and Industries, and the Employment Security Department as soon as the Yakima City Council has accepted the project. The retainage on this project in the amount of $15,299.19 should be released to TTC Construction, Inc., after final acceptance of the project and when the following conditions have been satisfied: 1. There are no liens or claims for labor and materials furnished on this project filed against the retainage. G:\PROJECTS\2020\20120C YA ARLINGTON ST STORM DRAIN-TTC CONSTRUCTION\PROGRESS ESTIMATES\FINAL PROG EST NO 2\2021-07-09 FINAL DOGS W RETAIN AG E.docx 2803 River Road ❖ Yakima,WA 98902 + 509.966.7000 ❖ Fax 509.965.3800 ❖ www.hlacivil.com 6 City of Yakima —Stormwater Divisions July 9, 2021 Page 2 of 2 2. The City has received lien releases from the Department of Revenue, Department of Labor and Industries, and the Employment Security Department relative to this contract. Please provide a copy of each to our office when you receive them. Please notify HLA once all contract closeout conditions have been met and the City of Yakima has released retainage to the Contractor. If you have questions or need any additional information, please contact our office. Very truly yours, Benjamin A. Annen, PE BAA/rme Enclosures Copy: McKay Permann, TTC Construction, Inc. G:\PROJECTS\2020\20120C YA ARLINGTON ST STORM DRAIN-TTC CONSTRUCTION\PROGRESS ESTIMATES\FINAL PROG EST NO 2\2021-07-09 FINAL DOCS W RETAI NAG E.docx 7 City of Yakima-Stormwater Division ARLINGTON STREET STORM DRAIN LINE-50TH AVE.TO 56TH AVE. 202 West Pine Street City Project No.: SW2522 Yakima,WA 98902 HLA Project No.: 20120C TO: TTC Construction, Inc. Progress Estimate No.: 2 AND FINAL 12871 Summitview Road Yakima,WA 98908 Date: May 17,2021 Item Contract Unit I Estimate 2' Quantity Contract No. : Description Unit Quantity Price Quantity to Date Amount Quantity 1 Minor Change FA EST. $10,000.00 0.00 13,747.11 $13,747.11 137% 2 Mobilization LS 1 $23,000.00 0% 100% $23,000.00 100% 3 Project Temporary Traffic Control LS 1 $6,000.00 0% 100% $6,000.00 100% 4 `Unclassified Excavation Incl. Haul CY 145 $35.00 0 145 $5,075.00 100% 5 Crushed Surfacing Base Course TON 500 $41.00 0.00 401.77 $16,472.57 80% 6 Crushed Surfacing Top Course TON 10 $104.00 0.00 10.00 $1,040.00 100% 7 HMA Cl. 1/2-Inch PG 64S-28 TON 185 $111.00 0.00 218.10 $24,209.10 118% 8 Storm Sewer Pipe 18 In. Diam. LF 2,048 $57.50 0 2,077 $119,427.50 101% 9 Storm Sewer Pipe 12 In. Diam. LF 66 $58.50 0 69 $4,036.50 105% 10 Abandon Existing Structure EA 1 $1,560.00 0 1 $1,560.00 100% 11 Doghouse Manhole 54 In. Diam. EA 1 $11,500.00 0 1 $11,500.00 100% 12 Catch Basin Type 2 48 In.Diam. EA 9 $3,640.00 0 9 $32,760.00 100% 13 Catch Basin Type 1 EA 2 $1,700,00 0 2 $3,400.00 100% 14 Shoring or Extra Excavation LF 2,048 $2.00 0 2,077 $4,154.00 101% 15 Select Backfill,as Directed CY 85 $37.00 0 24 $888.00 28% 16 Cement Conc.Traffic Curb and Gutter LF 192 $45.00 0 191 $8,595.00 99% 17 Removing and Resetting Fencing LF 440 $58.00 0 476 $27,608.00 108% 18 Cement Conc.Sidewalk 6-Inch Thick SY 22 $103.00 0 15 $1,545.00 68% 19 Controlled Density Fill CY 27 $161.00 0 6 $966.00 22% SUBTOTAL $305,983,78 G\PROJECTS12020120120C YA ARLINGTON ST STORM DRAIN-ITC GONSTRUCTIONIPROGRESS ESTIMATES\FINAL PROD EST NO 212 0 2 1-0 6 PROG EST N0 2 AND FINAL 8 Item Contract Unit Estimate 2 Quantity Contract No. Description Unit Quantity 1 Price Quantity to Date Amount Quantity SUBTOTAL,WORK TO DATE $305,983.78 PLUS MATERIALS ON HAND $0.00 SUBTOTAL AMOUNTS $305,983.78 LESS TOTAL RETAINAGE $15,299.19 LESS AMOUNTS PREVIOUSLY PAID $290,684.59 AMOUNT NOW DUE $0.00 Progress Estimate No.1 $ $290,684.59 Retainage$ $15,299.19 Progress Estimate No.2 AND FINAL $ $0.00 Retainage$ $0.00 I hereby certify that the foregoing is a true and correct statement of the work performed under this Contract. • Benjamin A.Annen, PE ACCEPTED: I hereby accept the Final Progress Estimate and Final Contract Voucher Certification,in accordance with Section 1-09.9 of the WSDOT Standard Specifications. La 14 \ --1 TTC Construction,Inc. Date: G 1PROJECTS12020120120C YA ARLNGTON ST STORM DRAM-TfC CONSTRUCTIONAPROGRESS ESTIMATES\FINAL PROS EST NO 212 0 2 1-0 6 PROS EST NO 2 AND FINAL 2 9 NOTARIZED STATEMENT TO THE City of Yakima I hereby certify that a) All materials and labor used and performed in the construction of the ARLINGTON STREET STORM DRAIN LINE - 50TH AVE. TO 56TH AVE. — Project Number 20120C, for the City of Yakima, have been paid in full and there are no liens or other legal actions pending; b) TTC Construction, Inc., has complied with the provisions of Section 1-07.19 (Gratui- ties) of the Standard Specifications; and c) All industrial insurance premiums, as required under RCW 51.12.050 (Public Works) and RCW 51.12.070 (work done by contract) have been paid. by Name and Titie (Please print or type) TTC Construction, Inc. Contractor ��• P�.•-� S�ory FE '�. �vroA7-2p+oX- STATE OF lIDc),;+N1(1*11 ) �OTAlgy ) SS O•� \ tea; COUNTY OF lex -- •?� No`�: ':i,'F WASN\� SIGNED AND SWORN TO (OR AFFIRMED) BEFORE ME ON.) ) R , 20 , BY k_Q (Signature- Notary Public Printed Name: O.°5c [ u. )p c My Appointment Expires: .) . u 71 20 (Please return completed CERTIFICATION form to HLA) G:\PROJECTS\2020\20120C YA ARLINGTON ST STORM DRAIN-TTC CONSTRUCTION\PROGRESS ESTIMATES\FINAL PROG EST NO 2\2021-06 FINAL DOCS W RETAINAGE docx