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Home My WebLink About12/10/2002 AdjournedBusiness Meeting 222 CITY OF YAKIMA, WASHINGTON ADJOURNED BUSINESS MEETING DECEMBER 10, 2002 - 8:30 A.M. COUNCIL CHAMBERS -129 NORTH 2 STREET 1. ROLL CALL Present: Council: Mayor Mary Place, presiding, Council Members Clarence Barnett, Lynn Buchanan, Paul George, Larry Mattson (present after 8:35 a.m.), John Puccinelli, and Bernard Sims Staff: City Manager Zais, Rita Anson, Director of Finance and Budget; City Clerk Roberts, and Records Clerk Watkins 2. BUDGET WRAP -UP FOR YEAR 2003 City Manager Zais described the purpose of the wrap up meeting noting that the City Council is to make final decisions on the budget. He explained it is a conservative budget with a less than 2% increase. POLICY ISSUES - BUDGETED COMMUNITY BUDGET FORUMS This is an opportunity for the City to have more public involvement in the budget. It was suggested that a subcommittee be created•to determine how the forums should be handled. BARNETT MOVED AND BUCHANAN SECONDED TO APPROVE THE POLICY ISSUE TO HOLD COMMUNITY BUDGET FORUMS. The motion carried by unanimous voice vote. A subcommittee was formed with Mayor Place and Council Members George and Mattson. OUTSIDE AGENCY REQUESTS PUCCINELLI MOVED AND SIMS SECONDED TO APPROVE ALL THE POLICY ISSUES ON PAGE 11 -2, OUTSIDE AGENCIES. BUCHANAN MOVED AND PUCCINELLI SECONDED TO AMEND THE 4 OF JULY REQUEST TO $5,000. The amendment carried by unanimous 'voice vote. The motion, as amended was carried by unanimous voice vote. 1. Gang Prevention and Intervention Coalition — Parks and Recreation Fund /State Grant — budgeted $75,000. 2. Yakima County Development Association — General Fund — budgeted $19,913. 3. Substance Abuse Coalition — General Fund — budgeted $9,659 4. Yakima Chamber of Commerce — General Fund — budgeted $5,900 5. 4 of July Committee — General Fund — budgeted $5,000 6. Allied Arts Arts Van — General Fund — budgeted $5,333 7. Salvation Army (Milroy Park) — General Fund $7,000 8. RSVP— Parks and Recreation Fund — budgeted $3,000 9. SunfairAssociation — General Fund — budgeted $667 223. DECEMBER 10, 2002 — ADJOURNED MEETING — BUDGET WRAP UP INTERGOVERNMENTAL/OTHER Clean Air Authority — General Fund - budgeted $11,409. PUCCINELLI MOVED AND PLACE SECONDED TO APPROVE THE CLEAN AIR AUTHORITY REQUEST AT $11,409 AS REQUESTED. The motion carried by a 6 -1 voice vote; Buchanan voting nay. Yakima County Emergency Management - General Fund - budgeted $39,956. MATTSON MOVED AND SIMS SECONDED TO APPROVE THE REQUEST. The motion carried by unanimous voice vote. CITY MANAGEMENT HUMAN RESOURCES Add one Full -Time Human Resource Assistant position- Employee Benefit Funds (65 %) General Fund (35 %) — Budgeted $38,000. PUCCINELLI MOVED AND SIMS SECONDED TO APPROVE THE REQUEST. The motion carried by unanimous voice vote. WATER /IRRIGATION Add one Water Treatment Plant Chief Operator Position — 474 Water Fund — budgeted $49,600. SIMS MOVED AND BUCHANAN SECONDED TO APPROVE THE REQUEST. The motion carried by unanimous voice vote. MUNICIPAL COURT MUNICIPAL COURT Remodel and Expansion — Law & Justice Capital Fund Reserves — budgeted $475,000. PUCCINELLI MOVED AND BUCHANAN SECONDED TO APPROVE THE REQUEST. The motion carried by unanimous voice vote. PROBATION Replacement of Probation Services computer hardware and software programs — budgeted a) Law & Justice Capital $32,000, and b) General Fund $2,200. SIMS MOVED AND BUCHANAN SECONDED TO APPROVE THE REQUEST. The motion carried by unanimous voice vote. FINANCE • INFORMATION SYSTEMS Mobile wireless data network (radio system to replace CDBP services) — budgeted a) Law & Justice Capital Fund $300,000, b) Capital Lease payment in General Fund, $65,000 lease pmt (5 yr), $40,000 service fee eliminated $25,000 net annual cost. PUCCINELLI MOVED AND BUCHANAN SECONDED TO APPROVE THE REQUEST. The motion carried by unanimous voice vote. 2 224 • DECEMBER 10, 2002 — ADJOURNED MEETING — BUDGET WRAP UP COMMUNITY AND ECONOMIC DEVELOPMENT ENGINEERING 2003 Arterial Street Overlay Program — continuation of Grind and Overlay program — budgeted Cum. Res. for capital improvement; street property tax $100,000. GEORGE MOVED AND BUCHANAN SECONDED TO APPROVE THE REQUEST. The motion carried by unanimous voice vote. PLANNING Option 2: a) restore one senior planner to provide long range planning and, b) eliminate professional services for planning assistance — Net annual cost unbudgeted $34,898. SIMS MOVED AND BUCHANAN SECONDED TO APPROVE OPTION 2. The motion carried by a 4 -3 roll call vote; Barnett, Place and Puccinelli voting nay. OFFICE OF NEIGHBORHOOD DEVELOPMENT a) restore bilingual DA III position to full time and b) eliminate home remodeling technician — Community Development Block Grant Fund — budgeted net savings of ($42,000). GEORGE MOVED AND BUCHANAN SECONDED TO APPROVE THE REQUEST. The motion carried by unanimous voice vote. CAPITOL THEATRE Increase of annual management fee — Hotel /Motel Room Tax — budgeted $1,745. SIMS MOVED AND BUCHANAN SECONDED TO APPROVE THE REQUEST. The motion carried by unanimous voice vote. YAKIMA CENTER Increase Management Fee - Center Operating Revenue — budgeted $25,000. PUCCINELLI MOVED AND SIMS SECONDED TO APPROVE THE REQUEST. The motion carried by unanimous voice vote. Continue Sports Commission — Hotel /Motel Room Tax — budgeted $45,000. SIMS MOVED AND PUCCINELLI SECONDED TO APPROVE THE REQUEST. The motion carried by unanimous voice vote. POLICE Police Video Camera Project (amendment to the 2002 policy issue) — Law & Justice Capital Fund, budgeted a) $500,000; b) General Fund $110,000 lease pmt (5 yr), $50,000 annual repair & maint. SIMS MOVED AND PUCCINELLI SECONDED TO APPROVE THE REQUEST. The motion carried by unanimous voice vote. Professional services contract to staff security metal detectors in Police /Court Bldgs - General Fund — budgeted $50,000. After discussion on the level of security and hours of staffing, BUCHANAN MOVED AND SIMS SECONDED TO APPROVE THE REQUEST. The motion carried by 6 -1 voice vote; Barnett voting nay. 3 DECEMBER 10, 2002 — ADJOURNED MEETING — BUDGET WRAP UP FIRE PUBLIC SAFETY COMMUNICATIONS Lookout Point radio site upgrade — Fire Capital $30,000, Law & Justice Capital $45,000 — budgeted. BARNETT MOVED AND PUCCINELLI SECONDED TO APPROVE THE REQUEST. The motion carried by unanimous voice vote. PARKS AND RECREATION . PARKS AND RECREATION Reorganization and elimination of vacant park laborer position - Parks and Rec. Operating fund - budgeted net savings ($3,200). Pave parking lot at Chesterley Park - Parks & Rec. Cap. Reserve Fund /Line of Credit — budgeted $120,000. Lions Pool CIP — Replace lockers — Parks & Rec. Oper. Fund — budgeted - $12,000. Energy efficient pool cover for Eisenhower pool — Parks & Rec. Oper. Fund — budgeted $13,100. Portable aquatic lift - Parks & Rec. Oper. Fund — budgeted $7,000. GEORGE MOVED AND SIMS SECONDED TO APPROVE ALL FIVE REQUESTS. The motion carried by unanimous voice vote. REFUSE Refuse rate increase: 9% for residential can service, automated refuse cart service & extra refuse charges; 7% for bin service; and 4% for yard waste cart collection — Refuse Rates Revenue $230,000, budgeted. BARNETT MOVED AND GEORGE SECONDED TO DIVIDE THE QUESTIONS. The motion failed by 6 -1 voice vote; Barnett voting aye. Following discussion and comparison of rates to Yakima Waste, SIMS MOVED AND GEORGE SECONDED TO APPROVE THE THREE RATE INCREASES. The motion carried by 6 -1 voice vote; Barnett voting nay. STREET AND TRAFFIC OPERATIONS Increase funding available for 50/50 sidewalk program — Street/Arterial street funds — budgeted $20,000. BARNETT MOVED AND MATTSON SECONDED TO APPROVE THE REQUEST. The motion carried by unanimous voice vote. UNBUDGETED POLICY ISSUES CITY WIDE POLICY ISSUES SOUTH 72 AVENUE /CONGDON ANNEXATION Mayor Place advised that the Superior Court will not re -hear the annexation case until the end of March 2003. City Manager Zais explained we have an immediate 4 226 DECEMBER 10, 2002 — ADJOURNED MEETING — BUDGET WRAP UP obligation in terms of fire service. The budget did not' include the funds for the six - month contract with West Valley. That will be funded by general fund cash reserves which will be refunded when property tax revenues come in. All other items with regard to this annexation will be deferred until more clarification is received. PUCCINELLI MOVED AND MATTSON SECONDED TO APPROVE THE SIX -MONTH CONTRACT WITH WEST VALLEY FIRE DISTRICT #12. The motion carried by unanimous voice vote. OUTSIDE AGENCY AND INTERGOVERNMENTAL REQUESTS OUTSIDE AGENCY REQUESTS HORIZONS — General Fund — unbudgeted $10,000. Council Member Puccinelli said there is not enough known about this agency at this time. PUCCINELLI MOVED AND BARNETT SECONDED TO DENY THIS REQUEST. The motion carried by unanimous voice vote. • CITY MANAGEMENT WASTEWATER Rate adjustment for Wastewater connection charge — No action required at this time. Item deferred until the annexation issue is resolved. WATER/IRRIGATION Rate increase on irrigation operating fee assessments — Irrigation rates — Unbudgeted (approximately $62,100 revenue). PUCCINELLI MOVED AND MATTSON SECONDED TO DEFER THE ITEM UNTIL LATE JANUARY OR EARLY FEBRUARY. The motion carried by unanimous voice vote. Contract annual inspection and testing of domestic water residential irrigation cross connection control devices - Water Dist.474 fund - unbudgeted $25,000. Council Member Puccinelli claimed this is not a required inspection. Dueane Calvin, Water and Irrigation Manager, advised him that it is required by both state and federal law. There was further discussion on the issue of property access. GEORGE MOVED AND BUCHANAN SECONDED TO APPROVE THE POLICY ISSUE. The motion carried by 6 -1 voice vote; Barnett voting nay. COMMUNITY AND ECONOMIC DEVELOPMENT ENGINEERING — Council Added Create an Arterial Street Program utilizing Public Works Trust Fund Loans /Matching Funds. BARNETT MOVED AND GEORGE SECONDED TO REFER THIS ITEM TO THE (CAPITAL IMPROVEMENTS /FACILITIES) CIF COMMITTEE BECAUSE THEY ARE IN THE PROCESS OF REVIEWING THEIR STUDY. The motion carried by unanimous voice vote. Council Member Mattson commented that now is a good time to start forming a public involvement plan. 5 • 227; DECEMBER 10, 2002 — ADJOURNED MEETING — BUDGET WRAP UP PUBLIC WORKS PARKS AND RECREATION Increase fees and charges for parks — Parks and Rec. Oper. Fund — unbudgeted revenue $2,000. SIMS MOVED AND BARNETT SECONDED TO APPROVE THE REQUEST. The motion carried by unanimous voice vote. Increase in funding for CBD landscaping (in addition to $20,000 budget in 2003) — PBIA — unbudgeted $17,700. BARNETT MOVED AND MATTSON SECONDED TO APPROVE THE REQUEST. The motion carried by unanimous voice vote. BUCHANAN MOVED AND MATTSON SECONDED TO DIRECT STAFF TO PREPARE APPROPRIATE LEGISLATION FOR THE 2003 BUDGET AS WELL AS LEGISLATION FOR THE FEE INCREASES. The motion carried by unanimous voice vote. 3. EXECUTIVE SESSION REGARDING PENDING LITIGATION BUCHANAN MOVED AND SIMS SECONDED TO MOVE INTO EXECUTIVE SESSION REGARDING PENDING LITIGATION FOR 40 MINUTES WITH ADJOURNMENT THEREAFTER TO THE 2:00 P.M. BUSINESS MEETING. The motion carried by unanimous voice vote. Council moved into Executive Session at 11:00 a.m. 4. ADJOURNMENT Following the conclusion of the Executive Session, the meeting adjourned at 11:30 a.m. READ AND CERTIFIED ACCURATE BY:/ 1 /tip /,7� _� ati C• d NCIL MEMBER DATE • ,...,. / WO_ COUNCIL ME B R DATE ATTEST: CITY CLERK My;'' PLACE, MAYOR Minutes prepared by Linda Watkins. An audio and video tape of this meeting are available in the City Clerk's Office 6