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Home My WebLink About07/20/2021 05.A. Discussion regarding the City Council Rules of Procedures for appointing Council members to outside boards 1406\l';\ • i rr 11 i i�O enc u nrry 1 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 5.A. For Meeting of: July 20, 2021 ITEM TITLE: Discussion regarding the City Council Rules of Procedures for appointing Council members to outside boards SUBMITTED BY: Robert Harrison, City Manager SUMMARY EXPLANATION: At the June 15, 2021 City Council meeting, this item was postponed until July 20, 2021. ITEM BUDGETED: STRATEGIC PRIORITY: APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: ATTACHMENTS: Description Upload Date Type I Funk proposal 6/11/2021 Corer Memo Boards and Commissions 6/10/2021 Corer Memo 2 From Councilmember Kay Funk City Council Rules of Procedure A. Organization 4. Duties of the Mayor It shall be the general duty of the Mayor as Chair of the Council: (a) To take the chair every day precisely at the hour for which the meeting of the Council has been called or to which the Council may have adjourned and immediately to call the Council to order and proceed with the daily order of business. (b) To announce the business before the Council in the order in which it is to be acted upon. (c) To receive and submit in the proper manner all motions and propositions presented by the members of the Council. (d) To put to vote all questions which are properly moved, or which necessarily arise in the course of proceedings, and to announce the result thereof. (e) To inform the Council when necessary, or when referred to for that purpose, on any point of order or practice. In the course of the discharge of this duty she/he shall have the right to call upon the City Attorney or any member of the Legal Department for advice. (f) To authenticate by his/her signature when necessary, or when directed by the Council, all the ordinances and resolutions, and all the acts, orders and 3 proceedings of the Council, and entries in the official record of the Council when the same have been approved by it. (g) To maintain order at the meetings of the Council, for which purpose she/he shall have the right to call upon the Chief of Police and any and all other officers of the Police Department for assistance. (h) In accordance with our City Charter,the Mayor has no executive authority. All appointments to represent the City of Yakima and the Yakima City Council to outside groups are full Council decisions. There will be an exception when state statute requires representation from the Mayor. 3 4 CITY OF YAKIMA COUNCIL COMMITTEES (meeting dates, locations, and times subject to change) As of 1/22/20 Nominating Committee As needed (members rotate quarterly) Ad Hoc Downtown Master Plan Workgroup 2nd Monday every month Hill 10:00 @ City Hall 2nd Floor CR White Byers GRIT Steering Committee 1st Tues. every other month Rep 4:30 p.m. @ City Hall CM CR Rep Rep Yakima City Council Appointees to Other Boards, Committees, Commissions, Task Forces, etc. Yakima Valley Tourism 4th Wed Every other month White Board of Directors (ex-officio) Jan, March, May, July, Sept, Nov (Alt) Byers 12:00 @ Convention Center Hotel/Motel Commission/TPA (ex-officio) 3rd Tues every other month White (Council member position required per ordinance) Feb,April, June,Aug, Oct, Dec (Alt) Byers 8:30 am—Convention Center Lodging Tax Advisory Committee Qtrly 3rd Thurs White (Mayor or designated Council member per resolution) Feb, May,Aug, Nov (Alt) Byers (by state statute—council member serves as chair) 10:00—Location Varies Capitol Theatre Board (ex-officio) 4th Mon every month Lund 12:00 @ Capitol Theatre Admin. (Alt) Cousens Choose Yakima Valley (YCDA) (ex-officio) 3rd Thurs every month Cousens 4:00 at YCDA/New Vision (Alt) Funk Yakima Chamber of Commerce Board (ex-officio) 2nd Tues every month Byers 11:30 @ Chamber of Commerce (Alt) Funk Supporting Investments in Qtrly 3rd Thurs. Byers Economic Diversification Board (SIED) Jan,April,July, Oct (Alt) White (per YCDA, position traditionally held by Mayor) 10:00 @ New Vision Yakima Police Athletic League 3rd Wed every other month Funk 12:00 @ WA Fruit Corn. Center (Alt) Cousens Yakima Valley Conference 3rd Mon every month Hill of Governments (YVCOG) 3rd Wed in Jan. and Feb. (Alt) Cousens Executive Board 1:30 @ YVCOG Office 1 5 Yakima Valley Conference 3rd Wed. @ 6:00 pm Hill of Governments (YVCOG) Date and location varies (Alt) Cousens General Membership Yakima Valley OIC 3rd Wed every month Macias 12:00 @ OIC (Alt) Funk Yakima Regional Clean Air Board 2nd Thur every month Hill (position required per RCW) 2:00 in Council Chambers (Alt) Cousens Yakima County Board of Health Last Wed every month Funk (invitation for city rep—term expiration 2020 per Health District) 8:30 @ Health District Yakima County Solid Waste Advisory Committee As needed Funk Local Emergency Planning Committee (LEPC) As needed Funk (Directed by Congressional action in 1986) (Per WAC, state or local official) Yakima County EMS Trauma Care Council Every other month Funk (elected alt.) (Chief Markham attends) 1:30 @ EMS Office (Elected official position) (Electeds rotate voting and alternate positions yearly) Yakima Basin Fish &Wildlife Recovery Board Varies Rep (Dave Brown is also on the board) (Alt) (bylaws require an elected official) Yakima Basin Joint Board Varies Hill (Dave Brown is also on the board) (Alt) Optional — Council representation not required but requested TRANS-Action Every other month at 2:00 Hill Location varies Sports Commission Qtrly 4th Tuesday @ 11:30 White Location varies (Alt) Cousens Morelia Sister City Committee 1st Fri every month Macias 8:00 @ City Hall 2nd Floor CR (Alt) Cousens Seniors Inc. Board 2nd Thurs every month Hill (Ken Wilkinson is alternate) 1:00 @ Harman Center Homeless Network 4th Thurs every month Lund 10:00 am Yakima County Homeless Coalition 1st Wed.every month Lund Executive Committee 3:00 @ YNHS Don Hinman Board Room (Council member has to be appointed by Exec Committee) Homeless Network of Yakima County 2nd Tue. Every month Lund ACI Core Team 3:00 @ YNHS Paddock Room Yakima Valley Museum 3rd Wed every month 2 6 5:00 @ Museum (Alt) Lund City Advisory Boards, Committees, and Commissions City Council Appoints to Arts Commission 3rd Wed quarterly Lund (liaison req'd per ordinance) 3:30 @ City Hall 2nd Floor CR (Alt) Macias Parks & Recreation Commission (Optional) 2nd Wed every month Macias 5:30 in Council Chambers (Alt) Funk Yakima Planning Commission (Optional) 2nd&4th Wed every month Funk 3:00 in Council Chambers (Alt) Cousens Historic Preservation Commission (Optional) 4th Wed every month Liaison 5:30 in Council Chambers (Alt) Henry Beauchamp Community Center(Optional) 5th Tue quarterly Byers 12:00 at HBCC (Alt) Macias Bike/Ped Committee (Optional) 2nd Wed every month Liaison 10:00 at City Hall 2nd Floor CR (Alt) Tree City USA Board (Optional) 1st Mon every month Liaison 5:00 in Council Chambers (Alt) Community Integration Committee (Optional) 2nd Mon every month Hill 5:30 in Council Chambers (Alt) Lund Filled by Mayor (or Mayor's Desii nee) Yakama Nation Community Annually Byers Contribution Committee (Alt) Cousens (Mayor required per Governor's MOU) Fire Relief&Pension Board 2nd Mon every month Byers (Mayor or designee per RCW 41.16.020) 9:00 at City Hall 1st Floor CR (Alt) Hill Board of Volunteer Firefighters As needed Byers (Mayor or designee per RCW 41.16.020) (Alt) Hill Police Relief& Pension Board 2nd Mon every month Byers (Mayor or designee per RCW 41.20.010) 8:30 at City Hall 1st Floor CR (Alt) Hill Board of Volunteer Police As needed Byers (Mayor or designee per RCW 41.20.010) (Alt) Hill 911 Administration Board Twice per year Funk (Deputy Chief Reid attends) 9:00 @ SunComm (Alt) Byers (bylaws require mayor) Vskima Cr.unty Cmege-nsy-Medical 9+iarterly- Funk Se :"S}Admin Board 8-o¢@ F—O44so (Alt) Byerc 3 7 Yakima--Gity-Gounoil-does not-currently-have a position-on ti4s-board Yakima County Emergency Quarterly Funk Management (EMEB) Executive Board 9:30 @ EMS Office (Alt) Byers (current bylaws state one county commissioner and 4 mayors) State Boards, Committees, Commissions, etc. 4