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05/18/2021 08 Ordinance amending the 2021 Budget for the City of Yakima; and making appropriations from Unappropriated Fund Balance within the Capitol Theatre's Capital Fund for expenditure during 2021 for capital expinditures (First Reading)BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDASTATEMENT Item No. 8. For Meeting of: May 18, 2021 ITEM TITLE: Ordinance amending the 2021 Budget for the City of Yakima; and making appropriations from Unappropriated Fund Balance within the Capitol Theatre's Capital Fund for expenditure during 2021 for capital expenditures (First Reading) SUBMITTED BY: Steve Groom, Director of Finance and Budget Kimberly Domine, Finance Division Manager Jennifer Morris, Financial Services Officer SUMMARY EXPLANATION: Attached is an ordinance amending the 2021 Budget to provide appropriations for project expenditures that were uncertain and therefore not included at the time of the 2021 Budget adoption. p STRATEGIC PRIORITY: zM Public Trust and Accountability APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: First reading of Ordinance. ATTACHMENTS: Description Ordinance Merno and Schedule I Upload Date Type 5/11/2021 Ordinance /11/2021 Co r Memo AN ORDINANCE amending the 2021 Budget for the City of Yakima; and making appropriations from Unappropriated Fund Balances within various funds for expenditure during 2021 for various purposes described in the attached Schedule. WHEREAS, the various funds indicated on the attached Schedule I contain Unappropriated Fund Balances available for appropriation and expenditures during 2021 in various amounts and for the purposes mentioned in the attached Schedule; and WHEREAS, at the time of the adoption of the 2021 budget it could not reasonably have been foreseen that the appropriation provided for by this ordinance would be required; and the City Council declares that an emergency exists of the type contemplated by RCW 35.33.091 and that it is in the best interests of the City to make the appropriation herein provided; now, therefore, BE IT ORDAINED BY THE CITY OF YAKIMA: Section 1. Appropriations are hereby made, for expenditure during 2021, from Unappropriated Fund Balances in the various Funds to the various accounts and in the various amounts, and for the various specific purposes, all as specified in the Schedule attached hereto and incorporated herein. Section 2. This ordinance is one making an appropriation and shall take effect immediately upon its passage, approval and publication as provided by law and by the City Charter. PASSED BY THE CITY COUNCIL, signed and approved this 1st day of June, 2021. Patricia Byers, Mayor ATTEST: Sonya Claar Tee, City Clerk First Reading: May 18, 2021 Publication Date: Effective Date: FINANCE TO: Mayor and City Council FROM: Steve Groom, Director of Finance and Budget Kimberly Domine, Finance Division Manager Jen Morris, Financial Services Officer DATE: May 11, 2021 RE: 2021 Budget Amendment Ordinance This budget ordinance effects course corrections based on new information for the 2021 Budget year that was not known at the time of budget adoption. Staff requests approval of adjustments and corrections to the 2021 budget for a need that is now known that was not known at the time of adoption. The Capitol Theatre underwent a bid process for a fire escape stairway expected to be within budgeted $60,000 along with box office renovations. The actual bid came in at $195,834.56, vastly beyond what was expected. In order to avoid the bid expiring, requiring the process to start over, and for work to be completed prior to the theatre re -opening if possible, the budget amendment is requested. The Capitol Theatre capital expenditure fund (322) has a fund balance of $260,000. With $60,000 already appropriated in the 2021 budget, an additional $200,000 will cover the fire escape stairway and box office renovations (approximately $40,000). j City of Yakima 2021 Budget Amendment & PO Encumbrances SCHEDULE 8 ;1st Quarter From Fund To Fund From Dr (Cr) To Dr (Cr) j ., Fund Account # .... Name Fund Account ... _Name .. ......... $ ......... $ ........ . Increase Budget<Expenditures from Fund Balance ;Cap Theatre 322 322 27136500 Capital Expenditures $ 200,000.00 $ (200,000.00)' l $ 200,000 00 $ (200,000.00)