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HomeMy WebLinkAbout01/08/2002 Business Meeting 405 CITY OF YAKIMA, WASHINGTON • BUSINESS MEETING OF THE CITY COUNCIL JANUARY 8, 2002 - 2:00 P.M. COUNCIL CHAMBERS - CITY HALL 1. ROLL CALL Present: Council: Mayor Pro Tem Larry Mattson, presiding, Council Members Clarence Barnett, Lynn Buchanan, Paul George, Mary Place, John Puccinelli, and Bernard Sims Staff: City Manager Zais, City Attorney Paolella and City Clerk Roberts 2. INVOCATION /PLEDGE OF ALLEGIANCE An invocation was given by Council Member Puccinelli, followed by the Pledge of Allegiance led by Council Member Barnett. 3. ELECTION OF MAYOR Mayor Pro -Tem Mattson opened the nominations for the position of Mayor. Council Member George nominated Mary Place. Upon receiving no further nominations, Mayor Pro -Tem Mattson closed the nominations. The nomination carried electing Mary Place as Mayor by unanimous voice vote. 4. ELECTION OF ASSISTANT MAYOR (MAYOR PRO -TEM) Mayor Pro -Tem Mattson opened the nominations for the position of Mayor Pro -Tem. Council Member Puccinelli nominated Paul George. 1 Upon receiving no further nominations, Mayor Pro -Tem Mattson closed the nominations. The nomination carried electing Paul George as Mayor Pro -Tem by unanimous voice vote. The gavel was handed over to Mayor Place to conduct the remainder of the meeting. 406 JANUARY 8, 2002 5. OPEN DISCUSSION FOR THE GOOD OF THE ORDER Referencing the letter in the Council packet from Senator Dan Swecker, Council members elected to participate in the coordinated pilot project process adopted by the Transportation Permit Efficiency and Accountability Committee (including S.R. 24 over the Yakima River, from 1 -82 to Keyes Road) and supported Mayor Place's representation of the City. 6. CONSENT AGENDA Mayor Place referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from either Council members or citizens present. Items Nos 10, 11 and 12 were removed from the Consent Agenda. The City Clerk read the Consent Agenda items, including resolutions and ordinances by title. SIMS MOVED AND BUCHANAN SECONDED TO APPROVE THE CONSENT AGENDA AS READ. The motion carried by unanimous roll call vote. (Subsequent paragraphs preceded by an asterisk ( *) indicate items on the Consent Agenda handled under one motion without further discussion.) *A. APPROVAL OF MINUTES OF THE NOVEMBER 6, 2001 ADJOURNED MEETING, DECEMBER 4, 2001 SPECIAL MEETING AND DECEMBER 11, 2001 ADJOURNED MEETING (BUDGET WRAP -UP) The minutes of the November 6, 2001 Adjourned meeting, December 4, 2001 Special meeting and December 11, 2001 Adjourned meeting were approved, having been duly certified accurate by two Council members and no one present wishing to have said minutes read publicly. 7. AUDIENCE PARTICIPATION No one came forward to speak. CITY MANAGER'S REPORTS 8. REVIEW OF COUNCIL MEMBER ASSIGNMENTS TO BOARDS AND SPECIAL COMMITTEES Intergovernmental — Yakima County Yakima Valley Conference of Governments (General Membership) Designee(s): John Puccinelli and Clarence Barnett, Alternate: Paul George Yakima Valley Conference of Governments (Executive Board) Designee(s): Clarence Barnett, Chairman Joint Board for Urban Area Planning Designee(s): Clarence Barnett and Larry Mattson 2 407 JANUARY 8, 2002 Local Emergency Planning Committee Designee(s): Lynn Buchanan, Alternate: Mary Place Yakima River Basin Salmon Recovery Board Designee(s): Larry Mattson, Alternate: Bernie Sims Eastern Washington Water Alliance Designee(s): Mary Place and Clarence Barnett, Alternate: Bernie Sims By Invitation — Intergovernmental/Yakima County Yakima Valley Visitors and Convention Board of Directors Designee(s): John Puccinelli Yakima Greenway Foundation Designee(s): Mary Place Yakima Joint Basin Board Designee(s): Paul George, Alternate: Clarence Barnett and Bernie Sims Yakima Sunfair, Inc. Designee(s): John Puccinelli Best Self Designee(s): Mary Place Tri- County Water Resource Agency Designee(s): Bernie Sims, Alternate: Clarence Barnett Yakama Nation Community Contribution Committee Designee(s): Mary Place, Alternate: John Puccinelli Supporting Investments in Economic Diversification Board (SIED) Designee(s): Mary Place Mayor Stipulated Committees /Boards Chamber of Commerce Board Designee(s): Mayor Fire Relief & Pension Board Designee(s): Mayor, Chair. Volunteer Firefighters Pension Board Designee(s): Mayor, Chair. Police Relief & Pension Board Designee(s): Mayor, Chair. • Volunteer Police Pension Board Designee(s): Mayor, Chair. 3 408 JANUARY 8, 2002 Yakima Clean Air Authority Board Designee(s): Mayor, Alternate: John Puccinelli Yakima Valley Office of Emergency Management Executive Board Designee(s): Mayor 911 Administrative Board Designee(s): Mayor, Alternate: Paul George EMS — Emergency Medical Services Committee Designee(s): Mayor No Designation until Invitation Extended Providence Legislative Committee Designee(s): Mary Place and John Puccinelli Yakima County Law and Justice Task Force Designee(s): Mary Place Yakima County Solid Waste Advisory Committee Designee(s): Mary Place Yakima County Substance Abuse Coalition Designee(s): Paul George YCDA Board of Directors Designee(s): Mary Place and John Puccinelli • State Boards and Commissions Association of Washington Cities (AWC) Legislative Committee Designee(s): Mary Place AWC Resolutions Committee Designee(s): Mary Place Municipal Research Designee(s): Mary Place Governor's Sentencing Guidelines Designee(s): Mary Place Trauma Committee Designee(s): Lynn Buchanan Forensic Investigation Council Designee(s): Lynn Buchanan 4 409 JANUARY 8, 2002 Council Representation on Other Committees Yakima Air Terminal Board Designee(s): Paul George, Alternate: Mary Place Tahoma Cemetery Task Force Designee(s): Lynn Buchanan and John Puccinelli Council Gateway Committee Designee(s): Mary Place and Paul George Development Review Team Designee(s): Mary Place, Clarence Barnett, and Paul George Alternate: John Puccinelli Community Review Board Designee(s): Lynn Buchanan, Mary Place, and John Puccinelli Yakima Downtown Association Designee(s): John Puccinelli, Alternate(s): Larry Mattson and Paul George Westside merchant Association Designee(s): Mary Place Alternate(s): Bernard Sims and John Puccinelli Front Street Merchants Designee(s): Lynn Buchanan, Alternate: John Puccinelli N.E. Neighborhood Designee(s): Lynn Buchanan Lodging Tax Advisory Committee Designee(s): John Puccinelli Military Assistance Safety and Traffic Committee Designee(s): Lynn Buchanan Ad Hoc Railroad Grade Separation Designee(s): Mary Place, John Puccinelli, and Lynn Buchanan City of Yakima Council Committees Labor /Management Committee Designee(s): Lynn Buchanan, Bernie Sims and Larry Mattson Economic Development Council Committee Designee(s): John Puccinelli, Paul George, and Bernie Sims Alternate: Mary Place Fire Alarm Monitoring Council Committee Designee(s): Bernie Sims, John Puccinelli, and Lynn Buchanan 5 410 JANUARY 8, 2002 Yakima's Promise Designee(s): Mary Place Public Safety Committee Designee(s): Lynn Buchanan, Clarence Barnett, and John Puccinelli Alternate: Larry Mattson Transit Committee Designee(s): Bernie Sims, Paul George, and Larry Mattson Alternate: John Puccinelli Hearing Examiner Review Committee Designee(s): Clarence Barnett and Bernie Sims Sister City Council Committee Designee(s): Japan & Taiwan — Lynn Buchanan. Morelia — John Puccinelli Neighborhood Development Committee Designee(s): Bernie Sims, Lynn Buchanan, and John Puccinelli City /County Intergovernmental Relations Committee Designee(s): Paul George, John Puccinelli, and Mary Place Alternate: Larry Mattson Ad Hoc Stormwater Committee Designee(s): Clarence Barnett and Larry Mattson, Alternate: Mary Place Council Committees for Appointments to Boards and Commissions Air Terminal Board — Barnett, Buchanan, Sims Bicycle /Pedestrian Committee — Sims, Mattson, Buchanan Charter City Employees Civil Service Commission - Sims, George, Puccinelli Housing Authority Board — Sims, Puccinelli, Buchanan Public Facilities District — Buchanan, Puccinelli, Mattson Parks and Recreation Commission — Sims, Mattson, Puccinelli Community Review Board — Buchanan, Place, Puccinelli Yakima Valley Regional Library Board — Barnett, Buchanan, Place Yakima Urban Area Regional Planning Commission — Barnett, Place, Sims Council Cable Committee — Mattson, George, Sims Local Review Board for Historic Preservation — Mattson, Buchanan, Place 1 6 411 JANUARY 8, 2002 • The following committees were removed: Public Transportation Benefit Area (PTBA) Yakima Center Expansion • Affordable Housing Committee Ad Hoc Irrigation Committee Ad Hoc Armory Committee Ad Hoc Clean Air Issues & Regulations Committee District Court Committee for Yakima County District Court Yakima County Emergency Services Council AWC Large City Committee • During the various committee discussions the following issues were raised: With regard to the Eastern Washington Water Alliance Planning Committee, Council Member Barnett requested that Dueane Calvin, Water and Irrigation Manager, see that dry wells are included in the agenda of the next meeting. With regard to the elimination of the Yakima Convention Center Expansion Committee, Council Member Puccinelli questioned whether there should be a committee to oversee the Public Facilities District and their financial spending on the expansion project. City Manager Zais assured Council Member Puccinelli that it is still the City's project. Bill Cook, Director of Community and Economic Development, is staff to the PFD Board and the construction of the project is being handled by the City. Mr. Cook will be the liaison. • *9. CONSIDERATION OF RESOLUTION AUTHORIZING ASSET TRANSFER FROM FIRE PROTECTION DISTRICT FOR SOUTH 72 ' D ANNEXATION RESOLUTION NO. R- 2002 -01, A RESOLUTION relating to fire protection and annexation and finding that the South 72n Avenue Annexation will impose a significant increase in the fire suppression responsibilities of the City of Yakima, with a corresponding reduction in fire suppression responsibilities by Yakima County Fire Protection District No. 12, and initiating the RCW 35.02.205 process for transfer from Yakima County Fire Protection District No. 12 to the City of Yakima of fire protection assets paid for by properties in the South 72' Avenue Annexation. 10. CONSIDERATION OF RESOLUTION AUTHORIZING RATIFICATION OF EXECUTION OF PERSONAL PROPERTY LEASE FOR BRILL MASTER UNIT STREETCARS Glenn Rice, Assistant City Manager, spoke about the history of the original 1930 streetcars. Mr. Albert E. DeAtley has purchased the two Brill Master Unit streetcars and, as the 82 Company, will lease them to the City of Yakima for a year. At the end of that lease, Mr. DeAtley will transfer ownership to the Yakima Interurban System's successors for their long -term preservation. He said it is fitting for us to thank Mr. DeAtley in supporting the City in this endeavor. Direction will be given to staff to prepare a proper thank you for Mr. DeAtley when the City takes possession of the streetcars. 412 JANUARY 8, 2002 Lynne Kittelson, 305 North 9 Street, expressed her pleasure at this gesture to preserve Yakima's history and offered a great big thank you to Mr. DeAtley. The City Clerk read the resolution by title only; BUCHANAN MOVED AND SIMS SECONDED TO ADOPT THE RESOLUTION. The motion carried by unanimous roll call vote. RESOLUTION NO. R- 2002 -02. A RESOLUTION ratifying and approving a Personal Property Lease with Albert E. DeAtley for two Brill Master Unit Street Cars. 11. CONSIDERATION OF RESOLUTION IN SUPPORT FOR EAST -WEST PASSENGER RAIL SERVICE Council Member Mattson expressed his support of this resolution and also took the opportunity to thank two people who were involved in the preliminary study; Leonard Pittman and John Alymer. Council Member Puccinelli spoke about the Bay Area in California and how their train is used as a party vehicle to go to football games. He thinks that could be a good use of the train locally to go to the Seahawks games. The City Clerk read the resolution by title only, MATTSON MOVED AND SIMS SECONDED TO ADOPT THE RESOLUTION. The motion carried by unanimous roll call vote. RESOLUTION NO. R- 2002 -03, A RESOLUTION supporting feasibility study of East - West passenger rail service by the State Department of Transportation. 12. CONSIDERATION OF RESOLUTION SETTING DATE OF HEARING FOR JANUARY 15, 2002 ON AMENDMENT OF THE 2002 -2007 SIX -YEAR TRANSPORTATION IMPROVEMENT PLAN Council Member Barnett had questions about changes of right -of -way on Priority No. 9, Mead Avenue from 11t Avenue to 16t Avenue. Bob Desgrosslier, Senior Engineer, said they will be looking for additional right -of -way to expand the right -of -way to 60 feet. In answer to the question of whether the increased right -of -way was due to Title 12 standards, Mr. Desgrosslier explained that was part of it but the project is also using federal money and, therefore, must also meet federal requirements. The City Clerk read the resolution by title only, SIMS MOVED AND BUCHANAN SECONDED TO ADOPT THE RESOLUTION. The motion carried by unanimous roll call vote. RESOLUTION NO. R- 2002 -04, A RESOLUTION amending the adopted Six -Year Transportation Improvement Program for the period of 2002 through 2007 for the construction of streets and arterial streets in the City of Yakima. ORDINANCES *13. CONSIDERATION OF ORDINANCE AMENDING THE MUNICIPAL CODE RELATING TO REGULATION OF LAND USE AND DEVELOPMENT ORDINANCE NO. 2002 -01, AN ORDINANCE concerning regulation of land use and development and amending Subsection 15.01.020(C) of the Yakima Municipal Code. 8 4 JANUARY 8, 2002 *14. SECOND READING OF AN ORDINANCE AMENDING THE 2001 BUDGET AND APPROPRIATING FUNDS FOR 2001 POLICE DEPARTMENT OVERTIME EXPENSES An Ordinance amending the 2001 budget and appropriating funds for Police Department overtime expenses incurred in 2001, previously having been read by title only, was brought before the Council for a second reading. ORDINANCE NO. 2002-02, AN ORDINANCE amending the 2001 budget for the City of Yakima; and making an appropriation of $88,000 in the 000 — General Fund for expenditure during 2001 to provide for additional overtime in the Police Department. 15. OTHER BUSINESS SIMS MOVED AND PUCCINELLI SECONDED TO APPOINT MELANIE GILMORE TO FILL THE VACANCY IN THE CHARTER EMPLOYEES CIVIL SERVICE COMMISSION. City Manager Zais clarified that in this manner Mrs. Gilmore will be able to serve in a dual status, for this commission and the Police and Fire Civil Service Commission. The motion carried by unanimous voice vote. Council Member Mattson stated that although he publicly supported Council Member George's opponent, Neil McClure, he is very much looking forward to working with Paul George. Council Member Mattson initiated discussion regarding the Capital Improvement/Facilities Committee that was formed by Budget Policy Issue, stating he thinks it should be a seven - member committee and named several tasks the committee could address. Mr. Mattson will meet with the City Manager to discuss the committee and prepare a short report for Council. Council Member Sims asked Council to consider a multiple -year license for dogs. • Information Items Items of information provided to Council were: Agenda for the January 9, 2002 Community Review Board meeting and minutes of its December 5, 2001 meeting; Agenda for the January 8, 2002 Tahoma Cemetery Task Force meeting and minutes of its December 11, 2001 meeting; Planning Division Assignments Pending Report as of January 8, 2002; and Article from December 24, 2001 Puget Sound Business Journal, "Biz Climate Debate Targets Ecology ". 16. EXECUTIVE SESSION BUCHANAN MOVED AND SIMS SECONDED TO ADJOURN TO EXECUTIVE SESSION REGARDING PROPERTY ACQUISITION AND PENDING LITIGATION WITH ADJOURNMENT THEREAFTER TO JANUARY 15, 2002 FOR A STUDY SESSION ON WASTEWATER FACILITIES PLAN AND COST OF SERVICE AND RATE STUDY. The motion carried by unanimous voice vote. 9 415 CITY OF YAKIMA, WASHINGTON ADJOURNED MEETING OF THE CITY COUNCIL JANUARY 15, 2002 - 7:30 A.M. 129 NORTH 2 STREET - COUNCIL CHAMBERS 1. ROLL CALL Present: Council: Mayor Mary Place, presiding, Council Members Clarence Barnett, Lynn Buchanan, Paul George, Larry Mattson, John Puccinelli, and Bernard Sims Staff: Dick Zais, City Manager; Ray Paolella, City Attorney; Glenn Rice, Assistant City Manager; Doug Mayo, Wastewater Manager; Scott Stockton, Assistant Wastewater Manager; Tim Jensen, Accountant; and City Clerk Roberts 2. WASTEWATER FACILITIES PLAN AND COST OF SERVICE AND RATE STUDY • City Manager makes opening remarks City Manager Zais provided the following background information: • The Cost of Service Study is a follow -up to the Facilities Plan that was reviewed by Council a year ago • The COS meets our contractual agreements and state and federal mandates • 85% of the proposed rate increase is driven by environmental mandates, Clean Water Act and its regulatory actions, or case law • The Unfunded Mandates Act does not apply • No grants are available so the City has to compete for loans and have a guaranteed resource to generate payment of the loans • The existing reserve level is a concern • Approximately $500,000 in revenue is lost due to the annexation • Over the next 20 years, $90 million will be needed for capital projects, including $26 million for projects scheduled for the next six years • We only have $2 million in capital reserves • Doug Mayo makes introductions Doug Mayo introduced Glenn Rice; Scott Stockton; John Koch, HDR, consultant engineer for the Facilities Plan; and Rick Frye and Dave Dunn from the State Department of Ecology. • Council member Barnett asks about public outreach program Council Member Barnett asked if a public outreach program was, or would be, accomplished prior to the Public Hearing tentatively scheduled for February 5, as was discussed by Council at the November 7 Study Session. City Manager Zais responded that we were unable to bring this to the public until we had the Cost of 416 JANUARY 15, 2002 — ADJOURNED MEETING Service Study done. The Facility Plan did not answer all the questions, mainly, what will it cost the citizen. This hearing will begin the public involvement phase. There doesn't have to be just one hearing; we could hold a series of hearings, or look at other educational options and postpone the hearing. This suggestion elicited discussion regarding public outreach options, which includes meeting with individual industry organizations and neighborhood associations; however, no firm direction was given to staff. • The HDR Consultant reviews summary of needed improvements John Koch distributed information relating to the Cost of Service Study and Facilities Plan. He spoke about the increase in environmental laws that affect wastewater and water. He named the projects and reviewed the cost breakdown for the improvement projects expected to be done in the next six years at a total cost of $26 million. Mr. Mayo clarified that these improvements are based upon known environmental laws and regulations, and future changes in the law may occur that could impact this plan. Council Member Mattson initiated a brief discussion on whether or not rate increases could or should have been increased over the past years to help pay for these improvements. He was assured that ordinary rate adjustments for CPI could not generate sufficient revenue for these types of capital improvement projects. • Mr. Mayo gives response to Del Monte's request and talks about grease Burt Hopper, Area Manager for Del Monte, distributed two letters dated January 15, 2002. In one letter he requests that the City continue the evaluation done for the Del Monte work by CH2M Hill and implement some of their suggestions. In the second letter he recommends that the rate increase be implemented in equal increments over a four -year period. Mr. Mayo explained that Mr. Hopper's suggestion is possible; however, it would reduce the anticipated revenue. Council Member Puccinelli discussed an option of giving the restaurant industry an incentive for removing their garbage disposal. The garbage would end up in the landfill and not at the treatment plant. Mr. Mayo stated that the incentive would be self - fulfilling because the restaurant would test cleaner. He stated that, generally, using a garbage disposal costs about $300 a year, so if Council desires to give a $25 per month rebate if there is no disposal, he could look further into that option. • Finances and mandates City Manager Zais and Finance Director Anson explained the debt coverage ratio in Table 4 -9. The 2.0 ratio means you have to bring in twice the amount of revenue as your bonded debt payment. Mr. Mayo responded to Council's questions about proposed future increases needed to pay for additional improvements in the 7 -12 year time frame. The issue of the pre- treatment program was also discussed. Mr. Mayo acknowledged that not every business in the pre- treatment program affects the plant; however, due to the nature of their business they must be tested. Council Member Sims asked for a report showing a list of who is affected by this program and why. 2 • 41 .7 JANUARY 15, 2002 — ADJOURNED MEETING • Public hearing and notification process is discussed Council members discussed the best method to inform the public about the hearing on the proposed rate increases. Council Member Sims pointed out the citizens will also have to pay for a storm water program so it is important that they be informed about all the upcoming rate increases. It was the general consensus to schedule a February 5 public hearing at the business meeting this afternoon. 3. ADJOURNMENT BUCHANAN MOVED AND MATTSON SECONDED TO ADJOURN THE MEETING AT 9:00 A.M. The motion carried by unanimous voice vote. / 3 READ AND CERTIFIED ACCURATE BY: ea, .�' . - 9 COUNCIL MEMBER DAT / E AC., a,.../ /% 3 19 02 COUNCIL MEMBER DATE ATTEST: CITY CLERK MARY PLACE, MAYOR Minutes prepared by Karen Roberts. An audio and video tape of this meeting are available in the City Clerk's Office 1 • 3