HomeMy WebLinkAbout05/18/2021 04K Resolution Authorizing an Agreement with H.W. Lochner, Inc for Professional Services for the design of Bravo Company Boulevard Phases 2 and 3BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDASTATEMENT
Item No. 4.K.
For Meeting of: May 18, 2021
ITEM TITLE: Resolution authorizing an Agreement with H.W. Lochner, Inc for
Professional Services for the design of Bravo Company Boulevard
Phases 2 and 3
SUBMITTED BY: Scott Schafer, Public Works Director
Bill Preston, City Engineer (509) 575-6754
SUMMARY EXPLANATION:
The redevelopment of the Cascade Mill site is an economic development priority of the City
Council. In September of 2011, the City authorized an agreement with H.W. Lochner, Inc. (R-
2011-135) to provide professional services for engineering and design of the roads and utilities
to facilitate the conversion of the former lumber and sawmill site to a mixed use area that would
provide significant employment opportunities and create a welcoming entrance to the City.
Over the years, there have been 14 amendments to the Agreement changing the scope,
schedule, and budget of the project. To date, the City has expended approximately $2,700,000.
Due to the complexity of the various scope changes, the added and deleted work, and the onsite
changes that have taken place since 2011, it was decided in the best interest of the City to close
the existing Consultant Agreement.
This new Agreement with Lochner, Inc. will utilize the previous work that was done and complete
the design of Bravo Company Boulevard from the existing south couplet improvements, located
north of the Fair Avenue/MLK Roundabout to the `H' Street and 7th Street intersection in an
amount not to exceed $551,189. The professional services of this Agreement are eligible
expenses that have been, and will continue to be, reimbursed by the LI FT funding.
D
STRATEGIC PRIORITY:
• I •
Adopt Resolution.
Yes
Economic Development
ATTACHMENTS:
Description Upload Date Type
Resolution - Lochner Phase 2 & 3 5/3,12021 Resolution
Consultant Agreement 5/3/2021 Contract
RESOLUTION NO. 2021 -
A RESOLUTION authorizing an Agreement with Lochner, Inc. to prepare civil engineering
plans and specifications for the Bravo Company Boulevard project
(PROJECT)
WHEREAS, in September, 2011, the City of Yakima (City) entered into an agreement
with Lochner, Inc. for the design of the PROJECT, and
WHEREAS, due to the various changes in the PROJECT and length of time between
the original agreement and current PROJECT plan needs it was necessary to enter into a new
agreement with Lochner that will complete the plans, specifications and estimate for the
PROJECT, and
WHEREAS, the Agreement will complete the design of Bravo Company Boulevard from
the existing south couplet improvements, located north of the Fair Avenue/MLK Roundabout to
the `H' Street and 7th Street intersection; allowing the City to go to ad for construction of the
PROJECT; and
WHEREAS, Lochner, Inc. has provided a Scope of Work included in this Professional
Services Agreement that meets the needs and requirements of the City for this PROJECT and
the City Council of the City of Yakima finds that it is in the best interests of the City and its
residents to enter into this agreement with Lochner; now, therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized to execute a Professional Services Agreement
with Lochner, Inc., attached hereto and incorporated herein by this reference, not to exceed
Five Hundred Fifty -One Thousand, One Hundred Eighty -Nine Dollars ($551,189), to provide the
Professional Services as described in the Agreement
ADOPTED BY THE CITY COUNCIL this 18th day of May, 2021.
Patricia Byers, Mayor
ATTEST:
Sony Claar-Tee, City Clerk
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AGREEMENT
BETWEEN
CITY OF YAKIMA, WASHINGTON
AND H.W. Lochner, Inc FOR PROFESSIONAL SERVICES
THIS AGREEMENT, made and entered into on this day of 2021, by and between
the City of Yakima, Washington, a municipal corporation with its principal office at 129 North Second Street,
Yakima, WA 98901, (hereinafter referred to as "CITY"), and H. W. Lochner, Inc with its principal office at 915 118"
Avenue SE, Suite 130 Bellevue 98005, (hereinafter referred to as "ENGINEER"); said corporation being licensed and
registered to do business in the State of Washington, and will provide engineering services under this Agreement
for Bravo Company Boulevard on behalf of the City of Yakima, Project No. 2337, herein referred to as the
"PROJECT."
WITNESSETH
RECITALS
WHEREAS, CITY desires to retain the ENGINEER to provide engineering services for design and
construction of the PROJECT, as described in this Agreement and subsequent Amendments thereto; and
WHEREAS, ENGINEER represents that it has available and offers to provide personnel with knowledge and
experience necessary to satisfactorily accomplish the work within the required time and that it has no conflicts of
interest prohibited by law from entering into this Agreement;
NOW, THEREFORE, CITY and ENGINEER agree as follows:
SECTION 1 INCORPORATION OF RECITALS
1.1 The above recitals are incorporated into these operative provisions of the Agreement.
SECTION 2 SCOPE OF SERVICES
2.0.1 ENGINEER agrees to perform those services described hereafter. Unless modified in writing by both
parties, duties of ENGINEER shall not be construed to exceed those services specifically set forth herein.
2.0.2 ENGINEER shall use its best efforts to maintain continuity in personnel and shall assign, Steve Lewis as
Principal -in -Charge throughout the term of this Agreement unless other personnel are approved by the
CITY.
2.1 Basic Services: ENGINEER agrees to perform those tasks described in Exhibit A, entitled 'Bravo Company
Boulevard Design Scope of Services" (WORK) which is attached hereto and made a part of this
Agreement as if fully set forth herein.
2.2 Additional _Services: CITY and ENGINEER agree that not all WORK to be performed by ENGINEER can be
defined in detail at the time this Agreement is executed, and that additional WORK related to the Project
and not covered in Exhibit A may be needed during performance of this Agreement. CITY may, at any
time, by written order, direct the ENGINEER to revise portions of the PROJECT WORK previously
completed in a satisfactory manner, delete portions of the PROJECT, or request that the ENGINEER
perform additional WORK beyond the scope of the PROJECT WORK. Such changes hereinafter shall be
referred to as "Additional Services."
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2.2.1 If such Additional Services cause an increase or decrease in the ENGINEER'S cost of, or time
required for, performance of any services under this Agreement, a contract price and/or
completion time adjustment pursuant to this Agreement shall be made and this Agreement shall
be modified in writing and accepted by the parties hereto.
2.2.2 Compensation for each such request for Additional Services shall be negotiated by the CITY and
the ENGINEER according to the provisions set forth in Exhibit B, attached hereto and
incorporated herein by this reference, and if so authorized, shall be considered part of the
PROJECT WORK. The ENGINEER shall not perform any Additional Services until so authorized by
CITY and agreed to by the ENGINEER in writing.
2.3 The ENGINEER must assert any claim for adjustment in writing within thirty (30) days from the date of the
ENGINEER's receipt of the written notification of change.
SECTION 3 CITY'S RESPONSIBILITIES
3.1 CITY -FURNISHED DATA: The CITY will provide to the ENGINEER all technical data in the CITY'S possession
relating to the ENGINEER'S services on the PROJECT including information on any pre-existing conditions
known to the CITY that constitute hazardous waste contamination on the PROJECT site as determined by
an authorized regulatory agency.
3.2 ACCESS TO FACILITIES AND PROPERTY: The CITY will make its facilities reasonably accessible to ENGINEER
as required for ENGINEER'S performance of its services and will provide labor and safety equipment as
reasonably required by ENGINEER for such access.
3.3 TIMELY REVIEW: The CITY will examine the ENGINEER'S studies, reports, sketches, drawings,
specifications, proposals, and other documents; obtain advice of an attorney, insurance counselor,
accountant, auditor, bond and financial advisors, and other consultants as CITY deems appropriate; and
render in writing decisions required of CITY in a timely manner. Such examinations and decisions,
however, shall not relieve the ENGINEER of any contractual obligations nor of its duty to render
professional services meeting the standards of care applicable to its profession.
3.4 CITY shall appoint a CITY'S Representative with respect to WORK to be performed under this Agreement.
CITY'S Representative shall have complete authority to transmit instructions and receive information.
ENGINEER shall be entitled to reasonably rely on such instructions made by the CITY'S Representative
unless otherwise directed in writing by the CITY, but ENGINEER shall be responsible for bringing to the
attention of the CITY'S Representative any instructions which the ENGINEER believes are inadequate,
incomplete, or inaccurate based upon the ENGINEER'S knowledge.
3.5 Any documents, services, and reports provided by the CITY to the ENGINEER are available solely as
additional information to the ENGINEER and will not relieve the ENGINEER of its professional duties and
obligations under this Agreement or at law. The ENGINEER shall be entitled to reasonably rely upon the
accuracy and the completeness of such documents, services and reports, but shall be responsible for
exercising customary professional care in using and reviewing such documents, services, and reports and
drawing conclusions from them.
SECTION 4 AUTHORIZATION, PROGRESS, AND COMPLETION
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4.1 In signing this Agreement, CITY grants ENGINEER specific authorization to proceed with WORK described
in Exhibit A. The time for completion is defined in Exhibit A, or as amended.
SECTION 5 COMPENSATION
5.1 COMPENSATION ON A TIME SPENT BASIS AT SPECIFIC HOURLY RATES: For the services described in
Exhibit A, compensation shall be according to Exhibit C - Schedule of Specific Hour!y Rates attached
hereto and incorporated herein by this reference, on a time spent basis plus reimbursement for direct
non -salary expenses.
5.1.1 DIRECT NON -SALARY EXPENSES: Direct Non -Salary Expenses are those costs incurred on or
directly for the PROJECT including, but not limited to, necessary transportation costs, including
current rates for ENGINEER'S vehicles; meals and lodging; laboratory tests and analyses; printing,
binding and reproduction charges; all costs associated with other outside nonprofessional
services and facilities; special CITY -requested and PROJECT -related insurance and performance
warranty costs; and other similar costs. Reimbursement for Direct Non -Salary Expenses will be
on the basis of actual charges plus a reasonable markup, not to exceed ten percent (10%), and on
the basis of current rates when furnished by ENGINEER. Estimated Direct Non -Salary Expenses
are shown in Exhibit B.
5.1.1.1 Travel costs, including transportation, lodging, subsistence, and incidental expenses
incurred by employees of the ENGINEER and each of the Subconsultants in connection
with PROJECT WORK; provided, as follows:
• That a maximum of U.S. INTERNAL REVENUE SERVICE allowed cents per mile
will be paid for the operation, maintenance, and depreciation costs of company
or individually owned vehicles for that portion of time they are used for
PROJECT WORK. ENGINEER, whenever possible, will use the least expensive
form of ground transportation.
• That reimbursement for meals inclusive of tips shall not exceed a maximum of
forty dollars ($40) per day per person. This rate may be adjusted on a yearly
basis.
• That accommodation shall be at a reasonably priced hotel/motel.
• That air travel shall be by coach class, and shall be used only when absolutely
necessary.
5.1.2 Telephone charges, computer charges, in-house reproduction charges, first class postage, and
FAX charges are not included in the direct expense costs, but are considered included in the
Schedule of Specific Hourly Billing Rates.
5.1.3 Professional Subconsultants. Professional Subconsultants are those costs for engineering,
architecture, geotechnical services and similar professional services approved by the CITY.
Reimbursement for Professional Subconsultants will be on the basis of actual costs billed plus a
reasonable markup, not to exceed ten percent (10%) for services provided to the CITY through
this Agreement. Estimated Subconsultant costs are shown in Exhibit B.
5.2 Unless specifically authorized in writing by the CITY, the total budgetary amount for this PROJECT shall not
exceed Five Hundred Fifty -One Thousand, One Hundred Eight Nine Dollars ($551,189). The ENGINEER
shall make all reasonable efforts to complete the WORK within the budget and will keep CITY informed of
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progress toward that end so that the budget or WORK effort can be adjusted if found necessary. The
ENGINEER is not obligated to incur costs beyond the indicated budget, as may be adjusted, nor is the CITY
obligated to pay the ENGINEER beyond these limits. When any budget has been increased, the
ENGINEER'S excess costs expended prior to such increase will be allowable to the same extent as if such
costs had been incurred after the approved increase, and provided that the City was informed in writing
at the time such costs were incurred.
5.3 The ENGINEER shall submit to the City's Representative an invoice each month for payment for PROJECT
services completed through the accounting cut-off day of the previous month. Such invoices shall be for
PROJECT services and WORK performed and costs incurred prior to the date of the invoice and not
covered by previously submitted invoices. The ENGINEER shall submit with each invoice a summary of
time expended on the PROJECT for the current billing period, copies of subconsultant invoices, and any
other supporting materials and details determined necessary by the City to substantiate the costs
incurred. CITY will use its best efforts to pay such invoices within thirty (30) days of receipt and upon
approval of the WORK done and amount billed. CITY will notify the ENGINEER promptly if any problems
are noted with the invoice. CITY may question any item in an invoice, noting to ENGINEER the
questionable item(s) and withholding payment for such item(s). The ENGINEER may resubmit such
item(s) in a subsequent invoice together with additional supporting information requested.
5.4 If payment is not made within sixty (60) days following receipt of approved invoices, interest on the
unpaid balance shall accrue beginning with the sixty-first (6111) day at the rate of 1.0% per month or the
maximum interest rate permitted by law, whichever is less; provided, however, that no interest shall
accrue pursuant to Chapter 39.76 RCW when before the date of timely payment a notice of dispute is
issued in good faith by the CITY to the ENGINEER pursuant to the terms of RCW 39.76.020(4).
5.5 Final payment of any balance due the ENGINEER for PROJECT services will be made within forty-five (45)
days after satisfactory completion of the services required by this Agreement as evidenced by CITY's
written acceptance and after such audit or verification as CITY may deem necessary, together with
ENGINEER's execution and delivery of a release of all known payment claims against CITY arising under or
by virtue of this Agreement, other than such payment claims, if any, as may be specifically exempted by
the ENGINEER from the operation of the release in stated amounts to be set forth therein.
5.6 Payment for any PROJECT services and WORK shall not constitute a waiver or release by CITY of any
claims, right, or remedy it may have against the ENGINEER under this Agreement or by law, nor shall such
payment constitute a waiver, remission, or discharge by CITY of any failure or fault of the ENGINEER to
satisfactorily perform the PROJECT WORK as required under this Agreement.
SECTION 6 RESPONSIBILITY OF ENGINEER
6.1 The ENGINEER shall be responsible for the professional quality, technical adequacy and accuracy, timely
completion, and the coordination of all plans, designs, drawings, specifications, reports, and other
services furnished by the ENGINEER under this Agreement. The ENGINEER shall, without additional
compensation, correct or review any errors, omissions, or other deficiencies in its plans, designs,
drawings, specifications, reports, and other services. The ENGINEER shall perform its WORK according to
generally accepted civil engineering standards of care and consistent with achieving the PROJECT WORK
within budget, on time, and in compliance with applicable laws, regulations, and permits.
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6.2 CITY'S review or approval of, or payment for, any plans, drawings, designs, specifications, reports, and
incidental WORK or services furnished hereunder shall not in any way relieve the ENGINEER of
responsibility for the technical adequacy, completeness, or accuracy of its WORK and the PROJECT WORK.
CITY'S review, approval, or payment for any of the services shall not be construed to operate as a waiver
of any rights under this Agreement or at law or any cause of action arising out of the performance of this
Agreement.
6.3 In performing WORK and services hereunder, the ENGINEER and its subcontractors, subconsultants,
employees, agents, and representatives shall be acting as independent contractors and shall not be
deemed or construed to be employees or agents of CITY in any manner whatsoever. The ENGINEER shall
not hold itself out as, nor claim to be, an officer or employee of CITY by reason hereof and shall not make
any claim, demand, or application to or for any right or privilege applicable to an officer or employee of
CITY. The ENGINEER shall be solely responsible for any claims for wages or compensation by ENGINEER's
employees, agents, and representatives, including subconsultants and subcontractors, and shall save and
hold CITY harmless therefrom.
6.4 INDEMNIFICATION:
(a) ENGINEER agrees to defend, indemnify, and hold harmless the CITY, its elected and
appointed officials, agents, officers, employees and volunteers (hereinafter "parties
protected") from (1) claims, demands, liens, lawsuits, administrative and other
proceedings,(including reasonable costs and attorney's fees) and (2) judgments, awards,
losses, liabilities, damages, penalties, fines, costs and expenses of any kind claimed by third
parties arising out of, or related to any death, injury, damage or destruction to any person
or any property to the extent caused by any negligent act, action, default, error, omission or
willful misconduct arising out of the Engineer's performance under this Agreement. In the
event that any lien is placed upon the City's property or any of the City's officers, employees
or agents as a result of the negligence or willful misconduct of the Engineer, the Engineer
shall at once cause the same to be dissolved and discharged by giving bond or other
necessary satisfaction.
(b) CITY agrees to indemnify and hold the ENGINEER harmless from loss, cost, or expense of any kind
claimed by third parties, including without limitation such loss, cost, or expense resulting from
injuries to persons or damages to property, caused solely by the negligence or willful misconduct
of the CITY, its employees, or agents in connection with the PROJECT.
(c) If the negligence or willful misconduct of both the ENGINEER and the CITY (or a person identified
above for whom each is liable) is a cause of such third party claim, the loss, cost, or expense shall
be shared between the ENGINEER and the CITY in proportion to their relative degrees of
negligence or willful misconduct and the right of indemnity will apply for such proportion.
(d) Nothing contained in this Section or this Agreement shall be construed to create a liability or a
right of indemnification in any third party.
6.5 In any and all claims by an employee of the ENGINEER, any subcontractor, anyone directly or indirectly
employed by any of them, or anyone for whose acts any of them may be liable, the indemnification
obligations under this Agreement shall not be limited in any way by any limitation on the amount or types
of damages, compensation, or benefits payable by or for the ENGINEER or a subcontractor under workers'
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or workmens' compensation acts, disability benefit acts, or other employee benefit acts. The ENGINEER
specifically and expressly waives its immunity under the Industrial Insurance Act, Title 51, RCW. Such
waiver has been mutually negotiated by the ENGINEER and the CITY.
6.6 It is understood that any resident engineering or inspection provided by ENGINEER is for the purpose of
determining compliance with the technical provisions of PROJECT specifications and does not constitute
any form of guarantee or insurance with respect to the performance of a contractor. ENGINEER does not
assume responsibility for methods or appliances used by a contractor, for a contractor's safety programs
or methods, or for contractors' compliance with laws and regulations. CITY shall use its best efforts to
ensure that the construction contract requires that the contractor(s) indemnify and name CITY, the CITY's
and the ENGINEER's officers, principals, employees, agents, representatives, and engineers as additional
insureds on contractor's insurance policies covering PROJECT, exclusive of insurance for ENGINEER
professional liability.
6.7 SUBSURFACE INVESTIGATIONS: In soils, foundation, groundwater, and other subsurface investigations,
the actual characteristics may vary significantly between successive test points and sample intervals and
at locations other than where observation, exploration, and investigations have been made. Because of
the inherent uncertainties in subsurface evaluations, changed or unanticipated underground conditions
may occur that could affect total PROJECT cost and/or execution. These conditions and cost/execution
effects are not the responsibility of the ENGINEER, to the extent that ENGINEER has exercised the
applicable and appropriate standard of professional care, thoroughness and judgment in performing such
investigations.
SECTION 7 PROJECT SCHEDULE AND BUDGET
7.1 The general PROJECT schedule and the budget for both the entire PROJECT and its component tasks shall
be as set forth in this Agreement and attached Exhibits. The project schedule and performance dates for
the individual tasks shall be mutually agreed to by the CITY and the ENGINEER within fifteen (15) days
after execution of this Agreement. The performance dates and budgets for tasks may be modified only
upon written agreement of the parties hereto. The performance date for tasks and the completion date
for the entire PROJECT shall not be extended, nor the budget increased because of any unwarranted
delays attributable to the ENGINEER, but may be extended or increased by the CITY in the event of a delay
caused by special services requested by the CITY or because of unavoidable delay caused by any
governmental action or other conditions beyond the control of the ENGINEER which could not be
reasonably anticipated or avoided.
7.2 Not later than the tenth (loth) day of each calendar month during the performance of the PROJECT, the
ENGINEER shall submit to the CITY's Representative a copy of the current schedule and a written narrative
description of the WORK accomplished by the ENGINEER and subconsultants on each task, indicating a
good faith estimate of the percentage completion thereof on the last day of the previous month.
Additional oral or written reports shall be prepared at the CITY's request for presentation to other
governmental agencies and/or to the public.
SECTION 8 REUSE OF DOCUMENTS
8.1 All internal WORK products of the ENGINEER are instruments or services of this PROJECT. There shall be
no reuse, change, or alteration by the CITY or others acting through or on behalf of the CITY without
written permission of the ENGINEER, which shall not be unreasonably withheld and will be at the CITY's
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sole risk. The CITY agrees to indemnify the ENGINEER and its officers, employees, subcontractors, and
affiliated corporations from all claims, damages, losses, and costs including, but not limited to, litigation
expenses and attorney's fees arising out of or related to such unauthorized reuse, change, or alteration;
provided, however, that the ENGINEER will not be indemnified for such claims, damages, losses, and costs
including, without limitation, litigation expenses and attorney fees if they were caused by the ENGINEER's
own negligent acts or omissions.
8.2 The ENGINEER agrees that any and all plans, drawings, designs, specifications, computer programs,
technical reports, operating manuals, calculations, notes, and other WORK submitted or which are
specified to be delivered under this Agreement or which are developed or produced and paid for under
this Agreement, whether or not complete, shall be owned by and vested in the CITY.
8.3 All rights to patents, trademarks, copyrights, and trade secrets owned by ENGINEER (hereinafter "Intellectual
Property") as well as any modifications, updates or enhancements to said Intellectual Property during the
performance of the WORK remain the property of ENGINEER, and ENGINEER does not grant CITY any right or
license to such Intellectual Property.
SECTION 9 AUDIT AND ACCESS TO RECORDS
9.1 The ENGINEER, including its subconsultants, shall maintain books, records, documents and other evidence
directly pertinent to performance of the WORK under this Agreement in accordance with generally
accepted accounting principles and practices consistently applied. The CITY, or the CITY's duly authorized
representative, shall have access to such books, records, documents, and other evidence for inspection,
audit, and copying for a period of three years after completion of the PROJECT. The CITY shall also have
access to such books, records, and documents during the performance of the PROJECT WORK, if deemed
necessary by the CITY, to verify the ENGINEER's WORK and invoices.
9.2 Audits conducted pursuant to this section shall be in accordance with generally accepted auditing
standards and established procedures and guidelines of the reviewing or auditing agency.
9.3 The ENGINEER agrees to the disclosure of all information and reports resulting from access to records
pursuant to this section provided that the ENGINEER is afforded the opportunity for an audit exit
conference and an opportunity to comment and submit any supporting documentation on the pertinent
portions of the draft audit report and that the final audit report will include ENGINEER's written
comments, if any.
9.4 The ENGINEER shall ensure that the foregoing paragraphs are included in each subcontract for WORK on
the Project.
9.5 Any charges of the ENGINEER paid by the CITY which are found by an audit to be inadequately
substantiated shall be reimbursed to the CITY.
SECTION 10 INSURANCE
10.1 At all times during performance of the WORK, ENGINEER shall secure and maintain in effect insurance to
protect the CITY and the ENGINEER from and against all claims, damages, losses, and expenses arising out
of or resulting from the performance of this Agreement. ENGINEER shall provide and maintain in force
insurance in limits no less than those stated below, as applicable. The CITY reserves the right to require
higher limits should it deem it necessary in the best interest of the public. If ENGINEER carries higher
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coverage limits than the limits stated below, such higher limits shall be shown on the Certificate of
Insurance and Endorsements and ENGINEER shall be named as an additional insured for such higher
limits.
10.1.1 Commercial General Liability Insurance. Before this Agreement is fully executed by the parties,
ENGINEER shall provide the CITY with a certificate of insurance as proof of commercial liability insurance and
commercial umbrella liability insurance with a total liability limit of the limits required in the policy, subject to
minimum limits of Two Million Dollars ($2,000,000.00) per occurrence combined single limit bodily injury and
property damage, and Two Million Dollars ($2,000,000.00) general aggregate. The certificate shall clearly
state who the provider is, the coverage amount, the policy number, and when the policy and provisions
provided are in effect. Said policy shall be in effect for the duration of this Agreement. The policy shall name
the CITY, its elected and appointed officials, officers, agents, employees, and volunteers as additional insureds.
The insured shall not cancel or change the insurance without first giving the CITY thirty (30) calendar days
prior written notice. The insurance shall be with an insurance company or companies rated A-VII or higher in
Best's Guide and admitted in the State of Washington.
10.1.2. Commercial Automobile Liability Insurance.
a. If ENGINEER owns any vehicles, before this Agreement is fully executed by the parties,
ENGINEER shall provide the CITY with a certificate of insurance as proof of commercial
automobile liability insurance and commercial umbrella liability insurance with a total liability
limit of the limits required in the policy, subject to minimum limits of Two Million Dollars
($2,000,000.00) per occurrence combined single limit bodily injury and property damage.
Automobile liability will apply to "Any Auto" and be shown on the certificate.
b. If ENGINEER does not own any vehicles, only "Non -owned and Hired Automobile
Liability" will be required and may be added to the commercial liability coverage at the same
limits as required in that section of this Agreement, which is Section 10.1.1 entitled
"Commercial General Liability Insurance".
C. Under either situation described above in Section 10.1.2.a. and Section 10.1.2.b., the
required certificate of insurance shall clearly state who the provider is, the coverage amount,
the policy number, and when the policy and provisions provided are in effect. Said policy shall
be in effect for the duration of this Agreement. The policy shall name the CITY, its elected and
appointed officials, officers, agents, employees, and volunteers as additional insureds. The
insured shall not cancel or change the insurance without first giving the CITY thirty (30)
calendar days prior written notice. The insurance shall be with an insurance company or
companies rated A-VII or higher in Best's Guide and admitted in the State of Washington.
10.1.3. Statutory workers' compensation and employer's liability insurance as required by state law,
10.1.4. Professional Liability Coverage. Before this Contract is fully executed by the parties, ENGINEER
shall provide the City with a certificate of insurance as proof of professional liability coverage
with a total liability limit of the limits required in the policy, subject to minimum limits of Two
Million Dollars ($2,000,000.00) per claim, and Two Million Dollars ($2,000,000.00) aggregate.
The certificate shall clearly state who the provider is, the coverage amount, the policy number,
and when the policy and provisions provided are in effect. Said policy shall be in effect for the
duration of this Contract. The insured shall not cancel or change the insurance without first
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giving the CITY thirty (30) calendar days prior written notice. The insurance shall be with an
insurance company or companies rated A-VII or higher in Best's Guide. If the policy is written
on a claims made basis the coverage will continue in force for an additional two years after the
completion of this contract.
Failure of either or all of the additional insureds to report a claim under such insurance shall
not prejudice the rights of the CITY, its elected and appointed officials, officers, employees,
agents, and representatives there under. The CITY and the CITY's elected and appointed
officials, officers, principals, employees, representatives, and agents shall have no obligation
for payment of premiums because of being named as additional insureds under such
insurance. None of the policies issued pursuant to the requirements contained herein shall be
canceled, allowed to expire, or changed in any manner that affects the rights of the CITY until
thirty (30) days after written notice to the CITY of such intended cancellation, expiration or
change.
SECTION 11 SUBCONTRACTS
11.1 ENGINEER shall be entitled, to the extent determined appropriate by ENGINEER, to subcontract any
portion of the WORK to be performed under this Agreement.
11.2 Any subconsultants or subcontractors to the ENGINEER utilized on this PROJECT, including any
substitutions thereof, will be subject to prior approval by CITY, which approval shall not be unreasonably
withheld. Each subcontract shall be subject to review by the CITY's Representative, if requested, prior to
the subconsultant or subcontractor proceeding with the WORK. Such review shall not constitute an
approval as to the legal form or content of such subcontract. The ENGINEER shall be responsible for the
architectural and engineering performance, acts, and omissions of all persons and firms performing
subcontract WORK.
11.3 CITY does not anticipate ENGINEER subcontracting with any additional persons or firms for the purpose of
completing this Agreement.
11.4 The ENGINEER shall submit, along with its monthly invoices, a description of all WORK completed by
subconsultants and subcontractors during the preceding month and copies of all invoices thereto.
SECTION 12 ASSIGNMENT
12.1 This Agreement is binding on the heirs, successors and assigns of the parties hereto. This Agreement may
not be assigned by CITY or ENGINEER without prior written consent of the other, which consent will not
be unreasonably withheld. It is expressly intended and agreed that no third party beneficiaries are created
by this Agreement, and that the rights and remedies provided herein shall inure only to the benefit of the
parties to this Agreement.
SECTION 13 INTEGRATION
13.1 This Agreement represents the entire understanding of CITY and ENGINEER as to those matters contained
herein. No prior oral or written understanding shall be of any force or effect with respect to those
matters covered herein. This Agreement may not be modified or altered except in writing signed by both
parties.
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SECTION 14 JURISDICTION AND VENUE
14.1 This Agreement shall be administered and interpreted under the laws of the State of Washington.
Jurisdiction of litigation arising from this Agreement shall be in Washington State. If any part of this
Agreement is found to conflict with applicable laws, such part shall be inoperative, null, and void insofar
as it conflicts with said laws, but the remainder of this Agreement shall be in full force and effect. Venue
for all disputes arising under this Agreement shall lie in a court of competent jurisdiction in Yakima
County, Washington.
SECTION 15 EQUAL EMPLOYMENT and NONDISCRIMINATION
15.1 During the performance of this Agreement, ENGINEER and ENGINEER's subconsultants and
subcontractors shall not discriminate in violation of any applicable federal, state and/or local law or
regulation on the basis of age, sex, race, creed, religion, color, national origin, marital status, disability,
honorably discharged veteran or military status, pregnancy, sexual orientation, and any other
classification protected under federal, state, or local law. This provision shall include but not be limited to
the following: employment, upgrading, demotion, transfer, recruitment, advertising, layoff or
termination, rates of pay or other forms of compensation, selection for training, and the provision of
services under this Agreement. ENGINEER agrees to comply with the applicable provisions of State and
Federal Equal Employment Opportunity and Nondiscrimination statutes and regulations.
SECTION 16 SUSPENSION OF WORK
16.1 CITY may suspend, in writing by certified mail, all or a portion of the WORK under this Agreement if
unforeseen circumstances beyond CITY's control are interfering with normal progress of the WORK.
ENGINEER may suspend, in writing by certified mail, all or a portion of the WORK under this Agreement if
unforeseen circumstances beyond ENGINEER's control are interfering with normal progress of the WORK.
ENGINEER may suspend WORK on the PROJECT in the event CITY does not pay invoices when due, except
where otherwise provided by this Agreement. The time for completion of the WORK shall be extended by
the number of days WORK is suspended. If the period of suspension exceeds ninety (90) days, the terms
of this Agreement are subject to renegotiation, and both parties are granted the option to terminate
WORK on the suspended portion of Project in accordance with SECTION 17.
SECTION 17 TERMINATION OF WORK
17.1 Either party may terminate this Agreement, in whole or in part, if the other party materially breaches its
obligations under this Agreement and is in default through no fault of the terminating party. However, no
such termination may be effected unless the other party is given: (1) not less than fifteen (15) calendar
days written notice delivered by certified mail, return receipt requested, of intent to terminate; and (2) an
opportunity for consultation and for cure with the terminating party before termination. Notice shall be
considered issued within seventy-two (72) hours of mailing by certified mail to the place of business of
either party as set forth in this Agreement.
17.2 In addition to termination under subsection 17.1 of this Section, CITY may terminate this Agreement for
its convenience, in whole or in part, provided the ENGINEER is given: (1) not less than fifteen (15)
calendar days written notice delivered by certified mail, return receipt requested, of intent to terminate;
and (2) an opportunity for consultation with CITY before the effective termination date.
17.3 If CITY terminates for default on the part of the ENGINEER, an adjustment in the contract price pursuant
to the Agreement shall be made, but (1) no amount shall be allowed for anticipated profit on
Page 10
14
unperformed services or other WORK, and (2) any payment due to the ENGINEER at the time of
termination may be adjusted to the extent of any additional costs or damages CITY has incurred, or is
likely to incur, because of the ENGINEER'S breach. In such event, CITY shall consider the amount of WORK
originally required which was satisfactorily completed to date of termination, whether that WORK is in a
form or of a type which is usable and suitable to CITY at the date of termination and the cost to CITY of
completing the WORK itself or of employing another firm to complete it. Under no circumstances shall
payments made under this provision exceed the contract price. In the event of default, the ENGINEER
agrees to pay CITY for any and all damages, costs, and expenses whether directly, indirectly, or
consequentially caused by said default. This provision shall not preclude CITY from filing claims and/or
commencing litigation to secure compensation for damages incurred beyond that covered by contract
retainage or other withheld payments.
17.4 If the ENGINEER terminates for default on the part of CITY or if CITY terminates for convenience, the
adjustment pursuant to the Agreement shall include payment for services satisfactorily performed to the
date of termination, in addition to termination settlement costs the ENGINEER reasonably incurs relating
to commitments which had become firm before the termination, unless CITY determines to assume said
commitments.
17.5 Upon receipt of a termination notice under subsections 17.1 or 17.2 above, the ENGINEER shall (1)
promptly discontinue all services affected (unless the notice directs otherwise), and (2) deliver or
otherwise make available to CITY all originals of data, drawings, specifications, calculations, reports,
estimates, summaries, and such other information, documents, and materials as the ENGINEER or its
subconsultants may have accumulated or prepared in performing this Agreement, whether completed or
in progress, with the ENGINEER retaining copies of the same.
17.6 Upon termination under any subparagraph above, CITY reserves the right to prosecute the WORK to
completion utilizing other qualified firms or individuals; provided, the ENGINEER shall have no
responsibility to prosecute further WORK thereon.
17.7 If, after termination for failure of the ENGINEER to fulfill contractual obligations, it is determined that the
ENGINEER has not so failed, the termination shall be deemed to have been effected for the convenience
of CITY. In such event, the adjustment pursuant to the Agreement shall be determined as set forth in
subparagraph 17.4 of this Section.
17.8 If, because of death, unavailability or any other occurrence, it becomes impossible for any key personnel
employed by the ENGINEER in PROJECT WORK or for any corporate officer of the ENGINEER to render his
services to the PROJECT, the ENGINEER shall not be relieved of its obligations to complete performance
under this Agreement without the concurrence and written approval of CITY. If CITY agrees to
termination of this Agreement under this provision, payment shall be made as set forth in subparagraph
17.3 of this Section.
SECTION 18 DISPUTE RESOLUTION
18.1 In the event that any dispute shall arise as to the interpretation or performance of this Agreement, or in
the event of a notice of default as to whether such default does constitute a breach of the contract, and if
the parties hereto cannot mutually settle such differences, then the parties shall first pursue mediation as
a means to resolve the dispute. If neither of the afore mentioned methods are successful then any
dispute relating to this Agreement shall be decided in the courts of Yakima County, in accordance with
Page 11
IR
SECTION 14. If both parties consent in writing, other available means of dispute resolution may be
implemented.
SECTION 19 NOTICE
19.1 Any notice required to be given under the terms of this Agreement shall be directed to the party at the
address set forth below. Notice shall be considered issued and effective upon receipt thereof by the
addressee -party, or seventy-two (72) hours after mailing by certified mail to the place of business set
forth below, whichever is earlier.
CITY: City of Yakima
Attn: Mr. Bill Preston, City Engineer
Yakima, WA 98901
ENGINEER:H.W. Lochner, Inc.
Attn: Steve Lewis
915 118th Avenue SE, Suite 130
Bellevue 98005
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their respective
authorized officers or representatives as of the day and year first above written.
CITY OF YAKIMA
[City Manager]
Printed Name. Bob Harrison
Title:., City Manager
Date:
Attest
City Clerk
Page 12
H.W. Lochner, Inc.
I'
Signature
Printed Name.
Title, ; "`
16
STATE OF WASHINGTON )
) ss.
COUNTY OF YAKIMA
I certify that I know or have satisfactory evidence that Cliff Moore is the person who appeared before me, and said
person acknowledged that he signed this instrument, on oath stated that he was authorized to execute the
instrument, and acknowledged it as the CITY MANAGER of the CITY OF YAKIMA, to be the free and voluntary act of
such party for the uses and purposes mentioned in the instrument.
Dated:
Seal or Stamp
(Signature)
Title
Printed Name
My commission expires:
Page 13
ffi
STATE OF WASHINGTON
) ss.
COUNTY OF YAKIMA
I certify that I know or have satisfactory evidence that is the person who appeared
before me, and said person acknowledged that he/she 'signed this instrument, on oath stated that he/she was
authorized to execute the instrument, and acknowledged it as the of
to be the free and voluntary act of such party for the uses and purposes
mentioned in the instrument.
Dated:
Seal or Stamp
(Signature)
Title
Printed Name
My commission expires:
Page 14
INTRODUCTION...........................................................................................................................................1
Assumptions & Exclusions ...................... ....... ................. ....... ................... ..... ___2
COMPLETE DESIGN of BRAVO COMPANY BLVD — STAGE ONE...........................................................4
Task 1: Project Management ................ ................................................................. ...........4
Task 2: Revise Bravo Company Boulevard (final) Plans to Add Bicycle Lanes....:. ......... ......... .„....-.....4
Task 3: Final Submittal Bid -Ready Design and Bidding Support ........................... ..... _ .5
3.1 Special Provisions and Bid Documents .................. ...................................... ................ 5
3.2 Opinion of Probable Construction Costs .......................... .5
3.3 QA/QC of Final Design ....... .......................... .......... .,...... ..,..............,.......... 5
3.4 Prepare and Submit Final Bid -Ready PS&E Package ..................... .6
3.5 Bidding Support Services . 6
3.6 Prepare Addenda ................ ........,. , .......:.,..,.,.; .....,,................... 6
3.7 Attend Bid Opening.............. .......:........................... ........ ,...,...w ........ ........ ........:..6
COMPLETE DESIGN of BRAVO COMPANY BLVD - STAGE TWO .......................................................... 7
Task1: Project Management............................................................................... ......... .7
Task 2: Revise Bravo Company Boulevard (final) Plans to Add Bicycle Lanes....,:......... ......... ...... 7
Task 3: Final Submittal Bid -Ready Design and Bidding Support ....................... _8
3.1 Special Provisions and Bid Documents ................................................. .................... 8
3.2 Opinion of Probable Construction Costs .............................................. ........ ....................8
3.3 QA/QC of Final Design . . 8
3.4 Prepare and Submit Final Bid -Ready PS&E Package ..................................................... 9
3.5 Bidding Support Services . 9
3.6 Prepare Addenda ........ ............. .................b ....... ,....... ........ .......m. .... ,...,...:. 9
3.7 Attend Bid Opening ............... ..... ..:........ ....................... ................. ___ ....... 9
December 20, 2019 LOCHNER
19
Bravo Company Boulevard Design Scope of Services
Exhibit
INTRODUCTION
The City of Yakima and Yakima County have been jointly working toward the redevelopment of the Boise
Cascade Mill Site and East-West Corridor Congestion Relief Project. In 2015, the City of Yakima completed
construction of the first of multiple stages to these projects, the Fair Avenue Roundabout and short
extension of Bravo Company Boulevard. The construction of the next phase of Bravo Company Boulevard
must be completed for the East-West Corridor to have a connection point to the existing street system.
Because development of roads has been challenged by the location of waste deposits that include an old
municipal landfill and deposits of woody debris from the operations of the Boise Cascade Mill, the City has
expended considerable effort to develop a mitigation plan for those waste deposits, including previous
approval of Phase One design services to remove municipal solid waste and woody debris, then fill the void
with engineered fill, including a barrier between what will become the new street and the remaining landfill.
This scope of services includes the design work necessary to complete the design of Bravo Company
Boulevard.
Outlined below is the scope of services for the completion of the design of Bravo Company Boulevard.
• The design will consist of two constructions stages:
Stage 1 — Completion of the design from the current terminus north of the Fair Avenue
Roundabout, through the second roundabout, and terminating just north of the railroad
tracks. The east leg of the second roundabout will be designed in conjunction with Yakima
County's East-West Corridor design to ensure the two projects meet appropriately. The
design will utilize the work Lochner has already done on this section and will include
adjustments for adding a buffered bicycle lane;
• Stage 2 — Completion of the design from the terminus of Stage 1 to the "H" Street and 7m
Street intersection. The design will utilize the work Lochner has already done on this
section and will include adjustments for adding a buffered bicycle lane and extending a
multi -purpose path to the Yakima Greenway Trail, and
Services include design of water and sewer utilities within the roadway right-of-way. Design of both stages
will begin concurrently in order to maintain the construction schedule anticipated by both the City and
County for the combined City and County projects.
If funding becomes available to combine Stage 1 and Stage 2 into one construction contract, the City will
initiate an amendment to this scope to have Lochner perform the necessary work and will adjust
compensation to Lochner through negotiations.
June 24, 2020 Page 11 LOCHNER
20
Bravo Company Boulevard Design Scope of Services
Exhibit
ASSUMPTIONS & EXCLUSIONS
• Permits, right -of -entry, access, and utility notification is not within the scope of services provided by
the CONSULTANT;
• The City and/or County will coordinate directly with environmental agencies and the Yakima Indian
Nation;
• Prepare plans using AutoCAD Civil 3D;
• A new survey base model will need to be done to capture any changes since the original survey
was done.
• Reports and drawings provided under this contract will be provided in electronic format, including
PDF, Microsoft Office, and AutoCAD;
• Current roadway geometrics and grades will not change with the exception of roadway elements
that are affected by the addition of bicycle lanes;
• Every effort will be made to minimize the number of profiles used for the design. Where possible
curb, gutter, and sidewalk elevations and offsets will be referenced from centerline of the roadway.
• Municipal Solid Waste and log yard wood debris for Stage 1 has been removed by the CITY in
compliance with Department of Ecology Interim Action Work Plan for the Municipal Landfill site
• Work conducted within the City limits will meet City design standards;
• Bicycle lanes will be a total of 6-feet in width, the bicycle lanes will be 4-feet wide with a 2-foot wide
painted buffer next to the traffic edge line;
• This project will include ground improvements to backfill the area beneath the new roadway and
utility zone to finished subgrade for the proposed roadway construction;
• Utilities will be as currently designed and not impacted by the addition of bicycle lanes;
• With the addition of bicycle lanes, 11-foot wide general purpose traffic lanes are acceptable to the
City;
• Plans, specifications, and contract documents, to the extent feasible, will be developed in
accordance with the latest edition and amendments of the following:
o Washington State Department of Transportation/American Public Works Associations,
2021 "Standard Specifications for Road, Bridge, and Municipal Construction";
o Washington State Department of Transportation, "Highway Design Manual; and
o FHWA "Manual on Uniform Traffic Control Devices for Streets and Highways.
• Calculations, analyses, design, plans, specifications, and other project work will be prepared in
English units and the use of metric units will not be required;
• Two constructability meetings will be held prior to final plans. The first will be within one month of
beginning work and the second will be within two months of final delivery of the plans. These
meeting can be in lieu of a Project Management meeting.
June 24, 2020 Page 12 LOCHNER
21
Bravo Company Boulevard Design Scope of Services
Exhibit A
• Lochner excludes Quality Control review of HLA design and engineering work but has required
HLA to submit a Quality Assurance/Quality Control (QA/QC) plan and certify they are in
compliance with that plan for each submittal;
• Construction Support Services are not included in this agreement.
• Utilities that cross the "non -permeable barrier" wall will provide for re-establishing the barrier
integrity.
• Lochner will obtain the required railroad permit for the utility and roadway crossing. In accordance
with Supplement #14 the railroad permit will be obtained by HLA.
• Final PS&E and bidding documents will be delivered to the it by March 31, 2022. If there are no
changes initiated by the City to the final grade of Bravo Company Boulevard, PS&E and bidding
documents will be delivered by Dec 31, 2021. The current grade is the centerline profile as
delivered to the City in Sept 2017.
June 24, 2020 Page 13 LOCHNER
22
Bravo CompanyDesign Scope
Exhibitr
COMPLETE DESIGN OF BRAVO COMPANY BLVD — STAGE ONE
The CONSULTANT will prepare bid ready documents to complete the design of Bravo Company
Boulevard, from the current terminus north of the Fair Avenue Roundabout, through the second
roundabout, and terminating just north of the railroad tracks. The east leg of the second roundabout will be
designed in conjunction with Yakima County's East-West Corridor design to ensure the two projects meet
appropriately.
TASK 1: PROJECT MANAGEMENT
The CONSULTANT will prepare up to six (6) monthly progress reports and invoices. Periodic coordination
with City and County staff, including up to six (6) monthly coordination meetings with no more than three (3)
CONSULTANT staff members in attendance (not including subconsultants as required).
DELIVERABLES:
• Meeting Agendas and notes
• Monthly invoices and progress reports
TASK 2: REVISE BRAVO COMPANY BOULEVARD (FINAL) PLANS TO ADD
BICYCLE LANES
The CONSULTANT will revise final Bravo Company Boulevard plans to add 4-foot wide bicycle lanes with
2-foot buffers (for a combined width of 6-foot wide bicycle lane) on both sides of Bravo Company Boulevard
and reduce the general purpose traffic lane widths to 11-feet.
• Revise typical roadway sections to reflect addition of bicycle lanes and revisions to
roadway widths;
• Revise final plans showing roadway, median, and roundabout geometrics to accommodate
bicycle lanes;
• Plan revisions to the final Bravo Company Boulevard concrete panel joint plan, splitter
island details, roadway profiles, railroad crossing, curb profiles, illumination plans,
channelization and signing plans to accommodate bicycle lanes;
• Adjust catch basin locations and rim elevations and stormwater convey piping to reflect
changes to the outside perimeter curbs due to the addition of the bicycle lanes ;
• Due to increase in impervious area the stormwater analysis for treatment and infiltration
pond size will be updated;
• Revise roundabout intersection geometrics and grades if needed;
• Evaluate and revise roundabout design to accommodate bicycle lanes and bicycle ramps;
• Adjust roundabout splitter islands;
• Validate roundabout(s) fastest path;
• Validate roundabout(s) design vehicle turning movements;
• Revise roundabouts(s) curb return tables;
June 24, 2020 Page 14 LOCHNER
23
Bravo Company Boulevard Design Scope of Services
Exhibit
• Prepare roundabout intersection design report;
• Prepare Engineer's Opinion of Probable Cost for the project delivery package;
• Prepare plan set delivery package;
• Prepare the bid and contract documents delivery package;
• Preform quality control review on calculations, plans, and special provisions per the
WSDOT Standard Specifications; and
• Revise sewer and domestic water utility design if needed.
DELIVERABLES:
• PS&E Review Set submittal Plans and Bid and Contract Documents. The CONSULTANT will
provide the City and County three (3) sets each of hard copy contract documents and plans in
half size plan format and digital copy of contract documents and plans in PDF format;
• Revised stormwater analysis and report for Bravo Company Boulevard for both Stage 1 and
Stage 2.
After the City and County have reviewed the PS&E Review Set submittal the CONSULTANT will finalize
the plans and contract documents for Bid Ready plans and contract document, and Engineer's Opinion of
Probable Cost and submit them to the City and County.
3.1 SPECIAL PROVISIONS AND BID DOCUMENTS
The CONSULTANT will finalize the special provisions for items not included or revised from the
WSDOT 2021 Standard Specifications for Road, Bridges, and Municipal Construction. The
CONSULTANT will also complete the front-end bid documents for the project with templates
provided by the City.
DELIVERABLES:
None (included in 3.4 deliverable Final Bid -Ready PS&E Package)
The CONSULTANT will prepare quantity takeoffs and update the opinion of probable construction
costs.
DELIVERABLES:
• Final Estimate of Probable Construction Cost
3.3 QA/QC OF FINAL DESIGN
The CONSULTANT will conduct an in-house quality review of the plans and specification before
they are submitted to the City.
DELIVERABLES:
None
June 24, 2020 Page 15 LOCHNER
24
wBravo Company Boulevard Design Scopeof Services
Exhibit A
qa
3.
/: PREPARE
AND
SUBMIT I: BID -READY PACKAGE
The CONSULTANT will revise documents based on QC review comments and combine discipline
design documents into one PS&E submittal package.
• Bid Package for Stage 1 — From the north leg of Bravo Company Boulevard and Fair Ave
Roundabout through the second roundabout, and terminating just north of the railroad tracks.
DELIVERABLES:
• PDF Electronic Copies of the final plans, specifications and cost estimate
• One (1)set of bid documents ready for printing
3.5 BIDDING SUPPORT SERVICES
The CONSULTANT will provide assistance during the bidding process for this project. This work
will include the preparation of responses to bidder's questions, coordinating with designers, the
City and the County.
DELIVERABLES:
• Written response to bidder RFls
The CONSULTANT will prepare addenda as required, for budgeting purposes, up to two (2)
addenda are assumed.
DELIVERABLES:
• Contact addenda (limited to two addenda)
3.7 ATTEND BID OPENING
The CONSULTANT will attend the bid opening to assist the City and County in the bid opening
process. The CONSULTANT will review bids received for conformance with bidding criteria and
prepare a bid summery and bid tabulation.
DELIVERABLES:
• Bid abstract
June 24, 2020 Page 16 LOCHNER
25
Bravo Company Boulevard Design Scope of Services
Exhibit
COMPLETE DESIGN OF BRAVO COMPANY BLVD - STAGE TWO
The CONSULTANT will prepare bid ready documents to design Bravo Company Boulevard, from the
terminus of Stage 1 to the "H" Street and Th Street intersection, including bicycle lanes and extending a
multi -purpose path to the Yakima Greenway Trail.
TASK 1: PROJECT MANAGEMENT
Prepare up to six (6) monthly progress reports and invoices. Periodic coordination with City and County
staff, including up to six (6) monthly coordination meetings with no more than three (3) CONSULTANT staff
members in attendance (not including subconsultants as required).
DELIVERABLES:
Meeting Agendas and notes
Monthly invoices and progress reports
TASK 2: REVISE BRAVO COMPANY BOULEVARD (FINAL) PLANS TO ADD
BICYCLE LANES
The CONSULTANT will revise final Bravo Company Boulevard plans to add 4-foot wide bicycle lane with 2-
foot buffer (for a combined width of 6-foot wide bicycle lane) on both sides of Bravo Company Boulevard,
and reduce the lane widths to 11-foot wide general purpose traffic lanes.
• Revise typical roadway sections to reflect addition of bicycle lanes and revisions to roadway
widths;
• Revise final plans showing roadway, median and roundabout geometrics to accommodate
bicycle lanes;
• Relocate multi -purpose use path connecting to the Yakima Greenway Trail out of the BNSF
right-of-way;
• Plan revisions to the final Bravo Company Boulevard concrete panel joint plan, splitter island
details, roadway profiles, railroad crossing, curb profiles, illumination plans, channelization and
signing plans to accommodate bicycle lanes;
• Adjust catch basin locations and rim elevations and stormwater convey piping to reflect
changes to the outside perimeter curbs due to the addition of the bicycle lanes ;
• Due to increase in imperious area the stormwater analysis for treatment and infiltration pond
size will be updated;
• Revise roundabout intersection geometrics and grades if needed;
• Evaluate and revise roundabout design to accommodate bicycle lanes and bicycle ramps;
• Adjust roundabout splitter islands;
• Validate roundabout(s) fastest path;
• Validate roundabout(s) design vehicle turning movements;
• Revise roundabouts(s) curb return tables;
June 24, 2020 Page 17 LOCHNER
26
Bravo Company Boulevard Design Scope of Services
Exhibit
• Prepare roundabout Intersection design report;
• Prepare Engineer's Opinion of Probable Cost for project delivery packages;
• Prepare plan set for project delivery package;
• Prepare bid and contract documents for project delivery package;
• Preform quality control review on calculations, plans, and special provisions to WSDOT
Standard Specifications; and
• Revise sewer and domestic water utility design if needed.
DELIVERABLES:
• PS&E Review Set submittal Plans and Bid and Contract Documents, including three (3) sets
each for the City and County in half size plan format and digital copy of contract documents
and plans in PDF format
• Revised stormwater analysis and report for Bravo Company Boulevard from H Street and 7tn
Street intersection to the terminus of Stage 1
. i .
After the City and County have reviewed the PS&E Review Set submittal, the CONSULTANT will finalize
the plans and contract documents for Bid Ready plans, contract documents, and Engineer's Opinion of
Probable Cost for final submittal to the City and County.
The CONSULTANT will finalize the special provisions for items not included or revised from the
WSDOT 2021 Standard Specifications for Road, Bridges, and Municipal Construction. The
CONSULTANT will also complete the front-end bid documents for the project with templates
provided by the City or County.
DELIVERABLES:
None (included in 3.4 deliverable Final Bid -Ready PS&E Package)
The CONSULTANT will prepare quantity takeoffs and update the opinion of probable construction
costs.
DELIVERABLES:
• Final Estimate of Probable Construction Cost
3.3 QA/QC OF FINAL DESIGN
The CONSULTANT will conduct an in-house quality review of the plans and specification before
they are submitted to the City and County.
DELIVERABLES:
None
June 24, 2020 Page 18 LOCHNER
27
-k Bravo Company Boulevard Design of
Exhibit A
3.4 PREPARE AND SUBMIT FINAL BID -READY PS&E PACKAGE
b+"F3af r 4
The CONSULTANT will revise documents based on QC review comments and combine disciple
design documents into one PS&E submittal package.
Bid Package for Stage 2 — From Bravo Company Boulevard, from the terminus of Stage 1 to the
"H" Street and Th Street intersection, including bicycle lanes and extending a multi -purpose path to
the Yakima Greenway Trail.
DELIVERABLES:
• PDF Electronic Copies of the final plans, specifications and cost estimate.
• One (1) set of bid documents ready for printing.
The CONSULTANT will provide assistance during the bidding process for this project. This work
will include the preparation of responses to bidder's questions, coordinating with designers and the
City.
DELIVERABLES:
• Written response to bidder RFls
The CONSULTANT will prepare addenda as required, for budgeting purposes, up to two (2)
addenda are assumed.
DELIVERABLES:
• Contact addenda (limited to two addenda)
3.7 ATTEND BID OPENING
The CONSULTANT will attend the bid opening to assist the City in the bid opening process. The
CONSULTANT will review bids received for conformance with bidding criteria, and prepare a bid
summery and bid tabulation.
DELIVERABLES:
Bid abstract
June 24, 2020 Page 19 LOCHNER
28
City of Yakima Bravo Company Boulevard Design Services
Yakima Mill Site Redevelopment Design Services
Add Bike Lanes and Ad Ready PS&E of Bravo Company Boulevard Segments One & Two
City of Yakima
H. W. Lochner, Inc.
Direct
Overhead Fixed Fee
Loaded
Total
Classification
Rate
1.5529 0.298
Rate
Hours
Project Principal/ Principal Engineer
$ 99.55
$ 154.59 $ 29.67 $
283.81
24 $
Project Manager/Project Engineer
$ 73.56
$ 114.23 $ 21.92 $
209.71
318 $
QC Manager/Project Engineer
$ 73.24
$ 113.73 $ 21.83 $
208.80
100 $
Sr. Roadway Engineer
$ 59.09
$ 91.76 $ 17.61 $
168.46
404 $
Roadway Designer
$ 46.50
$ 72.21 $ 13.86 $
132.57
296 $
Drafting
$ 42.37
$ 65.80 $ 12.63 $
120.79
350 $
Administration Project Control
$ 25.75
$ 39.99 $ 7.67 $
73.41
76 $
Subtotal Lochner Labor:
1,568 $
2020 Cost of Living Increase 30.00%
2.00%
$
Total Lochner Labor Cost $
Lochner Direct Expenses:
Cost
Mileage
$ 1,392
Travel
$ -
Graphics/Reproduction
$ 2,000
Postage/Shipping
$ 100
Other Expenses
$ -
Total Lochner Direct
Expenses: $
Firm Total: H.W. Lochner,
Inc. $
Sub consultant
Estimates::
Cost
HLA
$ 202,100
RANI
$ 16,039
HBB
$ 24,058
B&O Tax 1.8%
$ 4,360
Total
Labor
6,811
66,688
20,880
68,058
39,240
42,277
5,579
249,534
1,497
251,032
3,492
254,524
Total Subconsultants: $ 246,557
Management Reserve 10% $ 50,108
TOTAL FEE ESTIMATE $ 551,189
EXHIBIT
3/19/2021