HomeMy WebLinkAbout07/06/2021 05.A. Council Rules of Procedure Letters of Support °F`Y�'`,1`1°''a
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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 5.A.
For Meeting of: July 6, 2021
ITEM TITLE: Council Rules of Procedure Letters of Support
SUBMITTED BY: Councilmember Funk
SUMMARY EXPLANATION:
At the June 15, 2021 business meeting, it was Council consensus to send any concerns or
comments about the letters of support process to Councilmember Funk to bring back a redline
proposal to Council.
ITEM BUDGETED:
STRATEGIC PRIORITY:
APPROVED FOR SUBMITTAL BY THE CITY MANAGER
RECOMMENDATION:
ATTACHMENTS:
Description Upload Date Type
0 document Corer Memo
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Add to Yakima City Council Rules of Procedure
Section P. Procedures for Workflow, Documentation, and Archiving
1. "Letters of Support"
This is an amendment to Yakima City Council procedures, intended to create an
orderly process by which local groups can request that the City Council provide a
"letter of support"for a project or action. Such letters are usually requested to
document Council support of an "ask"to an outside agency, often an application
for project funding.
(a) Routine business
City Councilmembers and the City Manager may request to have the
subject placed on the agenda of the next business meeting for
discussion. If addition to the agenda is approved, the full letter and all
supporting documents must be given to the City Clerk on or before the
Tuesday prior to the next business meeting. This allows inclusion of the
letter and documents in the agenda packet for the next business meeting.
If the city staff anticipates that the requested support will be controversial
or otherwise problematic, staff documents should also be prepared and in
the agenda packet.
Note that this procedure makes it impossible to approve an item in less
than two weeks.
(b) Expedited action
If there is an urgent need for expedited approval, it is the responsibility of
the local group to provide justification for urgent action which includes:
i. Documentation of the deadline, and when that deadline was
announced
ii. A full "Letter of Support", or a draft with a request for editing
from City staff
iii. A specific reference as to how the project furthers established
City priorities
iv. This list is not exhaustive and more details may be requested
(c.) Letters of Support approved by vote of the Council are to be
signed, "on behalf of(or under the authority of) the Yakima City Council",
and can be signed by any or all Council Members.
Kay Funk, MD
6/29/2021