HomeMy WebLinkAbout08/06/2013 17 2013 Second Quarter Strategic Priorities Updateti t
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 17
For Meeting of: 8/6/2013
ITEM TITLE: Second Quarter Strategic Priorities Update
SUBMITTED BY: Tony O'Rourke, City Manager
SUMMARY EXPLANATION:
See attached information.
Resolution:
Other (Specify):
Contract:
Start Date:
Item Budgeted:
Funding Source /Fiscal
Impact:
Strategic Priority:
Insurance Required? No
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APPROVED FOR
SUBMITTAL:
RECOMMENDATION:
Ordinance:
Contract Term:
End Date:
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ATTACHMENTS:
Name:
❑ SP 20130731150404.pdf
❑ sp 2 20130731150439.pdf
❑ Strategic Plan Monitoring Report Format xlsx
City Manager
Description:
update 1
update 2
2nd Quarter Strategic Priorities Update
Strategic
3Nitiativ¢g
Strategies
Measara166e
oatcorNes
o9coNonlic D¢ve6opmed
1. Support existing businesses and attract
complimentary businesses
2. Continue physical revitalization to promote
community attractiveness
3. Build upon community history, heritage, and
natural resources to promote Yakima
4. Collaborate with downtown businesses through
a Downtown Master Plan
5. Execute plan for Mill Site
6. Optimize business development, capital
improvements and additional air service at
Yakima Air Terminal
7. Enhance community arts, culture and recreation
opportunities
8. Increase City involvement and partnerships with
community boards and organizations
9. Solidify Yakima's reputation as Gateway to
Wine Country
10. Ensure balanced regulatory environment to
facilitate business retention and growth
1. Updating existing codes regulating signage,
billboards, cell towers, and landscaping to
improve the City's appearance.
2. Established new downtown development
standards; developed Downtown Master Plan
3. City assumed Airport ownership; retained Air -
Planners to enhance air service
4. Created new downtown events, business guides,
and maps
CITY OF YAKIMA STRATEGIC PRIORITIES -Mid Year Report
PuMe Trost & Jim prove the $aiet
Pa66ic safety AccoaNtaMity PartNeil p D¢veeo poil¢Nt �NViroNNteNt
1. Promote and increase partnerships in crime
prevention
2. Ensure appropriate service levels for public
safety services
3. Explore cost - effective jail expansion
opportunities
4. Proactively address gang violence through
Gang Free Initiative strategies
5. Reestablish fire code inspection program
6. Develop a Citizens Academy and expand Police
Explorer and Reserve Officer programs
7. Enhance downtown safety by using bike and
foot patrols
8. Establish an effective graffiti abatement program
9. Improve neighborhood safety by installing more
street lights
10. Improve communications center call process
functions and systems
11. Improve 911 /dispatch center
12. Strengthen cooperation with Sheriffs office
1. Create and implement a comprehensive Public
Communication strategy
2. Enhance public engagement in the City
3. Increase citizen involvement
4. Create a 24 -hour online and voicemail service
5. Invest in the City's appearance and
infrastructure
6. Adopt written financial management policies
7 Develop balanced five -year financial plan
8. Construct capital improvements on time and
within budget
9. Implement a financial trend monitoring system
comparing key financial and economic
indicators
10. Evaluate customer satisfaction with City
services on a regular basis and implement
appropriate improvements
1. Work with County, State and Federal govem-
ments to secure funding and approvals for Mill
Site transportation and infrastructure develop-
ment
2. Create legislative strategy and partnership with
other cities, state and federal delegates to
address city needs
3. Partner with private, public and non - profit
agencies to create and enhance downtown
Yakima events
4. Create a Yakima Clean Up and Revitalization
Effort to improve Yakima's appearance and
vitality
5. Partner with downtown merchants, organization,
and media to create events that attract
engagement, involvement, and pride
6. Partner with Hispanic and Latino communities to
address needs and expectations of the growing
Hispanic/Latino population
7. Collaborate with Gang Free Initiative in
eradicating gang violence
1. Jump start investment in City streets with the
issuance of a $5 million bond; annually invest in
streets
2. Enhance the appearance of the City through
volunteer programs, improved code standards,
graffiti abatement programs and other programs
3. Create a strong first impression of the City
through entry statements at key City entrances
4. Enforce sign and code standards to improve
City appearance
5. Leverage partnerships with Cowiche Canyon
Conservancy, Greenway and other community
organizations to create more biking and hiking
paths
6. Increase the number of trails and parks
7. Develop recycling program
8. Maintain and support public infrastructure for
drinking water, irrigation, sewer services, and
sewer capacity
1. Working with homeless agencies to address
1. Yakima Magazine was launched in addition to
1. Interchange modifications are underway and the
1. Grind and overlay of 24 lane miles
homelessness and panhandling in Yakima
Yak Back reporting system and "Be Part of the
east -west corridor has been realigned
2. Working with business and property owners to
2. Implemented prosecution charging unit
Solution" campaign
2. Lunchtime Live and Downtown Summer Nights
address code violations
3. Added additional officers to the VCTF and bike
2. Developed written Financial Management Policy
series' began in June and will run until August.
3, Installed 17 Trek Yakima signs; additional signs
patrols for the downtown and Greenway areas
that Council adopted April 16, 2013
3. Provided 41 seniors or disabled homeowners
will be installed
4. Entered into agreement with community partners
3. Conducted Yakima's second annual Citizen
with services
4. Designed new lagoons at the wastewater
to provide services through the GFI Youth and
Survey
4. Held community clean up days in different areas
treatment plant
Family Development Center
of the city
5. Automated Meter Reading implemented
5. Cleaned up 3,930 graffiti locations
6. Fire department implemented tiered dispatching
7. Reestablished the fire inspection program
CITY OF YAKIMA STRATEGIC PRIORITIES -2nd Quarter Update
Strategic 7miNative: 49caNG►Nic Deveeapi"e►rt
Strategies
1.
2.
3.
4
5.
6.
7.
♦ Support existing businesses and attract complimentary businesses
♦ Continue physical revitalization to promote community attractiveness
♦ Build upon community history, heritage, and natural resources to promote Yakima
♦ Collaborate with downtown businesses through a Downtown Master Plan
♦ Execute plan for Mill Site
♦ Optimize business development, capital improvements and additional air service at Yakima Air Terminal
♦ Enhance community arts, culture and recreation opportunities
♦ Increase City involvement and partnerships with community boards and organizations
♦ Solidify Yakima's reputation as Gateway to Wine Country
♦ Ensure balanced regulatory environment to facilitate business retention and growth
1st Quarter
Hired Economic Development Manager
Analyze existing codes regulating signage,
billboards, cell towers, and landscaping to im-
prove the City's appearance.
Working on downtown development standards to
ensure the preservation of Yakima's downtown
history and character
Revised development regulations to improve
controls over downtown development. Hired
consultants for Master Plan.
Hired environmental firm and coordinating as-
sessment efforts with owners
County conveyed interest in the Airport to the
City. The City retained AirPlanners to enhance
air service.
Created new downtown events
Measara88e Gatcvoftes -2013
2nd Quarter 3rd Quarter
1. Held public workshops to review Downtown
Master Plan; retail plan under development
2. Mill site environmental assessment underway;
feasibility report being updated
3. Entered into contract to update zoning and
subdivision codes to address major deficiencies,
inconsistencies and errors.
4. Initiated moratorium on billboards
5. Worked with developers in the downtown areas
to ensure future buildings reflect the historic
integrity of downtown
4th Quarter
CITY OF YAKIMA STRATEGIC PRIORITIES -2nd Quarter Update
Strategic 3mitiative AWic Sajaty
Strategies
1.
2.
3.
4.
5.
6.
♦ Promote and increase community based partnerships in crime prevention
♦ Ensure appropriate service levels for public safety services
♦ Explore the most cost - effective jail expansion opportunities
♦ Proactively address gang violence through Gang Free Initiative strategies
♦ Reestablish fire code inspection program
♦ Develop a Citizens Academy and expand Police Explorer and Reserve
Officer programs
♦ Enhance downtown safety by using bike and foot patrols
1st Quarter
Negotiated an expansion of the SRO program
with the Yakima School District
Added YPD officer to the Violent Crimes Task
Force
Executed automatic aid agreement with West
Valley
Crime analyst hired
857 locations have been painted over involving
1,409 volunteer hours
Improved communication center call processing
by 13%
♦ Establish an effective graffiti abatement program
♦ Improve neighborhood safety by installing more street lights
♦ Improve communications center call process functions
♦ Improve public safety communications systems
♦ Improve or build 911 /dispatch center to enhance operations
♦ Strengthen cooperation with Sheriffs office
MeasaraNe Gatcdxies -2013
2nd Quarter
1. Coordination of efforts to support homeless
agencies.
2. Establishing panhandling rules and researching
costs for giving meters
3. Second officer assigned to the Violent Crimes
Task Force
4. Contracts were executed with community
partners to provide services through the GFI
Youth and Family Development Center
5. First Citizens Police Academy graduation held
6. Four officer selected for bike patrol in downtown
7. 3,930 locations have been painted over year to
date
8. Police Chief is meeting with the Sheriff on a
regular basis
1,
3rd Quarter
4th Quarter
CITY OF YAKIMA STRATEGIC PRIORITIES -2nd Quarter Update
Strategic Jnitiative: PtiQeic Tragt & A"osmla61fflty
a► .&
Strategies
1.
2.
3.
4.
5.
6.
7.
8.
♦ Create and implement a comprehensive Public Communication
Strategy and function to inform and encourage participation in civic
affairs for the entire community.
♦ Enhance public engagement in the City
♦ Increase citizen involvement through the creation of volunteer
opportunities
♦ Create a 24 -hour online and voicemail service to receive citizen
concerns, ideas, and suggestions with a 48 -hour response
♦ Invest in the City's appearance and infrastructure
♦ Maintain a minimum 16% general fund operating reserve
♦ Adopt written financial management policies
1st Quarter
Revised the City's website
Implemented Yak -Back
Held the first community clean up event in
March; seven more events will be held during
the year
Adopted a balanced budget and eliminated
$800,000 in transit costs
General fund reserve level of 17.6%
Grind and overlay design completed the end of
March
Martin Luther King, Jr. project is on time and
underbudget
Plans are underway for the 2013 Citizen Survey
to be completed by late summer
♦ Develop balanced five -year financial plan
♦ Evaluate customer satisfaction with City services on a regular basis
and implement appropriate improvements
♦ Optimize City services by identifying long -term cost savings
♦ Review operational practices and methodology. Develop updated
processes and programs to be more efficient and cost effective
while adding value
♦ Ensure the public that the City is a wise steward of the public
resources through an improved business model
Ateasaradee GatcvomeS -2013
2nd Quarter 3rd Quarter
1. Launched "Be Part of the Solution" campaign
which is designed to encourage volunteerism
2. Produced the second Yakima Now video
3. The Yak Back mobile app was launched; the
City has responded to 212 Yak Back requests
4. Developed Financial Policies for the City
5. Recycle lagoons and automated meter reading
projects are on time and on budget
6. Issued and RFP for contracting out the
maintenance of parks less than 1 acre
7. The survey was mailed out to 3,000 households
in June. The surveys are due by July 16th,
1,
4th Quarter
CITY OF YAKIMA STRATEGIC PRIORITIES -2nd Quarter Update
Strategic 3mitiative: PariwafAv Davoeopajamt
spate fies
♦ Working with County, State, and Federal agencies to secure funding
and approvals for Mill Site transportation and infrastructure
development
♦ Create legislative strategy and partnership with other cities
♦ Partner with private, public and non - profit agencies to create and
enhance downtown Yakima events
♦ Create a Yakima Clean -up and Revitalization Effort (CARE)
partnership to improve Yakima's appearance and vitality
♦ Partner with downtown merchants, organizations and media to
create events that attract engagement, involvement and pride
♦ Create inter - departmental neighborhood service teams to improve
City response to neighborhood concerns
1st Quarter
1. Leading the creation of new community events in
downtown
2. Codes Manager is researching implementation
details on other cities programs
3. The Police Department turned over control of the
YPAL building for use with GFI resources
4. Construction of a new pavilion and redesign of
the parking lot are both underway
♦ Improve facilities in parks
♦ Enhance volunteer opportunities for community groups
♦ Increase the number of clean up days
I Measwa6ee Okcvmes -2013
2nd Quarter 3rd Quarter
1. City lobbyist successful in working with the
legislature to extend some critical deadlines for
LIFT funds; promoting funding for gang
prevention and intervention efforts; securing the
ongoing use of hotel /motel tax revenue; and
beginning discussions regarding expanding
criteria available to arbitrators in reaching
decisions
2. Held the City's first summer concert series in the
park and downtown live concert event in the
plaza
3. The pavilion, playground and shelters have been
constructed at Franklin. Many trees were
planted to replace the trees that were removed.
1.
4th Quarter
CITY OF YAKIMA STRATEGIC PRIORITIES -2nd Quarter Update
StrataOic ,mitiativa: Jrhprove Elie $►wi6t 49nvironment
Strategies
1.
2.
3.
4.
5.
6
1
♦ Jump start investment in City streets with a $5 million bond
♦ Invest annually to improve City streets through dedicated funds
♦ Enhance the appearance of the City through volunteer programs,
improved code standards, graffiti abatement program and other
programs
♦ Create a strong first impression of the City through entry statements
at key City entrances Enforce sign and code standards to improve
City appearance
♦ Leverage partnership with Cowiche Canyon Conservancy, Greenway
and other community organizations to create more bike and hiking
paths
1st Quarter
28 lanes miles identified and in the design phase
Committed $2 million general fund revenue for
street repairs
Removed graffiti at 857 locations -1,409 volun-
teer hours
North 1st Street revitalization area project under-
way
Held Yakima Clean -up day on March 9th. 4 8
tons of garbage and yard debris was collected
and taken to the landfill along with 35 tires.
Tested recycling program to determine feasibil-
ity. There will be additional testing next quarter.
♦ Increase the number of trails and parks
♦ Pilot Recycling Program
♦ Enforce City codes relative to waste disposal to improve the City's
appearance and cleanliness
♦ Maintain and support public infrastructure for drinking water,
irrigation, sewer service and sewer capacity
M¢asara68e Gatcvmilles -2013
2nd Quarter 3rd Quarter
1. Awarded bid for grind and overlay and the pro-
ject started June 17, 2013. Twenty -four lane
miles are covered in the bid.
2. The citizens of Yakima will be voting on a
dedicated street funding ballot measure this fall
3. Cleaned up 3,930 graffiti locations using 3,961
volunteer hours
4. Identified all locations that are in violation of City'
codes relating to sandwich boards and illegal
signs— addressing with property owners
5. Held two spring clean up days. 49.64 tons of
debris was removed, 1,521 tires, 620 pounds of
paper, and 120 pounds of plastic
6. Created and installed 17 Trek Yakima signs
1
4th Quarter
ECONOMIC DEVELOPMENT
Strategy Department 1st Quarter Progress Report 2nd Quarter Progress Report
Support existing business clusters and attract
Economic Development Manager hired to lead
Economic development manager has met with
complimentary businesses to strengthen local
activities
numerous perspective businesses and
1
economy
City Manager
developers to update them on the progress of
the downtown planning process
Continue physical revitalization of City to
Legal department, Codes, YPD, and other
The legal department continues to work with
promote community attractiveness
departments to addressing problems in the N.
Codes, YPD and other city departments to
1st Street area as the initial approach to
address problems in the North 1st Street and
revitalization in that portion of the City. Also
downtown areas. The legal department is also
analyzing existing codes regulating signage,
working with Community Development to
2
City Manager
billboards, cell towers and landscaping to
revise City building codes to better regulate
improve the City's appearance. An updated
the existing and future development in these
version of downtown flower basket and
areas.
planter programs goes live on May 1st and
2nd.
Build upon community history, heritage, natural
Working on new downtown development
Prepared PowerPoint presentation of Built
resources, livability to promote Yakima
standards to ensure the preservation of
Environment to identify community's
Yakima's downtown history and character.
character and areas of needed improvement.
City Manager
One of the outcomes was a moratorium on
billboards, which staff is working to address.
3
Community
Worked with McDonald's to ensure that
Development
building reflects, to the degree possible, the
historic integrity of the downtown.
Collaborate with Downtown businesses
Legal department and Community
First public workshop held May 9 -10. Second
through a Downtown Master Plan
Development working to revise development
public session held July 9 -10 to review draft
regulations /Comp Plan to improve controls
plan concepts. Retail Plan is currently under
over downtown development. Hired Crandall
development. The legal department continues
Arambula and Thomas Consultants to conduct
to support building code revisions to address
4
City Manager
a public downtown master planning process.
downtown development standards. The
The first public sessions will be in late May and
downtown plan will be presented to Council in
the overall plan will be completed by the end
September.
of 2013.
Execute plan for environmental restoration,
Project Manager hired to coordinate activities.
Environmental Assessment underway as a pre -
ownership, infrastructure and land use of Mill
Environmental assessment firm hired and
purchase due diligence process. Update
Site
scheduled to complete work by early 2013.
feasibility report for landfill property to reflect
Coordinating assessment efforts with
changes in 1 -82 ramps, interchange, and other
ownership interests as required step in
streets. Landfill removal is now under study
5
City Manager
property acquisition discussions.
with consultation by DOE. The legal
department is actively involved in all aspects
of the Mill Site acquisition and development
process.
Develop partnership with Airport Board and
City has assumed Airport responsibility.
Airplanners conducted a survey to gather
County to optimize business development,
County conveyed interest to the City. Legal
information from residents and guests about
capital improvements and additional air service.
preparing and negotiating with real estate
how people utilize air service and what
advisor to assist City with property
changes need to be made. The Airport Master
acquisitions. Working out settlements of
Plan was presented to the City Council on July
airport litigation matters, clearing path for
9th. The airport received a $10 million federal
growth and development. The City retained
grant for runway improvements and will be
AirPlanners to enhance air service. An advisory
looking at other capital improvement needs.
panel of schedules has been established.
The legal department is preparing necessary
6
City Manager
agreements between the parties by which
property negotiations can proceed, and
meeting with consultants and owners to
resolve litigation related property issues.
Small Airport grants have been submitted to
US Department of Transportation to expand
air service to Seattle market and /or create new
air service destinations.
Enhance community arts, culture, and
Economic Development Manager hired to lead
The Yakima Parks & Recreation Division
recreation opportunities
some activities. Parks Division very active in
continues to enhance the community through
recreation programs. Legal working with
arts, culture and recreation opportunities. The
outside recreational groups to cooperatively
Summer Sunset Concert series at Franklin Park
enhance trails and paths available to citizens
continues on Friday nights. Movies are offered
and to preserve the recreational opportunities
this summer at Gilbert Park on Sunday nights.
available to the community. Leading the
Sponsors have paid for all of the five movies
7
City Manager
creation of new community events in
offered this summer. Athletic tournaments
Public Works
downtown including Downtown Summer
have occurred during this reporting period.
Nights on Thursday nights in June, July and
The Yak Attack and Mid Summer soccer
August, Lunchtime Live on Fridays in June, July
tournaments have been held at Chesterly Park.
and August, a Tuesday Night Farmer's Market
The new Sunrise Rotary Pavilion at Franklin
beginning in mid July and Front Street
Park has been completed and has hosted a few
Saturdays on the second Saturday of June,
concerts and public events.
July, August and September.
Increase City involvement and partnerships with
Council members assigned as liaisons to many
Council members have been attending regular
community boards and organizations
community groups. Sean Hawkins assigned to
committee meetings.
8
City Council
represent the City on the VCB, New Vision and
Chamber Boards.
Solidify Yakima's reputation as Gateway to Wine
First partnership program with Wine Yakima
Completed a series of downtown promotion
Country with complimentary businesses
Valley to produce Wine & Dine event during
materials with the travelers in mind. The
Spring Barrel Tasting. Wine & Dine is where
promotional materials include a downtown
9
City Manager
downtown restaurants create special wine
business guide, a downtown map, and a
themed dinners to offer to travelers during the
downtown historic guide.
event.
Ensure balanced regulatory environment to
Legal department involved with Community
Entered into contract with consultant to
facilitate business retention and growth
Development and Economic Development to
update zoning and subdivision codes to
Community
address weaknesses in downtown
address major deficiencies, inconsistencies and
10
Development
development standards and to assure
errors. This will make a more user friendly
appropriate development design and
document for both customers and staff.
oversight.
PUBLIC SAFETY
Strateev Department 1st Quarter Proeress Report 2nd Quarter Proeress Report
Promote and increase community based
City continues its support and involvement
Panhandling enforcement measures are under
partnerships in crime prevention
with the GFI coalition as well as its support of
review to address public concerns.
YPD efforts through more effective
Coordination of efforts to support homeless
prosecution techniques. Presently refining the
agencies also underway. The Crime Free
Justware paperless prosecution system and
Rental Housing class is scheduled to being in
finalizing the hiring process for a prosecutor to
August. The Charging Unit and Pre - filing
1
Police
enable the charging unit intended to make
Diversion program were fully implemented on
case filing more effective and efficient. YPD
June 3, 2013.
has negotiated an expansion of the SRO
program with the Yakima School District and
an SRO Sergeant will be on duty with the
district for 2013 -2014 school year.
Ensure appropriate service levels for public
Added YPD officer to Violent Crimes Task
Second officer has been added to the Violent
2
safety services as the community population
Police
Force. Automatic aid agreement with West
Crimes Task Force. Downtown bike patrols
grows
Fire
Valley Fire Department executed.
restablished.
Explore the most cost - effective jail expansion
Council study session on March 26. Identified
Process has been started. Sue Ownby has sent
3
opportunities
City Manager
5 year inmate housing plan that will save
out RFP on expansion.
Police
approximately $3 million over that period.
Proactively address gang violence through Gang
The Legal department continues its direct
Contracts have been executed with
Free Initiative strategies.
involvement with and support to the GFI
community partners to provide services
4
Police
initiatives. Crime analyst was hired and will
through the GFI Youth and Family
focus on intelligence gathering.
Development Center
Reestablish fire code inspection program for all
Personnel hiring in process. SOP update in
One inspector is performing full duties with
5
4,000 commercial structures
Fire
process. May start date anticipated.
results above expectations. A second
inspector will be hired in August.
Develop a Citizens Police Academy and expand
Started. First program scheduled in April with
First class "graduated" May 28
6
Police Explorer and Reserve Officer programs
Police
full class of 30.
Enhance downtown safety by operating visible
Bike patrol schedules are being finalized and
The bike patrol began on June 17th in
7
and routine police bike and foot patrols
Police
the bike patrols are set to begin in mid June.
downtown and the response from the business
and residential community has been excellent
Establish an effective graffiti abatement
Graffiti clean up accomplishments; 857
Graffiti Clean -up Accomplishments to date
8
program focused on notification, clean -up,
Community
locations have been painted over, involving
include; 3930 locations have been painted
investigation and enforcement
Development
1,409 volunteer hours
over, involving 3961 volunteer hours
Improve neighborhood safety by installing more
Agreement with Dept. of Enterprise Services is
State /Local Agreement approved by Council.
street lights along arterial streets and poorly
going to Council in April. The agreement is
Selected 3 consultants for final interviews.
lighted areas
required to utilize DES's energy service
Selecting interview board and scheduling
9
Public Works
contractors list and project management
interviews. Next step is select consultant and
services.
begin system audit.
Improve communications center call processing
We have a 13% improvement over same time
We have continued our training and evaluation
functions
last year. Continuing training and evaluating
process. The Fire Department implemented
processes to improve
tiered EMS response protocol. The goal is to
10
Info Systems
reduce non - emergency EMS responses by 20-
30 %. New statistics will be coming out in
August /September.
Improve public safety communications systems
Scheduled a demonstration in mid April to
Continuing to work with vendors to determine
11
Info Systems
have the public safety departments view
the scope of the proposed system to ensure
newest radio equipment and systems
that current communication issues are
addressed.
Improve or build 911 /dispatch center to
Received approval from 911 boards to commit
Design and configuration meetings to begin in
12
enhance operations and improve performance
Info Systems
funds to their 1/2 of the project. Scheduled
July. Estimated completion and move in 2015.
with Public Safety Committee on 4/26.
Strengthen cooperation and partnership with
We have open lines of communication with
Monthly meetings with Sheriff Irwin are
13
Yakima County Sheriff's Office
City Manager
the sheriff's office including monthly meetings
ongoing
Police
with Sheriff Irwin.
PUBLIC TRUST & ACCOUNTABILITY
Strategy Department 1st Quarter Progress Report 2nd Quarter Progress Report
Create and implement a comprehensive Public
Several elements of a communications
Additional elements of the City's
Communication Strategy and function to inform
strategy have been developed and
communications strategy have been
and encourage participation in civic affairs for
implemented. A reorganization of the
developed and implemented. A marketing
the entire community
Community Relations Division staff has given
campaign entitled, "Be Part of the Solution ",
1
Community
the City significantly greater communications
which is designed to encourage volunteerism,
Relations
resources. A revised City website was
was launched in the 2nd quarter. The 2nd
launched in late March. A video segment,
Yakima Now video magazine was also
Yakima Now, started in April.
produced. Additional revisions were also
made to the City website.
Enhance public engagement in the City
Using its social media platforms, the City has
In the 2nd quarter of 2013, the City's social
broadened its interaction with community
media platforms continued to experience
members. Implemented the Yak -Back and
growth, with more community members
continue enhancing City's website.
utilizing them to receive City information. The
City Manager
Yak Back mobile app was also launched and,
2
Community
along with its companion website portal and
Relations
voicemail feature, has proven successful in
providing community members with multiple
ways to engage and connect with the City.
Increase citizen involvement through the
The City's first community clean up event of
ONDS continues to solicit groups and
creation of volunteer opportunities
the year took place in early March. During the
individual volunteers and work with local
remainder of the year, 7 more community
churches and service organizations as well as
3
Community
clean ups will occur. A "Be Part of the
the Juvenile Justice system, drug court, DUI
Development
Solution" marketing campaign designed to
court, gang court, Work Source and People for
encourage volunteerism and participation in
people.
government will launch in mid April.
Create a 24 -hour online and voice -mail service
The Yak Back online and voicemail feature was
In 2012, the City received and promptly
to receive citizen concerns, ideas, and
launched in late 2012 and provides community
responded to 40 Yak Back requests. To date in
suggestions, with 48 hour response.
members with a direct link to the City to
2013, the City has received and promptly
4
Community
report graffiti, road problems, and other issues
responded to 212 requests. The Yak Back
Relations
needing immediate attention.
service has become an important outreach and
engagement tool for the City.
Ensure the public that the City is a wise steward
Adopted a balanced budget. Eliminated
Financial Management Policy & Stewardship of
of the public resources through an improved
$800,000 in transit costs. Five year financial
Public Funds accepted by Council April 16,
5
business model
City Manager
plan, business plan and strategic plan all in
2013.
Finance
place. Financial Management policies will be
presented to Council on 4/16/13.
Invest in the City's appearance and
Legal department is directly involved with
$5 million is being invested in the resurfacing
infrastructure
Community Development and Economic
and rehabilitation of 24 lane miles of road this
Development to provide legal support for
summer.
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Public Works
numerous initiatives currently being
developed to provide strategic development
oversight and regulation supporting a planned
development theme.
Maintain a minimum 16% general fund
Current general fund operating reserve goal
Operation budgets are on target and
operating reserve for valid financial
City Manager
met at end of 2012, general fund reserve
performing as expected
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emergencies and one -time capital expenses
Finance
17.6%
Optimize City services by identifying long -term
Legal department establishing new
Continue to review positions when vacated -
cost savings and cost containment opportunities
prosecution procedures to provide direct
several positions frozen. Settled AFSCME
criminal filing oversight and discretion, thereby
General, Yakima Police Patrolmans
regulating the types and numbers of criminal
Association, and Transit with zero base wage
cases being filed with the court. Anticipated
increases; lump sum payment instead.
over $350,000 in savings. Assisted in the jail
Established Police Vehicle Take Home program
City Manager
expansion options, reviewed street light
in exchange for zero wage increases for YPPA
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Finance
project grant funding, studied options for the
in 2014 and 2015. Worked with insurance
Legal
street funding, established miCare Clinic to
board to establish an incentivized wellness
reduce medical costs, and updated on -line
plan going into 2014. The legal department
payment services.
prosecution charging unit and prefiling
diversion program fully implemented on June
3, 2013.
Adopt written financial management policies
Written financial management policies
Financial Management Policy & Stewardship of
concerning revenues, debt, capital
City Manager
scheduled for City Council review and
Public Funds accepted by Council April 16,
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improvements and fund depreciation to reduce
adoption in April.
2013.
debt burden for vehicle and technology
Finance
replacements
Develop balanced five -year financial plan
First year done - update targeted for 6/18
Update in process
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forecasts
Finance
11
Prioritize programs and services based on the
City Manager
Reflected in FY 2013 budget
Developing FY 2014 budget
City's Strategic Plan priorities
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Operate within budgeted expenses 100% of the
Finance
Two funds slightly exceeded budget
time
Construct capital improvements on time and
Grind and overlay design completed by end of
MLK construction is underway and under
within budget
March as promised. MLK is on time and under
budget. Other projects are proceeding per
budget at this time.
schedule and budget. Recycle lagoons and
Engineering &
automated meter reading projects on time and
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Utilities
on budget. UASB bioreactor project at the
WWTP remains on time and within budget.
Completing the IW extension within "J" Street
towards Seneca Foods
Implement a Financial Trend Monitoring System
In process - shortened version included in
1st quarter FTMS presented to Council on May
14
comparing key financial and economic
Finance
2012 year end report. First quarter report will
21, 2013
indicators
have more extensive indicators.
Optimize City services by identifying long -term
Inventory of road striping to be included in the
Expanded scope of work to include lane
cost savings
RFP is complete. Development of a scope of
markings and crosswalks on arterials. Expect
work with appropriate performance criteria is
to have proposals from contractors with
about 75% complete. The inventory of the
comparison to in -house costs. A meeting was
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Public Works
small parks is complete. We will work with
held with the Purchasing Division and the
purchasing on creating a competitive bid
necessary components of an RFP for
similar to that of the Airport.
contracting out of the maintenance of parks
less than 1 acre was discussed. Various
examples of similar RFP's were reviewed.
Review operational practices and methodology.
A 360 Review of Refuse practices and
Develop updated processes and programs to be
operations lead to a number of areas where
more efficient and cost effective while adding
updating of business practices will make
value to Refuse services.
service more efficient and cost effective.
Initial changes include instituting a fee for
additional services requested and for
delinquent account services. In addition,
development and utilization of a Damage
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Refuse
Release Form in several Refuse program areas
will provide additional risk management
coverage for the City. Discussions with Utility
Services and Legal have been held and
suggested ordinance changes and the Damage
Release Form are being finalized for the City
Manager to review. A total of 14 areas were
identified as needing attention.
Evaluate customer satisfaction with City services
Plans are underway for the 2013 Citizen
The 2013 Yakima Citizen Survey was
on a regular basis and implement appropriate
Survey to be completed by late summer.
developed and authorized by the City Council
improvements
in the 2nd quarter of 2013. The survey began
City Manager
in June of 2013 and results are expected to be
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Community
received by August 1. The survey results will
Relations
be key in developing the 2014 City budget, as
well as the 2014 Business Plan and
refinements to the City's Strategic Plan.
PARTNERSHIP DEVELOPMENT
Strategy Department 1st Quarter Progress Report 2nd Quarter Progress Report
Work with County, State and Federal level to
Project Manager hired to help coordinate.
City lobbyist has represented our needs to the
secure funding and approvals for Mill Site
Legal Division and County very involved in
legislature to extend some critical deadlines
transportation and infrastructure development
team approach.
for the LIFT funds. Interchange modification
process underway after nearly 3 years of work.
East -west corridor has been realigned in
cooperation with Yakima County. Legal
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City Manager
department is working with City staff, Ecology
and other sources to identify possible funding
sources for environmental aspects of the Mill
Site redevelopment.
Create legislative strategy and partnership with
Jim Justin hired as City lobbyist has been very
During the 2013 session of the Washington
other cities, State & Federal delegations to
effective in promoting City interests. Trips to
State Legislature, the City made progress on
address City needs
Olympia and Washington DC
key priorities including promoting funding for
gang prevention and intervention efforts,
securing the ongoing use of hotel /motel tax
revenue to enhance tourism, and beginning
2
City Manager
discussions regarding expanding criteria
available to arbitrators in reaching decisions.
The City's Olympia lobbyist, Jim Justin, will
make a full report to the Council about this
legislative cycle on July 2.
Partner with private, public and non - profit
Economic Development Manager is lead
The legal department continues to support the
agencies to create and enhance downtown
contact for downtown events. Legal
objectives of Economic Development with
Yakima events
department supporting objectives of Economic
legal contracting and drafting and revising
Development with legal contracting and
ordinances to bring entertainment and
ordinance revision /drafting to bring
development opportunities to the downtown
entertainment and development opportunities
and City. The lunchtime live series began June
to the downtown and the City. Leading the
7 and will run until August 30. The downtown
creation of new community events in
summer nights series has also begun and will
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City Manager
downtown including Downtown Summer
run from June 13 to August 29. These great
Nights on Thursday nights in June, July and
Yakima summer concert series offer free,
August, Lunchtime Live on Fridays in June, July
family - friendly entertainment.
and August, a Tuesday Night Farmer's Market
beginning in mid July and Front Street
Saturdays on the second Saturday of June,
July, August and September.
Create a Yakima Clean -up and Revitalization
Staff is gathering information from other
Information on a code rangers program is to
Effort (CARE) community partnership to
communities on options for implementing a
be presented to the Built Environment
improve Yakima's appearance and vitality
Code Ranger program. The Codes
Committee. ONDS has painted 4 homes of the
Manager /Fire Marshal is currently in contact
17 homes on the Senior /Disabled Exterior
with other jurisdictions to get final
Paint Program list using a total 248 volunteer
implementation details on their programs
hours. ONDS completed the construction of
Community
three more homes and sold one new home to
4
Development
a qualified low income first time homebuyer.
41 residences have been served to date
through the Senior /Disabled Emergency Home
Repair Program. Clean up has been done on
126 locations. 12.4 tons of trash picked up
with 273 tires dumped with the help of 532
volunteer hours.
Partner with downtown merchants,
Economic Development Manager is lead
The legal department is presently prosecuting
organizations and media to create events that
contact for downtown events. Legal
collection actions to recover unpaid
attract engagement, involvement and pride
department support to Economic
assessments and supports efforts to secure
Development in assessment collection
special events with legal drafting and advice.
activities in support of goals of downtown
improvement district; preparation of legal
contracts and ordinances to support new
entertainment and development opportunities
5
City Manager
in downtown. Leading the creation of new
community events in downtown including
Downtown Summer Nights on Thursday nights
in June, July and August, Lunchtime Live on
Fridays in June, July and August, a Tuesday
Night Farmer's Market beginning in mid July
and Front Street Saturdays on the second
Saturday of June, July, August and September.
Partner with Hispanic and Latino communities
$50,000 CDBG loan - Cinco de Mayo
Supported Cinco de Mayo event. Developing
6
to address needs and expectations of the
City Manager
celebration
downtown plan that includes mercado
growing Hispanic /Latino population in
community
Partner with County to support Yakima River
Water Division has been lead contact on this
Review and support for efforts to enhance
Basin Plan
project. Legal department review and support
water development opportunities for City;
for efforts to enhance water development
assist with actions taken to provide statewide
City Manager
opportunities for City; assist with actions taken
legislation determining appropriate cost
7
Engineering &
to provide statewide legislation determining
allocations for water infrastructure in the City.
Utilities
appropriate cost allocations for water
Promote actions for Gap to Gap at the WWTP
infrastructure in the City.
and promote actions to complete the City's
Aquifer Storage and Recovery Project.
Collaborate with Gang Free Initiative in
The Police Department works with GFI on the
GFI Youth and Family Development Center is
eradicating gang violence
enforcement aspect. On May 1s' we are adding
formally up and running. One new Community
City Manager
to additional officers to the Gang unit for
Services Officer will start 7/8/13 with a second
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YPD
Enforcement. The Police Department turned
CSO to follow.
over control of the YPAL building for use with
GFI resources.
Improve facilities in City parks
Construction is underway at Franklin Park. All
The pavilion, playground and two small
planning and building plan reviews were
shelters have been constructed at Franklin
completed and the groundbreaking ceremony
Park. Park Maintenance laid sod and repaired
was held on March 5, 2013.
and replaced all irrigation lines that were
affected by the construction. The Grand
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Parks
Opening Celebration for the three Rotary
projects was held on June 12, 2013. Many
trees were planted to replace the trees that
were removed. This strategic management
task is now essentially complete.
Create inter - departmental neighborhood service
The Community Development Department is
Staff has secured the help of an intern, who
teams to improve City response to
in the process of establishing some Code
will help to develop an outreach program to
neighborhood concerns
Ranger and various other volunteer
strengthen existing neighborhood associations,
opportunities for citizens who want to be
and create new associations. ONDS continues
10
Community
more involved.
to solicit and work with local church and
Development
service organizations as well as Juvenile Justice
and individual volunteers to enhance
programs.
Increase the number of clean up days
We are working on scheduling some group
Additional clean up days have occurred. The
clean ups for this Spring. There are several
Four Square Church completed a clean up at
groups interested in doing a park clean up.
Kiwanis Park. Parks Maintenance staff worked
The City's ONDS crew helped clean around
with volunteers from The CCC to remove and
Kiwanis Pond in March.
spray weed at the Lamas property. The
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Parks
Yakima Disc Golf Club completed a debris and
trash clean up at Randall Park along Wide
Hollow Creek. They also help remove invasive
weeds in the nature area.
Enhance volunteer opportunities for community
The Community Development Department is
The pavilion, playground and two small
groups
in the process of establishing some Code
shelters have been constructed at Franklin
Ranger and various other volunteer
Park. Park Maintenance laid sod and repaired
opportunities for citizens who want to be
and replaced all irrigation lines that were
more involved.
affected by the construction. The Grand
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Opening Celebration for the three Rotary
projects was held on June 12, 2013. Many
trees were planted to replace the trees that
were removed. This strategic management
task is now essentially complete.
Ensure the City Council is represented or
City Council members attend various
Council members are attending meetings on a
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attends with the governing boards of Yakima
City Manager
community organizations
regular basis.
Organizations
IMPROVE the BUILT ENVIRONMENT
Strategy Department 1st Quarter Progress Report 2nd Quarter Progress Report
Jump start investment in City streets with a $5
28 lane miles identified and in the design
The grind and overlay was awarded to
million bond issue in 2013
phase. Bids scheduled for advertisement in
Columbia Asphalt, construction started
late April. Financing plan scheduled for City
6/17/13. The current contract includes
City Manager
Council adoption in April. Legal department
approximately 24 lane miles. The bids were
1
Engineering &
providing legal support for ballot measure to
low so the City will attempt to add additional
Utilities
assure $2 million annually dedicated from
miles by change order.
General Fund source to support street repair
projects.
Invest annually to improve City streets through
$2 million Council General Fund commitment
This will be decided by the citizens of Yakima
2
dedicated funds, such as car tab fee election
City Manager
through Charter Amendment
on the August 6 primary election ballot.
Enhance the appearance of the City through
Graffiti clean up accomplishments include 857
Graffiti Clean -up Accomplishments include:
volunteer programs, improved code standards,
locations using 1,409 volunteer hours.
3,930 locations using 3,961 volunteer hours.
graffiti abatement program and other programs
Enforcement activities along North 1st Street
Staff is processing new code language that will
have included hotel inspections and an
address the physical appearance of retaining
inventory of all non - compliant signs. Staff is
walls, in response to citizen complaints. Staff
currently notifying owners of all temporary
is also in the process of developing code
signs in the North 1st Street right -of -way that
language to address moratoriums on both cell
do not have right -of -way permits.
towers and billboards. Finally, work continues
3
Community
on North 1st Street clean -up program,
Development
including enforcement of Fire & Life Safety
inspections which include the 2009 IBC, IFC
and electrical inspections by Labor & Industries
with a property cleanup by code compliance
officers. All inspections and abatement is to
protect the public with a safe environment.
Create a strong first impression of the City
North First Street Revitalization Area project
Code Compliance Officers have identified all
through entry statements at key City entrances
underway with Code Enforcement, Street
illegal temporary sandwich board signs along
off of US Hwy 12 and 1 -82
improvement and other tasks
N. 1st Street. Illegal wall signs have been
identified with code compliance officers
working with business owners for compliance.
City Manager
Also, all abandoned pole signs are identified
4
Community
and property owners are being notified to
Development
have these structures removed. Street
improvement projects will include
underground of some power and other utility
lines. Design options are under evaluation.
Create inter - departmental neighborhood service
The Development Services Team (DST),
Staff has secured the help of an intern, who
teams to improve City response to
comprised of representatives from multiple
will help to develop an outreach program to
neighborhood concerns
departments and divisions, has been
strengthen existing neighborhood associations,
Community
restructure to ensure full participation and
and create new associations.
5
Development
formal feedback on all projects requiring
interdepartmental coordination. This
restructuring will facilitate a more full role of
the DST in addressing neighborhood issues as
well.
Enforce sign and code standards to improve City
Staff is currently notifying owners of all
Staff is in the process of researching billboard
appearance. Update Codes as necessary.
temporary signs in the North 1st Street right -of
issue in response to adoption of billboard
6
Community
way that do not have right -of -way permits
moratorium. Amendments are expected to be
Development
completed approx. Oct. 1, 2013.
Leverage partnership with Cowiche Canyon
Legal department analysis of requirements
The built environment has continued to
Conservancy, Greenway and other community
concerning sign codes; as mentioned above,
improve. The Canal pathway has been
organizations to create more bike and hiking
legal department providing legal support and
extended through McGuiness Park along
paths
documentation to establish relationship with
Willow Street and connects with the William
outside partners for the preservation and
O. Douglas Trail. The partnership with the
expansion of recreational opportunities for the
Cowiche Canyon Conservancy [CCC] has
City's citizens
continued. A cooperative effort to mow and
spray the weeds at the Llamas property, which
is owned by the City of Yakima, was
7
City Manager
completed. Park maintenance employees
Parks Division
mowed and sprayed the weeds and CCC
volunteers assisted with the clean up efforts.
Plans are being made to replant the area with
native species. Two installments of the Trek
Yakima signs have been installed around the
area directing people to the various trails,
pathways and trailheads. Plans for additional
signs have been made.
Issue contract for $5 million worth of pavement
The project list is complete. Engineering
Contract has been awarded and construction
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and restoration projects
Streets
division is developing bid specifications to be
has begun. Completion in October.
advertised in early April.
Establish community clean -up teams
Refuse and ONDS staff along with volunteers
Spring Clean Ups were held April 13th and May
participated in the 1st clean up on March 9.
4th. In addition to City staff, hundreds of
4.8 tons of garbage and yard debris were
volunteers assisted cleaning alleys, assisting
collected and taken to the Yakima County
homeowners, removing weeds, and cleaning
landfill. 35 tires were included in the turn -in.
several parks. 49.64 tons of debris was
removed, plus 2.14 tons yard debris, 1,521
tires, 620 Ibs of paper, 120lbs of plastics, and
9
Refuse
69 vouchers were issued for residents with
large loads to dump without charge at the
landfill. Total landfill charge for all four Clean
Ups was $1,792.71. Goodwill was on -site and
accepted re- usable materials. Fall Clean Ups
are scheduled and will also include metal
recycling. The first Fall Clean Up is Sept 7th.
Increase the number of trails and parks
The Trek Yakima logo was created and
To date 17 signs have been installed. One
locations for additional signage have been
more series of signs are planned. The Canal
identified. Initial signs at key locations are
pathway was extended from McGuiness Park
being created. The City entered into a joint
to 5th Ave. & Willow, which connects the trail
agreement with Cowiche Canyon Conservancy
to the William O. Douglas Trail. A walkway has
on March 5, 2013 for the promotion and
been constructed from the new Franklin Park
development of recreational trails. A draft of
parking lot to the Sunrise Rotary Pavilion. An
the Trek Yakima Master Trails Plan is in the
agreement with the Single Track Alliance of
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Parks
works and will be presented to the parks and
Yakima (STAY) was completed for the
Recreation Commission in May.
construction of trails on the city owned
property near Rocky Top. Locations for
wayfinding signs for the mountain biking trails
are in complete. Sign posts are to be
purchased by STAY and trail signs are being
designed for the trails.
Pilot Recycling Program
Four test runs have been conducted to
Additional details were added to the Pilot Blue
determine initial feasibility of the blue bag
Bag Recycling Program. Another approach to
program. 1.5, 2, and 3 mil bags were tested at
recycling was also researched and developed
full compaction and 1.5 and 2 mil bags were
to a very initial stage. This program offers
tested at half compaction. A report has been
recycling on an every other week basis with
submitted to the City Manager and to Yakima
garbage collection one week and recycling the
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Refuse
County. Costs of a three month pilot program
next week. This system is being utilized in a
would be approximately $35,500 based on
number of other Washington communities
costs for drop box rental and hauling charges,
successfully. It utilizes a separate blue
an excavator to pull the bags from the
recycling cart for each household. A meeting
garbage, a three month supply of 3 mil bags
is upcoming with the City, Ecology and County
and the educational brochures. Pilot program
to discuss options.
to start June 2013.
Enforce City codes relative to waste disposal to
Refuse code enforcement activities have been
improve the City appearance and cleanliness
responsible for cleaning up 96 illegal dumps,
removing 340 dumped tires, and collecting and
returning over 100 shopping carts. A total of
15.8 tons of dumped material has been taken
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Refuse
to the landfill. Several people responsible for
illegal dumps have been identified and fined.
Refuse Code Enforcement works with ONDS,
Police, Codes and other departments to
identify and correct Refuse issues throughout
the City.
Maintain and support public infrastructure for
Legal department support with legal advice,
Water has completed design of recycle lagoons
drinking water, irrigation, sewer service and
oversight and document preparation to
at the WTP and begun the installation of the
sewer capacity
address violations against City infrastructure
Automated Meter Reading System.
and in support of more current and
Wastewater is gathering data of sewer
appropriate agreements between City and
collection system to be incorporated into
entities receiving wastewater service from the
ICOM3 system. Replaced deteriorated sewer
City through new three party agreement
pipe within Tieton Drive. Continue work on
draft wastewater collection system master
plan, wastewater facility plan, and the 3rd
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Engineering &
draft of the Stormwater Collection Master
Utilities
Plan. Working with Noel Canning regarding
the IW extention to their facility. Continue to
work on the new 3 -party agreement. The
Legal Department provides continuous
contract review and support for all phases of
construction and is actively involved in the
three -party agreement development.