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Home My WebLink About12/05/2000 Adjourned Business Meeting 37 CITY OF YAKIMA, WASHINGTON ADJOURNED BUSINESS MEETING OF THE CITY COUNCIL BUDGET WRAP -UP DECEMBER 5, 2000 -- 8:30 A.M. COUNCIL CHAMBERS - 129 NORTH 2 STREET 1. ROLL CALL Present: Council: Mayor Mary Place, presiding, Council Members Clarence Barnett, Lynn Buchanan (present after 8:50 a.m.), John Puccinelli, and Bernard Sims Staff: City Manager Zais, City Finance Director Anson, Finance staff members Cindy Epperson, Tim Jensen and Mary Grable, and City Clerk Roberts Absent: Council Members Henry Beauchamp and Larry Mattson (excused) Mayor Place opened the meeting at 8:42 a.m. 2. BUDGET WRAP -UP FOR YEAR 2001 City Manager Zais gave an overview of the 2001 budget: • The budget is balanced and is reflective of the current economic conditions and citizen initiatives • Contingency Reduction Plan has been prepared • The General Government budget is over $40.7 million; 1% above the 2000 budget • Staffing has been reduced significantly in the past three years (33 positions last year) three positions eliminated this year. One position in Municipal Court and two in the 9 -1 -1 Office were added. 2001 BUDGET POLICY ISSUES — OUTSIDE AGENCY REQUESTS 1. Funding for the Yakima Gang Prevention and Intervention Coalition — Parks and Recreation Fund /State Grant budgeted request for $75,000. SIMS MOVED AND BARNETT SECONDED TO APPROVE THE REQUEST. The motion carried by unanimous voice vote; Beauchamp and Mattson absent. 2. Yakima County Development Association — General Fund budgeted request for $19,913. SIMS MOVED AND BUCHANAN SECONDED TO APPROVE THE REQUEST. The motion carried by unanimous voice vote; Beauchamp and Mattson absent. 3. Substance Abuse Coalition — General Fund budgeted request for $9,659. SIMS MOVED AND BUCHANAN SECONDED TO APPROVE THE REQUEST. The motion carried by unanimous voice vote; Beauchamp and Mattson absent. 38 DECEMBER 5, 2000 — ADJOURNED MEETING — BUDGET WRAP -UP 4. Yakima Chamber of Commerce — General Fund budgeted request for $5,900. SIMS MOVED AND BUCHANAN SECONDED TO APPROVE THE REQUEST. The motion carried by unanimous voice vote; Beauchamp and Mattson absent. 5. 4 th of July Committee — General Fund budgeted request for $5,533. PUCCINELLI MOVED AND SIMS SECONDED TO APPROVE THE REQUEST. The motion carried by unanimous voice vote; Beauchamp and Mattson absent. 6. Allied Arts ArtsVan — General Fund budgeted request for $5,333. BUCHANAN MOVED AND SIMS SECONDED TO APPROVE THE REQUEST. The motion carried by unanimous voice vote; Beauchamp and Mattson absent. 7. Salvation Army (Milroy Park) Parks and Recreation Fund budgeted request for $2,000. PUCCINELLI MOVED AND SIMS SECONDED TO APPROVE THE REQUEST. The motion carried by unanimous voice vote; Beauchamp and Mattson absent. 8. RSVP— Parks and Recreation Fund — In -kind $2,000 budgeted request. BARNETT MOVED AND SIMS SECONDED TO APPROVE THE REQUEST. The motion carried by unanimous voice vote; Beauchamp and Mattson absent. 9. SunfairAssociation — General Fund budgeted request for $667. BARNETT MOVED AND SIMS SECONDED TO APPROVE THE REQUEST. The motion carried by unanimous voice vote; Beauchamp and Mattson absent. 10. Clean Air Authority- General Fund a) 2001 budgeted request for $22,500. BUCHANAN MOVED AND SIMS SECONDED TO APPROVE THE REQUEST. The motion carried by 4 -1 voice vote; Place voting nay; Beauchamp and Mattson absent. b) 2000 Requested Increase unbudgeted for $1,200: SIMS MOVED AND BUCHANAN SECONDED TO NOT APPROVE THIS REQUEST. The motion carried by 3 -2 voice vote; Place and Puccinelli voting nay; Beauchamp and Mattson absent. c) 2001 Requested Increase unbudgeted for $1,735: SIMS MOVED AND BUCHANAN SECONDED TO NOT APPROVE THE $1,735. The motion carried by 3 -2 voice vote; Place and Puccinelli voting nay; Beauchamp and Mattson absent. 11. Yakima County Emergency Service Agency Request — Enhanced Agency Services — General Fund budgeted request for $31,097: SIMS MOVED AND BUCHANAN SECONDED TO APPROVE THE REQUEST. The motion carried by unanimous voice vote; Beauchamp and Mattson absent. 12. Conference of Governments (COG) Assessment — General Fund budgeted request for $31,359: PUCCINELLI MOVED AND SIMS SECONDED TO APPROVE THE REQUEST. The motion carried by unanimous voice vote; Beauchamp and Mattson absent. 2 • • 39 DECEMBER 5, 2000 — ADJOURNED MEETING — BUDGET WRAP -UP 13. Yakima County Agency for Aging and Long -Term Care Request to extend handicapped and elderly Dial -a -Ride Service to citizens living outside of City limits — Transit Operating Fund for budgeted $58,300 request and unbudgeted request for $17,075: SIMS MOVED AND BARNETT SECONDED TO APPROVE THE $58,300 REQUEST. The motion carried by unanimous voice vote; Beauchamp and Mattson absent. BARNETT MOVED AND SIMS SECONDED TO APPROVE THE UNBUDGETED $17,075 REQUEST. The motion carried by 3 -2 voice vote; Buchanan and Puccinelli voting nay; Beauchamp and Mattson absent. WATER AND IRRIGATION 14. A Water Rate Adjustment: Deferred to January 2001. CODE ADMINISTRATION 15. A. Perform Electrical Inspections and Plan Review General Fund - unbudgeted $170,500 for personnel, $59,500 for one -time start-up costs, and $230,000 for expected revenue. Deferred to January 2001. B. Reorganization of the Planning Function into the Code Administration Division: (net cost reduction of $14,000): 1) Eliminate Planning Manager position ($82,000 savings) and add Senior Project Planner position ($59,000 expenditure): BARNETT MOVED AND SIMS SECONDED TO ELIMINATE THE PLANNING MANAGER POSITION AND ADD A SENIOR PROJECT PLANNING POSITION. The motion carried by unanimous voice vote; Beauchamp and Mattson absent. 2) Increase Compensation of Code Manager by 5% to compensate for increased duties ($4,000 expenditure): Council Member Barnett questioned if placing the planning and code enforcement supervision under one position would' be a conflict. SIMS MOVED AND BUCHANAN SECONDED TO APPROVE THE POLICY ISSUE. The motion carried by 4 -1 voice vote; Barnett voting nay due to the assumption of the planning functions by the Code Enforcement Manager; Beauchamp and Mattson absent. 3) Increase funding for temporary support ($5,000 expenditure): SIMS MOVED AND BUCHANAN SECONDED TO APPROVE THIS POLICY ISSUE. The motion carried by unanimous voice vote; Beauchamp and Mattson absent. ENGINEERING 16. 2001 Arterial Street Overlay Program — Continuation of Grind and Overlay Program: Cumulative Reserve for Capital Improvement Fund for budgeted $500,000 policy issue. SIMS MOVED AND BUCHANAN SECONDED TO APPROVE THE POLICY ISSUE. The motion carried by unanimous voice vote; Beauchamp and Mattson absent. 3 40 DECEMBER 5, 2000 — ADJOURNED MEETING — BUDGET WRAP -UP CAPITOL THEATRE 17. Management Fee Increase — Hotel /Motel Transient Room Tax Fund for $5,000 budgeted request. SIMS MOVED AND BUCHANAN SECONDED TO APPROVE THE POLICY ISSUE. The motion carried by unanimous voice vote; Beauchamp and Mattson absent. YAKIMA CENTER 18. Continuation of a Sports Commission — Tourism Promotion Operating Fund for $45,000 budgeted request: PUCCINELLI MOVED AND SIMS SECONDED TO APPROVE THE POLICY ISSUE REQUEST. The motion carried by unanimous voice vote; Beauchamp and Mattson absent. 19. Management Fee Increase — Convention Center Operating Fund for $30,000 budgeted request: SIMS MOVED AND BUCHANAN SECONDED TO APPROVE THE POLICY ISSUE REQUEST. The motion carried by unanimous voice vote; Beauchamp and Mattson absent. MUNICIPAL COURT 20. Add one Court Clerk Position (Reinstate) — General Fund for $40,000 budgeted request: BUCHANAN MOVED AND PUCCINELLI SECONDED TO APPROVE THE POLICY ISSUE REQUEST. The motion carried by unanimous voice vote; Beauchamp and Mattson absent. FINANCE 21. Customer Services Division Name Change/ Customer Services Manager Position Adjustments — General Fund for budgeted $5,000 savings in 2001 and $20,000 annual savings starting in 2002 — Option #1 allocates 100% cost to Utilities Funds /Option #2 General Fund and Utilities share costs: BARNETT MOVED AND BUCHANAN SECONDED TO APPROVE THE CUSTOMER SERVICES MANAGER POSITION ADJUSTMENT WITH PAYMENT BY OPTION TWO. The motion carried by unanimous voice vote; Beauchamp and Mattson absent. 22. Implement a Video Conferencing System One -time Capital Costs — YCTV Cable Communications Fund for unbudgeted $20,000 Option #1 to utilize existing data communication lines or unbudgeted $28,000 Option #2 to utilize Lucent telephone switch: Rick Pettyjohn, Information Systems Manager spoke about wiring the conference room to accommodate this system and about the advantages of using the Lucent telephone switch. SIMS MOVED AND BUCHANAN SECONDED TO APPROVE OPTION #2. The motion carried by unanimous voice vote; Beauchamp and Mattson absent. 4 DECEMBER 5, 2000 — ADJOURNED MEETING — BUDGET WRAP -UP 4 1 FIRE 23. Ladder /PumperReplacment— Capital Fund budgeted $500,000 request: SIMS MOVED AND BUCHANAN SECONDED TO APPROVE THE POLICY ISSUE REQUEST. The motion carried by unanimous voice vote; Beauchamp and Mattson absent. 24. Purchase of Mobile Data Terminals (MDT's) and upgrade Station Connections to the City's Computer System — EMS Fund budgeted $50,000 request. BUCHANAN MOVED AND SIMS SECONDED TO APPROVE THIS POLICY ISSUE REQUEST. The motion carried by unanimous voice vote; Beauchamp and Mattson absent. PUBLIC SAFETY COMMUNICATIONS 25. New Five -Year Contract 9 -1 -1 Services (2001 -2005) — 9 -1 -1 Revenue for $57,236 budgeted request: BARNETT MOVED AND BUCHANAN SECONDED TO APPROVE THE POLICY ISSUE REQUEST. The motion carried by unanimous voice vote; Beauchamp and Mattson absent. 26. One Additional 9 -1 -1 Calltaker Position — 9 -1 -1 Revenue budgeted $34,176 request: PUCCINELLI MOVED AND BUCHANAN SECONDED TO APPROVE THE POLICY ISSUE REQUEST. The motion carried by unanimous voice vote; Beauchamp and Mattson absent. 27. Additional Position — Public Safety Dispatcher— Telephone Utility Tax Fund for budgeted $43,500 request: PUCCINELLI MOVED AND BUCHANAN SECONDED TO APPROVE THE POLICY ISSUE REQUEST. The motion carried by unanimous voice vote; Beauchamp and Mattson absent. 28. Upgrade Secretary I to Communications Division Office Assistant — 55% General Fund / 45% 9 -1 -1 Funds for $1,912 savings (difference from Step 5 in previous position to Step 1 in new position): BUCHANAN MOVED AND SIMS SECONDED TO APPROVE THE POLICY ISSUE REQUEST. The motion carried by unanimous voice vote; Beauchamp and Mattson absent. 29. Upgrade of Public Works 800 MHz Radio Communications System — 60% Transit Capital Reserve and 40% Equipment Rental Funds for budgeted $160,000 request: BARNETT MOVED AND SIMS SECONDED TO APPROVE THE POLICY ISSUE REQUEST. The motion carried by unanimous voice vote; Beauchamp and Mattson absent. 5 42. DECEMBER 5, 2000 — ADJOURNED MEETING — BUDGET WRAP -UP TRANSIT 29. Council Added Policy Issue: Community Service Request to Advertise the "Success by 6" Program on Transit Buses — Transit Operating Fund for unbudgeted revenue and /or expenditure (Option #1 is renegotiate advertising sign contract "free" participation work for zero expenditure or possible revenue reduction; Option #2 is to renegotiate advertising sign contract to exclude one or two buses for City control of advertising for $10,500 expenditure or possible revenue reduction; or Option #3 to purchase the advertising for one year for $34,450 expenditure. Council members had several questions about this policy issue relating to the legality of gifting funds and the use of wrap around advertising on the bus. BUCHANAN MOVED AND SIMS SECONDED TO DEFER THIS UNTIL THE FIRST OF THE YEAR FOR A MORE DETAILED DISCUSSION. The motion carried by unanimous voice vote; Beauchamp and Mattson absent. REFUSE AND RECYCLING 30. 3% Refuse Rate Increase — Refuse Operating Fund for budgeted $54,000 revenue: Following discussion, BUCHANAN MOVED AND SIMS SECONDED TO ADD THE 3% REFUSE RATE INCREASE. The motion carried by 3 -2 voice vote; Barnett and Puccinelli voting nay; Beauchamp and Mattson absent. Additional Policy Issue to perform a comparative study of automated /semi- automated system with current program was assigned at the November 14, 2000 meeting to be presented in 2001 — no action required at this time. PARKS AND RECREATION 31. Tahoma Cemetery Fence Phase 2(a) and Entrance Sign — Contingency Fund for budgeted $7,000 expenditure for the fence and $7,000 for the sign: Following discussion, BUCHANAN MOVED AND SIMS SECONDED TO APPROVE THE FENCING AND SIGN. The motion carried by 4 -1 voice vote; Place voting nay; Beauchamp and Mattson absent. STREET AND TRAFFIC OPERATIONS 32. Update the Yakima Urban Area Transportation Plan ($75,000 to $90,000 over two years) — Streets Fund for budgeted $45,000 2001 expenditure: BUCHANAN MOVED AND SIMS SECONDED TO APPROVE THE POLICY ISSUE REQUEST. City Manager Zais stated the City is mandated to perform this update. There was discussion regarding what appeared to be an exorbitant amount of money to pay for an update. Shelley Willson, Traffic and Streets Manager, reiterated the City Manager's comments. The question was called for a vote on the motion. The motion carried by 3 -2 voice vote; Barnett and Puccinelli voting nay; Beauchamp and Mattson absent. 6 DECEMBER 5, 2000 — ADJOURNED MEETING — BUDGET WRAP -UP 43 33. Capital Improvements within the Yakima DARC area — PBIA funds for unbudgeted $25,000 expenditure: BARNETT MOVED AND BUCHANAN SECONDED TO APPROVE THE POLICY ISSUE REQUEST. The motion carried by unanimous voice vote; Beauchamp and Mattson absent. 2001 CONTINGENCY BUDGET REDUCTION PLAN (FOR INITIATIVE 722) TIERS 1 AND 2 Council members asked if they had to take action on any of the items in the Contingency Budget Reduction Plan. City Manager Zais commented that he received a memo from the State Department of Revenue advising all counties to postpone implementation of Initiative 722 in light of the pending litigation. We do not need to be involved in the litigation. Once a budget is adopted, we are responsible for keeping it balanced and in the future some reductions may need to be considered in the event the economy does not improve. BARNETT MOVED AND SIMS SECONDED TO DIRECT STAFF TO PREPARE THE BUDGET ORDINANCE FOR CONSIDERATION ON THE 19 The motion carried by unanimous voice vote; Beauchamp and Mattson absent. 3. ADJOURNMENT TO 11:30 A.M. FOR PUBLIC SERVICE LEGISLATIVE LUNCHEON AT PROVIDENCE MEDICAL CENTER BUCHANAN MOVED AND SIMS SECONDED TO ADJOURN THE MEETING AT 9:50 A.M. TO 11:30 A.M. AT PROVIDENCE MEDICAL CENTER TO A PUBLIC SERVICE LEGISLATIVE LUNCHEON. The motion carried by unanimous voice vote; Beauchamp and Mattson absent. READ AND CERTIFIED ACCURATE BY: / G/ �/ l2 2 (!UNCIL EMBEr DATE 71" NCI' BER DATE I ATTEST: ACK CITY CLERK MARY PL CE, MAYOR Minutes prepared by Karen Roberts. An audio and video tape of this meeting are available in the City Clerk's Office