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HomeMy WebLinkAbout08/06/2013 17 2013 Second Quarter Strategic Priorities Updateti t BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 17 For Meeting of: 8/6/2013 ITEM TITLE: Second Quarter Strategic Priorities Update SUBMITTED BY: Tony O'Rourke, City Manager SUMMARY EXPLANATION: See attached information. Resolution: Other (Specify): Contract: Start Date: Item Budgeted: Funding Source /Fiscal Impact: Strategic Priority: Insurance Required? No Mail to: Phone: APPROVED FOR SUBMITTAL: RECOMMENDATION: Ordinance: Contract Term: End Date: Amount: ATTACHMENTS: Name: ❑ SP 20130731150404.pdf ❑ sp 2 20130731150439.pdf ❑ Strategic Plan Monitoring Report Format xlsx City Manager Description: update 1 update 2 2nd Quarter Strategic Priorities Update Strategic 3Nitiativ¢g Strategies Measara166e oatcorNes o9coNonlic D¢ve6opmed 1. Support existing businesses and attract complimentary businesses 2. Continue physical revitalization to promote community attractiveness 3. Build upon community history, heritage, and natural resources to promote Yakima 4. Collaborate with downtown businesses through a Downtown Master Plan 5. Execute plan for Mill Site 6. Optimize business development, capital improvements and additional air service at Yakima Air Terminal 7. Enhance community arts, culture and recreation opportunities 8. Increase City involvement and partnerships with community boards and organizations 9. Solidify Yakima's reputation as Gateway to Wine Country 10. Ensure balanced regulatory environment to facilitate business retention and growth 1. Updating existing codes regulating signage, billboards, cell towers, and landscaping to improve the City's appearance. 2. Established new downtown development standards; developed Downtown Master Plan 3. City assumed Airport ownership; retained Air - Planners to enhance air service 4. Created new downtown events, business guides, and maps CITY OF YAKIMA STRATEGIC PRIORITIES -Mid Year Report PuMe Trost & Jim prove the $aiet Pa66ic safety AccoaNtaMity PartNeil p D¢veeo poil¢Nt �NViroNNteNt 1. Promote and increase partnerships in crime prevention 2. Ensure appropriate service levels for public safety services 3. Explore cost - effective jail expansion opportunities 4. Proactively address gang violence through Gang Free Initiative strategies 5. Reestablish fire code inspection program 6. Develop a Citizens Academy and expand Police Explorer and Reserve Officer programs 7. Enhance downtown safety by using bike and foot patrols 8. Establish an effective graffiti abatement program 9. Improve neighborhood safety by installing more street lights 10. Improve communications center call process functions and systems 11. Improve 911 /dispatch center 12. Strengthen cooperation with Sheriffs office 1. Create and implement a comprehensive Public Communication strategy 2. Enhance public engagement in the City 3. Increase citizen involvement 4. Create a 24 -hour online and voicemail service 5. Invest in the City's appearance and infrastructure 6. Adopt written financial management policies 7 Develop balanced five -year financial plan 8. Construct capital improvements on time and within budget 9. Implement a financial trend monitoring system comparing key financial and economic indicators 10. Evaluate customer satisfaction with City services on a regular basis and implement appropriate improvements 1. Work with County, State and Federal govem- ments to secure funding and approvals for Mill Site transportation and infrastructure develop- ment 2. Create legislative strategy and partnership with other cities, state and federal delegates to address city needs 3. Partner with private, public and non - profit agencies to create and enhance downtown Yakima events 4. Create a Yakima Clean Up and Revitalization Effort to improve Yakima's appearance and vitality 5. Partner with downtown merchants, organization, and media to create events that attract engagement, involvement, and pride 6. Partner with Hispanic and Latino communities to address needs and expectations of the growing Hispanic/Latino population 7. Collaborate with Gang Free Initiative in eradicating gang violence 1. Jump start investment in City streets with the issuance of a $5 million bond; annually invest in streets 2. Enhance the appearance of the City through volunteer programs, improved code standards, graffiti abatement programs and other programs 3. Create a strong first impression of the City through entry statements at key City entrances 4. Enforce sign and code standards to improve City appearance 5. Leverage partnerships with Cowiche Canyon Conservancy, Greenway and other community organizations to create more biking and hiking paths 6. Increase the number of trails and parks 7. Develop recycling program 8. Maintain and support public infrastructure for drinking water, irrigation, sewer services, and sewer capacity 1. Working with homeless agencies to address 1. Yakima Magazine was launched in addition to 1. Interchange modifications are underway and the 1. Grind and overlay of 24 lane miles homelessness and panhandling in Yakima Yak Back reporting system and "Be Part of the east -west corridor has been realigned 2. Working with business and property owners to 2. Implemented prosecution charging unit Solution" campaign 2. Lunchtime Live and Downtown Summer Nights address code violations 3. Added additional officers to the VCTF and bike 2. Developed written Financial Management Policy series' began in June and will run until August. 3, Installed 17 Trek Yakima signs; additional signs patrols for the downtown and Greenway areas that Council adopted April 16, 2013 3. Provided 41 seniors or disabled homeowners will be installed 4. Entered into agreement with community partners 3. Conducted Yakima's second annual Citizen with services 4. Designed new lagoons at the wastewater to provide services through the GFI Youth and Survey 4. Held community clean up days in different areas treatment plant Family Development Center of the city 5. Automated Meter Reading implemented 5. Cleaned up 3,930 graffiti locations 6. Fire department implemented tiered dispatching 7. Reestablished the fire inspection program CITY OF YAKIMA STRATEGIC PRIORITIES -2nd Quarter Update Strategic 7miNative: 49caNG►Nic Deveeapi"e►rt Strategies 1. 2. 3. 4 5. 6. 7. ♦ Support existing businesses and attract complimentary businesses ♦ Continue physical revitalization to promote community attractiveness ♦ Build upon community history, heritage, and natural resources to promote Yakima ♦ Collaborate with downtown businesses through a Downtown Master Plan ♦ Execute plan for Mill Site ♦ Optimize business development, capital improvements and additional air service at Yakima Air Terminal ♦ Enhance community arts, culture and recreation opportunities ♦ Increase City involvement and partnerships with community boards and organizations ♦ Solidify Yakima's reputation as Gateway to Wine Country ♦ Ensure balanced regulatory environment to facilitate business retention and growth 1st Quarter Hired Economic Development Manager Analyze existing codes regulating signage, billboards, cell towers, and landscaping to im- prove the City's appearance. Working on downtown development standards to ensure the preservation of Yakima's downtown history and character Revised development regulations to improve controls over downtown development. Hired consultants for Master Plan. Hired environmental firm and coordinating as- sessment efforts with owners County conveyed interest in the Airport to the City. The City retained AirPlanners to enhance air service. Created new downtown events Measara88e Gatcvoftes -2013 2nd Quarter 3rd Quarter 1. Held public workshops to review Downtown Master Plan; retail plan under development 2. Mill site environmental assessment underway; feasibility report being updated 3. Entered into contract to update zoning and subdivision codes to address major deficiencies, inconsistencies and errors. 4. Initiated moratorium on billboards 5. Worked with developers in the downtown areas to ensure future buildings reflect the historic integrity of downtown 4th Quarter CITY OF YAKIMA STRATEGIC PRIORITIES -2nd Quarter Update Strategic 3mitiative AWic Sajaty Strategies 1. 2. 3. 4. 5. 6. ♦ Promote and increase community based partnerships in crime prevention ♦ Ensure appropriate service levels for public safety services ♦ Explore the most cost - effective jail expansion opportunities ♦ Proactively address gang violence through Gang Free Initiative strategies ♦ Reestablish fire code inspection program ♦ Develop a Citizens Academy and expand Police Explorer and Reserve Officer programs ♦ Enhance downtown safety by using bike and foot patrols 1st Quarter Negotiated an expansion of the SRO program with the Yakima School District Added YPD officer to the Violent Crimes Task Force Executed automatic aid agreement with West Valley Crime analyst hired 857 locations have been painted over involving 1,409 volunteer hours Improved communication center call processing by 13% ♦ Establish an effective graffiti abatement program ♦ Improve neighborhood safety by installing more street lights ♦ Improve communications center call process functions ♦ Improve public safety communications systems ♦ Improve or build 911 /dispatch center to enhance operations ♦ Strengthen cooperation with Sheriffs office MeasaraNe Gatcdxies -2013 2nd Quarter 1. Coordination of efforts to support homeless agencies. 2. Establishing panhandling rules and researching costs for giving meters 3. Second officer assigned to the Violent Crimes Task Force 4. Contracts were executed with community partners to provide services through the GFI Youth and Family Development Center 5. First Citizens Police Academy graduation held 6. Four officer selected for bike patrol in downtown 7. 3,930 locations have been painted over year to date 8. Police Chief is meeting with the Sheriff on a regular basis 1, 3rd Quarter 4th Quarter CITY OF YAKIMA STRATEGIC PRIORITIES -2nd Quarter Update Strategic Jnitiative: PtiQeic Tragt & A"osmla61fflty a► .& Strategies 1. 2. 3. 4. 5. 6. 7. 8. ♦ Create and implement a comprehensive Public Communication Strategy and function to inform and encourage participation in civic affairs for the entire community. ♦ Enhance public engagement in the City ♦ Increase citizen involvement through the creation of volunteer opportunities ♦ Create a 24 -hour online and voicemail service to receive citizen concerns, ideas, and suggestions with a 48 -hour response ♦ Invest in the City's appearance and infrastructure ♦ Maintain a minimum 16% general fund operating reserve ♦ Adopt written financial management policies 1st Quarter Revised the City's website Implemented Yak -Back Held the first community clean up event in March; seven more events will be held during the year Adopted a balanced budget and eliminated $800,000 in transit costs General fund reserve level of 17.6% Grind and overlay design completed the end of March Martin Luther King, Jr. project is on time and underbudget Plans are underway for the 2013 Citizen Survey to be completed by late summer ♦ Develop balanced five -year financial plan ♦ Evaluate customer satisfaction with City services on a regular basis and implement appropriate improvements ♦ Optimize City services by identifying long -term cost savings ♦ Review operational practices and methodology. Develop updated processes and programs to be more efficient and cost effective while adding value ♦ Ensure the public that the City is a wise steward of the public resources through an improved business model Ateasaradee GatcvomeS -2013 2nd Quarter 3rd Quarter 1. Launched "Be Part of the Solution" campaign which is designed to encourage volunteerism 2. Produced the second Yakima Now video 3. The Yak Back mobile app was launched; the City has responded to 212 Yak Back requests 4. Developed Financial Policies for the City 5. Recycle lagoons and automated meter reading projects are on time and on budget 6. Issued and RFP for contracting out the maintenance of parks less than 1 acre 7. The survey was mailed out to 3,000 households in June. The surveys are due by July 16th, 1, 4th Quarter CITY OF YAKIMA STRATEGIC PRIORITIES -2nd Quarter Update Strategic 3mitiative: PariwafAv Davoeopajamt spate fies ♦ Working with County, State, and Federal agencies to secure funding and approvals for Mill Site transportation and infrastructure development ♦ Create legislative strategy and partnership with other cities ♦ Partner with private, public and non - profit agencies to create and enhance downtown Yakima events ♦ Create a Yakima Clean -up and Revitalization Effort (CARE) partnership to improve Yakima's appearance and vitality ♦ Partner with downtown merchants, organizations and media to create events that attract engagement, involvement and pride ♦ Create inter - departmental neighborhood service teams to improve City response to neighborhood concerns 1st Quarter 1. Leading the creation of new community events in downtown 2. Codes Manager is researching implementation details on other cities programs 3. The Police Department turned over control of the YPAL building for use with GFI resources 4. Construction of a new pavilion and redesign of the parking lot are both underway ♦ Improve facilities in parks ♦ Enhance volunteer opportunities for community groups ♦ Increase the number of clean up days I Measwa6ee Okcvmes -2013 2nd Quarter 3rd Quarter 1. City lobbyist successful in working with the legislature to extend some critical deadlines for LIFT funds; promoting funding for gang prevention and intervention efforts; securing the ongoing use of hotel /motel tax revenue; and beginning discussions regarding expanding criteria available to arbitrators in reaching decisions 2. Held the City's first summer concert series in the park and downtown live concert event in the plaza 3. The pavilion, playground and shelters have been constructed at Franklin. Many trees were planted to replace the trees that were removed. 1. 4th Quarter CITY OF YAKIMA STRATEGIC PRIORITIES -2nd Quarter Update StrataOic ,mitiativa: Jrhprove Elie $►wi6t 49nvironment Strategies 1. 2. 3. 4. 5. 6 1 ♦ Jump start investment in City streets with a $5 million bond ♦ Invest annually to improve City streets through dedicated funds ♦ Enhance the appearance of the City through volunteer programs, improved code standards, graffiti abatement program and other programs ♦ Create a strong first impression of the City through entry statements at key City entrances Enforce sign and code standards to improve City appearance ♦ Leverage partnership with Cowiche Canyon Conservancy, Greenway and other community organizations to create more bike and hiking paths 1st Quarter 28 lanes miles identified and in the design phase Committed $2 million general fund revenue for street repairs Removed graffiti at 857 locations -1,409 volun- teer hours North 1st Street revitalization area project under- way Held Yakima Clean -up day on March 9th. 4 8 tons of garbage and yard debris was collected and taken to the landfill along with 35 tires. Tested recycling program to determine feasibil- ity. There will be additional testing next quarter. ♦ Increase the number of trails and parks ♦ Pilot Recycling Program ♦ Enforce City codes relative to waste disposal to improve the City's appearance and cleanliness ♦ Maintain and support public infrastructure for drinking water, irrigation, sewer service and sewer capacity M¢asara68e Gatcvmilles -2013 2nd Quarter 3rd Quarter 1. Awarded bid for grind and overlay and the pro- ject started June 17, 2013. Twenty -four lane miles are covered in the bid. 2. The citizens of Yakima will be voting on a dedicated street funding ballot measure this fall 3. Cleaned up 3,930 graffiti locations using 3,961 volunteer hours 4. Identified all locations that are in violation of City' codes relating to sandwich boards and illegal signs— addressing with property owners 5. Held two spring clean up days. 49.64 tons of debris was removed, 1,521 tires, 620 pounds of paper, and 120 pounds of plastic 6. Created and installed 17 Trek Yakima signs 1 4th Quarter ECONOMIC DEVELOPMENT Strategy Department 1st Quarter Progress Report 2nd Quarter Progress Report Support existing business clusters and attract Economic Development Manager hired to lead Economic development manager has met with complimentary businesses to strengthen local activities numerous perspective businesses and 1 economy City Manager developers to update them on the progress of the downtown planning process Continue physical revitalization of City to Legal department, Codes, YPD, and other The legal department continues to work with promote community attractiveness departments to addressing problems in the N. Codes, YPD and other city departments to 1st Street area as the initial approach to address problems in the North 1st Street and revitalization in that portion of the City. Also downtown areas. The legal department is also analyzing existing codes regulating signage, working with Community Development to 2 City Manager billboards, cell towers and landscaping to revise City building codes to better regulate improve the City's appearance. An updated the existing and future development in these version of downtown flower basket and areas. planter programs goes live on May 1st and 2nd. Build upon community history, heritage, natural Working on new downtown development Prepared PowerPoint presentation of Built resources, livability to promote Yakima standards to ensure the preservation of Environment to identify community's Yakima's downtown history and character. character and areas of needed improvement. City Manager One of the outcomes was a moratorium on billboards, which staff is working to address. 3 Community Worked with McDonald's to ensure that Development building reflects, to the degree possible, the historic integrity of the downtown. Collaborate with Downtown businesses Legal department and Community First public workshop held May 9 -10. Second through a Downtown Master Plan Development working to revise development public session held July 9 -10 to review draft regulations /Comp Plan to improve controls plan concepts. Retail Plan is currently under over downtown development. Hired Crandall development. The legal department continues Arambula and Thomas Consultants to conduct to support building code revisions to address 4 City Manager a public downtown master planning process. downtown development standards. The The first public sessions will be in late May and downtown plan will be presented to Council in the overall plan will be completed by the end September. of 2013. Execute plan for environmental restoration, Project Manager hired to coordinate activities. Environmental Assessment underway as a pre - ownership, infrastructure and land use of Mill Environmental assessment firm hired and purchase due diligence process. Update Site scheduled to complete work by early 2013. feasibility report for landfill property to reflect Coordinating assessment efforts with changes in 1 -82 ramps, interchange, and other ownership interests as required step in streets. Landfill removal is now under study 5 City Manager property acquisition discussions. with consultation by DOE. The legal department is actively involved in all aspects of the Mill Site acquisition and development process. Develop partnership with Airport Board and City has assumed Airport responsibility. Airplanners conducted a survey to gather County to optimize business development, County conveyed interest to the City. Legal information from residents and guests about capital improvements and additional air service. preparing and negotiating with real estate how people utilize air service and what advisor to assist City with property changes need to be made. The Airport Master acquisitions. Working out settlements of Plan was presented to the City Council on July airport litigation matters, clearing path for 9th. The airport received a $10 million federal growth and development. The City retained grant for runway improvements and will be AirPlanners to enhance air service. An advisory looking at other capital improvement needs. panel of schedules has been established. The legal department is preparing necessary 6 City Manager agreements between the parties by which property negotiations can proceed, and meeting with consultants and owners to resolve litigation related property issues. Small Airport grants have been submitted to US Department of Transportation to expand air service to Seattle market and /or create new air service destinations. Enhance community arts, culture, and Economic Development Manager hired to lead The Yakima Parks & Recreation Division recreation opportunities some activities. Parks Division very active in continues to enhance the community through recreation programs. Legal working with arts, culture and recreation opportunities. The outside recreational groups to cooperatively Summer Sunset Concert series at Franklin Park enhance trails and paths available to citizens continues on Friday nights. Movies are offered and to preserve the recreational opportunities this summer at Gilbert Park on Sunday nights. available to the community. Leading the Sponsors have paid for all of the five movies 7 City Manager creation of new community events in offered this summer. Athletic tournaments Public Works downtown including Downtown Summer have occurred during this reporting period. Nights on Thursday nights in June, July and The Yak Attack and Mid Summer soccer August, Lunchtime Live on Fridays in June, July tournaments have been held at Chesterly Park. and August, a Tuesday Night Farmer's Market The new Sunrise Rotary Pavilion at Franklin beginning in mid July and Front Street Park has been completed and has hosted a few Saturdays on the second Saturday of June, concerts and public events. July, August and September. Increase City involvement and partnerships with Council members assigned as liaisons to many Council members have been attending regular community boards and organizations community groups. Sean Hawkins assigned to committee meetings. 8 City Council represent the City on the VCB, New Vision and Chamber Boards. Solidify Yakima's reputation as Gateway to Wine First partnership program with Wine Yakima Completed a series of downtown promotion Country with complimentary businesses Valley to produce Wine & Dine event during materials with the travelers in mind. The Spring Barrel Tasting. Wine & Dine is where promotional materials include a downtown 9 City Manager downtown restaurants create special wine business guide, a downtown map, and a themed dinners to offer to travelers during the downtown historic guide. event. Ensure balanced regulatory environment to Legal department involved with Community Entered into contract with consultant to facilitate business retention and growth Development and Economic Development to update zoning and subdivision codes to Community address weaknesses in downtown address major deficiencies, inconsistencies and 10 Development development standards and to assure errors. This will make a more user friendly appropriate development design and document for both customers and staff. oversight. PUBLIC SAFETY Strateev Department 1st Quarter Proeress Report 2nd Quarter Proeress Report Promote and increase community based City continues its support and involvement Panhandling enforcement measures are under partnerships in crime prevention with the GFI coalition as well as its support of review to address public concerns. YPD efforts through more effective Coordination of efforts to support homeless prosecution techniques. Presently refining the agencies also underway. The Crime Free Justware paperless prosecution system and Rental Housing class is scheduled to being in finalizing the hiring process for a prosecutor to August. The Charging Unit and Pre - filing 1 Police enable the charging unit intended to make Diversion program were fully implemented on case filing more effective and efficient. YPD June 3, 2013. has negotiated an expansion of the SRO program with the Yakima School District and an SRO Sergeant will be on duty with the district for 2013 -2014 school year. Ensure appropriate service levels for public Added YPD officer to Violent Crimes Task Second officer has been added to the Violent 2 safety services as the community population Police Force. Automatic aid agreement with West Crimes Task Force. Downtown bike patrols grows Fire Valley Fire Department executed. restablished. Explore the most cost - effective jail expansion Council study session on March 26. Identified Process has been started. Sue Ownby has sent 3 opportunities City Manager 5 year inmate housing plan that will save out RFP on expansion. Police approximately $3 million over that period. Proactively address gang violence through Gang The Legal department continues its direct Contracts have been executed with Free Initiative strategies. involvement with and support to the GFI community partners to provide services 4 Police initiatives. Crime analyst was hired and will through the GFI Youth and Family focus on intelligence gathering. Development Center Reestablish fire code inspection program for all Personnel hiring in process. SOP update in One inspector is performing full duties with 5 4,000 commercial structures Fire process. May start date anticipated. results above expectations. A second inspector will be hired in August. Develop a Citizens Police Academy and expand Started. First program scheduled in April with First class "graduated" May 28 6 Police Explorer and Reserve Officer programs Police full class of 30. Enhance downtown safety by operating visible Bike patrol schedules are being finalized and The bike patrol began on June 17th in 7 and routine police bike and foot patrols Police the bike patrols are set to begin in mid June. downtown and the response from the business and residential community has been excellent Establish an effective graffiti abatement Graffiti clean up accomplishments; 857 Graffiti Clean -up Accomplishments to date 8 program focused on notification, clean -up, Community locations have been painted over, involving include; 3930 locations have been painted investigation and enforcement Development 1,409 volunteer hours over, involving 3961 volunteer hours Improve neighborhood safety by installing more Agreement with Dept. of Enterprise Services is State /Local Agreement approved by Council. street lights along arterial streets and poorly going to Council in April. The agreement is Selected 3 consultants for final interviews. lighted areas required to utilize DES's energy service Selecting interview board and scheduling 9 Public Works contractors list and project management interviews. Next step is select consultant and services. begin system audit. Improve communications center call processing We have a 13% improvement over same time We have continued our training and evaluation functions last year. Continuing training and evaluating process. The Fire Department implemented processes to improve tiered EMS response protocol. The goal is to 10 Info Systems reduce non - emergency EMS responses by 20- 30 %. New statistics will be coming out in August /September. Improve public safety communications systems Scheduled a demonstration in mid April to Continuing to work with vendors to determine 11 Info Systems have the public safety departments view the scope of the proposed system to ensure newest radio equipment and systems that current communication issues are addressed. Improve or build 911 /dispatch center to Received approval from 911 boards to commit Design and configuration meetings to begin in 12 enhance operations and improve performance Info Systems funds to their 1/2 of the project. Scheduled July. Estimated completion and move in 2015. with Public Safety Committee on 4/26. Strengthen cooperation and partnership with We have open lines of communication with Monthly meetings with Sheriff Irwin are 13 Yakima County Sheriff's Office City Manager the sheriff's office including monthly meetings ongoing Police with Sheriff Irwin. PUBLIC TRUST & ACCOUNTABILITY Strategy Department 1st Quarter Progress Report 2nd Quarter Progress Report Create and implement a comprehensive Public Several elements of a communications Additional elements of the City's Communication Strategy and function to inform strategy have been developed and communications strategy have been and encourage participation in civic affairs for implemented. A reorganization of the developed and implemented. A marketing the entire community Community Relations Division staff has given campaign entitled, "Be Part of the Solution ", 1 Community the City significantly greater communications which is designed to encourage volunteerism, Relations resources. A revised City website was was launched in the 2nd quarter. The 2nd launched in late March. A video segment, Yakima Now video magazine was also Yakima Now, started in April. produced. Additional revisions were also made to the City website. Enhance public engagement in the City Using its social media platforms, the City has In the 2nd quarter of 2013, the City's social broadened its interaction with community media platforms continued to experience members. Implemented the Yak -Back and growth, with more community members continue enhancing City's website. utilizing them to receive City information. The City Manager Yak Back mobile app was also launched and, 2 Community along with its companion website portal and Relations voicemail feature, has proven successful in providing community members with multiple ways to engage and connect with the City. Increase citizen involvement through the The City's first community clean up event of ONDS continues to solicit groups and creation of volunteer opportunities the year took place in early March. During the individual volunteers and work with local remainder of the year, 7 more community churches and service organizations as well as 3 Community clean ups will occur. A "Be Part of the the Juvenile Justice system, drug court, DUI Development Solution" marketing campaign designed to court, gang court, Work Source and People for encourage volunteerism and participation in people. government will launch in mid April. Create a 24 -hour online and voice -mail service The Yak Back online and voicemail feature was In 2012, the City received and promptly to receive citizen concerns, ideas, and launched in late 2012 and provides community responded to 40 Yak Back requests. To date in suggestions, with 48 hour response. members with a direct link to the City to 2013, the City has received and promptly 4 Community report graffiti, road problems, and other issues responded to 212 requests. The Yak Back Relations needing immediate attention. service has become an important outreach and engagement tool for the City. Ensure the public that the City is a wise steward Adopted a balanced budget. Eliminated Financial Management Policy & Stewardship of of the public resources through an improved $800,000 in transit costs. Five year financial Public Funds accepted by Council April 16, 5 business model City Manager plan, business plan and strategic plan all in 2013. Finance place. Financial Management policies will be presented to Council on 4/16/13. Invest in the City's appearance and Legal department is directly involved with $5 million is being invested in the resurfacing infrastructure Community Development and Economic and rehabilitation of 24 lane miles of road this Development to provide legal support for summer. 6 Public Works numerous initiatives currently being developed to provide strategic development oversight and regulation supporting a planned development theme. Maintain a minimum 16% general fund Current general fund operating reserve goal Operation budgets are on target and operating reserve for valid financial City Manager met at end of 2012, general fund reserve performing as expected 7 emergencies and one -time capital expenses Finance 17.6% Optimize City services by identifying long -term Legal department establishing new Continue to review positions when vacated - cost savings and cost containment opportunities prosecution procedures to provide direct several positions frozen. Settled AFSCME criminal filing oversight and discretion, thereby General, Yakima Police Patrolmans regulating the types and numbers of criminal Association, and Transit with zero base wage cases being filed with the court. Anticipated increases; lump sum payment instead. over $350,000 in savings. Assisted in the jail Established Police Vehicle Take Home program City Manager expansion options, reviewed street light in exchange for zero wage increases for YPPA 8 Finance project grant funding, studied options for the in 2014 and 2015. Worked with insurance Legal street funding, established miCare Clinic to board to establish an incentivized wellness reduce medical costs, and updated on -line plan going into 2014. The legal department payment services. prosecution charging unit and prefiling diversion program fully implemented on June 3, 2013. Adopt written financial management policies Written financial management policies Financial Management Policy & Stewardship of concerning revenues, debt, capital City Manager scheduled for City Council review and Public Funds accepted by Council April 16, 9 improvements and fund depreciation to reduce adoption in April. 2013. debt burden for vehicle and technology Finance replacements Develop balanced five -year financial plan First year done - update targeted for 6/18 Update in process 10 forecasts Finance 11 Prioritize programs and services based on the City Manager Reflected in FY 2013 budget Developing FY 2014 budget City's Strategic Plan priorities 12 Operate within budgeted expenses 100% of the Finance Two funds slightly exceeded budget time Construct capital improvements on time and Grind and overlay design completed by end of MLK construction is underway and under within budget March as promised. MLK is on time and under budget. Other projects are proceeding per budget at this time. schedule and budget. Recycle lagoons and Engineering & automated meter reading projects on time and 13 Utilities on budget. UASB bioreactor project at the WWTP remains on time and within budget. Completing the IW extension within "J" Street towards Seneca Foods Implement a Financial Trend Monitoring System In process - shortened version included in 1st quarter FTMS presented to Council on May 14 comparing key financial and economic Finance 2012 year end report. First quarter report will 21, 2013 indicators have more extensive indicators. Optimize City services by identifying long -term Inventory of road striping to be included in the Expanded scope of work to include lane cost savings RFP is complete. Development of a scope of markings and crosswalks on arterials. Expect work with appropriate performance criteria is to have proposals from contractors with about 75% complete. The inventory of the comparison to in -house costs. A meeting was 15 Public Works small parks is complete. We will work with held with the Purchasing Division and the purchasing on creating a competitive bid necessary components of an RFP for similar to that of the Airport. contracting out of the maintenance of parks less than 1 acre was discussed. Various examples of similar RFP's were reviewed. Review operational practices and methodology. A 360 Review of Refuse practices and Develop updated processes and programs to be operations lead to a number of areas where more efficient and cost effective while adding updating of business practices will make value to Refuse services. service more efficient and cost effective. Initial changes include instituting a fee for additional services requested and for delinquent account services. In addition, development and utilization of a Damage 16 Refuse Release Form in several Refuse program areas will provide additional risk management coverage for the City. Discussions with Utility Services and Legal have been held and suggested ordinance changes and the Damage Release Form are being finalized for the City Manager to review. A total of 14 areas were identified as needing attention. Evaluate customer satisfaction with City services Plans are underway for the 2013 Citizen The 2013 Yakima Citizen Survey was on a regular basis and implement appropriate Survey to be completed by late summer. developed and authorized by the City Council improvements in the 2nd quarter of 2013. The survey began City Manager in June of 2013 and results are expected to be 17 Community received by August 1. The survey results will Relations be key in developing the 2014 City budget, as well as the 2014 Business Plan and refinements to the City's Strategic Plan. PARTNERSHIP DEVELOPMENT Strategy Department 1st Quarter Progress Report 2nd Quarter Progress Report Work with County, State and Federal level to Project Manager hired to help coordinate. City lobbyist has represented our needs to the secure funding and approvals for Mill Site Legal Division and County very involved in legislature to extend some critical deadlines transportation and infrastructure development team approach. for the LIFT funds. Interchange modification process underway after nearly 3 years of work. East -west corridor has been realigned in cooperation with Yakima County. Legal 1 City Manager department is working with City staff, Ecology and other sources to identify possible funding sources for environmental aspects of the Mill Site redevelopment. Create legislative strategy and partnership with Jim Justin hired as City lobbyist has been very During the 2013 session of the Washington other cities, State & Federal delegations to effective in promoting City interests. Trips to State Legislature, the City made progress on address City needs Olympia and Washington DC key priorities including promoting funding for gang prevention and intervention efforts, securing the ongoing use of hotel /motel tax revenue to enhance tourism, and beginning 2 City Manager discussions regarding expanding criteria available to arbitrators in reaching decisions. The City's Olympia lobbyist, Jim Justin, will make a full report to the Council about this legislative cycle on July 2. Partner with private, public and non - profit Economic Development Manager is lead The legal department continues to support the agencies to create and enhance downtown contact for downtown events. Legal objectives of Economic Development with Yakima events department supporting objectives of Economic legal contracting and drafting and revising Development with legal contracting and ordinances to bring entertainment and ordinance revision /drafting to bring development opportunities to the downtown entertainment and development opportunities and City. The lunchtime live series began June to the downtown and the City. Leading the 7 and will run until August 30. The downtown creation of new community events in summer nights series has also begun and will 3 City Manager downtown including Downtown Summer run from June 13 to August 29. These great Nights on Thursday nights in June, July and Yakima summer concert series offer free, August, Lunchtime Live on Fridays in June, July family - friendly entertainment. and August, a Tuesday Night Farmer's Market beginning in mid July and Front Street Saturdays on the second Saturday of June, July, August and September. Create a Yakima Clean -up and Revitalization Staff is gathering information from other Information on a code rangers program is to Effort (CARE) community partnership to communities on options for implementing a be presented to the Built Environment improve Yakima's appearance and vitality Code Ranger program. The Codes Committee. ONDS has painted 4 homes of the Manager /Fire Marshal is currently in contact 17 homes on the Senior /Disabled Exterior with other jurisdictions to get final Paint Program list using a total 248 volunteer implementation details on their programs hours. ONDS completed the construction of Community three more homes and sold one new home to 4 Development a qualified low income first time homebuyer. 41 residences have been served to date through the Senior /Disabled Emergency Home Repair Program. Clean up has been done on 126 locations. 12.4 tons of trash picked up with 273 tires dumped with the help of 532 volunteer hours. Partner with downtown merchants, Economic Development Manager is lead The legal department is presently prosecuting organizations and media to create events that contact for downtown events. Legal collection actions to recover unpaid attract engagement, involvement and pride department support to Economic assessments and supports efforts to secure Development in assessment collection special events with legal drafting and advice. activities in support of goals of downtown improvement district; preparation of legal contracts and ordinances to support new entertainment and development opportunities 5 City Manager in downtown. Leading the creation of new community events in downtown including Downtown Summer Nights on Thursday nights in June, July and August, Lunchtime Live on Fridays in June, July and August, a Tuesday Night Farmer's Market beginning in mid July and Front Street Saturdays on the second Saturday of June, July, August and September. Partner with Hispanic and Latino communities $50,000 CDBG loan - Cinco de Mayo Supported Cinco de Mayo event. Developing 6 to address needs and expectations of the City Manager celebration downtown plan that includes mercado growing Hispanic /Latino population in community Partner with County to support Yakima River Water Division has been lead contact on this Review and support for efforts to enhance Basin Plan project. Legal department review and support water development opportunities for City; for efforts to enhance water development assist with actions taken to provide statewide City Manager opportunities for City; assist with actions taken legislation determining appropriate cost 7 Engineering & to provide statewide legislation determining allocations for water infrastructure in the City. Utilities appropriate cost allocations for water Promote actions for Gap to Gap at the WWTP infrastructure in the City. and promote actions to complete the City's Aquifer Storage and Recovery Project. Collaborate with Gang Free Initiative in The Police Department works with GFI on the GFI Youth and Family Development Center is eradicating gang violence enforcement aspect. On May 1s' we are adding formally up and running. One new Community City Manager to additional officers to the Gang unit for Services Officer will start 7/8/13 with a second 8 YPD Enforcement. The Police Department turned CSO to follow. over control of the YPAL building for use with GFI resources. Improve facilities in City parks Construction is underway at Franklin Park. All The pavilion, playground and two small planning and building plan reviews were shelters have been constructed at Franklin completed and the groundbreaking ceremony Park. Park Maintenance laid sod and repaired was held on March 5, 2013. and replaced all irrigation lines that were affected by the construction. The Grand 9 Parks Opening Celebration for the three Rotary projects was held on June 12, 2013. Many trees were planted to replace the trees that were removed. This strategic management task is now essentially complete. Create inter - departmental neighborhood service The Community Development Department is Staff has secured the help of an intern, who teams to improve City response to in the process of establishing some Code will help to develop an outreach program to neighborhood concerns Ranger and various other volunteer strengthen existing neighborhood associations, opportunities for citizens who want to be and create new associations. ONDS continues 10 Community more involved. to solicit and work with local church and Development service organizations as well as Juvenile Justice and individual volunteers to enhance programs. Increase the number of clean up days We are working on scheduling some group Additional clean up days have occurred. The clean ups for this Spring. There are several Four Square Church completed a clean up at groups interested in doing a park clean up. Kiwanis Park. Parks Maintenance staff worked The City's ONDS crew helped clean around with volunteers from The CCC to remove and Kiwanis Pond in March. spray weed at the Lamas property. The 11 Parks Yakima Disc Golf Club completed a debris and trash clean up at Randall Park along Wide Hollow Creek. They also help remove invasive weeds in the nature area. Enhance volunteer opportunities for community The Community Development Department is The pavilion, playground and two small groups in the process of establishing some Code shelters have been constructed at Franklin Ranger and various other volunteer Park. Park Maintenance laid sod and repaired opportunities for citizens who want to be and replaced all irrigation lines that were more involved. affected by the construction. The Grand 12 Opening Celebration for the three Rotary projects was held on June 12, 2013. Many trees were planted to replace the trees that were removed. This strategic management task is now essentially complete. Ensure the City Council is represented or City Council members attend various Council members are attending meetings on a 13 attends with the governing boards of Yakima City Manager community organizations regular basis. Organizations IMPROVE the BUILT ENVIRONMENT Strategy Department 1st Quarter Progress Report 2nd Quarter Progress Report Jump start investment in City streets with a $5 28 lane miles identified and in the design The grind and overlay was awarded to million bond issue in 2013 phase. Bids scheduled for advertisement in Columbia Asphalt, construction started late April. Financing plan scheduled for City 6/17/13. The current contract includes City Manager Council adoption in April. Legal department approximately 24 lane miles. The bids were 1 Engineering & providing legal support for ballot measure to low so the City will attempt to add additional Utilities assure $2 million annually dedicated from miles by change order. General Fund source to support street repair projects. Invest annually to improve City streets through $2 million Council General Fund commitment This will be decided by the citizens of Yakima 2 dedicated funds, such as car tab fee election City Manager through Charter Amendment on the August 6 primary election ballot. Enhance the appearance of the City through Graffiti clean up accomplishments include 857 Graffiti Clean -up Accomplishments include: volunteer programs, improved code standards, locations using 1,409 volunteer hours. 3,930 locations using 3,961 volunteer hours. graffiti abatement program and other programs Enforcement activities along North 1st Street Staff is processing new code language that will have included hotel inspections and an address the physical appearance of retaining inventory of all non - compliant signs. Staff is walls, in response to citizen complaints. Staff currently notifying owners of all temporary is also in the process of developing code signs in the North 1st Street right -of -way that language to address moratoriums on both cell do not have right -of -way permits. towers and billboards. Finally, work continues 3 Community on North 1st Street clean -up program, Development including enforcement of Fire & Life Safety inspections which include the 2009 IBC, IFC and electrical inspections by Labor & Industries with a property cleanup by code compliance officers. All inspections and abatement is to protect the public with a safe environment. Create a strong first impression of the City North First Street Revitalization Area project Code Compliance Officers have identified all through entry statements at key City entrances underway with Code Enforcement, Street illegal temporary sandwich board signs along off of US Hwy 12 and 1 -82 improvement and other tasks N. 1st Street. Illegal wall signs have been identified with code compliance officers working with business owners for compliance. City Manager Also, all abandoned pole signs are identified 4 Community and property owners are being notified to Development have these structures removed. Street improvement projects will include underground of some power and other utility lines. Design options are under evaluation. Create inter - departmental neighborhood service The Development Services Team (DST), Staff has secured the help of an intern, who teams to improve City response to comprised of representatives from multiple will help to develop an outreach program to neighborhood concerns departments and divisions, has been strengthen existing neighborhood associations, Community restructure to ensure full participation and and create new associations. 5 Development formal feedback on all projects requiring interdepartmental coordination. This restructuring will facilitate a more full role of the DST in addressing neighborhood issues as well. Enforce sign and code standards to improve City Staff is currently notifying owners of all Staff is in the process of researching billboard appearance. Update Codes as necessary. temporary signs in the North 1st Street right -of issue in response to adoption of billboard 6 Community way that do not have right -of -way permits moratorium. Amendments are expected to be Development completed approx. Oct. 1, 2013. Leverage partnership with Cowiche Canyon Legal department analysis of requirements The built environment has continued to Conservancy, Greenway and other community concerning sign codes; as mentioned above, improve. The Canal pathway has been organizations to create more bike and hiking legal department providing legal support and extended through McGuiness Park along paths documentation to establish relationship with Willow Street and connects with the William outside partners for the preservation and O. Douglas Trail. The partnership with the expansion of recreational opportunities for the Cowiche Canyon Conservancy [CCC] has City's citizens continued. A cooperative effort to mow and spray the weeds at the Llamas property, which is owned by the City of Yakima, was 7 City Manager completed. Park maintenance employees Parks Division mowed and sprayed the weeds and CCC volunteers assisted with the clean up efforts. Plans are being made to replant the area with native species. Two installments of the Trek Yakima signs have been installed around the area directing people to the various trails, pathways and trailheads. Plans for additional signs have been made. Issue contract for $5 million worth of pavement The project list is complete. Engineering Contract has been awarded and construction 8 and restoration projects Streets division is developing bid specifications to be has begun. Completion in October. advertised in early April. Establish community clean -up teams Refuse and ONDS staff along with volunteers Spring Clean Ups were held April 13th and May participated in the 1st clean up on March 9. 4th. In addition to City staff, hundreds of 4.8 tons of garbage and yard debris were volunteers assisted cleaning alleys, assisting collected and taken to the Yakima County homeowners, removing weeds, and cleaning landfill. 35 tires were included in the turn -in. several parks. 49.64 tons of debris was removed, plus 2.14 tons yard debris, 1,521 tires, 620 Ibs of paper, 120lbs of plastics, and 9 Refuse 69 vouchers were issued for residents with large loads to dump without charge at the landfill. Total landfill charge for all four Clean Ups was $1,792.71. Goodwill was on -site and accepted re- usable materials. Fall Clean Ups are scheduled and will also include metal recycling. The first Fall Clean Up is Sept 7th. Increase the number of trails and parks The Trek Yakima logo was created and To date 17 signs have been installed. One locations for additional signage have been more series of signs are planned. The Canal identified. Initial signs at key locations are pathway was extended from McGuiness Park being created. The City entered into a joint to 5th Ave. & Willow, which connects the trail agreement with Cowiche Canyon Conservancy to the William O. Douglas Trail. A walkway has on March 5, 2013 for the promotion and been constructed from the new Franklin Park development of recreational trails. A draft of parking lot to the Sunrise Rotary Pavilion. An the Trek Yakima Master Trails Plan is in the agreement with the Single Track Alliance of 10 Parks works and will be presented to the parks and Yakima (STAY) was completed for the Recreation Commission in May. construction of trails on the city owned property near Rocky Top. Locations for wayfinding signs for the mountain biking trails are in complete. Sign posts are to be purchased by STAY and trail signs are being designed for the trails. Pilot Recycling Program Four test runs have been conducted to Additional details were added to the Pilot Blue determine initial feasibility of the blue bag Bag Recycling Program. Another approach to program. 1.5, 2, and 3 mil bags were tested at recycling was also researched and developed full compaction and 1.5 and 2 mil bags were to a very initial stage. This program offers tested at half compaction. A report has been recycling on an every other week basis with submitted to the City Manager and to Yakima garbage collection one week and recycling the 11 Refuse County. Costs of a three month pilot program next week. This system is being utilized in a would be approximately $35,500 based on number of other Washington communities costs for drop box rental and hauling charges, successfully. It utilizes a separate blue an excavator to pull the bags from the recycling cart for each household. A meeting garbage, a three month supply of 3 mil bags is upcoming with the City, Ecology and County and the educational brochures. Pilot program to discuss options. to start June 2013. Enforce City codes relative to waste disposal to Refuse code enforcement activities have been improve the City appearance and cleanliness responsible for cleaning up 96 illegal dumps, removing 340 dumped tires, and collecting and returning over 100 shopping carts. A total of 15.8 tons of dumped material has been taken 12 Refuse to the landfill. Several people responsible for illegal dumps have been identified and fined. Refuse Code Enforcement works with ONDS, Police, Codes and other departments to identify and correct Refuse issues throughout the City. Maintain and support public infrastructure for Legal department support with legal advice, Water has completed design of recycle lagoons drinking water, irrigation, sewer service and oversight and document preparation to at the WTP and begun the installation of the sewer capacity address violations against City infrastructure Automated Meter Reading System. and in support of more current and Wastewater is gathering data of sewer appropriate agreements between City and collection system to be incorporated into entities receiving wastewater service from the ICOM3 system. Replaced deteriorated sewer City through new three party agreement pipe within Tieton Drive. Continue work on draft wastewater collection system master plan, wastewater facility plan, and the 3rd 13 Engineering & draft of the Stormwater Collection Master Utilities Plan. Working with Noel Canning regarding the IW extention to their facility. Continue to work on the new 3 -party agreement. The Legal Department provides continuous contract review and support for all phases of construction and is actively involved in the three -party agreement development.