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Home My WebLink About12/10/2002 Adjourned Joint Meeting 228, CITY OF YAKIMA ADJOURNED JOINT CITY COUNCIL MEETING WITH YAKIMA COUNTY AND UNION GAP DECEMBER 10, 2002 - 2:00 P.M. - 4:00 P.M. 129 NORTH 2 STREET - COUNCIL CHAMBERS 1. ROLL CALUINTRODUCTIONS Present: City of Yakima: Council: Mayor Mary Place, presiding, Council Members Clarence Barnett, Lynn Buchanan, Paul George, Larry Mattson, John Puccinelli, and Bernard Sims Staff: Chris Waarvick, Director of Public Works; Doug Mayo: and Max Linden, Wastewater Treatment Plant; Pete Hobbs, Utility Services; Kay Adams, City Engineer; and City Clerk Roberts City of Union Gap: Council: Mayor Aubrey Reeves; Council Members Dan Olson and Kim Owen Staff: Kathleen M. Holscher, City Manager; Dennis Henne, Public Works Director; and Bill Rathbone, Building Coordinator Yakima County: Commissioners: Ron Gamache, Chair, and Jesse Palacios (present at 3:20 p.m.) Staff: John Knutson, Vern Redifer, Don Gatchalion, Bennett Osborne, and Dianna Woods, Public Works; and Doug Cochran, .Administrato'r Also: Citizen Advisory Committee Members: John Hodkinson, Ron Anderson and Skip Buckler. Tom Tebb, Washington State Department of Ecology; and Consultants: Joe Simmler, Otak; and Paul Matthews, Integrated Utilities Group 2. DISCUSSION REGARDING STORMWATER MANAGEMENT PROJECT A. PROJECT STATUS REPORT John Knutson, utilizing Power Point, began the presentation on stormwater management with a status report on the development project. He described the three phases of the project: • Phase 1 of the project includes a preliminary stormwater program assessment • Phase 11 would be to develop the stormwater management program • Phase 111 would be to finalize the program definition, identify capital improvement projects, funding, and regulatory compliance 2 2 9. DECEMBER 10, 2002 — ADJOURNED JOINT MEETING Mr. Knutson provided the following facts about the status of the tasks: • The cooperative planning interlocal agreement is in place • Work is proceeding on the field and GIS work, gap analysis /program assessment, NPDES Response, and public education /involvement • The capital improvement project needs assessment is in its initial review stage • The consultant did a case study and looked at other cities Mr. Knutson spoke about the public notification and involvement strategy. He identified the Executive Committee as being comprised of elected officials from Yakima County (Jim Lewis), City of Yakima (Mary Place, Larry Mattson and Clarence Barnett), and Union Gap (Aubrey Reeves, Kim Owen, and Dan Olson). B. FOCUS OF NEAR TERM EFFORTS Key Issue #1: Federal Application Due Date • March 10, 2003 Federal Permit Application Due Date • Federal Process: • Notice of Intent / General Permit: December 2002 • Application: December 2002 -March 2003 • Negotiations / Coverage after March 2003 • First Permit Term: 2003 -2008 Key Issue #2: Status of Guidance from Ecology • One regional permit vs. separate permits • October 22, 2002 Letter and permit application from Ecology • Permit application by Federal Deadline? • Relationship of current application form to future NOI and general permit Key Issue #3: Effect of Eastern WA Planning Process • Status of Eastern Washington Manual and Eastern Washington Model Stormwater Management (SM) Program • Use of the Model SM Program as NPDES permit requirements • Inclusion of Eastern Washington SM Manual in NPDES permit • Local acceptance of Eastern Washington SM Manual and Model program as permit requirements Mr. Knutson reported that the state is lagging behind in getting ready for the March 10, 2003 NPDES permit deadline, but we still have the Federal requirement to do something before that deadline. We have been working with DOE since they have authority over the Clean Water Act. We considered the possibility of submitting one regional permit; however, some requirements are done locally and some regionally, so local governments will have to have their own permits. In October, we received a permit application form from the Department of Ecology (DOE). The question is what will we do with this application? DOE provided it so if the local government feels a need, they have the option to submit that permit application. We will submit something by the federal deadline, possibly modeling the Eastern Washington guidelines. Council Member Sims asked if a map of the NPDES covered area is available. Mr. Knutson stated that one exists, but he doesn't have it with him. Council 2 • 230. DECEMBER 10, 2002 — ADJOURNED JOINT MEETING Member Barnett asked if we were going to be given some relief from dry wells? Mr. Knutson responded that Washington State DOE gave their assurance that they want to take a different tact for new versus existing wells, and not follow Oregon's lead. Mr. Knutson commented that we still have to adopt a manual locally or adopt one adapted from the DOE manual. Chris Waarvick commented that a manual for Eastern Washington, different from Western Washington, may be adopted due to less rainfall, but it may not necessarily be less expensive to follow its requirements. Mr. Knutson advised that a single application submittal would be made; however, each jurisdiction will submit its own application. Regulatory "Gap" Analysis: What Is It? Process. Core Regulatory Requirements. Results. Joe Simmler told the group that they are doing a different analysis for each agency. Once they do that inventory they will compare it with the different NPDES requirements and the underground injection program. There is a lot of overlap between the two programs. One of the major differences is that NPDES has an emphasis on eliminating illicit discharges. John Knutson briefly spoke about public involvement/education, commenting that a high level of involvement is necessary. Regional Consolidation Interlocal Agreements Staff reviewed the bullets in the PowerPoint presentation. Type of Interlocal Agreements and When: • Approach based on results of Regional Consolidation Study • Four - phased approach • #1 Yakima regional Stormwater Management Cooperative Planning Project (completed /approved) • #2 NPDES Permit: Administrative services provided by the County • #3 NPDES Permit: Consolidated programs • #4 Funding • To be reviewed in five years for further consideration Permit Administrative Services • County leads permit negotiations; provides assistance for annual administration, reporting and renewal process • Each agency: • Supports the permitting process • Shares costs • Appoints lead contact person • Provides needed information • Solely responsible for permit implementation • Guided by Technical Steering Committee 3 231 DECEMBER 10, 2002 — ADJOURNED JOINT MEETING Chris Waarvick and Paul Matthews reviewed the interlocal agreement and permit process. Mr. Waarvick stated that tomorrow morning a free workshop on the NPDES program would be given. This training is being provided throughout the state. He proposed that we look at stormwater management in a consolidated approach due to the commonalities involved, and provided information relating to _ the interlocal agreement: • The first interlocal agreement has been completed • A common fee throughout the region could be considered • Each entity may have separate notes or a list added on top of the ILA • Selah and Moxee may join us in the future Examples of Possible Future Consolidated Programs: Management/Administration Staffing Maintenance Public Education Basin Planning Emergency WQ- Response • Development Review Funding Capital Improvements Inspection /Enforcement Monitoring Equipment Repair /Replacement Listed above are examples of what could be considered for future consolidated programs, looking for resource savings. C. CASE STUDY — IMPACT ON LOCAL STREET SWEEPING PRACTICES Case Study — Impacts on Local Street Sweeping Practices .Chris Waarvick described Yakima's street cleaning program that includes removal of roadside litter, fall leaf, snow and ice, spill cleanup, routine cleaning and chip seal rock removal. We have a new challenge — cleaning streets as a best - management practice to comply with NPDES in Phase 2. The city's street cleaning program runs from February to December. $275,000 is in the Yakima City's 2002 budget for street cleaning. NPDES requires some cities to apply for a permit to . discharge waters into streams. It may be possible to reduce the amount of physical improvements necessary to contain or remove pollutants in the surface water runoff by the operation of a sweeping program that meets best- management practices. Mayor Place and Council Member Barnett questioned staff about the best - management practices requirement to remove very small particulates before • they reach the city's storm drains. Vern Redifer commented that he does not know yet what will be required; from a clean air perspective it would be 2.5; however, in the drainage system, that is what is the pollutant. Dennis Henne commented that Union Gap has had a regenerative air sweeper for four months and is happy with it. Council Member Puccinelli asked if staff has looked at privatizing street sweeping? Mr. Knutson responded that that is an option that was considered and is being done by some other cities; however, typically, they don't have the equipment we are looking at. • 4 232 DECEMBER 10, 2002 — ADJOURNED JOINT MEETING D. ACTION PLAN AND SCHEDULE OF FUTURE ACTIVITIES FOR 2003 Joe Simmler reviewed future activities and commented that over the next year, more will be heard about what it takes to achieve compliance with the permitting program and the deadline for the application for the NPDES permit. We will also be hearing the results of the gap analysis, especially the costs. We will be looking at regional consolidation opportunities to provide services and share costs. We will also be looking at additional interlocal agreements regarding: • Administrative aspect of the NPDES permitting process • Programmatic type of interlocal agreement for activities that are deemed to be done more effectively in a regional manner • Funding E. GENERAL QUESTION AND ANSWER SESSION Following are responses to questions raised: • Moxee and Selah were not included in a regional approach because Moxee's system doesn't serve 1,000 or more people and Selah has prepared its own Stormwater Management Plan • Gravel roads aren't required to have stormwater treatment. Asphalt roads with no curbs and gutters don't need stormwater treatment if the water can run off the side of the road and be absorbed or collected; however, it can't be directed to private property. Presentation by Tom Tebb, Washington State Department of Ecology Mr. Tebb applauded the group's efforts to work on stormwater. He spoke about DOE's efforts to explore funding opportunities, particularly in the area of public involvement and education. We are trying to expand the Centennial and 319 programs further to address infrastructure. The County and cities have been very involved in the development of the Eastern Washington Stormwater Manual and have made it a better product. Mayor Place commented that this meeting location was selected so that the study session could be aired on cable TV on our Yakima Public Affairs Channel (YPAC). She asked that this be included as part of our public involvement and education program. Question and Answer Session Continues: The impact on business and households for funding the stormwater regulations has not been determined. Grants will be sought. A couple of estimates were given; one by Chris Waarvick at approximately $3 per month calculated in the mid -90s, and one by Council Member Barnett at $82 per year. Following a brief comment period, the group discussed the timing for the next joint session, settling on sometime in February or March with the Executive Committee. 5 2.3 3. DECEMBER 10, 2002 - ADJOURNED JOINT MEETING 3. ADJOURNMENT I/ BUCHANAN MOVED AND SIMS SECONDED TO ADJOURN THE MEETING AT 3:33 P.M. The motion carried by unanimous voice vote. READ AND CERTIFIED ACCURATE BY: i 1 ---p 'CO UN MEMBER DATE /1 L . _ue `. _ %�i• % /i o_? FUNCIL MEMBER DATE ATTEST: e --v, / .✓ _ L/ .. CITY CLERK MARY PLACE, MAYOR Minutes prepared by Karen Roberts. An audio and video tape of this meeting are available in the City Clerk's Office 1 / 6