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05/18/2021 04J Resolution authorizing a contract with Granite Construction for Spring Creek Road Improvements, Phase 2, which provides for roadway and related improvementsBUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDASTATEMENT Item No. 4.J. For Meeting of: May 18, 2021 ITEM TITLE: Resolution authorizing a contract with Granite Construction for Spring Creek Road Improvements, Phase 2, which provides for roadway and related improvements in the vicinity of the Yakima Sports Complex SUBMITTED BY: Scott Schafer, Director of Public Works Bill Preston, PE, City Engineer 576-6754 SUMMARY EXPLANATION: n April, 2015 the Yakima City Council established that development of the Yakima Sports Complex is an Economic Development priority for the City of Yakima. The City of Yakima entered into agreements with SOZO, a Washington non-profit corporation, for a public -private partnership to create multiple soccer fields, parking lots and related improvements. It was recognized that improvements to the existing public streets in the vicinity of the proposed Yakima Sports Complex will improve public safety, facilitate access to the development and improve the neighborhood. Since the construction of Spring Creek Road, Phase 1 in 2019, $2,000,000 in SIED funding has been awarded for Phase 2 which will also include construction of a traffic signal at Spring Creek Road & Washington Avenue funded through a 100% grant of $650,000 from the Washington State Legislative Transportation Budget. Earlier this year, city staff used the state bidding process to advertise for bids. Two (2) contractors submitted bids with Granite Construction of Yakima submitting the lowest bid of $2,678,374. This 2nd phase of the roadway improvement project will start near SOZO's driveway on S. 36th Avenue and proceed north and westerly onto Spring Creek Road terminating at Washington Avenue. Roadway improvements will include road widening, curb, gutter, sidewalk, storm and sanitary sewers, roadway lighting, bike lane and a traffic signal. Spring Creek Road Improvement Project, Phase 2 is project number 2428 and South 48th Ave. at W. Washington Improvements is project number 2516. Attached for City Council review is the contract with Granite Construction in an amount not to exceed $2,678,374. The project is to be funded with a SIED grant/loan with the remaining balanced ITEM BUDGETED: STRATEGIC PRIORITY: Yes Partnership Development APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: Adopt Resolution ATTACHMENTS: Description Upload Date Type D Resolution 4/28/2021 Backup Matedal D Contract 4/29/2021 Backup Material RESOLUTION NO. R-2021- A RESOLUTION authorizing a contract with Granite Construction for Spring Creek Road Improvements, Phase 2, which provides for roadway and related improvements in the vicinity of the Yakima Sports Complex. WHEREAS, the Yakima City Council has previously established that development of the Yakima Sports Complex, is an Economic Development priority for the City of Yakima; and WHEREAS, the Yakima City Council has previously established for capital expenditures to invest in capital expenditures toward the acquisition of property, the development of this public park and improvements to roadways in the vicinity of and connecting to the Yakima Sports Complex; and WHEREAS, the Yakima City Council recently accepted a Yakima County SIED Board grant/loan for $2,000,000 and a State Legislative Transportation 100% grant for $650,000 for the engineering, design and reconstruction of certain streets and utilities along with a traffic signal at Washington Avenue and Spring Creek necessary to support the Yakima Sports Complex; and WHEREAS, roadway plans and contract documents were prepared for the roadway widening and improvements, which include curb, gutter and sidewalk, ADA-compliant curb ramps, stormwater treatment, street lighting and a traffic signal; and WHEREAS, the City of Yakima used the procedure established by Washington State law for the bidding and awarding of public capital improvement projects; and WHEREAS, Granite Construction submitted the low bid and has the ability to correctly construct and install the improvements at a cost of $2,678,374; and WHEREAS, the City Engineer has recommended awarding the contract to Granite Construction for constructing and installing the improvements; and WHEREAS, the City Council finds that it is in the best interests of the City of Yakima and its residents to enter into the contract to perform roadway widening and related construction, in the vicinity of the Yakima Sports Complex.; now, therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized to execute the attached contract with Granite Construction, in the amount of $2,678,374 for Spring Creek Road Improvements, Phase 2, City Projects No. 2428 and No. 2516, which provides for roadway and related improvements on 36tn Ave., proceeding north and westerly onto Spring Creek terminating at Washington Avenue in the vicinity of the Yakima Sports Complex. ADOPTED BY THE CITY COUNCIL this 181" day of May, 2021. ATTEST: Sonya Claar Tee, City Clerk Patricia Byers, Mayor CONTRACT THIS AGREEMENT, made and entered into in triplicate, this day of 2021, by and between the City of Yakima, hereinafter called the Owner, and Granite Construction Company, a Corporation, hereinafter called the Contractor. WITNESSETH: That in consideration of the terms and conditions contained herein and attached and made a part of this agreement, the parties hereto covenant and agree as follows: I. The Contractor shall do all work and furnish all tools, materials, labor and equipment for THE BID AMOUNT OF: $2,678,374.00, for Spring Creek Road Improvement Project, Phase 2 and South 48t" Avenue and West Washington Improvements, City Project Nos. 2428 and 2516, all in accordance with, and as described in the attached plans and specifications and the 2021 Standard Specifications for Road, Bridge, and Municipal Construction which are by this reference incorporated herein and made a part hereof, and shall perform any alterations in or additions to the work provided under this contract and every part thereof. Work shall start within ten (10) days after the Notice to Proceed and shall be completed in One Hundred Twenty (120) working days. If work has not commenced within the ten (10) days after the Notice to Proceed, the first chargeable working day shall be the 11th day after the date on which the City issues the Notice to Proceed. If said work is not completed within the time specified, the Contractor agrees to pay to the Owner the sum specified in the Standard Specifications for each and every day said work remains uncompleted after expiration of the specified time, as liquidated damages. The Contractors shall provide and bear the expense of all equipment, work and labor of any sort whatsoever that may be required for the transfer of materials and for constructing and completing the work provided for in this contract and every part thereof, except such as are mentioned in the specifications to be furnished by the City of Yakima. II. The City of Yakima hereby promises and agrees with the Contractor to employ, and does employ the Contractor to provide the materials and to do and cause to be done the above described work and to complete and finish the same according to the attached plans and specifications and the terms and conditions herein contained and hereby contracts to pay for the same according to the attached specifications and the schedule of unit or itemized prices hereto attached, at the time and in the manner and upon the conditions provided for in this contract. III. INDEMNIFICATION. The Contractor shall defend, indemnify, and hold harmless the City, its officers, elected officials, employees and agents from and against any and all claims, causes of action, damages, losses, and expenses of any kind or nature whatsoever, including but not limited to, attorney's fees and court costs, arising out of, relating to, or resulting from the Contractor's performance or non-performance of the services, duties and obligations required of it under this Agreement. IV. The Contractor for himself, and for his heirs, executors, administrators, successors, and assigns, does hereby agree to the full performance of all the covenants herein contained upon the part of the Contractor. V. It is further provided that no liability shall attach to the City of Yakima by reason of entering into this contract, except as expressly provided herein. IN WITNESS WHEREOF the parties hereto have caused this agreement to be executed the day and year first herein above written. Countersigned: CITY OF YAKIMA CONTRACTOR this day of 2021. Attest: City Manager City Clerk By: Its Address: ,a Contractor (Print Name) (President, Owner, etc.) Corporation