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07/20/2021 09. Equipment Repair and Replacement Plan 1.t.. • rr 11 i i�O enc u nrry 1 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 9. For Meeting of: July 20, 2021 ITEM TITLE: Equipment Repair and Replacement Plan SUBMITTED BY: Aaron Markham, Fire Chief SUMMARY EXPLANATION: At the July 6, 2021 City Council regular meeting, staff was directed to bring the Equipment Repair and Replacement Sustainability Plan for YFD to the next City Council meeting for discussion.Attached is a memo that outlines the history and development of the current plan as well as our Equipment Purchase Plan spreadsheet. ITEM BUDGETED: NA STRATEGIC PRIORITY: Public Safety APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: ATTACHMENTS: Description Upload Date Type ID Memo 7/15/2021 Corer Memo ❑ replacement plan 7/15/2021 Corer Memo 2 Irtit YAKIMA FIRE DEPARTMENT Administration 401 North Front Street Fire Suppression k� ri Yakima, Washington 98901 Fire Investigation n\r - Phone(509)575-6060 Fire Training tIRE DI$ Fax(509)576-6356 Fire Prevention www.yakimafire.com Special Operations MEMORANDUM July 14, 2021 To: Bob Harrison City Manager From: Aaron Markham Fire Chief Re: Equipment Repair and Replacement Plan Mr. Harrison, At the July 6, 2021, City Council meeting, Council requested staff to bring back to the next City Council meeting the Equipment Repair and Replacement Sustainability Plan for YFD for discussion. The challenge to fund the replacement of the department's fleet dates back to the early 2000s, if not longer. The City has not been in a financial position to purchase apparatus on a cash basis for many years based on the research that I conducted. The main source of funding for apparatus purchases has come through some form of financial lending (e.g.: the Office of the State Treasurer's LOCAL program, interfund loans, available cash reserves or proceeds from bonds). When developing a plan to replace fire apparatus, a department cannot simply rely on a set standard or a one size fits all approach. There are several factors that need to be considered as to when an apparatus has reached its serviceable lifespan and needs to be replaced or placed in a reserve status to extend its life. These factors include: the age of the apparatus, miles/hours, overall condition, how often it has needed repairs and is it lack of current safety features that are offered in newer vehicles. Previous City Councils have been given the following replacement cycle recommendation for YFD apparatus: front line fire engines should be moved to a reserve status after twelve (12) years of service and then retired after an additional five (5) years in a reserve capacity; fire department ladder trucks should be replaced after twenty (20) years of service. In my opinion, this plan of replacement is still valid today. Planning to replace an apparatus around 17 years of service allows for some flexibility in situations where this may have to be postponed for a year or two. The ultimate goal however, would be to replace apparatus at the 20 years of service benchmark. The main focus of the replacement plan targets the most expensive pieces of apparatus, like the fire engines and ladder trucks. Our replacement spreadsheet includes all of the rolling stock used by the fire department to include: command and utility vehicles, brush trucks and tenders as well as boats and trailers. The criteria used for replacing these vehicles is the same as what is listed We will provide all-risk emergency and non-emergency services to our community We are committed to serving with courage and compassion as stewards of public trust We shall leave a positive and genuine impact on all who call upon us 3 above. There is a column on the spreadsheet that indicates the anticipated lifespan of the vehicle itself. I hope this memo explains some of the background and thought processes used in determining a life cycle replacement plan. If you have any questions or request any further information, I would be more than happy to research it and provide you some answers. Respectfully submitted, Aaron J. Markham Fire Chief YAKIMA FIRE DEPARTMENT EQUIPMENT LIST City of Yakima I I Option 2 Vehicle Replacmenet-Fire Department Replacement kept Years DEPT.# MAIN.# YR MANUFACTURER TYPE LIC.# VIN.# Cost of life 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 AIRPORT 6502 1987 OSHKOSH ARFFf1500 00940-D 31234 - - - - - - - - - - - - - - - - - - - - - - AIRPORT 6503 2005 OSHKOSH ARFF/1500 10TBKA185S085045 - - - - - - - - - - - - - - - - - - - - - NEWEnginel PUMPER 787,000 17 - 787,000 46,300 46,300 46,300 46,300 46,300 46,300 46,300 46,300 46,300 46,300 46,300 46,300 46,300 46,300 46,300 44,100 46,300 NEW Engine 2 PUMPER 787,000 17 - 787,000 46,300 46,300 46,300 46,300 46,300 46,300 46,300 46,300 46,300 46,300 46,300 46,300 46,300 46,300 46,300 46,300 46,300 NEW Engine 3 PUMPER 790,000 17 - - 790,000 46,500 46,500 46,500 46,500 46,500 46,500 46,500 46,500 46,500 46,500 46,500 46,500 46,500 46,500 46,500 46.500 Engine 4 PUMPER 790,000 17 - - - - 375,000 375,000 46,500 46,500 46,500 46,500 46,500 46,500 46,500 46,500 46,500 46,500 46,500 46,500 46,500 46,500 Engine 5 PUMPER 790,000 17 - - - - - - 375,000 375,000 46,500 46,500 46,500 46,500 46,500 46,500 46,500 46,500 46,500 46,500 46,500 46.500 PUMPERS MUST BE ORDERED IN EARLY 202111 PUMPERS MUST BE ORERED IN EARLY 202111 Reserve 1 PUMPER 750,000 17 - - - - - - 375,000 375,000 44,100 44,100 44,100 44,100 44,100 44,100 44,100 44,100 44,100 44,100 44,100 44,100 Reserve 2 I PUMPER 750.000 17 - - - - - - - - - 375,000 375,000 44,100 44,100 44,100 44,100 44,100 44,100 44,100 44,100 44,100 Reserve 3 PUMPER 750,000 17 - - - - - - - - - - - - 375,000 375,000 44,100 44.100 44,100 44,100 44,100 44,100 E-2-95 4513 2000 CENTRAL STATES PUMPER 30560-D 44KFT4287YWZ1924£ - - - retire - - - - - - - - - - - - - E-2-93 4514 2003 CENTRAL STATES PUMPER 37433-D 44KFT42872WZ20021 - - - - retire - - - - - - - - - - - - - E-292 4515 2005 CENTRAL STATES PUMPER 41212-D 44KFT42834WZ20438 - - - - retire - - - - - - - - - - - - - - - - E-92 4516 2008 ROSENBAUER PUMPER 46582-D 4S7AT2C978C057541 - - - - - retire - - - - - I - - - - - - - - - E-91 4517 2010 ROSENBAUER PUMPER 53774D 4S7CT2B9XAC07193( - - - - - - - retire - resale/trade in value (4,000) (2,000) (2,000) (2,000) E-95 4518 2010 ROSENBAUER PUMPER 53773-D 4S7CT2B9XAC07193' - - - - - - - - - retirF - E-93 4519 2013 ROSENBAUER PUMPER 58066-C 4S7CT2D97DC07705E - - - - - - - - - - - - Retire - - - - - - - - - E-94 4523 2016 ROSENBAUER PUMPER 64819D 54F2CB716GWM1164: - - - - - - - - Retire - - - - - resale/trade in value - (2,000) - (2,000) (2,000) - T-91 5505 2010 CRIMSON 103'T.D.A. 51861-0 4S7AW2C979C07102: - - - 250,000 250,000 250,000 250,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 T-91 retired/replaced T-291 5506 2016 ROSENBAUER 102'PLATFORM 64820D 54F3DF717GWM1164! - - - 94,000 94,000 94,000 94,000 94,000 94,000 94,000 94,000 94,000 94,000 94,000 94,000 94,000 94,000 75,000 75,000 75,000 T-291 retired/replaced resale/trade in (5,000) (5,000) TR95 3512 1988 INTL-1900 TECH RESCUE 60223D 1HTLDTVN3JH58998( 800,000 20 - 200,000 200,000 40,000 40,000 40,000 40,000 40,000 40,000 40,000 40,000 40,000 40,000 40,000 40,000 40,000 40,000 40,000 TR95 retire/replace T-94 4522 2002 KME PUMPER/TENDER 60788D 1FVHBXBS12HK0738' 700,000 20 - 35,000 35,000 35,000 35,000 35,000 35,000 35,000 35,000 35,000 35,000 35,000 35,000 35,000 35,000 35,000 35,000 35,000 35,000 35,000 RfAS-91 3507 1999 CHEV 3500 HD SCUEAIR SUPPC 24132D 1GBKC34J9XF01974z 70,000 15 - 4,700 4,700 4,700 4,700 4,700 4,700 4,700 4,700 4,700 4,700 4,700 4,700 4,700 4,700 4,700 4,700 4,700 4,700 4,700 Light Rescue Unit 70,000 15 - 4.700 4,700 4.700 4,700 4,700 4.700 4,700 4,700 4,700 4,700 4,700 4,700 4,700 4,700 4,700 4,700 4,700 4,700 4,700 REHAB-9C 3518 1998 FORD REHAB 60218D 1FDYS80F6WVA31541 100,000 1i - 5,900 5,900 5,900 5,900 5,900 5,900 5,900 5,900 5,900 5,900 5,900 5,900 5,900 5,900 5,900 5,900 5,900 5,900 5,900 B-92 3514 2008 FORD F-550 BRUSH TRUCK 46525-0 1FDAF57R88EA3640E 200,000 15 - 75,000 13,300 13,300 13,300 13,300 13,300 13,300 13,300 13,300 13,300 13,300 13,300 13,300 13,300 13,300 13,300 13,300 13,300 B-93 3515 2015 FORD F-550 BRUSH TRUCK 56092-D 1FD0W5HT2FEB1254£ 200,000 15 - 13,300 13,300 13,300 13,300 13,300 13,300 13,300 13,300 13,300 13,300 13,300 13,300 13,300 13,300 13,300 13,300 13,300 13,300 13,300 SC-91 2527 2012 FORD EXPEDITION 54877-0 1FMJU1G52CEF3600' 80,000 10 - 8.000 8.000 8,000 8,000 8,000 8,000 8,000 8,000 8,000 8,000 8,000 8,000 8,000 8,000 8,000 8,000 8,000 8,000 8,000 SC-291 2522 2007 FORD EXPEDITION 46531-D 1FMFK16567LA81782 80,000 10 - 8,000 8,000 8,000 8,000 8,000 8,000 8,000 8,000 8,000 8,000 8,000 8,000 8,000 8,000 8,000 8,000 8,000 C-90 2528 2014 FORD EXPLORER 58065-0 1FM5K8AR6E0B2769I 70,000 10 - 7,000 7,000 7,000 7.000 7.000 7,000 7,000 7,000 7,000 7,000 7,000 7,000 7.000 7.000 7,000 7,000 7,000 7,000 7,000 C-290 2529 2015 FORD EXPLORER 56072-D 1FM5K8AR9FGA0995' 70,000 10 - 7,000 7,000 7.000 7.000 1.000 7,000 7,000 7,000 7,000 7,000 7,000 7,000 7,000 1,000 7,000 7,000 7,000 7,000 7,000 C-390 2523 2008 FORD EXPEDITION 46587-0 1FMFU16508LA5005L 70,000 10 - 7.000 65,000 7,000 7,000 7,000 7,000 7,000 7,000 7,000 7,000 7,000 7,000 7,000 7,000 7,000 7,000 7,000 7,000 7,000 INSP 290 2524 2009 FORD ESCAPE 49976-D 1FMCU93559KB8636I 40.000 7 5,700 30,000 5,700 5,700 5,700 5,700 5,700 5,700 5,700 5,700 5,700 5,700 5,700 5,700 5,700 5,700 5,700 5,700 5,700 INSP 390 2525 2009! FORD ESCAPE 56013-0 1FMCU93G19KB8637i 40,000 7 5,700 30,000_5,700 5,700 5,700 5,700 5,700 5,700 5,700 5,700 5,700 5,700 5,700 5,700 5,700 5,700 5,700 5,700 5,700 INSP490 2530 2015 FORD ESCAPE 59836-0 1FMCU9599FUB6537, 40,000 7 - 5,700 5,700 5,700 5,700 5,700 5,700 5,700 5,700 5,700 5,700 5,700 5,700 5,700 5,700 5,700 5,700 5,700 5,700 5,700 ME-90 3508 2000 FORD F-450 4X4/SERVICE 30600-0 1FDXF47F0YEE52271 80,000 10 - 8,000 8,000 8,000 8,000 8,000 8,000 8,000 8,000 8,000 8,000 8,000 8,000 8,000 8,000 8,000 8,000 8,000 8,000 8,000 ME-290 2520 2005 FORD 4X4 PICKUP 38800-0 1FTSX21515EB96874 50,000 10 - 5,000 5,000 5,000 5,000 5.000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 TRN-90 2532 2015 FORD PICKUP 59839-0 1FT7W2B67FED1837£ 60,000 10 - 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 TRN-290 2531 2015 FORD PICKUP 59840-0 1F17W2B65FED1837, 60,000 10 - 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 TRN-390 2518 2004 FORD4X4 EXPLORER 37476-D 1FMZU72KX4ZA9105: 60,000 10 - 6000 6,000 6000 6.000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 PUB ED 2516 2002 CHEV 4X4 TAHOE 35220-0 1GNEK13Z52J243565 50,000 10 - 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 TOW-95 2517 2002 CHEV4X4 TAHOE 35222-0 1GNEK13Z32J246755 50,000 10 - 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 YAKIMA FIRE DEPARTMENT EQUIPMENT LIST Kepi Years DEPT.N MAIN.N YR MANUFACTURER TYPE LIC.N VIN.N Cost of life 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 PE-91 7502 1993 WELLS CARGO TRAILER 12332-D 1WC200EZOR401689I - - - - - - - - - - - - - - - - - - - - - - 8502 2015 Polaris 6x6 Ranger Medic/Brush 404322&31342:4XARAA767FT123951 30,000 15 - 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 8503 2015 Polaris 6x6 Ranger Medic/Brush K04323&31342,4XARAA761FT12421f 30,000 15 - 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 3517 CHEVROLET 3500H FLAT BED/TOW - - - - - - - - - - - - - - - - - - - - - - 7503 2015 VENT TRAILER 60201D 1F9F1UB25C1402031 - - - - - - - - - - - - - - - - - - - - - - 7504 2004 CARYN PORIA-POflI 60222D 4YMUL081r4M00b34; - - - - - - - - - - - - - - - - - - - - - - 7505 2010 ELLDR BOA[IRAILEk 60221D 1LEAAAMC8AA0028b - - - - - - - - - - - - - - - - , - - - - - - 7506 2015 VERS UTILITY TRAILER 60765D 58XBF1427G100057C - - - - - - - - - - - - - - - - - - - - - - 7507 2015 VERS UIILIIY IRAILEb 60/66D b8XBFF1429G1005/1 - - - - - - - - - - - - - - - - - - - - - - 7508 2015 ADM[ BOA[IRAILEk 63100D 1A9WD1412F13/446: - - - - - - - - - - - - - - - - - - - - - - 8501 2010 ALASKAN BOAT WLG20231L1910 60,000 10 - 0,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 0,900 Budget needed per ye,. - i,124 700 �u 0 i L7,000 1,240,100 1,078,'I00 'I 494,600 1.324 G00 667.200 'I 042.200 1.040 200 i 11,3UU witiritirken witiritirtqFP . 0,4UU i og4UU i 3U,4UU i 35,4UU i ,1,000 u $990,000 actual equipment purchase request for 2022(NOT including amortization costs) Union Gap E-96 4521 12 E-ONE PUMPER 518/8-U 4ENbAAA8/C100/1U, E-296 4520 1998 .1-ONEIFRGHTLINE) PUMPER 26826-D 1FV6JLCBXXH96967) - - - - - - - - - - - - - - - - - - - - - - B-96 3516 1998 FORD F-450 BRUSH TRUCK 41625-C IFDXW47F2XEA3549£ - - - - - - - - - - - - - - - - - - - - - - Surplus TOA 2512 1995I FORD I VAN I 18324-D I1FMEE11N7SHB53321 - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - COMM 2526 1 008 FORD EXPEDITION 51862-D FMPU18L1WLB1466= - - - COMM 2521 2006 JEEP (RAND/CHEROKEI 44013-D 1J4HR4816C324800 - - Sold to CI - - - - - - - - - - - - - - - - - - - COMM 2514 1998 JEEP CHEROKEE 26821-D 1J4FJ28S8WL269003 - - - - - - - - - COMM 3510 1993 CHEV 3500 HD BUCKET 12350-D IGBKC344F9PJ10166 - - - - - - COMM 3506 1992 GMC 1 TON VAN BODY 13238-D 1GDJC34KONE56286£ - - - - - - - - - - - - - - - - - - - - - -