HomeMy WebLinkAbout09/03/2013 05B Intergovernmental Cooperative Purchasing Agreement with Snohomish CountyBUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No.
For Meeting of: 9/3/2013
ITEM TITLE: Resolution authorizing an Intergovernmental Cooperative
Purchasing Agreement with Snohomish County.
SUBMITTED BY: Sue Ownby, City /County Procurement Manager 576 -6695
SUMMARY EXPLANATION:
Staff respectfully requests approval of an agreement authorizing the City of Yakima and
Snohomish County to arrange joint cooperative purchases of certain goods and services.
Pursuant to Chapter 39.34 RCW Interlocal Cooperation Act, Snohomish County has requested
this agreement be administered in order to piggy -back off City of Yakima contracts. The City of
Yakima in turn, will be authorized- to piggy -back off Snohomish County contracts.
This agreement shall remain in effect until canceled by either party
Resolution: X Ordinance:
Other (Specify):
Contract: X Contract Term: indefinite
Start Date: September 3, 2013 End Date:
Item Budgeted: NA Amount:
Funding Source /Fiscal N/A
Impact:
Strategic Priority: Partnership Development
Insurance Required? No
Mail to: Cathy Robinson, Purchasing Manager, Snohomish County
Purchasing Division, 3000 Rockefeller Ave, M/S 507, 6th Floor,
Robert J. Drewel Building, Everett, WA 98201
Phone: 425 - 388 -3329
APPROVED FOR City Manager er g
RESOLUTION NO. R -2013-
A RESOLUTION authorizing the City Manager to execute an Intergovernmental
Cooperative Purchasing Agreement with Snohomish County.
WHEREAS, the City of Yakima (City) and Snohomish County (County) desire to
arrange for making cooperative purchases of certain goods and services; and the City
Council of the City of Yakima deems it to be in the best interests of the City that such an
arrangement be carried out according to the provisions, terms and conditions of the
attached agreement document and that it is in the best interests of the City that the
attached agreement document be executed, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized to execute the Intergovernmental
Cooperative Purchasing Agreement with Snohomish County, attached hereto and by
reference made a part hereof, now, therefore,
ADOPTED BY THE CITY COUNCIL this day of 12013.
ATTEST:
Sonya Claar Tee, City Clerk
Micah Cawley, Mayor
INTERGOVERNMENTAL COOPERATIVE
PURCHASING AGREEMENT
This Agreement is made by and between the CITY OF YAKIMA and SNOHOMISH COUNTY, both public
agencies of the State of Washington within the meaning of RCW 39.34.020(1) (collectively the "Parties" and,
individually, a "Party ").
WHEREAS, Chapter 39.34 RCW, the Interlocal Cooperation Act, provides for interlocal cooperation between
governmental agencies; and
WHEREAS, each of the Parties desires to utilize the other Party's competitively awarded contracts when it is
consistent with those awards and applicable law and when it is in their individual interest;
NOW, THEREFORE, the Parties agree as follows:
Each of the Parties from time to time goes out to public bid or undertakes other competitive
solicitation and then contracts with vendors and service providers to purchase supplies, materials,
equipment, and services.
2. Each of the Parties hereby agrees to extend to the other Party the right to purchase pursuant to such
bids and contracts to the extent (a) permitted by applicable law and (b) agreed upon between the
awarding Party and its bidders, contractors, vendors, suppliers or service providers.
3. Each Party shall comply with all applicable laws and regulations governing its own purchases.
4. A Party purchasing from one of the other Party's contracts shall pay the bidder, contractor, vendor,
supplier, or service provider directly in accordance with its own payment procedures for its own
purchases.
5. This Agreement shall create no obligation on either Party to purchase any particular good or service
from the other Party's contracts, nor shall it create any assurance, warranty, or other obligation on
either Party to supply to the other Party any good or service through contracts awarded by it.
6. Each Party will indemnify and hold the other Party harmless as to any claim arising out of its
negligence in the use of this Agreement.
7. Any purchase made pursuant to this Agreement is not a purchase from either of the Parties. The
Party awarding a contract shall not be responsible or liable for the performance of the bidder,
contractor, vendor, supplier, or service provider. No obligation, except as stated herein, shall be
created between the Parties or between the Parties and any applicable bidder or contractor.
8. No separate legal or administrative entity is intended to be created pursuant to this Agreement.
Nothing in this Agreement shall be construed to render the Parties partners or joint venturers.
9. Both Parties agree that they shall not discriminate against any person or vendor on the grounds of
race, creed, color, religion, national origin, sex, sexual orientation, age, marital status, political
affiliation or belief, or the presence of any sensory, mental or physical handicap in violation of the
Washington State Law Against Discrimination (Chapter 49.60 RCW) or the Americans with
Disabilities Act of 1990, as amended (42 U.S.C. § 12101 et seq.) or another applicable state, federal
or local law, rule or regulation.
INTERGOVERNMENTAL COOPERATIVE Page 1 of 2
PURCHASING AGREEMENT
July 2013
10. The Purchasing Manager of Snohomish County and the City /County Procurement Manager of the
City of Yakima shall be the representatives of the Parties for purposes of carrying out the terms of this
Agreement.
11. This Agreement will become effective upon execution by the parties and either: (a) filing of the
Agreement with the appropriate County Auditor, or (b) listing of the Agreement by subject on the
public agency's web site as provided in RCW 39.34.040.
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This Agreement shall continue in force until terminated by either Party, which termination may be
effected upon receipt by one of the Parties of the written notice of termination of the other Party.
In the event of termination of this Agreement, any goods or services acquired by either Party pursuant
to the terms of this Agreement shall remain the property of the purchasing Party.
This Agreement constitutes the entire Agreement between the Parties as to its subject matter.
SNOHOMISH COUNTY
County Executive
DATED: 12013
Approved as to form:
Snohomish County
Deputy Prosecuting Attorney
la
CITY OF YAKIMA
Tony O'Rourke, City Manager
DATED: 12013
Approved as to form:
By:
TITLE:
ATTEST:
Sonya Claar Tee, City Clerk
INTERGOVERNMENTAL COOPERATIVE Page 2 of 2
PURCHASING AGREEMENT
July 2013