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HomeMy WebLinkAboutR-2021-100 Resolution authorizing an Interagency Agreement with the Washington Traffic Safety Commission for School Zone Rectangular Rapid Flashing Signage at Roosevelt Elementary and McKinley Elementary SchoolsA RESOLUTION and RESOLUTION NO. R-2021-100 authorizing an Agreement with the Washington Traffic Safety Commission for School Zone Rectangular Rapid Flashing Signage at Roosevelt Elementary and McKinley Elementary Schools. WHEREAS, public safety is one of the strategic priorities of the Yakima City Council; WHEREAS, the City of Yakima (City) is in the process of providing a safe route for children to walk to school, specifically arterial street crossings where standard crosswalk markings need to be supplemented with interactive signage, Rectangular Rapid Flashing (RRFB); and WHEREAS, Roosevelt Elementary and McKinley Elementary Schools are within the Yakima School District and are located along high -volume roadway corridors and both locations can benefit with the installation of RRFB to increase the safety of individuals crossing Summitview Avenue and Tieton Avenue respectively; and WHEREAS, the City desires to enter into an Interagency Agreement with the Washington Traffic Safety Commission (WTSC) to provide funding from the Washington State School Zone Safety Account (RCW 46.61.440) for traffic safety grant project School Zone RRFB Signage Safety Improvements; and WHEREAS, the total funding from the WTSC is $40,000 with $5,000 match funding required from the City for the installation of two RRFBs; and WHEREAS, the City Council finds that it is in the best interests of the City and its residents to enter into this Interagency Agreement with the Washington Traffic Safety Commission; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is authorized and directed to sign the Interagency Agreement between the Washington Traffic Safety Commission and the City of Yakima, attached hereto and incorporated herein by reference. ADOPTED BY THE CITY COUNCIL this 2nd day of August, 2021. ATTEST: Patricia Byer Mayor IK�F/X �vci l ��_ \ ram. X •) Sonya CIa r e City Clerk G` r R CE VF AUG17 2O2 Traffic Safety INTERAGENCY AGREEMENT BETWEEN THE Washington Traffic Safety Commission AND City of Yakima THIS AGREEMENT is made and entered into by and between the Washington Traffic Safety Commission, hereinafter referred to as "WTSC," and City of Yakima, hereinafter referred to as "SUB -RECIPIENT." NOW THEREFORE, in consideration of the authority provided to WTSC in RCW 43.59 and RCW 39 34. terms, conditions, covenants, and performance contained herein, or attached and incorporated and made a part hereof, the parties mutually agree as follows. 1. PURPOSE OF THE AGREEMENT: The purpose of this Agreement is to provide funding for traffic safety grant project 2022-Sub-grants-4385-School Zone RRFB Signage Safety Improvements. 2. PERIOD OF PERFORMANCE The period of performance of this Contract shall commence upon the date of execution by both Parties or August 01 202 whichever is later, and remain in effect until June 30. 2022. unless terminated sooner, as provided herein, 3. STATEMENT OF WORK The SUB -RECIPIENT shall carry out the provisions of the traffic safety project described here as the Statement of Work (SOW. If the SUB -RECIPIENT is unable to fulfill the SOW in any manner on this project, the SUB -RECIPIENT must contact the WTSC Program Manager immediately and discuss a potential amendment. All State regulations will apply. F WORK 3.1.t Problem ID and/or Opportunity Roosevelt Elementary School and .McKiinley Elementary School are two schools within the Yakima School Dsthct, within the City of Yakima, that are located along high -volume roadway corridors, Surnmitview Avenue and Tieton Drive, respectively, Both streets are functionally classified as arterials and serve as major corridors for vehicular volumes. Typically, within cities, arterial streets have the page 1 of 10 highest number of collisions ey have the highest traffic volume. When school walking routes cross arterials, the potential for collisions increases as driver's attention to the road and other vehicles has competing interests with pedestrians and walking children, Inco levels. nfrastructure investments in these locati ns will dramatically improve safety and reach all populatio and especially the low to median income levels. Pedestrian traffic extends beyond the normal school hours as the underserved families within these demographic areas and within the vicinity of the schools utilize the playgrounds and ballfields after hours and on weekends. These extenuating uses create a safety concern, year-round, rather than just during school hours within the school calendar year. With a significant number of students walking to both schools in these low- to median -income demographic areas, and in consideration of the high volume arterial crossings, the City is proposing to improve the safety of the crosswalks by installing RRFBs at both locations. Informational brochures will be provided to both schools to distribute to school children, to help children, parents, and guardians understand the safety measures provided by RRFB equipment. These brochures will be double -sided. one English, and one Spanish, to reach all populations. 3.1 2 Project Goal Increase pedestrian safety and protect against any future pedestrianiveh cular collisions at non -signalized crossings on high traffic. streets adjacent to schools, through increased driver awareness of pedestrian/student crossings, and increased pedestrian usage of the crosswalks. 3.1.3 Project Strategies Objectives, and Measures Strategy 1 — Install two Rectangular Rapid Flashing Beacons (RRFB) at Roosevelt Elementary and McKinley Elementary School walking routes. Objective 1.1 — Purchase the RRFB equipment using a competitive solicitation process that ws the city's procurement process. Objective 1.2 — Supervise construction and certify completion.. Process Measure - Measure pedestrian counts after RRFB installation and compare to the counts taken prior to installation. The goal is to increase pedestrian counts at these locations. 3.2. MILESTONES, DELIVERABLES, AND PERFORMANCE MEASURES Description Completed Date Measure pedestrian counts before RRFB installation, 09/03/2021 Order RRFB equipment (Expected delivery time is 8 weeks). 09/27/2021 RRFB installation. 11/29/2021 RRFB informational brochures to schools. 12/06/2021 Measure pedestrian counts after RRFB installation, Compare to counts prior to installation, 04/06/2022 page 2 of 1 D 3.3. COMPENSATION 3.3.1. The cost of accomplishing the work descnbed in the SOW will not exceed $40000,00: Payment for satisfactory performance of the work shall not exceed this amount unless the parties mutually agree to a higher amount in a written Amendment to this Agreement executed by both parties. 3.3,2. If the SUB -RECIPIENT intends to charge indirect costs, an Indirect Cost Rate must be established in accordance with VVTSC policies. and a federally -approved cost allocation plan may be required to be submitted to the WTSC before any performance is conducted under this Agreement. 3.3.3 The SUB -RECIPIENT must submit a travel authorization form (A-40) to request approval for any travel not defined in the scope of work and for all travel outside of the continental United States. State travel policies (SAAM Chapter 10) would apply. 3,3..4. If WTSC makes travel arrangements on behalf of the SUB -RECIPIENT, state travel policies must be followed. See Washington State Administrative & Accounting Manual (SAAM) Chapter 10, which can be obtained at this website: https://www.ofm.wa.govisitesidefault/files/publicilegacy/policy/10..htm. If for any reason, this information is not available at this website, contact the WTSC office at 360-725-9860. 3.3.5. VVTSC will reimburse travel related expenses consistent with the written travel policies of the -RECIPIENT. If no written policy exists, state travel policies (SAAM Chapter 10) apply. 3.3:6. WTSC will only reimburse the SUB -RECIPIENT for travel related expenses for travel defined in the scope of work and budget or for which approval was expressly granted. The SUB -RECIPIENT must provide appropriate documentation (receipts) to support reimbursement requests. including the A-40 Travel Authorization form if required. 3 4 SUMMARY OF PROJECT COSTS SUMMARY OF COSTS Employee salaries and benefits Travel Contract Services Equipment (listed in the table b Goods or other expenses Indirect Costs TOTAL AMOUNT $6,600,00 $0.00 $0,00 $31,000.00 $2,400.00 $000 $40,000,00 Employee Salaries and Benefits = $11.600 -Foundation preparation = $1.500 -Foundation installation = $5,600 -RRFB installation $4,500 Goods or Other Expenses (Examples: officetprint ng supplies. postage, software, conference registration fees) = $2,400 page 3 of 10 -Backhoe for foundation preparation = $300 -1 bucket truck for foundation installation = $1,700 -Concrete foundation = $200 -Rebar and concrete forms (steel and 2 sonotubes) _ $200 Total WTSC Funding = $40.000 Match = $5,000 (from City Street Fund), to pay for City salaries including costs such as installation, pedestrian counts. brochure preparation. and project reporting. Total Project Cost (Total Request + Match) = $45,000 Equipment Description Quantity Unit Cost Amount Rectangular Rapid Flashing Beacons, pair 2 $15,500,00 $31,000.00 APPLICABLE STATE TERMS AND CONDITIONS: 4. ACTIVITY REPORTS The SUB -RECIPIENT will submit progress reports on the activity of this project in the form provided by the WTSC using the WTSC Enterprise Management System (WEMS) Progress Reporting process or other alternate means pre -approved by WTSC. The SUB - RECIPIENT will include copies of publications, training reports, and any statistical data generated in project execution in the reports. The final report will be submitted to WTSC within 30 days of termination of this Agreement. WTSC reserves the right to delay the processing of invoices until activity reports are received and approved. 5. ADVANCE PAYMENTS PROHIBITED No payments in advance of or in anticipation of goods or services to be provided under this Agreement shall be made by the WTSC, 6. AGREEMENT ALTERATIONS AND AMENDMENTS This Agreement may be amended by mutual agreement of the parties in the form of a written Amendment to this Agreement. Such amendments shall only be binding if they are in writing and signed by personnel authorized to bind each of the parties. 7. ALL WRITINGS CONTAINED HEREIN This Agreement contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise. regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto. 8. ASSIGNMENT The SUB -RECIPIENT may not assign the work to be provided under this Agreement in whole or in part, without the express prior written consent of the WTSC, which consent shall not be unreasonably withheld. The SUB -RECIPIENT shall provide the 'WTSC a copy of all third -party contracts and agreements entered into for purposes of fulfilling the SOW. Such third -party contracts and agreements must follow applicable federal. state, and local law„ including but not limited to procurement law, rules. and procedures. 9. ATTORNEYS' FEES In the event of litigation or ether action brought to enforce the Agreement terms, each party agrees to bear its own attorney fees and page 4 of 10 costs. 10. BILLING PROCEDURE The SUB-RECIP1ENT shall submit monthly invoces for reimbursement to WTSC with supporting documentation as VVTSC shall require. All invoices for reimbursement shall be submitted through the WEMS invoicing process, or via alternate method if approved by VVISC. Payment to the SUB-RECIP1ENT for approved and completed work will be made by warrant or account transfer by WTSC within 30 days of receipt of such properly documented invoices acceptable to WTSC. Upon expiration of the Agreement, any claim for payment not already rnade shall be submitted within 45 days after the expiration date of this Agreement. All invoices for goods received or services performed on or prior to June 30, must be received by WTSC no later than August 10 of the same calendar year. All invoices for goods received or services performed between July 1 and September 30, must be received by WTSC no later than November 15 of the same calendar year. WTSC reserves the right to delay the processing of invoices until activity reports required by Section 4 of this agreement, are received and approved. 11. CONFIDENTIALITY/SAFEGUARDING OF INFORMATION The SUB -RECIPIENT shall not use or disclose any information concerning the WTSC, or information which may be classified as confidential, for any purpose not directly connected with the administration of this Agreement, except with prior written consent of the WTSC, or as may be required by law. 12. COST PRINCIPLES Reserved, This space left intentionally blank. 13. COVENANT AGAINST CONTINGENT FEES The SUB -RECIPIENT warrants that it has not paid, and agrees not to pay. any bonus, commission, brokerage, or contingent fee to solicit or secure this Agreement or to obtain approval of any application for federal financial assistance for this Agreement, The WTSC shall have the right. in the event of breach of this section by the SUB -RECIPIENT, to annul: this Agreement without liability. 14. DISPUTES 14.1. Disputes arising in the performance of this Agreement, which are not resolved by :agreement of the parties, shall be decided in writing by the WTSC Deputy Director or designee. This decision shall be final and conclusive, unless within 10 days from the date of the SUB-RECIPIENT's receipt of VVTSC's written decision, the SUB -RECIPIENT furnishes a written appeal to the WTSC Director, The SUB-RECIPIENT's appeal shall be decided in writing by the Director or designee within 30 days of receipt of the appeal by the Director„ The decision .shall be binding upon the SUB -RECIPIENT and the SUB -RECIPIENT shall abide by the decision„ 14.2„ Performance During Dispute, Unless otherwise directed by WTSC, the SUB -RECIPIENT shall continue performance under this Agreement while matters in dispute are being resolved. 14,3, in the event that either Party deems it necessary to institute legal action or proceedings to enforce any right or obligation under this Agreement, the Parties hereto agree that any such action or proceedings shall be brought in the superior court situated in Thurston County, Washington. 15. GOVERNANCE 15,1. This Agreement is entered into pursuant to and under the authority granted by the iaws of the state of Washington and any applicable federal laws. The provisions of this Agreement shall be construed to conform to those laws. 15.2. In the event of an inconsistency in the terms of this Agreement, or between its terms and any applicable statute or rule. the inconsistency shall be resolved by giving precedence in the following order: page 5 of 10 15.2.1. Applicable federal and state statutes and rules 15,2.2, Terms and Conditions of this Agreement 15.2.3, Any .Amendment executed under this Agreement 15,2.4. Any SOW executed under this Agreement 15,2.5. Any other provisions of the Agreement, including materials incorporated by reference 16. INCOME Anyincome earned by the SUB -RECIPIENT from the conduct of the SOW (e.g., sale of publications, registration fees, or service charges) must be accounted for, reported to WTSC, and that income must be applied to project purposes or used to reduce project costs, 17. INDEMNIFICATION 17.1, To the fullest extent permitted by law, the SUB -RECIPIENT shall indemnify and hold harmless the WTSC, its officers, employees. and agents, and process and defend at its own expense any and all claims, demands, suits at law or equity, actions, penalties, losses, damages, or costs of whatsoever kind ("claims") brought against WTSC arising out of or in connection with this Agreement and/or the SUB-RECIPIENT's performance or failure to perform any aspect of the Agreement. This indemnity provision applies to all claims against WTSC, its officers, employees, and agents arising out of, in connection with, or incident to the acts or omissions of the SUB -RECIPIENT, its officers_ employees, agents, contractors, and subcontractors. Provided, however, that nothing herein shall require the SUB -RECIPIENT to indemnify and hold harmless or defend the WTSC, its agents. employees, or officers to the extent that claims are caused by the negligent acts or omissions of the VVTSC, its officers, employees or agents; and provided further that if such claims result from the concurrent negligence of (a) the SUB -RECIPIENT, its officers, employees, agents, contractors, or subcontractors, and (b) the VVISC, its officers, employees, or agents, or involves those actions covered by RCW 4.24.115. the indemnity provisions provided herein shall be valid and enforceable only to the extent of the negligence of the SUB - RECIPIENT, its officers, employees, agents, contractors, or subcontractors.. 17.2, The SUB -RECIPIENT agrees that its obligations under this Section extend to any claim, demand and/or cause of action brought by, or on behalf of, any of its employees or agents in the performance of this agreement. For this purpose the SUB - RECIPIENT. by mutual negotiation, hereby waives with respect to VVTSC only, any immunity that would otherwise be available to it against such claims under the Industrial Insurance provisions chapter 5112 RCW. 17.3, The indemnification and hold harmless provision shall survive termination of this Agreement 18. INDEPENDENT CAPACITY The employees or agents of each party who are engaged in the performance of this Agreement shall continue to be employees or agents of that party and shall not be considered for any purpose to be employees or agents of the other party. 19. INSURANCE COVERAGE 19.1 The SUB -RECIPIENT shall comply with the provisions of Title 51 ROW Industrial Insurance, if required by law, 19.2. If the SUB -RECIPIENT is not required to maintain insurance in accordance with Title 51 RCVV, prior to the start of any performance of work under this Agreement, the SUB -RECIPIENT shall provide WTSC with proof of insurance coverage (e.g., vehicleliability insurance, private property liability insurance, or commercial property liability insurance), as determined appropriate by WTSC. which protects the SUB -RECIPIENT and VVTSC. from risks associated with executing the SOW associated with this Agreement. 20. LICENSING, ACCREDITATION, AND REGISTRATION page 6 of 10 The SUB -RECIPIENT shall comply with all applicable |mua|, state, and federal |icenning, accreditation, and registration requirements arid standards necessary for the performance of this Agreement. The SUB -RECIPIENT shall complete registration with the Washington State Department ofRevenue, if required, and be responsible for payment of all taxes due on payments made under this Agreement. 21.RECORDS MAINTENANCE 21.1 During the term of this Agreement and for six years thereafter, the SUB -RECIPIENT shall maintain books. records, dncunnenta, and other evidence that sufficiently and properly reflect all direct and indirect costs expended in the performance of the services dmao/ibou herein. These records shall be subject to inepeohnn, mview, or audit by authorized personnel of the WT8C. the Office of the State Audkm/, and federal officials so authonzed by law, All honks, recordn, dorunnonts, and other material relevant to this Agreement will be retained for six years after expiration. The DMioa of the State Auditor federal auditors, the VVTSC, and any duly authorized representatives shall have full access and the right to examine any of these mohoha|a during this period. 212. Records and other documenta, in any mmdium, furnished by one party to this Agreement to the other party, will remain the properly of the furnishing party, unless otherwise agreed, The receiving party will not disclose or make available this material to any third parties without first giving notice to the furnishing party and giving them o reasonable opportunity to respond, Each party will utilize reasonable security procedures and protections to assure that records and documents provided by the other party are not erroneously disclosed Uathird parties, %2.RIGHT OFINSPECTION The SUB -RECIPIENT shalt provide hgb, of access to its facilities to U`eVVTSC or any of its oUicers, or to any other authorized agent or official of the state of Washington or the federal government, at all reasonable times, in order to monitor and evaluate performance, compliance, and/or quality assurance under this Agreement. The SUB -RECIPIENT shall makeavailable information necessary for VVTSC to comply with the right to access. amend, and receive an accounting of disclosures of their Personal Information according to the Health Insurance Portability and Accountability Act of 1996 (HIPAA) or any regulations enacted or revised pursuant tothe H|PAAprovisions arid applicable provisions nfWashington State law The SUB -RECIPIENT shall upon request make available to the VVTSC and ,he United States Secretary of the Department ofHealth and Human Services all internal policies arid p,ocedurea, hmmko, and records relating tothe oafegumodinB, use, and disclosure ofpereooai |nfbnnnbon nh\o^ned or used aaaresult ofthis Agreement, 2].RIGHTS |NDATA 23J VVTSC, and SUB'REC|P|ENTagree that all data and work products (collectively called ^VVorK Product") pursuant to this Agreement shall be considered works made for hire under the U.S. Copyright Act, 17USC§181e\seq'and shall beowned bythe state of Washington, Work Product includes, but is not limited to. reports, documents, pamphlets, advertisement. books, magazines, surveys, otoUiea, computer programs, films typen, sound repnoductmnn designs plans, diagrams, drawings, »nftware, and/or databases iothe extent provided by law. Ownership includes the right to oopyriOm, register the onpyhght, v,ntnhuto. prepare derivative works, publicly perform, pubficly dispvay, and the ability to otherwise use and transfer these Fights, 212, If for any reason the vVorkProduct would not be considered a work made for hire under applicable law, the SUB -RECIPIENT assigns and transfers to \NTSC the entire right, title, and interest in and to all rights in the Work Product and any registrations and copyright applications relating thereto and any renewals and extensions thereof. 23.3, The SUB -RECIPIENT may publish, at its own expense. the results of project activities without prior review by the vVTSC provided that any publications (written, vioual, or sound) contain acknowledgment of the support provided by VVTSC. Any discovery or invention derived hnm work performed under this project shall be referred to the VVTSC, who will determine whether patent page 7of1O protections will be sought, how any rights will be administered. and other actions required to protect the public interest. 24. SAVINGS In the event funding from state. federal, or other sources is withdrawn. reduced, or limited in any way after the effective date of this Agreement and prior to completion of the SOW under this Agreement, the WTSC may terminate the Agreement under the "TERMINATION FOR CONVENIENCE'° clause, without the 30 day notice requirement, The Agreement is subject to renegotiation at the WTSC's discretion under any new funding limitations or conditions. 25. SEVERABII_ITY If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid, such invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provision, if such remainder conforms to the requirements of applicable law and the fundamental purpose of this Agreement, and to this end the provisions of this Agreement are declared to be severable. 26. SITE SECURITY While on WTSC premises, the SUB -RECIPIENT, its agents, employees, or sub -contractors shall conform in all respects with all WTSC physical, fire. or other security policies and applicable regulations. 27. TAXES All payments of payroll taxes, unemployment contributions, any other taxes, insurance, or other such expenses for th:e SUB - RECIPIENT or its staff shall be the sole responsibility of the SUB -RECIPIENT. 28. TERMINATION FOR CAUSE If the SUB -RECIPIENT does not fulfill in a timely and proper manner its obligations under this Agreement or violates any of these terms and conditions.. the WTSC will give the SUB -RECIPIENT written notice of such failure or violation, and may terminate this Agreement immediately. At the WTSC discretion, the SUB -RECIPIENT may be given 15 days to correct the violation or failure. In the event that the SUB -RECIPIENT is given the opportunity to correct the violation and the violation is not corrected within the 15- day period, this Agreement may be terminated at the end of that period by written notice of the WTSC. 29. TERMINATION FOR CONVENIENCE. Except as otherwise provided in this Agreement, either party may terminate this Agreement, without cause or reason, with 30 days written notice to the other party. If this Agreement is so terminated, the WTSC shall be liable only for payment required under the terms of this Agreement for services rendered or goods delivered prior to the effective date of termination. 30. TREATMENT OF ASSETS 30.1. Title to all property furnished by the WTSC shall remain property of the WTSC. Title to all property furnished by the SUB- RECIPIENT for the cost of which the SUB -RECIPIENT is entitled to be reimbursed as a direct item of cost under this Agreement shall pass to and vest in the WTSC upon delivery of such property by the SUB -RECIPIENT. Title to other property, the cost of which is reimbursable to the SUB -RECIPIENT under this Agreement, shall pass to and vest in the VVTSC upon (i;1 issuance for use of such property in the performance of this Agreement, or (ii) commencement of use of such property in the performance of this Agreement, or (ii) reimbursement of the cost thereof by the VVTSC in whole or in part, whichever first occurs. 30,2. Any property of the WTSC furnished to the SUB -RECIPIENT shall. unless otherwise provided herein or approved by the WTSC. be used only for the performance of this Agreement. 30.3. The SUB -RECIPIENT shall be responsible for any loss or damage to property of the tiVTSC which results from the negligence page 3 of 10 of the SUB -RECIPIENT or which results from the failure on the part of the SUB -RECIPIENT to maintain and administer that property in accordance with sound management practices. 30.4, If any WTSC property is lost, destroyed, or damaged, the SUB -RECIPIENT shall immediately notify the WTSC and shall take all reasonable steps to protect the property from further damage. 30.5. The SUB -RECIPIENT shall surrender to the WTSC all property of the WTSC upon completion, termination, or cancellation of this Agreement. 30.6. All reference to the SUB -RECIPIENT under this clause shall also include SUB-RECIPIENT's employees, agents, or sub- contractors. 31. WAIVER A failure by either party to exercise its rights under this Agreement shall not preclude that party from subsequent exercise of such rights and shall not constitute a waiver of any other rights under this Agreement. 32a DESIGNATED CONTACTS The following named individuals will serve as designated con reimbursements regarding this Agreement: each of the parties for all communications. notices, and The Contact for the SUB -RECIPIENT is: Bill Preston Bill. Preston@yakimawagov 509-576-6754 The Contact for WTSC is: Debi Besser dbesser@wtsc.wa.gov 360-725-9890 ext. 33. AUTHORITY TO SIGN The undersigned acknowledge that they are authorized to execute this Agreement and bind their respective agencies or entities to the obligations set forth herein. IN WITNESS WHEREOF, the parties have executed this Agreement, City of Yaki Signature CITY CONTRACT NO:,30 �` RESOLUTI©N NO' R.I 71IJS.r page 9 of 10 Ci Mart Tatle• Date WASH 1NGTO l TRAFFIC C AFT' CCM ISSI D1 1 ITEM TITLE: SUBMITTED BY: BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEM ENT Item No. 6.D. For Meeting of: August 2, 2021 Resolution authorizing an I nteragency Agreement with the Washington Traffic Safety Commission for School Zone Rectangular Rapid Flashing Signage at Roosevelt Elementary and McKinley Elementary Schools Scott Schafer, Director of Public Works Bill Preston, City Engineer - (509) 575-6754 SUMMARY EXPLANATION: Public safety is one of the strategic priorities of the Yakima City Council. The City of Yakima (City) is in the process of providing a safe route for children to walk to school, specifically arterial street crossings where standard crosswalk markings need to be supplemented with interactive signage, Rectangular Rapid Flashing (RRFB). Roosevelt Elementary and McKinley Elementary Schools are within the Yakima School District and are located along high volume roadway corridors and both locations can benefit with the installation of RRFB to increase the safety of individuals crossing SummitviewAvenue and Tieton Avenue respectively. The City desires to enter into an I nteragency Agreement with the Washington Traffic Safety Commission (WTSC) to provide funding from the Washington State School Zone Safety Account (RCW 46.61.440) for traffic safety grant project School Zone RRFB Signage Safety Improvements. The total funding from the WTSC is $40,000 with $5,000 match funding (Street Fund) required from the City for the installation of two RRFBs. ITEM BUDGETED: Yes STRATEGIC PRIORITY: Public Safety APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: Adopt Resolution 2 ATTACHMENTS: Description Upload Date Type ❑ Resolution RRFB 7/22/2021 Resolution ❑ Interagency Agreement 7/12/2021 Contract �������������� � �� ��� � � ������� "�"°"~~""="°"=-"°" ==�=- �����~�� ������� ���� �� � = ~- "��=-� TO ������ 1� �» * _���� �� Kn U �� U�U���U� ��^ ����*�� Improvements =���~=�=~�����~�-�==�~,���..����. '����� .�.~. .� ��U�����K��� ���".�~� BETWEEN WASHUNGTON TRAFFIC SAFETY COMMISSION AND City of Yakima The Agreement ishereby amended aafollows: The STATEMENT OF WORK is amended as follows: The City of Yakima will expand the statement of work to include one additional RRFB crossing at Summitview Avenue and North 88th Avenue, at Apple Valley Elementary School. Apple Valley Elementary School is within the West Valley School District, within the City of Yakima, just south of Summitview Avenue on North 88th Avenue. Summitview Avenue is a five -lane arterial, high -volume corridor that is the primary route for school access. All school children residing in neighborhoods to the north of Summitview Avenue, cross Summitview Avenue at the North 88th Avenue intersection, as this is the only painted crosswalk west of North 72nd Avenue. This is intentionally the only crosswalk on this corridor to consolidate crossings to this one location. The intersection currently includes a painted crosswalk supplemented with roadside signage and down arrows pointing at the crosswalk. To improve driver awareness of school children, the City will install an RRFB crossing at this location in addition to the two already installed as part of this grant. Due to the favorable bids received for the Roosevelt and McKinley Elementary RRFB onnaoinga. the City will purchase this third RRFB crossing within the award budgat, no budget increase iurequired. Page 1of2 All other terms and conditions of this Contract remain in full force and effect. This Amendment is executed by the persons signing below, who warrant that they have the authority to execute this This Amendment iseffective onthe date disfully executed. City of Yakima Signature: Name: Bob Harrison c�#�m��o�m��| n^~ /me: City Manager ^.~�~~~ ION No. - W&GHyNGTONTRAFFIC SAFETY COMMISSION Signature: Email: ppannkuk@wtsc.wa.8ov Name: Pam Pannkuk Page 2 of 2 0 n ne Final Audit Report ran s43 5 coal rav nts(2 3 2021-09-27 Created: 2021-09-16 By: WEMS (WTSC) (wemshelp@wtsc.wa.gov) Status: Signed Transaction ID: CBJCHBCAABAAspVINAI7gcxbbl NH8wspi0Sc9ahfAmRY "Amendment_for_2022-Sub-grants-4385-School Zone RRFB Sig nage Safety Improvements(25356050)_202109161850" History 6 Document created by WEMS (WTSC) (wemshelp@wtsc.wa.gov) 2021-09-16 - 10:50:26 PM GMT- IP address: 54.68.136.215 Document emailed to Robert Harrison (bob.harrison@yakimawa.gov) for signature 2021-09-16 - 10:50:28 PM GMT Email viewed by Robert Harrison (bob.harrison@yakimawa.gov) 2021-09-27 - 4:11:37 PM GMT- IP address: 205.172.45.253 ` Document e-signed by Robert Harrison (bob.harrison@yakimawa.gov) Signature Date: 2021-09-27 - 4:12:39 PM GMT - Time Source: server- IP address: 205.172.45.253 7'4 Document emailed to Pamela E Pannkuk (ppannkuk@wtsc.wa.gov) for signature 2021-09-27 - 4:12:41 PM GMT ) Email viewed by Pamela E Pannkuk (ppannkuk@wtsc.wa.gov) 2021-09-27 - 5:56:33 PM GMT- IP address: 104.47.64.254 t: Document e-signed by Pamela E Pannkuk (ppannkuk@wtsc.wa.gov) Signature Date: 2021-09-27 - 6:35:57 PM GMT - Time Source: server- IP address: 198.239.155.113 Agreement completed. 2021-09-27 - 6:35:57 PM GMT TRAFFIC SAFIETY COMMISSION Adobe Sign �������ENT# Sub- rants-438end00en*-21298 TO 2022-Sub-grants_4385-Schoml Zone RRF13 S^gnage Safety Improvements BETWEEN S I �G,~ 7[FFUC SAFETY Co USSION AND ~~"�y of Yakima The above -referenced Agreement iohereby amended eofollows: The SCOPE OF WORK iaamended amfollows: The City of Yakima will expand the statement of work toinclude one additional RRFBcrossing at 40th Avenue and Webster Avenue, sdEisenhower High School. Eisenhower High School known locally anIke, is within the Yakima School District, within the City of Yakima, and the easterly boundary is 40th Avenue. 40th Avenue is a four -lane arterial, high -volume corridor that is the primary route for school access. All walking school students residing in neighborhoods to the east of 40th Avenue, cross 40th Avenue at the Webster Avenue crosswalk. The intersection currently includes a painted crosswalk supplemented with a crosswalk sign and a down arrow pointing at the crosswalk. To improve driver awareness of school children, the City will install an RRFB crossing etthis location in addition bnthe three already installed as part o7this grant. Due bofavorable bids received at the other crossings, the City will purchase this fourth RRFB crossing within the total award budget, but will shift budgeted amounts within the overall grant amount. The budget categories and/or grant amount are adjusted as shown below for the following reason: The City iorequesting eredistribution ofproject cost amounts, while maintaining the overall grant total. The estimated amounts of employee salaries and benefit, and goods or other expenses expenses were estimated high. The request is to redistribute these high estimates to the equipment category to purchase a fourth RRFB. Project Costs Employee salaries and benefits Current Amount Amended Amount Page 1of3 Trave l $0.00 $0.00 Contract Services $0.00 $0.00 Goods urother expenses 2.400.00 $2.000.00 Equipment 31.000.00 $86.000.00 Total Page 2of3 All other terms and conditions of this Contract remain in full force and effect. This Amendment is executed by the persons signing below, who warrant that they have the authority to execute this Amendment. This Amendment is effective on the date it is fully executed. Printed Name 41° Date CITY CONTRACT NO: RESOLUTION NO: WASHINGTON TRAFFIC SAFETY COMMISSION %1900,,SMs Nrfl Parmksik Pam Pannkukom—p..,,..„ Ms, Maki s rsksskstMvhc,wit,gov, c=-US Date: 2022 03 23 0730:07 -0700' Signature am Pannktik. Printed Name 03-2 eputy !rector Date Page 3 of 3 A END ENT # Sub-grants-4385-Amendment-22135 TO 2022-Sub-grants-4385-School Zone RRF: Signage Safe mprovements BETWEEN ASHINGTON TRAFFIC SAFETY CO ISSION AND City of Yakima The above -referenced Agreement is hereby amended as follows: Change period of performance to end September 30, 2022. Due to supply chain issues, the grantee has not received the final RRFB from the supplier, therefore have been unable to install it yet. Once RRFB is installed, grantee still needs to do pedestrian counts. This cannot be done until school returns in the fall. There will be an additional invoice for this project once the equipment has been delivered and the WTSC Finance Director has approved it since we are halfway through the state biennium. Page 1 of 2 All other terms and conditions of this Contract remain in full force and effect. This Amendment is executed by the persons signing below, who warrant that they have the authority to execute this Amendment. This Amendment is effective on the date it is fully executed. City of Yakima Signature: Email: bob.harrison@yakimawa.gov Name: Bob Harrison CITY CONTRACT NO • Title: City Manager RESOLUTION WASHINGTON TRAFFIC SAFETY COMMISSION Signature: 1, o Email: ppannkuk@wtsc.wa.gov Name: Pam Pannkuk Title: Deputy Director Page 2 of 2 en i sa cent or 2 22- a -grans 4385- ehool one F 9 a eSafetyI rove ents(253 77 2 22 7 8 Final Audit Report 2022-07-20 Created: By: Status: Transaction ID: 2022-07-19 WEMS (WTSC) (wemshelp@wtsc.wa.gov) Signed CBJ C H B CAABAAn4xs Ntm E8 W H kBT Ksu_awq U 6y-7G H i b24 "Amendment_for_2022-Sub-grants-4385-School Zone RRFB Sig nage Safety Improvements(25368677)_202207191810" History Document created by WEMS (WTSC) (wemshelp@wtsc.wa.gov) 2022-07-19 - 10:10:13 PM GMT- IP address: 54.68.136.215 Document emailed to bob.harrison@yakimawa.gov for signature 2022-07-19 - 10:10:17 PM GMT Email viewed by bob.harrison@yakimawa.gov 2022-07-19 - 10:42:57 PM GMT- IP address: 205.172.45.253 Document e-signed by Robert Harrison (bob.harrison@yakimawa.gov) Signature Date: 2022-07-19 - 10:44:01 PM GMT - Time Source: server- IP address: 205.172.45.253 Document emailed to Pamela E Pannkuk (ppannkuk@wtsc.wa.gov) for signature 2022-07-19 - 10:44:03 PM GMT Email viewed by Pamela E Pannkuk (ppannkuk@wtsc.wa.gov) 2022-07-20 - 12:25:27 PM GMT- IP address: 104.47.65.254 Document e-signed by Pamela E Pannkuk (ppannkuk@wtsc.wa.gov) Signature Date: 2022-07-20 - 12:26:26 PM GMT - Time Source: server- IP address: 198.239.155.119 Agreement completed.. 2022-07-20 - 12:26:26 PM GMT TRAFFIC SAFETY COMMISSION Powered by Adobe Acrobat Sign A END E T # Sub-grants-4385-Amendment-23358 TO 2022-Sub-grants-4385-School Zone RRFB Signage Safety Improvements BE EEN ASHINGTON T FFIC SAFETY CO SSION AND City of Yakima The above -referenced Agreement is hereby amended as follows: Change period of performance to end December 31, 2022. Due to continued supply chain issues, the grantee has not received the final RRFB from the supplier, therefore have been unable to install it yet. Once RRFB is installed, grantee still needs to do pedestrian counts. This will need to be done before winter break in December 2022. There will be an additional invoice for this project once the equipment has been delivered and the WTSC Finance Director has approved this extension as it is still within the current state biennium. Page 1 of 2 All other terms and conditions of this Contract remain in full force and effect. This Amendment is executed by the persons signing below, who warrant that they have the authority to execute this Amendment. This Amendment is effective on the date it is fully executed. City of Yakima Signature: Jenbefe Rober3 HwEi3ori Ort31, ',OD 15E37 PI) T3 bob.harrison@yakimawa.gov CITY CONTRACT NO.4: :APO i-10 RESOLUTION NO: K-m,al. 00 Email: Name: Bob Harrison Title: City Manager WASHINGTON TRAFFIC SAFETY COMMISSION Signature: 1,3E3EEA E P'EmEi3+k,',CEE MI1Eirj Email: ppannkuk@wtsc.wa.gov Name: Pam Pannkuk Title: Deputy Director Page 2 of 2 Amendment_for_2022-Sub-grants-4385-School Zone RRFB Signage Safety Improvements(253 78937 _202210311740 Final Audit Report 2022-10-31 Created: 2022-10-31 By: WEMS (WTSC) (wemshelp@wtsc.wa.gov) Status: Signed Transaction ID: CBJCHBCAABAAxv3xMhMrLmGrTilDsfx-r7ZzHNWndRmA "Amendment_for_2022-Sub-grants-4385-School Zone RRFB Sig nage Safety Improvements(25378937)_202210311740" History n Document created by WEMS (WTSC) (wemshelp@wtsc.wa.gov) 2022-10-31 - 9:40:18 PM GMT- IP address: 54.68.136.215 -171, Document emailed to bob.harrison@yakimawa.gov for signature 2022-10-31 - 9:40:22 PM GMT n Email viewed by bob.harrison@yakimawa.gov 2022-10-31 - 10:31:48 PM GMT- IP address: 205.172.45.253 era Signer bob.harrison@yakimawa.gov entered name at signing as Robert Harrison 2022-10-31 - 10:32:10 PM GMT- IP address: 205.172.45.253 4 Document e-signed by Robert Harrison (bob.harrison@yakimawa.gov) Signature Date: 2022-10-31 - 10:32:12 PM GMT - Time Source: server- IP address: 205.172.45.253 Document emailed to Pamela E Pannkuk (ppannkuk@wtsc.wa.gov) for signature 2022-10-31 - 10:32:13 PM GMT Oa Li Email viewed by Pamela E Pannkuk (ppannkuk@wtsc.wa.gov) 2022-10-31 - 10:35:52 PM GMT- IP address: 104.47.64.254 .06 Document e-signed by Pamela E Pannkuk (ppannkuk@wtsc.wa.gov) Signature Date: 2022-10-31 - 10:36:15 PM GMT - Time Source: server- IP address: 198.239.155.119 0 Agreement completed. 2022-10-31 - 10:36:15 PM GMT TRAFFIC SAFETY COMMISSION Powered by Adobe Acrobat Sign