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06/01/2021 04F Resolution authorizing an Agreement with Total Site Services, LLC for the Waterline Replacement on East Viola Avenue to\'4\lyy tbxk ik 1 PPP +� PPP d g. A PPP+P '+l g ittYlltYlt.\ta. BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 4.F. For Meeting of: June 1, 2021 ITEM TITLE: Resolution authorizing an Agreement with Total Site Services, LLC for the Waterline Replacement on East Viola Avenue SUBMITTED BY: Scott Schafer, Director of Public Works David Brown,Assistant Director of Public Works Mike Shane, Water/Irrigation Engineer, 509-576-6480 SUMMARY EXPLANATION: This project replaces the aging 6-inch waterline on East Viola Ave. with a new larger ductile iron waterline; followed by the completion of a road surface replacement. The project will improve water quality and increases flow which improves water delivery and enhances fire flow. City staff used the State bidding process to advertise for competitive bids; selecting Total Site Services, LLC as the low bidder with the bid of$1,235,230. The Agreement is attached for City Council review in an amount not to exceed $1,235,230. The East Viola Waterline Replacement project is funded by a low interest Public Works Trust Fund Loan. ITEM BUDGETED: Yes STRATEGIC PRIORITY: Neighborhood and Community Building APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: Adopt Resolution ATTACHMENTS: Description Upload Date Type resolution fast Viola 1 Bateriine Project 5/19/2021 Resolution D retract 5/4/ 021 retract 2 RESOLUTION NO. R-2021- A RESOLUTION authorizing an Agreement with Total Site Services, LLC for Project No. AC2503 East Viola Avenue, Waterline Replacement. WHEREAS, the City of Yakima (City) owns, operates, and maintains the Domestic Water Supply and Distribution System in accordance with applicable Federal, State and Local regulations; and WHEREAS, undersized waterlines on East Viola Avenue sometimes results in lower flow and water quality than is recommended; and WHEREAS, under City Contract No. 2018-048 and Task Order 2020-01, the City entered into an agreement with HLA Engineering and Land Surveying, Inc. to prepare the plans and contract documents for waterline replacement on East Viola Avenue; and WHEREAS, the City's Water/Irrigation Division requires construction services for the waterline replacement; and WHEREAS, the City used the procedure established by the State of Washington for competitive bids for projects; and WHEREAS, Total Site Services, LLC submitted the low bid and has the ability to perform the contract specified work; and WHEREAS, the project is funded by a low interest loan from Washington State Public Works Trust Fund; and WHEREAS, the Yakima City Council finds that it is in the best interest of the City and its residents to enter into an agreement with Total Sit Services, LLC to perform the work detailed in the contract documents for the waterline on East Viola Avenue; now, therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized to execute the attached agreement with Total Site Services, LLC, in the amount of One Million Two Hundred Thirty-Five Thousand Two Hundred Thirty Dollars ($1,235,230) for the waterline replacement on East Viola Avenue. ADOPTED BY THE CITY COUNCIL this 1st day of June, 2021. ATTEST: Patricia Byers, Mayor Sonya Clear Tee, City Clerk 3 CONTRACT THIS AGREEMENT, made and entered in triplicate, this day of , 20 , by and between the City of Yakima , hereinafter called the Owner, and a Washington Corporation, hereinafter called the Contractor. WITNESSETH: That in consideration of the terms and conditions contained herein and attached and made a part of this agreement, the parties hereto covenant and agree as follows: I. The Contractor shall do all work and furnish all tools, materials, labor and equipment for THE BID AMOUNT OF: $ , for E.Viola Ave.Water System Improvements, City of Yakima Project No. AC2503, all in accordance with, and as described in the attached plans and specifications and the 2021 Standard Specifications for Road, Bridge, and Municipal Construction which are by this reference incorporated herein and made a part hereof, and shall perform any alterations in or additions to the work provided under this contract and every part thereof. Work shall start within ten (10) days after the Notice to Proceed and shall be completed in sixty(60) working days. If work has not commenced within the ten (10) days after the notice to proceed, the first chargeable working day shall be the eleventh (11th) working day after the date on which the City issues the Notice to Proceed. If said work is not completed within the time specified, the Contractor agrees to pay to the Owner the sum specified in the Standard Specifications for each day said work remains uncompleted after expiration of the specified time, as liquidated damages. The Contractors shall provide and bear the expense of all equipment; work and labor of any sort whatsoever that may be required for the transfer of materials and for constructing and completing the work provided for in this contract and every part thereof, except such as are mentioned in the specifications to be furnished by the City of Yakima . II. The City of Yakima hereby promises and agrees with the Contractor to employ, and does employ the Contractor to provide the materials and to do and cause to be done the above described work and to complete and finish the same according to the attached plans and specifications and the terms and conditions herein contained and hereby contracts to pay for the same according to the attached specifications and the schedule of unit or itemized prices hereto attached, at the time and in the manner and upon the conditions provided for in this contract. III. INDEMNIFICATION. The Contractor shall defend, indemnify, and hold harmless the City, its officers, elected officials, employees and agents from and against all claims, causes of action, damages, losses, and expenses of any kind or nature whatsoever, including but not limited to, attorney's fees and court costs, arising out of, relating to, or resulting from The Contractor's performance or non-performance of the services, duties and obligations required of it under this Agreement. IV. The Contractor for himself, and for his heirs, executors, administrators, successors, and assigns, does hereby agree to the full performance of all the covenants herein contained upon the part of the Contractor. V. It is further provided that no liability shall attach to the City of Yakima by reason of entering into this contract, except as expressly provided herein. IN WITNESS,WHEREOF the parties hereto have caused this agreement to be executed the day and year first herein above written. Countersigned: CITY OF YAKIMA CONTRACTOR this day of 20 ,a Corporation Contractor By: City Manager Attest: (Print Name) City Clerk Its: (President, Owner, etc.) Address: