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06/01/2021 04B Approval of minutes from the May 18, 2021 City Council regular meeting and May 25, 2021 study session to\'4\lyy tbxk ik 1 + PP d1.1;4,1 �PPP+P '+l� ittYlltYlt.\ta. BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 4.B. For Meeting of: June 1, 2021 ITEM TITLE: Approval of minutes from the May 18, 2021 City Council regular meeting and May 25, 2021 study session SUBMITTED BY: Sonya Claar Tee, City Clerk SUMMARY EXPLANATION: See attached. ITEM BUDGETED: STRATEGIC PRIORITY: APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: Approve minutes. ATTACHMENTS: Description Upload Date Type 1 5/ 1/ 0 1 r Me o D 25 5/27/2021 r Me o 2 11 MINUTES YAKIMA CITY COUNCIL May 18, 2021 City Hall -- Council Chambers 5:30 p.m. Regular meeting 6 p.m. public hearings --conducted virtually via Zoom 1. Roll Call Council: Mayor Patricia Byers, presiding,Assistant Mayor Holly Cousens and Councilmembers Kay Funk, Brad Hill, Soneya Lund and Eliana Macias Staff: City Manager Robert Harrison, City Attorney Sara Watkins and City Clerk Sonya Claar Tee Absent: Councilmember Jason White 2. Open Dis« ' - th the Or r A. •clamat s 'rid Mont oc ation Councilmember Hill proclaimed the month of June 2021 as LGBTQ Pride Month and Cristina Ortega accepted it. MOTION: Cousens moved and Hill seconded to direct staff to prepare a resolution to display the PRIDE flag on a temporary basis at City Hall between June 2 and June 30. The motion carried by a 5-1 vote, Byers voting no and White absent. 3. Council Reports A. Discussion about Association of Washington Cities delegates Mayor Byers asked Council to decide on three voting delegates for the AWC business meeting on June 24. Mayor Byers,Assistant Mayor Cousens and Councilmember Lund volunteered to be the voting delegates. B. Planning/scheduling of a joint meeting with the Yakima County Commissioners City Manager Harrison reported the following topics have been suggested by Council members for the joint City/County agenda: • Yakima County Care Campus • Climate Change suppression and prevention support • Opportunities for partnership on services through YVCOG • Conversation around regional SWAT that is provided by the City Page 1 of 6 � Councilmember Funk stated she would like to add YakCorps to the agenda as she recently attended a meeting where the bylaws were discussed that included the Mayor designated mn the Cit\/n voting representative, which she does not think ivappropriate. Assistant Mayor Cousens raised a Point of Order that this should be a discussion with Council, not in a joint meeting with the Commissioners. Mayor Byers ruled the point was not well taken and believes there ie some confusion nn this issue. Counci|nmsrnber Funk added she would like to add to the agenda a discussion on the County's interference with the practice of medicine related to the County's actions with the Board of Health. After discussion the following items were also added tu the agenda: w Yakunrpa w Interference with practice v[medicine wFB/project at the State Fair Park C. Discussion of a motion to direct staff to draft resolution in support of the Fossil Fuel Non-Proliferation Treaty and to committing the City of Yakima to take a SAFE Cities climate change stand MOTION: Hill moved and Lund seconded @mdirect staff t«»prepare a resolution in support of the Fossil Fuel Non-Proliferation Treaty and t«» make Yakima a SAFE City. After discussion, the motion carried by a 5-1 vote, Byers voting no and White absent. D. Copies nf the Judge's Orders in the MOnbesK City 0f Yakima lawsuit and discussion on housing segregation Counci|noenobar Funk stated she requested this topic ot the last meeting and read mstatement highlighting . b " � ~ �� nmon the Planning c'onlnlmmo � T aoonc~onnnmneeon the Commi on. 4. (�«»maa ��yWmyorByee��m�o�� �ot�@- itemmr �4��� onthe ����FtAda. q � ingvvhetherthore were any additions or deletions from Council members present. Items E and F were removed from the consent agenda and item 8 was added becoming item 4(}. The City Clerk read the Consent Agenda items, including resolutions and ordinances, bytitle. (items on the Consent Agenda are handled under one motion without further discussion see motion directly ba|cwv) MOTION: C«»usemsmnmwed and Lund seconded to approve the consent agenda. The motion carried by unanimous vote, White absent. A. Approval of minutes from the May 4' 2821 City Council regular meeting and May 11' 2821 City Council study session B. Approve payment m[disbursements for the period April 1 -30' 2021. C. Apri| 2D21 Investment Transactions Report D. Resolution awarding >7FP12104P and authorizing an agreement with PPC Solutions, Inc. for armed security guard and other services RESOLUTION NO. R~2W21~W59,A RESOLUTION awarding RFP12104P and authorizing an agreement with PPC Solutions, Inc., for armed security guard and other services E. This item was removed from the consent agenda Page 2nf5 ^ F. This item was removed from the consent agenda G. Resolution authorizing a grant from the Washington State Department nf Transportation (WSDOT)Aviation Division for capital improvements at the Yakima Air Terminal-McAllister Field RESOLUTION NO. R~2021~060'ARESOLUTION authorizing a grant from the Washington State Department of Transportation (WSDOT)Aviation Division for capital improvements at the Yakima Air Terminal-McAllister Field. H. Resolution authorizing a Construction Services Agreement with JUB Engineering, Inc. inon amount not Lo exceed S260'060 for Construction Services to rehabilitate the East General Aviation Apron RESOLUTION NO. R~2&21~861,A RESOLUTION authorizing a Construction Services Agreement with JUB Engineering, Inc. in the amount not to exceed $268,050 for Construction Services [u rehabilitate the East General Aviation Apron. |. Resolution authorizing the City of Yakima to acquire property from the Yakima Air Terminal-McAllister Field to improve vehicle safety at 24th and Washington Avenue RESOLUTION NO. R~2W21~W62,A RESOLUTION authorizing the City of Yakima toacquire property from the Yakima Air Termi nal-McAl lister Field to improve vehicle safety at 24th and Washington Avenue J. h Gra r ringCreek Road | a d impnzvemantuin � 1t ��������L��l[ �q~�� 1W� thorizing vvith (�ranito Conmtruotio������1ngC�ankRoas�������ovomen'�� m»m�me�' vvh or roadway and related improvements in the vicinity of the Yakima Sports Complex K. Resolution authorizing an Agreement with H.VV. Lochner, Inc for Professional Services for the design of Bravo Company Boulevard Phases 2 and 8 RESOLUTION NO. 2021~064,A RESOLUTION authorizing an Agreement with Lochner, Inc. to prepare civil engineering plans and specifications for the Bravo Company Boulevard project (PROJECT) L. Resolution authorizing a settlement agreement by Cities Insurance Association of Washington ("CIAW") and Munich Reinsurance to resolve and settle the claims brought by Daniel and LvnnattaHa||ar' Kimberly Johnson, and Jack Gabbard am personal representative o[the estate o[Adana Gabbard RESOLUTION NO. R~2021~065,A RESOLUTION approving the conditional settlement agreement entered into by Cities Insurance Association of Washington ("CIAW") and Munich Reinsurance to resolve and settle the claims brought by Daniel and Lynnette Haller, Kimberly Johnson, and Jack Gabbard as personal representative of the estate of Alene Gabbard M. Resolution authorizing an Agreement with People For People for$235,000.00 of ODBG funding for its Meals on Wheels senior meal and nutrition program in address the consequences o[ CC)\/|D 19 RESOLUTION NO. R~2021~066, Nk RESOLUTION authorizing un agreement with People Page 3nf5 s For People (PFP) in the amount not to exceed Two Hundred Thirty-Five Thousand Dollars ($235,000.00) in Community Development Block Grant funds to provide grants to micro- enterprises affected by COVID-19 N. Resolution endorsing the Energy Innovation and Carbon Dividend Act RESOLUTION NO. R~2021~067,A RESOLUTION authorizing endorsing the Energy Innovation and Carbon Dividend Act. O. Ordinance amending the 2O2i Budget for the City of Yakima; and making appropriations from Unappropriated Fund Balance within the Capitol Theatre's Capital Fund for expenditure during 2021 for capital expenditures (First Reading) First reading m[on ordinance amending the 2021 Budget for the City uf Yakima; and making appropriations from Unappropriated Fund Balances within various funds for expenditure during 2021 for various purposes described in the attached Schedule. Items Removed from the Consent Agenda A. Resolution authorizing a Professional Services Agreement and mLicense, Maintenance and Support Agreement for the purchase and use of the eProsecutor prosecution case management system Cynthia Martinez, Senior Assistant City Attorney, briefed Council on the two agreernents. Councilmember Funk shared her concern about reliance on private software vendors who have their own interests at heart and thinks there should be legislative advocacy on this issue. The City C| real tl N���l[|��yN� �� ��` �� ��wm��hT m. The nx)Uon carried by ck��. hiba �� �' ���� �� �� �� � RESOLUTION NO. R-2021-068,A RESOLUTION authorizing a Professional Services Agreement and a License, Maintenance and Support Agreement for the purchase and use of the aPrnsaouLor prosecution case management system. B. Resolution authorizing an Interlocal Agreement with Yakima County for the joint purchase and future costs of the eProsecutor prosecution case management ayet*no The City Clerk read the resolution by title only. MOTION: Funk moved and Cwumemmmecwmded to adopt the resolution. The motion carried by unanimous vote, White absent. RESOLUTION NO. R~2821~&69,A RESOLUTION approving on |nLer|oco|Agreement with Yakima County for the joint purchase and future costs of the eProsecutor prosecution case management system. 5. Public Comment Robert Strader and Coleen Anderson, City residents, spoke in support of the resolution endorsing the Energy Innovation and Carbon Dividend Act, Fossil Fuel IN on-Proliferation Treaty and SAFE cities climate change. PUBLIC HEARINGS Page 4nf5 o 6. Final public input meeting on the 2020 Consolidated Annual Performance Evaluation Report /C/\PEF|> Angelica Saidivar, ONDS Grant Financial Specialist, briefed Council on the hearing. Mayor Byers opened the public hearing and, with no one calling in to speak, closed the hearing. DEPARTMENT ITEMS 7. Discussion of petition from lodging properties located within the Yakima County Tourism Promotion Area ("TPN') to charge an additional two dollars per night of lodging pursuant to RCW 35.101.057 in order to fund increased efforts to market tourism and convention opportunities within the TPAand support the recovery of those industries Ryan Bleak, Senior Assistant CityAttorney briefed Council on the request from representatives of lodging properties within the Tourist Promotion Area (TPA)to increase the per night lodging charge within the TPA. Lisa Vallejo and Sara Davilla with the Lodging Association and TPA, spoke in support cf this issue, which is needed for tourism. MOTION: C«»uaamamoved and Lund seconded tm direct staff tm bring back a resolution mfintent tm modify Chapter 5.99cf the Yakima Municipal Code entitled "Tourism Promotion Area." The motion carried by unanimous vote, White absent. O. This item was added to the consent agenda becoming item 4[) CITY MA PU3 0. State Fair at is Cih/ K4mnm reMtede � m nrequom�� �� ��oneyn�mko� vviththo 8LaLeFair ~���0����dfo� �^��or� infu���n���heannuo| 4L���fJu|y celebration, o long-standing community event. MOTION: Cwuaemamoved and Lund seconded tw fund up tm$15/000 for the /thmfJu|y celebration. The motion carried by unanimous vote, White absent. 18. Discussion o[study session schedule City Manager Harrison reviewed the study session schedule and suggested Council waive having study sessions inAugust. |t was Council consensus [u take a break from study sessions in the month of August. Councilmember Funk commented on issues with previous staff and Council members. Assistant Mayor Cousens raised a Point of Order that members shall refrain from speaking negatively about past actions. The Mayor ruled the point was well taken. Councilmember Funk requested a study session to review and revise the Council's Ethic's and Council Rules of Procedure documents, which was approved by Council consensus for September. 11. Consideration o[letters o[support City Manager Harrison briefed Council on the requested letters of support. Lowell Krueger, Executive Director of the Yakima Housing Authority and Cheri Kilty, Executive Director of YMCA briefed Council nn their requests. MOTION: Cwuaemamoved and Lund seconded tw approve the letters mfsupport. The notion carried by unanimous vote, White absent. Page 5nf5 12. Resolution authorizing a Letter of Intent with the Yakima Housing Authority regarding development of affordable housing City Manager Harrison briefed Council on the letter of intent. The City Clerk read the resolution by title only. MOTION: Lund moved and Cousens seconded to adopt the resolution. The motion carried by unanimous vote, White absent. RESOLUTION NO. R-2021-070,A RESOLUTION authorizing a Letter of Intent with the Yakima Housing Authority regarding development of affordable housing. 13. COVID update City Manager Harrison reported City Hall will be fully reopened to the public on June 1, with fully vaccinated people able to enter without a mask. Councilmember Lund asked if the City Council will be meeting in person at that time. Mr. Harrison reported that will likely happen at the end of June as the City is following state guidelines. 14. Other Business MOTION: Lund moved and Cousens seconded to add to the next business meeting agenda a discussion on requesting a report from staff regarding street racing. The ! otion carried by unanimous vote, White absent. 15. Adjournm P,MOTION: •usens o PI cia- de. • - .°. rn to ity Council study session o ay 25J.i2 a . ri p.m. all e !notion ca ed by unanimous vote, White abse. The • eti adjou • . 1:20 p. C ERT IF I CAT ION READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE COUNCIL MEMBER DATE ATTEST: CITYCLERK MAYOR Page 6 of 6 m MINUTES YAKUMACUTY COUNCIL STUDY SESSION May 25, 2021 City Hall —Council Chambers 5 p.m. Meeting conducted virtually via Zoom 1. Roll Call Council: Mayor Patricia Byers, presiding, Counoi|rnernbens P{oy Funk Elrod Hi||, 8omeyo Lund and E|i8n8 Macias Staff: City Manager Robert Harrison and City Clerk Sonya C|8arTBe Absent:Assistant K48yOr HO||yCOu8en8 (excused)and COunCi|nnernberJ88On White 2. Public comment/8||ovv 15 minutes) None. 3. Housing Action |8n Planning Manager Joseph Calhoun introduced the item. R8dih8 Nair, Senior Associate and Julia Tesoh./\ssooiote. with E\EFtP{ Consu|ting, reviewed the Housing Action Plan. Council members discussed the need for updated information On housing availability, CO3t and medium home values since those in the plan are reflected from 2018. COunCi|member Funk shared her disappointment with the plan 83 there is no new information. 4. /\rnehoon Rescue Plan Act guiding principles Bob Harrison, City Manager and Steve GnOOrn, Director of Finance and Budget, reviewed the US Department of Treasury"Interim Final Ru|e" guidance on the initial rules On accessing funding to address eCOnOrniC harm resulting from the CO\/|D-18 ernergenCy. The program is to cover budgetary and financial stability needs thnOugh2O24. Mc GnOOrn noted Treasury is conducting 8 80-day review and requesting feedback; therefore, there may be changes On how ho utilize the funding.Additionally, the City received the first payment and has four years to 8ppnJph8he the funds. Counci|rnernber Funk stated She would like to See our city engage onmento| health worker. 5. Special Events and Insurance Requirements With Assistant Mayor Cousens absent, it was Council consensus to table this item until o future study session. 6. Discussion of proclamation and letters of support policies Pege1of2 9 City Manager Harrison and City Clerk Claar Tee reviewed a proposed update to the proclamation policy for Council's consideration. Councilmember Funk suggested using Boogie forms for the requests. Mr. Harrison reported on the Council Rules of Procedure policy on letters of support.After Council discussion, MOTION: Hill moved and Lund seconded to direct staff to work with Councilmember Funk to produce a revision to our methods and policies regarding letters of support and endorsements of organizations and or causes. The motion carried by unanimous vote, Cousens and White absent. 7. Adjournment MOTION: Lund moved and Funk seconded to adjourn to the next City Council regular meeting on June 1, 2021, at 5:30 p.m. at City Hall. The motion carried by unanimous vote, Cousens and White absent. The meeting adjourned at 6:04 p.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE I — R DATE ATTEST: A CI ERK MA •R Page 2 of 2