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HomeMy WebLinkAbout01/21/2003 Business Meeting 263 CITY OF YAKIMA BUSINESS MEETING OF THE CITY COUNCIL JANUARY 21, 2003 - 2:00 P.M. COUNCIL CHAMBERS - CITY HALL 1. ROLL CALL Present: Council: Mayor Mary Place, presiding, Council Members Clarence Barnett, Lynn Buchanan, Paul George, Larry Mattson, John Puccinelli, and Bernard Sims Staff: City Manager Zais, City Attorney Paolella and City Clerk Roberts 2. INVOCATION /PLEDGE OF ALLEGIANCE Council Member Puccinelli gave an invocation, followed by the Pledge of Allegiance led by Council Member Buchanan. 3. OPEN DISCUSSION FOR THE GOOD OF THE ORDER /SPECIAL PRESENTATION Mayor Place introduced Megan Jennings, a West Valley High School student, who is job shadowing her today as part of a Chamber of Commerce program. A. PROCLAMATIONS (IF APPLICABLE) Mayor Place read a proclamation declaring March 2003 as Drug and Alcohol Awareness Month. She presented the proclamation to Randy Town, ESD 105. B. SPECIAL PRESENTATION TO RETIRED CITY EMPLOYEES JOE JACKSON AND RON TOBIA Ron Tobia was honored for his 41 years of employment and service to the City. He was presented with a proclamation of appreciation and an official City watch. Mr. Tobia retired from the City Police Department as its Senior Evidence Technician. Joe Jackson was honored for his 37 years of employment and service to the City. He was presented with a proclamation (Ron received an official watch at an earlier function). Mr. Jackson retired from the Public Works Department as the Streets Supervisor. C. STATUS REPORT ON PRIOR MEETING'S CITIZEN SERVICE • PARKING REQUEST FROM GRAND HOTEL RESIDENTS (FROM 11/5/02) This item was postponed to later in the meeting at the request of Jar Arcand, who was delayed in getting here. Council Member Buchanan requested a transcription of the presentation made by the Health District representative at this morning's study session. Council also discussed the proposal to hold two public hearings on the irrigation financing options; one 264 JANUARY 21, 2003 hearing location to be set at today's meeting and the second one to be determined before next week's study session. Referencing an item in the Council packet, Council Member Buchanan suggested that pilot notification for land use issues be posted at Nolan's and McAllilster's, in addition to the air terminal building. Mr. Buchanan will meet with staff and give them his suggestions. 4. CONSENT AGENDA Mayor Place referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from either Council members or • citizens present. Items Nos. 4A and 18 were removed from the Consent Agenda. The City Clerk read the Consent Agenda items, including resolutions and ordinances by title. SIMS MOVED AND BUCHANAN SECONDED TO ADOPT THE CONSENT AGENDA AS READ. The motion carried by unanimous roll call vote. (Subsequent paragraphs preceded by an asterisk ( *) indicate items on the Consent Agenda handled under one motion without further discussion.) A. APPROVAL OF MINUTES OF DECEMBER 17, 2002 AND JANUARY 7, 2003 BUSINESS MEETINGS AND THE JANUARY 14, 2003 ADJOURNED MEETING Referring to the minutes of the December 17, 2002 meeting, Council Member Mattson requested that additional language be included to reflect the comments he made relating to the timing issue of when discussion concerning the property transfer at Larson Park could, and should, have begun; back in March or June of 2002. MATTSON MOVED AND SIMS SECONDED TO APPROVE THE MINUTES OF THE JANUARY 7, 2003 BUSINESS MEETING AND THE JANUARY 14, 2003 ADJOURNED MEETING. The motion carried by unanimous voice vote. 5. AUDIENCE PARTICIPATION Lynn Raymond, 2302A West Viola, recommended that the moratorium on social card rooms be reinstated because of new information. She submitted an article from the Seattle P - that states a coalition has been formed to lobby for video slot machines for all casinos in the state, not just tribal casinos. Mayor Place responded that at the last meeting Council discussed this issue and determined to keep an eye on any proposed legislation that would permit slot machines. There was no inclination to extend the moratorium. Lois Gervais, Co -Chair of Citizens For Family Friendly Yakima, reinforced Ms. Raymond's request to extend the moratorium. Council Member Mattson advised Ms. Gervais that an emergency would have to exist in order to declare a moratorium, such as when the moratorium was instituted due to the pending land use application. Council Member Puccinelli cautioned that Council needs to keep a watchful eye on this issue in the Legislature; because of lobbying efforts it could be passed without the City having any input. 2 265 JANUARY,21, 2003 Richard Andring, 203 South 8th Avenue, addressed Council about his previously presented issues relating to the traffic pattern at Davis High School causing a dangerous situation, and about a code violation at 404 and 406 Stewart Street. He was referred to staff to obtain additional information. PUBLIC HEARINGS 6. PUBLIC HEARING TO CONSIDER THE HEARING EXAMINER'S RECOMMENDATION ON THE VACATION OF RIGHT -OF -WAY ALONG SOUTH 3RD STREET AND EAST CHESTNUT AVENUE REQUESTED FOR THE FEDERAL COURTHOUSE • Dan Valoff Describes the Vacation Request Dan Valoff, Senior Planner, provided the following facts on the request to vacate a portion of the right -of -way along South 3 Street & East Chestnut Avenue for the Federal Courthouse: • The U.S. General Services Administration filed petition to vacate a portion of the sidewalk and parking lanes adjacent to their building • • They want to install 50 cast metal security bollards to prohibit parking adjacent to their building • The Hearing Examiner held a public hearing on December 12, 2002; no opposition was voiced • The Hearing Examiner recommends the vacation of right -of -way with • the condition that the full amount of the fair market appraisal of $28,070 be paid in compensation for the subject right -of -way • The staff recommendation is to uphold the Hearing Examiner's recommendation and direct City legal 'staff to prepare the appropriate legislation • City Council Discussion Council Member Barnett expressed concern with the vacation of a small portion of the sidewalk. If that portion of the sidewalk is vacated, they could put up a barrier and thus, close the sidewalk to pedestrians. Dan Valoff suggested that Council could reserve the easement rights. Ken Harper, contract attorney for the City, agreed with Mr. Valoff's suggestion. The City could preserve access rights along that sidewalk. He stated he read the Hearing Examiner's recommendation that included a comment on keeping easement rights, but it was not in his recommendation conditions. The ordinance could be prepared so that the City would retain access rights to that sidewalk. Council Member Buchanan pointed out a couple of typographical errors in the legal description attached to the applicant's application. Ron Weber, General Services Administration, apologized for the errors, which will be corrected; advised Council that they want to be able to install security bollards to prevent parking on 3 Street and Chestnut; it is not their intent to prevent pedestrian 3 266 JANUARY 21, 2003 use of the sidewalk. Council Member Puccinelli said that the sidewalk has to be kept handicapped accessible. Mr. Weber assured Council that he would coordinate with the Legal staff to prepare the legislation. • Mayor Place Opened the Public Hearing John Klingele, 1312 West Walnut, pointed out errors in the exhibit that referenced North 3rd Street instead of South 3 Street and referred to it as an avenue. Some things are not mentioned, such as storm drain lines and electrical wires to the traffic signals, nor are the irrigation lines mentioned, which are all under the sidewalk. He stated there are alternatives to bollards to protect the courthouse employees and asked how the bollards would impact City services, such as street sweeping. Council Member Puccinelli asked if the courthouse were closed in the future, would they return this property back to a street and remove the bollards? Ron Weber responded that the property could be reverted to the original use if they vacate the courthouse and a clause could be included in the ordinance to ensure that would be done. Jerry Maggard, 107 South 7 Avenue, disagreed with the method used to calculate the value of the property being vacated and brought up several issues: • The appraisal was based upon the parking lot behind the courthouse, which is part of the PBIA, which results in undervaluing the parking lot by about $40,000 - $50,000. This could have an impact on the appraised value of property in the area being sold in the near future. • If the City is going to sell this property, he wants to be included in the • bid process to buy the property. • If the property were condemned, he wouldn't mind because of the cost of cure element making the federal government pays us back. Glenn Rice, Assistant City Manager, recommended requiring replacement value; landscaping, asphalt, etc. • Mayor Place Closed the Public Hearing SIMS MOVED AND MATTSON SECONDED TO ACCEPT THE HEARING EXAMINER'S RECOMMENDATION WITH TWO CHANGES: 1) PROVIDE EASEMENT FOR PEDESTRIAN ACCESS, AND 2) INCLUDE A REVERSIONARY CLAUSE. The motion carried by 6 -1 roll call vote; Puccinelli voting nay. Council Member Puccinelli explained his nay vote commenting that the Federal government is acting in an overkill manner to protect federal buildings at a great deal of cost. • 4 267. JANUARY.21, 2003 7. PUBLIC HEARING ON THE CITY'S SECTION 108 LOAN GUARANTEE PROGRAM Bill Cook, Director of 'Community and Economic Development, stated that this is the second of two public hearings required on the Section 108 loan program. John Finke, the City's consultant from the National Development Council, is here reviewing our process to ensure we accomplish what we want. Mr. Finke stated that one of the requirements when you submit a 108 application is to have two public hearings; one of which was held already. The 108 application was submitted in November 2002 and is under consideration by HUD. We expect to hear back from them any day now. • Mayor Place Opened the Public Hearing No citizen came forward to address this issue. • Mayor Place Closed the Public Hearing 8. CLOSED RECORD PUBLIC HEARING TO CONSIDER THE HEARING EXAMINER'S RECOMMENDATION TO REZONE PROPERTY AT 820 NORTH 20 AVENUE, REQUESTED BY CHARLES DOLQUIST • Dan Valoff Describes the Rezone Request Dan Valoff, Senior Planner, provided the following facts on the request to rezone a single lot at 820 North 20 Avenue: • The request is to rezone a single parcel from R -3, Multi - Family Residential, to CBDS, Central Business District Support • The Hearing Examiner conducted a public hearing on December 12, 2002; there was no opposition to the rezone expressed at that • hearing. • The Hearing Examiner recommends approval of the rezone, subject to conditions • Staff recommends Council uphold the Hearing Examiner's recommendation A poll of the Council was conducted, resulting with no exparte contact to be declared. • Mayor Place Opened the Closed Record Public Hearing No citizen came forward to address this issue. 5 268 JANUARY 21, 2003 • Mayor Place Closed the Closed Record Public Hearing BUCHANAN MOVED AND PUCCINELLI SECONDED TO UPHOLD THE HEARING EXAMINER'S RECOMMENDATION, INCLUDING THE CONDITIONS. The motion carried by unanimous roll call vote. CITY MANAGER'S REPORTS *9. CONSIDERATION OF RESOLUTION AUTHORIZING EXECUTION OF PERSONAL SERVICE AGREEMENT FOR VARIOUS 2003 PARKS AND RECREATION PROGRAMS RESOLUTION NO. R- 2003 -06, A RESOLUTION authorizing and directing the Parks and Recreation Division Manager of the City of Yakima to execute personal service agreements with instructors, officials, and referees necessary for various Parks and Recreation Division programs during 2003. 10. CONSIDERATION OF RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT WITH HORIZON, INC. FOR EMERGENCY FUNDING FOR PAT'S COLLEGE Bill Cobabe, Office of Neighborhood Development Services Manager, explained that assisting Pat's College with a loan meets the economic development eligibility criteria under the Community Block Grant Development program. He introduced Pat Eubelaker who operates Pat's College. Pat's College provides life skills training to developmentally disabled persons, and a loan would preserve the jobs of three staff persons. Pat's College is expected to receive a HUD grant through Horizon, Inc. after Congress has enacted the 2003 budget. Pat's College has requested a loan of $15,000, at $1,500 per month, or until the HUD funds are received, whichever is less. The Council Neighborhood Development Subcommittee recommends approval of the loan request. The City Clerk read the resolution by title; SIMS MOVED AND MATTSON SECONDED TO ADOPT THE RESOLUTION. The motion carried by unanimous roll call vote. RESOLUTION NO. R- 2003 -07, A RESOLUTION authorizing an $15,000 loan request from 2002 CDBG Economic Development funds by Horizon, Inc. /Pat's College to assist in the payment of operating costs until they receive funding from the U.S. Department of Housing & Urban Development (HUD), and authorizing and directing the City Manager and the City Clerk to execute all necessary loan documents, including a loan agreement, between the City of. Yakima and Horizon, Inc. /Pat's College. 6 269 JANUARY 21, 2003 *11. 'CONSIDERATION OF RESOLUTION AUTHORIZING FUNDING FROM 2003 HOME FUNDS TO NEXT STEP HOUSING AND GRANT AGREEMENT FOR SOMMERSET APARTMENTS RESOLUTION NO. R- 2003 -08, A RESOLUTION approving an $85,000 grant request from 2003 federal HOME funds to Next Step Housing to purchase and rehabilitate the Sommerset Apartments, and authorizing and directing the City Manager and the City Clerk to execute all necessary grant documents, including a grant agreement, between the City of Yakima and Next Step Housing. *12. CONSIDERATION OF RESOLUTION AUTHORIZING EXECUTION OF ADDENDUM NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH HUIBREGTSE LOUMAN ASSOCIATES FOR DESIGN AND FINAL PLANS FOR KIWANIS PARK DEVELOPMENT PROJECT RESOLUTION NO. R- 2003 -09, A RESOLUTION authorizing and directing the City Manager and the City Clerk of the City of Yakima to execute a contract addendum with Huibregtse, Louman Associates, Inc., for design and final plans and specifications for Phase One development of Kiwanis Park. *13. CONSIDERATION OF RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT WITH KENNETH RABER FOR PUBLIC DEFENDER FOR 2003 RESOLUTION NO. R- 2003 -10, A RESOLUTION authorizing the City Manager of the City of Yakima to execute the "City of Yakima Public Defender Agreement for 2003 Amendment and Extension through December 31, 2003." • *14. CONSIDERATION OF RESOLUTION APPROVING THE FOURTH QUARTER 2002 CLAIMS ACTIVITY REPORT RESOLUTION NO. R- 2003 -11, A RESOLUTION accepting and approving the 4 th Quarter 2002 Claim Report for the City of Yakima. *15. APPROVAL OF NOVEMBER 2002 REVENUE AND EXPENDITURE (BUDGET) REPORT The November 2002 Revenue and Expenditure (Budget) Report was approved. *16. CONSIDERATION OF APPOINTMENT TO THE CAPITAL FACILITIES COMMITTEE Jeannette Witham was appointed to the Capital Improvements / Facilities Committee for a term to expire June 4, 2006, filling the vacancy created by the resignation of Lola Franklin. 7 270 JANUARY 21, 2003 *17. SET DATE OF PUBLIC HEARING FOR FEBRUARY 4, 2003 TO CONSIDER AMENDMENTS TO THE CITIZENS PARTICIPATION PROCESS FOR ADOPTION OR AMENDMENT TO THE COMPREHENSIVE PLAN The Council set February 4, 2003 as the date of public hearing to consider amendments to the citizens participation process for adoption or amendment to the Comprehensive Plan. 18. SET DATE OF PUBLIC HEARING FOR FEBRUARY 4, 2003 AT 6:30 P.M. AT THE SOUTHEAST COMMUNITY CENTER TO CONSIDER IRRIGATION OPTIONS Following a brief discussion regarding possible meeting locations, PUCCINELLI MOVED AND GEORGE SECONDED TO HAVE A HEARING ON FEBRUARY 4, • 2003 AT THE SOUTH EAST COMMUNITY CENTER FOR THE FIRST HEARING AND HAVE A SECOND HEARING; DATE AND LOCATION YET TO BE DETERMINED. The motion carried by 6 -1 voice vote; Buchanan voting nay. City Manager Zais stated that staff would bring back information next week for the second hearing. • Other Council Action: Staff was directed 'to: • Be available for public questions one hour prior to the hearing • Prepare a one -two page fact sheet formatted like a decision tree, along with the options and a map • Prepare a report to Council on the $200,000 Community Development Block Grant (CDBG) money that is available from projects that were not • done, and what the impact would be to the CDBG Program if those funds were used for irrigation related issues or projects. • Prepare a breakdown of costs included in the $21 -22 million estimate *19. SET DATE OF PUBLIC HEARING FOR FEBRUARY 18, 2003 REGARDING COUNCIL REDISTRICTING The Council set February 18, 2003 as the date of public hearing to consider redistricting the four council districts. ORDINANCES 20. CONSIDERATION OF ORDINANCE AUTHORIZING SECTION 108 HUD LOAN Bill Cook, Director of Community and Economic Development, summarized the staff report. The City has been awarded a $1 million Economic Development Initiative grant from HUD, contingent upon the receipt of a $4 million loan from HUD's Section 108 loan program, which we anticipate will be approved. These funds would be used to loan money to commercial borrowers, Essencia Bakery and Chocolaterie and Trail Wagons. 8 271 JANUARY 21, 2003 The City Clerk read the ordinance by title; BUCHANAN MOVED AND BARNETT SECONDED TO PASS THE ORDINANCE. The motion carried by unanimous roll call vote. ORDINANCE NO. 2003 -03, AN ORDINANCE of the City of Yakima, Washington, approving and authorizing a grant agreement, loan guarantee agreement and note and related documents under Section 108 of the Housing and Urban Development Act of 1974 as amended. *21. CONSIDERATION OF ORDINANCE AMENDING THE CLASSIFICATION AND COMPENSATION PLAN FOR CERTAIN CITY EMPLOYEES ORDINANCE NO. 2003 -04, AN ORDINANCE relating to City personnel; adopting a classification and compensation plan for City employees to be effective January 1, 2003; amending Subsection 2.20.100B of the City of Yakima Municipal Code. *22. FIRST READING OF ORDINANCE AMENDING THE 2003 BUDGET AND APPROPRIATING FUNDS TO COMPLETE INFRASTRUCTURE FOR THE GATEWAY TO WINE COUNTRY VISITOR INFORMATION CENTER An Ordinance amending the 2003 budget and appropriating funds to complete infrastructure for the Gateway to Wine Country Visitor Information Center, was read by title only, and laid on the table until February 4, 2003 for a second reading. 23: OTHER BUSINESS • STATUS REPORT ON PRIOR MEETING'S CITIZEN SERVICE - PARKING REQUEST FROM GRAND HOTEL RESIDENTS (FROM 11/5/02) Jar Arcand, Yakima Downtown Association, suggested a parking permit program to let the Grand Hotel residents utilize the City -owned parking lots at night. There was an older ordinance that allowed permit parking on the street; however, that created a problem with the storage of vehicles. He requested four weeks to meet with staff from the Legal Department and draft a new ordinance, including handicapped parking and 30- minute parking in front of residential units. He suggested the residential parking permit allow parking between 5:00 p.m. and 8:00 a.m. Council Member Puccinelli noted that this would remove the vehicles from the streets between 3:00 a.m. and 5:00 a.m. for street sweeping purposes. Mr. Arcand stated that 36 cars have residential parking permits; some have out -of -state license plates, some vehicles aren't moved, and some people don't live there but they can 'produce a rent receipt. He reported he discussed this idea with the managers of the Grand Hotel and they are pleased with this suggestion. They have secured a lot behind them that would hold 14 cars. Council Member Puccinelli mentioned that several business are open during the evening hours, and asked if the parking would be limited to a certain parking lot or limit the number of permits in a lot. Mr. Arcand stated that those are issues that would be • considered when the legislation is being drafted. • 9 272 JANUARY 21, 2003 • Appointments to Boards and Commissions SIMS MOVED AND BUCHANAN SECONDED TO RE- APPOINT TOM HURSON AND BOB BUSSE TO THE PARKS AND RECREATION COMMISSION FOR ANOTHER SIX -YEAR TERM. The motion carried by unanimous voice vote. SIMS MOVED AND BUCHANAN SECONDED TO RE- APPOINT RICARDO VILLASENOR TO THE HOUSING AUTHORITY BOARD FOR A FIVE -YEAR TERM. The motion carried by unanimous voice vote. • Information Items Items of information provided to Council were: Notice of events celebrating Martin Luther King, Jr. Week; Agenda for the January 23, 2003 Hearing Examiner meeting; Notice of January 22, 2003 Programmatic Biological Assessment Training; Planning Assignments Pending as of the Week of January 21, 2003; Article from January 5, 2003 Seattle Times, "The Racial- Profiling Question: How is the State Patrol Doing ? "; and Notice of January 17, 2003 Press Conference held by New Vision and Yakima County Commissioners re: SIED. 24. EXECUTIVE SESSION REGARDING PENDING LITIGATION (PLEASE ALLOW 30 MINUTES) • PENDING LITIGATION — ROYAL YAKIMA CASINO City Manager Zais proposed that an executive session be held to discuss a proposed settlement in the lawsuit with Royal Yakima regarding the denial of their application to operate a casino at the former Goodies' Restaurant. After the executive session, Council would then reconvene to discuss the next step. BUCHANAN MOVED AND SIMS SECONDED TO GO INTO EXECUTIVE SESSION FOR APPROXIMATELY 15- 20 MINUTES FOR THE PURPOSE OF DISCUSSING PENDING LITIGATION. The motion carried by unanimous vote. Council went into executive session at 3:50 p.m. Council reconvened at 4:13 p.m. with all Council members in attendance. Mayor Place made a brief announcement that this morning's study session regarding irrigation financing options would be rebroadcast this evening at 7:00 p.m. and this Council meeting would be aired after that. Ken Harper, contracted attorney, stated that he has a proposed settlement agreement between the City and Royal Yakima Development who had made application for a casino at the former Goodies' Restaurant location. He stated he worked on this settlement with Jamie Carmody, attorney for Royal Yakima Development. It is the intent of this agreement to try to place conditions on the casino in light of its being next to Chesterley Park. This is the subject of pending Superior Court litigation in which Royal Yakima Development has sued the city and one of the lead individuals, Lynn Raymond, seeking to reverse the city's decision. The settlement agreement would allow the casino to go forward but with conditions. In exchange for that, the Royal Yakima Development would dismiss the claims against the city. Mayor Place commented that because this was a quasi - judicial issue to begin with, it was suggested that we bring this item forward for a • 10 2 JANUARY 21, 2003 vote. City Manager Zais suggested that this be placed on next week's agenda for the adjourned meeting already scheduled. The court date is on Thursday, two days after that adjourned meeting. The proposed settlement would be made available to the public for review. MATTSON MOVED AND GEORGE SECONDED THAT COUNCIL HOLD A PUBLIC MEETING ON JANUARY 28, 2003 AT 9:00 A.M. TO CONSIDER FINAL ACTION ON THE PROPOSED SETTLEMENT AGREEMENT WITH ROYAL YAKIMA DEVELOPMENT. The motion carried by 5 -2 roll call vote; Place and Puccinelli voting nay. Sandra Swanson, 6 South 2nd Street, asked if the public meeting on January 28 would be the time to suggest any changes in the language of the settlement agreement. Mr. Harper said that the answer would be yes. It is not a final document. He pointed out that it has been discussed extensively with Royal Yakima Development and he is not sure what they would be willing to change. Lynn Raymond, 2302 A West Viola, reported that as a party to the lawsuit, she has had a copy of this agreement for a week and had the opportunity to suggest changes. She expressed disappointment that Council was going to delay acting on this for another week. City Manager Zais explained that Council just received a copy of the agreement last Friday for their review and discussion today in executive session. The time delay also gives the public an opportunity to review the document. Ms. Raymond stated that, speaking for herself and Citizens for a Family Friendly Yakima, she wants to have this proceed to trial. She stated they have some plans to get them out of here. Lois Gervais, co- chair of Citizens for a Family Friendly Yakima, supported Ms. Raymond's statement' that their members do not want a casino at that location. Following further discussion regarding the timing issue, it was determined that the City would receive comments on • the proposed settlement agreement through Friday of this week in order to provide time to review the comments. 25. ADJOURNMENT . BUCHANAN MOVED AND SIMS SECONDED TO ADJOURN THE MEETING TO NEXT TUESDAY AT 7:30 A.M. FOR A STUDY SESSION ON UPDATED FUNDING OPTIONS FOR THE IRRIGATION CAPITAL PROGRAM AND TO CONSIDER A PROPOSED SETTLEMENT AGREEMENT WITH ROYAL YAKIMA DEVELOPMENT. The motion carried by unanimous voice vote. The meeting adjourned at 4:37 p.m. READ AND CERTIFIED ACCURATE BY: r , ■. _ — z.. ' c ' a O NCI /tEMBER DA' E 1 // • L� / (, ,, /bI / 9 NCIL MEMBER 410 DA E ATTEST: CITY CLERK MARY PLACE, MAYOR Minutes prepared by Karen Roberts. An audio and video tap- of this meeting are available in the City Clerk's Office 11