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HomeMy WebLinkAbout03/21/2000 Business Meeting 303 CITY OF YAKIMA, WASHINGTON MARCH 21, 2000 BUSINESS MEETING 1. ROLL CALL The City Council met in session on this date at 2:00 p.m., in the Council Chambers of City Hall, Yakima, Washington, Mayor Mary Place, presiding. Council Members Clarence Barnett, Henry Beauchamp, Lynn Buchanan, John Puccinelli, and Bernard Sims present on roll call. Council Member Larry Mattson was absent and excused. City Manager Zais, City Attorney Paolella, and City Clerk Roberts were also present. 2. INVOCATION /PLEDGE OF ALLEGIANCE An Invocation was given by Council Member Puccinelli, followed by the Pledge of Allegiance led by Council Member Buchanan. 3. OPEN DISCUSSION FOR THE GOOD OF THE ORDER A. PROCLAMATIONS (IF APPLICABLE) • CENSUS 2000 Mayor Place read a proclamation urging the citizens of Yakima to answer the census questionnaire and be counted. Mayor Place read a proclamation declaring April'2000 as Cesar Chavez month. Council Member Sims reported that George Glesner asked him if Council would be interested in meeting with the West Valley Fire District group again. Council Member Beauchamp reported that he and a couple of staff members were already meeting with the West Valley Fire Chief and staff and Commissioner Glessner. Fire Chief Gillespie reported that at the last meeting he had been asked if a couple more Council members would meet with them. Council Members Sims and Buchanan agreed to attend the meetings. 4. CONSENT AGENDA • Mayor Place referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from either Council members or citizens present. It was the general consensus to add Item No. 10 to the Consent Agenda and to remove Item No, 16. Items Nos. 14, 20, 22 and 23 were removed at the request of Dean Crawford. The City Clerk then read the Consent Agenda items, including resolutions and ordinances by title. It • • 309 MARCH 21, 2000 was MOVED BY SIMS, SECONDED BY BUCHANAN, THAT THE CONSENT AGENDA, AS READ, BE ADOPTED. The motion carried by unanimous roll call vote; Mattson absent. (Subsequent paragraphs preceded by an asterisk ( *) indicate items on the Consent Agenda handled under one motion without further discussion.) *5. APPROVAL OF MINUTES OF THE JANUARY 25 AND MARCH 7, 2000 ADJOURNED MEETINGS AND MARCH 7, 2000 BUSINESS MEETING The minutes of the January 25 and March 7, 2000 Adjourned meetings, and March 7, 2000 Business meeting were approved, having been duly certified accurate by two Council members and no one present wishing to have said minutes read publicly. 6. SPECIAL PRESENTATIONS TO GENE MARTIN, RETIRING DEPUTY FIRE CHIEF, AND KEN KOHAGEN, RETIRING SAFETY AND TRAINING OFFICER Mayor Place announced that Gene Martin was unable to attend this meeting and the presentation will be postponed to April 4. Chris Waarvick, Director of Public Works, introduced Ken Kohagen who recently retired as the Safety and Training Officer, and his wife, Vi. Mr. Kohagen started working for the City in 1970. Mr. Kohagen accepted a plaque in appreciation for his service to the City presented by City Manager Zais and a City of Yakima watch from the Mayor. 7. PUBLIC HEARING ON CONFIRMATION OF FINAL ASSESSMENT ROLL FOR NORTH 85 AVENUE SEWER LID NO. 1055 (SEE ORDINANCE CONFIRMING ASSESSMENT ROLL) This being the time set for a public hearing on the confirmation of the Final Assessment Roll for North 85 Avenue Sewer LID No. 1055, Mary Lovell, Engineering Technician, reported that approximately 1600 feet of 8 -inch sewer . main and appurtenances were installed to serve 23 parcels in the vicinity of North . 85 th and Summitview Avenues. The Final Assessment Roll of • $132,936.09 was pro -rated to the 23 parcels based on a per parcel 'cost of $5,779.83. She_ commented that all of the property owners had been notified about this hearing. Mayor Place opened the public hearing for testimony. There being no citizen wishing to speak to this issue, the public hearing was closed. Ordinance No. 2000 -08 having been read by title, it was MOVED BY BUCHANAN, SECONDED BY PUCCINELLI, TO PASS THE ORDINANCE. The motion carried by unanimous roll call vote; Mattson absent. • ORDINANCE NO. 2000-08, AN ORDINANCE of the City of Yakima, Washington, approving and confirming the final assessment roll for Local Improvement District No. 1055, which has been created and established for the purpose of paying the cost of certain 2 310 • MARCH 21, 2000 sewer system improvements; and levying and assessing the amount thereof against the lots, tracts, parcels of land and other property shown on said roll. 8. AUDIENCE PARTICIPATION Ron Klundt,. 815 North 15 - Avenue, addressed the Council about his desire to rent the residence at Oak Flats. He stated that the house is vacant; however', he learned that the City is contemplating demolishing the house or having it moved from the property. He stated he would love to lease the property for 100 years and is willing to repair the damages caused by the previous renters and beautify the grounds. Glenn Rice, Assistant City Manager, gave some background information on this property, including the history of bad renters. Based on past Council policy to eliminate city -owned rentals, staff has been reviewing options now that the house is vacant. He reported that other citizens also interested in renting this property have approached him. Council assured Mr. Klundt that no action would be taken to demolish the property without the issue first coming to Council for approval and staff would keep him informed. 9. SPECIAL DEMONSTRATION OF CITY OF YAKIMA'S WEB PAGE (15 MINUTES) Marketa George Oliver, Administrative Assistant to the City Manager, introduced Rick Pettyjohn, Information Systems Manager, and stated they have been working with other employees to . develop a City website. Using a network of computers in front of the Council, Mr. Pettyjohn was able to demonstrate the City's website. He stated the State of Washington Department of Information Services developed the basic website, which is patterned after Washington State's "Access Washington" website, at a cost of approximately $20,000. Initially, the City published a Request for Proposals for website development, which came in at $250,000. Council members requested that a "hit count" be included and asked that FAQ (Frequently Asked Questions) in the navigation guide be spelled out. *10. PRESENTATION OF CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (CAPER) The Consolidated Annual Performance and Evaluation Report was accepted. 11. CONSIDERATION OF REPORT ON ELIMINATION OF DIAL -A -RIDE SERVICE ON DAYS THAT YAKIMA TRANSIT DOES NOT PROVIDE FIXED -ROUTE SERVICE Council Member Barnett asked if a public hearing would be required before Council action could be taken to eliminate any Dial -A -Ride service. He also wanted to know if the nursing home facilities or other users of the service have been notified 3 311 MARCH 21, 2000 about this proposal. City Manager Zais stated that legal review indicates that it is not required, but it would be advisable to hold a public hearing. Russ Keen, Access Paratransit, stated that nursing home facilities have not been notified of this proposed change, nor have any of the users. He commented that one of the reasons he asked for this change is that based on the recertification process done in the first quarter of 2000, it is projected that Dial -A -Ride utilization would be reduced by 1283 participants by the end of the year. Aileen Kane, 701 South 14 Avenue, stated that other transit service is not available to the general public on Sundays and holidays. She said that given the financial constraints of the Transit Division, she • would prefer reducing Dial -A -Ride services rather than risk losing transit services altogether. It was MOVED BY BUCHANAN, SECONDED BY BARNETT, TO SET A DATE OF PUBLIC HEARING FOR APRIL 18 ON THE ELIMINATION OF DIAL -A -RIDE SERVICE ON NON- FIXED' ROUTE TRANSIT DAYS (SUNDAYS AND HOLIDAYS). The motion carried by unanimous voice vote; Mattson absent. *12. CONSIDERATION OF RESOLUTION AUTHORIZING EXECUTION OF QUIT CLAIM DEEDS FOR YVT PROPERTY EXCHANGE WITH STATE DEPARTMENT OF TRANSPORTATION RESOLUTION NO. R- 2000 -27, A RESOLUTION relating to real property owned by the City of Yakima which was possessed and used by the State Department of Transportation during the Selah Interchange project. *13. CONSIDERATION OF RESOLUTION AUTHORIZING EXECUTION OF AMENDMENT OF PROFESSIONAL SERVICES CONTRACT WITH DAVIS, OPFER AND RAAB FOR FIRE STATION ONE REMODEL RESOLUTION NO. R- 2000 -28, A RESOLUTION authorizing and directing the City Manager of the City of Yakima to execute an amendment to the architectural services agreement with Davis Opfer Raab Architecture, P.L.L.C., for the development of specifications for and oversight of Phase II construction activities regarding completion of improvements to the sleeping quarters of Fire Station No. 1,.401 North •Front Street, Yakima, Washington. 14. CONSIDERATION OF RESOLUTION AUTHORIZING EXECUTION OF AMENDMENT OF CONTRACT WITH GOLDER AND ASSOCIATES FOR WATER /IRRIGATION ENGINEERING PROFESSIONAL SERVICES Dean Crawford asked what this contract is about. Dave Brown, Water and Irrigation Engineer, stated the overall project is for aquifer storage and recovery. As part of that process, the City is doing a pilot test, putting some water in the ground and extracting it to see what the effect is on the aquifer. DOE has required a monitoring well to monitor the effect of recharging and recovering water in both the upper and lower Ellensburg aquifer. Resolution No. R- 2000 -29 having been read by title, it 4 312 MARCH 21, 2000 was MOVED BY SIMS, SECONDED BY BUCHANAN, TO ADOPT THE RESOLUTION. The motion carried by unanimous roll call vote; Mattson absent. RESOLUTION NO. R- 2000 -29, A RESOLUTION authorizing execution of Amendment #2 for professional engineering services between the City of Yakima and Golder Associates, Inc. *15. CONSIDERATION OF RESOLUTION AUTHORIZING EXECUTION AND SUBMITTAL OF GRANT AND LOAN APPLICATION WITH YAKIMA COUNTY FOR SIED FUNDS FOR CASCADE QUALITY MOLDING EXPANSION PROJECT RESOLUTION NO. R- 2000 -30, A RESOLUTION authorizing the City Manager to execute and submit a grant and loan application with Yakima County for funding from the Yakima County Supporting Investments in Economic Development (SIED) fund for infrastructure improvements necessary for the Cascade Quality Molding Expansion project. 16. CONSIDERATION OF RESOLUTION SETTING DATE OF PUBLIC HEARING ON APRIL 4, 2000 ON AMENDMENTS TO THE 6 -YEAR TRANSPORTATION IMPROVEMENT PROGRAM FOR 2000 -2005 Council Member Barnett stated that the Mead Avenue, from 11 to 16 Avenues, project was removed from the Grind and Overlay project list and added to the Six -Year TIP because it will be reconstructed instead. However, he questioned if at priority No. 43 on the Six -Year TIP list, will it get done in 2001. Bob Desgrosellier, Senior Engineer, stated that the projects are not listed by priority number; it is only an identifying number on the list. He stated that Mead Avenue would be improved next year. In response to Mayor Place's question regarding the inclusion of Ahtanum Road, 16 Avenue to city limits, Mr. Desgrosellier stated it was added in order to apply for SIED funds that will be matched with funds received from a private company for road improvements. Resolution No. R- 2000 -31 having been read by title, it was MOVED BY SIMS, SECONDED BY BUCHANAN, TO ADOPT THE RESOLUTION. The motion carried by unanimous roll call vote; Mattson absent. RESOLUTION NO. R- 2000 -31, A RESOLUTION fixing the time and place for hearing on an amendment to the 2000 through 2005 Six Year Transportation Improvement Program. This resolution sets a date of hearing for April 4, 2000 at 2:00 p.m. or as soon as the matter may be heard. *17. CONSIDERATION OF REQUEST FOR $3,000 IN COMMUNITY DEVELOPMENT FUNDING /FY2000 FOR A JOB FAIR AT THE CONVENTION CENTER The request from the Chamber of Commerce to sponsor a Job Fair on April 4, 2000 from noon to 6:00 p.m. for an estimated amount 5 313 MARCH 21, 2000 of $3,875 to pay for room rental at the Yakima Center and for internet telephone connection fees was approved. *18. CONSIDERATION OF MOTION APPROVING THE 2000 GRIND AND OVERLAY PAVING PROJECTS The 2000 Grind and Overlay Paving Program was approved. *19. APPROVAL OF FINAL CONTRACT PAYMENT FOR THE EMERGENCY RETAINING WALL REPAIR PROJECT (STANDARD MOTION VB- ACCEPT PROJECT AND APPROVE FINAL PAYMENT) The report from the City Engineer, dated March 21, 2000, with respect to the completion of the work on the Emergency Retaining Wall Repair Project No. 1898, performed by Ken Leingang Excavating, Inc., was approved, the work accepted and payment of the final estimates as therein set forth was authorized. 20. APPROVAL OF 1999 YEAR -END REVENUE AND EXPENDITURE (BUDGET) REPORT Dean Crawford removed this item from the Consent Agenda to ask when will the City grade his road. He stated that according to this report there was surplus money left in the Street Division's budget. City Manager Zais advised Mr. Crawford that City divisions were given a directive to reduce expenditures in 1999 due to the I -695 initiative and reduced sales tax receipts. He stated this is a savings, not a surplus, that will be used to maintain an adequate reserve in the Street Maintenance Fund. He stated that under Item No. 22, this money would be encumbered into the 2000 budget. Council members questioned Mr. Crawford about the condition of his road and requested staff to see. if his road could be advanced to the top of the grading 'list. Mr. Crawford asked to be notified about when he could expect the road to be graded. It was MOVED BY SIMS, SECONDED BY BUCHANAN, TO ACCEPT THE 1999 YEAR -END REVENUE AND EXPENDITURE (BUDGET) REPORT. The motion carried by unanimous voice vote; Mattson absent. *21. CONSIDERATION OF ORDINANCE REQUIRING INSURANCE DISCLOSURE BY THE DRIVER OF A VEHICLE INVOLVED IN AN ACCIDENT ORDINANCE NO. 2000 -09, AN ORDINANCE relating to the duty of a driver involved in a case of damage to attended vehicle or other property, and amend Section 9.45.010 of the City of Yakima Municipal Code. 22. SECOND READING OF ORDINANCE AMENDING THE 2000 BUDGET AND APPROPRIATING FUNDS FOR 1999 ENCUMBRANCES An Ordinance amending the 2000 budget and appropriating funds for 1999 year -end encumbrances, previously having been read by 6 314 MARCH 21, 2000 title only, was brought before the Council for a second reading. Mr. Crawford said that the City Manager had answered his question on this item when he addressed his issues in Item No. 20. Ordinance No. 2000 -10, having been read by title only, it was MOVED BY SIMS, SECONDED BY BUCHANAN, TO PASS THE ORDINANCE. The motion carried by unanimous roll call vote; Mattson absent. ORDINANCE NO. 2000 -10, AN ORDINANCE amending the 2000 budget for the City of Yakima; and making appropriations for the 1999 Year - End Encumbrances from unappropriated Fund Balances within various Funds for expenditure during 2000. 23. SECOND READING OF ORDINANCE AMENDING THE 2000 BUDGET AND APPROPRIATING FUNDS INTO THE EMERGENCY SERVICES FUND FOR PRE - HOSPITAL PARTICIPATION GRANT An Ordinance amending the 2000 budget and appropriating funds into the Emergency Services Fund for the Pre - Hospital Participation Grant, previously having been read by title only, was brought before the Council for a second reading. Dean Crawford asked if this would require the firemen to have an EMT certificate for trauma care and if so, would this eliminate having a fire truck, ambulance and EMT at the same scene. Fire • Chief Gillespie advised Mr. Crawford that the Fire Department has EMTs and stated this would allow the City to purchase equipment for our pre- hospital care program. Ordinance No. 2000 -11 having been read by title only, it was MOVED BY BUCHANAN, SECONDED BY PUCCINELLI, TO PASS THE ORDINANCE. The motion carried by unanimous roll call vote; Mattson absent. ORDINANCE NO. 2000 -11, AN ORDINANCE amending the 2000 budget for the City of Yakima; and making an appropriation of $1,200 within the 150 - Emergency Services Fund for expenditure during 2000 to purchase trauma equipment. 24. OTHER BUSINESS There was no other business discussed. Information Items: Items of information provided to Council were: Graffiti Alert! notice regarding April is "Graffiti Removal Month "; Agenda for March 21, 2000 meeting and notices for the West Valley Neighborhood Plan Task Force meetings (March 21- 5/30/00); Flyer from Seattle - Northwest Securities Corporation regarding Budget Stalemate and I -695 Goes to Court. 3/10/00; Planning Division Assignments Pending Report as of March 21, 2000; YCOG Newsletter - March 2000; Yakima County Planning Department News, "Spotlight on 2015" - March, 2000; and Article from March 2000 Worth, "Get Used to Growth." 7 MARCH 21, 2000 315 25. ADJOURNMENT TO MARCH 28, 2000 AT .7:30 A.M. AT THE POLICE STATION /LEGAL CENTER (2ND FLOOR TRAINING ROOM) FOR A STUDY SESSION REGARDING SALMON ISSUES (4d RULE) WITH YAKIMA COUNTY Following a discussion regarding the proposed March 28 Study Session regarding the 4d Rule, it was determined that since all the information would not be available by March 28, it would be 'better to postpone the Study Session to April 4. City Manager Zais stated he would call the County to confirm their availability. It was MOVED BY BARNETT, SECONDED BY SIMS TO ADJOURN THE MEETING TO APRIL 4, 2000 at 7:30 A.M. AT THE POLICE STATION /LEGAL CENTER FOR A STUDY SESSION REGARDING SALMON ISSUES (4d RULE). The motion carried by unanimous voice vote; Mattson absent. The meeting adjourned at 3:20 p.m. READ AND CERTIFIED ACCURATE BY: / Vii, �..— A O C) 'CSUNV L MEMB DATE CO NCIL ME 'B$" DATE ATTEST: ' /.,54( CITY CLERK MAR ACE, MAYOR An audio and video tape of this meeting are available in the City Clerk's Office 8