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08/06/2013 12 Yakima Air Terminal Capital Improvements Grants; Interfund Loan Program Use for 10% Local Grant Match
BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. �. For Meeting of: 8/6/2013 ITEM TITLE: Resolution authorizing $10 million grant application with FAA and the use of the City's Interfund Loan Program to provide 10% grant match when required for improvements to the Yakima Air Terminal. SUBMITTED BY: Cindy Epperson', Director of Finance & Budget Robert Peterson, Interim Airport Manager SUMMARY EXPLANATION: Since opening in 1926, the Yakima Air Terminal - McAllister Field has seen tremendous growth. Expansion efforts have required the airport to add pavement, passenger terminals, vehicle parking facilities and hangar facilities to keep up with the demands of the surrounding community. As the airport continues to grow, the Federal Aviation Administration (FAA) requires the airport to update its infrastructure while maintaining a variety of asphalt surfaces to ensure safe aircraft operations. Recently during the City Council Study Session held on July 9th 2013, the Council was briefed on the Airport Master Plan Update of which highlighted a variety of required capital improvement projects. Two of these projects provided in the memo were the Taxiway Alpha rehabilitation and upgrading the airfield's lighting and sign systems. Since this briefing airport staff has diligently worked with Huibregtse, Louman Associates and the FAA under the design phase of this project and have determined the airport's Taxiway does not meet current standards. In order to meet these published standards set forth by the FAA the project would have to address widening the current Taxiway and connectors Alpha 1 -Alpha 5, portions of Taxiway Bravo and Charlie to meet modified Taxiway Design Group (TDG) 5 standards. Upon addressing this obstacle it requires both the associated airfield lights and signs be relocated to not cause a hazard to aircraft operating on associated Taxiways. In doing so the FAA has requested the airport's lights and signs be replaced as the system has outlived its useful life and needs to be replaced. Due to these additional requests the project originally estimated_ to cost approximately $5.5 million has now grown to approximately $1.0 million. Funding: The above improvements are eligible expenses under the Airport Improvement Program (AIP) with a 10- percent match. The FAA will contribute up to 90- percent of the funding required to construct all improvements and cover design and construction administration fees. This portion of funding will be phased through a series of grants issued at the end of 2013 and the beginning of 2014 to assist in a variety of construction phases. The remaining 10- percent is a local match normally paid for through the Passenger Facility Charge Program (PFC). Due to changes in the original estimate from new FAA standards, the project costs are higher than originally anticipated and not all of the PFC funds have been collected. The FAA recognizes the financial impacts due to these recent changes and offers a "pay- back" program to organizations that front the matching funds. The match provided by the City would be paid back through the PFC program when PFC's accumulate over the next two to three years. Resolution: The FAA requires assurance that the match will be available for the project. With a $10 million project, the match will be about $1 million. Currently, there is approximately $560,442 in the PFC capital fund of which some of these funds will be used to match current capital improvement projects already under way. Based on these projects the airport will need an additional $630,000 to complete the $1 Million match for the Taxiway Alpha construction project. The airport collected about $212,000 of Passenger Facility Charges in 2012, so the City will need to authorize an interfund loan to be paid back over 3 years. Since this is a major construction project, it will likely take some time to complete. We will only draw down on the loan as required for cash flow. Since the City has an interfund loan policy (Municipal Code Chapter 3.123) that can be administered by the Finance Director, the purpose of the attached resolution is to assure the FAA that the City is committed to matching the grant. Resolution: X Other (Specify): Grant Application Contract: Start Date: Item Budgeted: NA Funding Source /Fiscal Impact: Strategic Priority: Insurance Required? No Mail to: Phone: APPROVED FOR SUBMITTAL: RECOMMENDATION: Adopt Resolution ATTACHMENTS: Ordinance: Contract Term: End Date: Amount: FAA grant and Passenger Facility Charges Economic Development City Manager Nerve: Description: 0 YAT Res- Taxiway Alpha FAA Grant Fund Applications- 8- 2013.docx YAT Resolution F-I DRAFT TWY A (Revised) Grant Application 7-30-13.pdf Draft FAA Grant Application RESOLUTION NO. R -2013- A RESOLUTION authorizing the City Manager of the City of Yakima to apply for a series of grants from the Federal Aviation Administration for capital improvements at the Yakima Air Terminal totaling approximately $10 million; and authorizing the use of the City's Interfund Loan Program to provide the 10% local grant match when required. WHEREAS, the Federal Aviation Administration (FAA) has grants available to airports to maintain and improve airport facilities; and WHEREAS, the Yakima Air Terminal has recently completed an Airport Master Plan Update, which details a variety of FAA required capital improvement projects, including rehabilitation of Taxiway Alpha and upgrade of the airfield's lighting and sign systems; and WHEREAS, the Yakima Air Terminal has been notified that grant funds may be available for allocation to the City of Yakima upon submission of completed grant applications and satisfaction of certain conditions; and WHEREAS, one of the grant approval conditions is that the City use Passenger Facility Charges (PFC) as local match in the amount of 10% of the grant funds allocated for project expenses; and WHEREAS, the Yakima Air Terminal does not have the full one million dollars of the required local match currently available in PFC funds, but the FAA offers a "pay- back" program whereby future PFC collections can be used to pay back other local moneys used for match; and WHEREAS, the City has an Interfund Loan Program set forth in the Yakima Municipal Code, Chapter 3.123, which can be used to satisfy the requirements of the grant match funding through the "pay- back" program; and WHEREAS, the City Council deems it to be in the best interest of the City to authorize submission of applications to the FAA for available grant funds needed to accomplish the capital improvements, to authorize the execution of all necessary documents and contracts to complete the grant applications and the use of the City's Interfund Loan Program to provide the required 10% local grant match, Now, Therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: 1. The City Manager or his designee is hereby authorized and directed to submit completed grant applications to the Federal Aviation Administration to request grants to fund approximately ten million dollars of required capital improvements at the Yakima Air Terminal. Rues /4th of July 03 /pm 2. The City Manager or his designee is further authorized and directed to accept the grants on behalf of the City of Yakima, and to take all steps and execute all documents and contracts necessary to complete the grant transaction, including but not limited to the use of the City's Interfund Loan Program to provide the 10% local grant match in accordance with the FAA's "pay- back" program. ADOPTED BY THE CITY COUNCIL this day of August, 2013. ATTEST: City Clerk Rues /4th of July 03 /pm MICAH CAWLEY, Mayor OMB Number: 4040 -0004 Expiration Gate: 03131/2012 Application for Federal Assistance SF-424 * 1. Type of Submission * 2. Type of Application * If Revision, select appropriate letter(s): ❑ Preapplication ❑✓ New ✓❑ Application ❑ Continuation ' Other (Specify) ❑, Changed/Corrected Application ❑ Revision * 3. Date Received:. 4. Application Identifier: 5a. Federal Entity Identifier: * 5b. Federal Award Identifier: State Use Only: 6. Date Received -b State: 7._State Application Identifier: 8. APPLICANT INFORMATION: * a. Legal Name: City of Yakima * b. Employer/Taxpayer Identification Number (EIN/TIN): *c. Organizational DUNS: 91- 6001293 07- 821 -2651 d. Address. * Street1: 129 North 2nd Street Street 2: * City: Yakima County: Yakima * State: Washinqton Province; Country: United States *Zip / Postal Code: 98901 e. Organizational Onit: Department Name, Division Name: Federal Aviation Administration Airports Division - Northwest Mountain Region . Name and contact Nn o anon of person to be contacted on matters Fnvo v.ng t -is application: Prefix. Mr. ,rat me: Tony Middle Name: * Last Name: O'Rourke Suffix: Title: City Manager Organizational Affiliation: * Telephone Number: (509) 575 -6040 er: Fax Number: * mai : tony.orourke@yakimawa.gov OMB Number: 4040-0004 In .4 M91.11110. 111 • =.i • WWI NO N10 IMININ! NMI 0110101• 110. PIPIM fl! • M 6 Paperwork Reduction Project (0348-0043), Washington, DC 20501 1'L-tXb-E-1'7J7Wf1 I -,%'E I ^J.'&JV-J i I r, rifLA TjY THE SPONSORING AGENCY. This is a standard form (including the continuation sheet) required for use as a cover sheet for submission of preapplications and applications and related information under discretionary programs. Some of the items are required and some are optional at the discretion of the applicant or the Federal agency (agency). Required items are identified with an asterisk on the form and are specified in the instructions below. In addition to the instructions provided below, applicants must consult agency instructions to determine specific requirements. mum Type of Submission: (Required): Select one type of submission in ka 6 6i Federal Agency' (Required) Enter the he of the me accordance with agency instructions. est Federal agency from which assistance is being requ ed with • Preapplication this application. • Application • Changed/Corrected Application — If requested by the agency, check if this submission is to change or correct a previously submitte ,d application. Unless requested by the agency, applicants may not use this to submit changes after the closing date. t y p e - of Application: (Required) Select one type of applicaili_�on_�in� Funding Opportunity Number/Title: Enter the accordance with agency instructions. Funding Opportunity Number and title of the opportunity under • New — An application that is being submitted to an agency for the which assistance is requested, as found in the program first time. announcement. • Continuation - An extension for an additional funding/budget period Competition Identification Number/Title: Enter the for a project with a projected completion date. This can include Competition Identification Number and title of the competition 'I renewals. under which assistance is requested, if applicable. • Revision - Any change in the Federal Government's financial obligation or contingent liability from an existing obligation. If a revision, enter the appropriate letter(s), More than one may be selected. If "Other" is selected, please specify in text box provided. Areas Affected By Project: List the areas or entities using A, Increase Award B. Decrease Award the categories (e�g�� cities, counties, states, etc.) specified in i C. Increase Duration D, Decrease Duration agency instructions. Use the continuation sheet to enter E. Other (specify) additional areas, if needed, Date Receiv d: Leave this field blank. This date will be assigned by the escriptive Title of Applicant's Project: (Required) Enter a 1i Federal agency, brief descriptive title of the project. If appropriate, attach a map showing project location (e.g., construction or real property ♦rojects)� For preapplications, attach a summary description • the project. Federal Entity Identifier: Enter the number assigned to your organization by the Federal Agency, if any. Ca -1 W1125 Federal Award Identifier: For new applications leave blank. For a Will continuation or revision to an existing award, enter the previously '00. . wow 11M 11; ed Federal award identifier number. If a changed/corrected g., Ptb —antorma 5-701istrict, CC or a I or ation, enter the Federal Identifier in accordance with agency district, NC-103 for North Carolina's 103rd district. ions. If all congressional districts in a state are affected, enter all" for the district number, e.g�; MD-all for all congressional districts in Maryland. — --- — --- . ........... Application Identifier: Leave this field blank. This identifier will . If nationwide, i,ei all districts within all states are affected, signed by the State, if applicable. enter US-all. . If the program/project is outside the US, enter 00-000. plicant Information, Enter the following in accordance with agency instructions: a. Legal Name: (Required): Enter the legal name of applicant that will undertake the assistance activity. This is the name that the organization proposed start date and end date of the project. has� re istered with the Central Contractor Registry. Information.Z r grig With CCR may be obtained hi Visifing the Grants.9 I ebsfta Estimated Funding- (Required) Enter the amount requested or to be contributed during the first funding/budget period by each contributor. Value of in-kind contributions should be included on appropriate lines, as applicable, If the action will result in a dollar change to an existing award, indicate only the amount of the change, For decreases, enclose the amounts in parentheses, Address: Enter the complete address as follows: Street address (Line uired), City (Required), County, State (Required, if country is US), ince, Country (Required), Zip/Postal Code (Required, if countryis assistance activity, if a pplicable. State intergovernmental review process. Select the f. Name and contact information of person to be contacted on appropriate box. If "a," is selected, enter the date the matters involving this application: Enter the name (First and last name application was submitted to the State required), organizational affiliation (if affiliated with an organization other than the applicant organization), telephone number (Required), fax M Is the Applicant Delinquent on any Federal Debt? number, and email address (Required) of the person to contact on (Required) Select the appropriate box. This question applies to matters related to this application. the applicant organization, not the person who signs as the authorized representative, Categories of debt include delinquent audit disallowances, loans and taxes. If yes, include an explanation on the continuation sheet. 9. Type of Applicant: (Required) 21, Authorized Representative: (Required) To be signed and Select up to three applicant type(s) in accordance with agency dated by the authorized representative of the applicant instructions. organization. Enter the name (First and last name required) A State Government M. Nonprofit with 501 C3 IRS title (Required), telephone number (Required), fax number, B. County Government Status (Other than Institution and email address (Required) of the person authorized to sign C. City or Township Government of Higher Education) for the applicant. D. Special District Government N. Nonprofit without 501 C3 IRS A copy of the governing body's authorization for you to sign E. Regional Organization Status (Other than Institution this application as the official representative must be on file in F. U.S. Territory or Possession of Higher Education) the applicant's office. (Certain Federal agencies may require G. Independent School District 0. Private Institution of Higher that this authorization be submitted as part of the application.) H, Public /State Controlled Education Institution of Higher Education P. Individual I. Indian /Native American Tribal Q. For -Profit Organization Government (Federally (Other than Small Business) Recognized) R. Small Business J. Indian /Native American Tribal S. Hispanic - serving institution Government (Other than T. Historically Black Colleges Federally Recognized) and Universities (HBCUs) K: Indian /Native American U. Tribally Controlled Colleges Tribally Designated and Universities (TCCUs) Organization V. Alaska Native and Native L. Public /Indian Housing Hawaiian Serving Institutions Authority W. Non - domestic (non -US) Entity X. Other (specify) DEPARTMENT OF TRANSPummw-FEDERA/AVImmADMINISmATION oVIDwu2120-0559 Federal installation? � nmom00/ PART 11 PROJECT APPROVAL INFORMATION SECTION A Item 1. Name nf Governing Body Does this assistance request require State, Priority |000|, nagiona|, mr other priority rating? El Yes FX1 No Item 8. Item 2. Name mf Agency orBoard Does this assistance request require State, local (Attach Documentation) advisory, educational ur health clearances? [lYoa�� No E]Yeo ��No Item 9. Item 3. (Attach Comments) Does this assistance request require clearinghouse of individuals, families, businesses, urfarms? review in accordance with OMB Circular A- 5? ElYmo nNo E]Yea91 No Item 4. Name of Approving Agency Does this assistance request require State, |a there other related Federal assistance onthis local, . . Dote Llyes X1 No Item 5. Check One: State F-� Is the proposed project covered by an approved Local W] Regional E] comprehensive plan? RlYes n No Location of plar�irport Master Plan Item 6. Name of Federal Installation Will the assistance requested serve Federal Population benefiting from Project Federal installation? F]Yea�� No Item 7. Name of Federal Installation Will the assistance requested baon Federal land Location of Federal Land or installation? Percent ofProject Item 8. See instructions for additional information tube Will the assistance requested have enimpact provided. mr effect on the environment? [lYoa�� No Item 9. Number of: Will the assistance requested cause the displacement Individuals of individuals, families, businesses, urfarms? Families Businesses E]Yea91 No Farms Item 10, See instructions for additional information 0obeprovided. |a there other related Federal assistance onthis project previous, pending. or anticipated? FAA Form 51mnuom-7o SUPERSEDES FAA FORM o1un1ommum Page LM �-- �* � PART 11 SECTION A R4510101PHAV461rol Item 1. — Provide the name of the governing body establishing the priority system and the priority rating assigned to this project. Item 2. — Provide the name of the agency or board which issued the clearance and attach the documentation of status or approvaL Item 5. — Show whether the approved comprehensive plan Item 10. — Show the Federal Domestic Assistance Catalog is State, local or regional, or if none of these, explain the number, the program name, the type of assistance, the scope of the plan, Give the location where the approved status and amount of each project where there is related plan is available for examination and state whether this previous, pending, or anticipated assistance, Use project is in conformance with the plan, additional sheets, if needed. 1LIFTIMON-161011 3, Possible Disabilities, — There are no facts or circumstances (including the existence • effective or proposed leases, u agreements or other legal instruments affecting use of the Airport or the existence of pending litigation or other legal proceedings) which in reasonable probability might make it impossible for the Sponsor to carry out and complete the Proj or carry out the provisions of Part V of this Application, either by limiting its legal or financial ability or otherwise, except I oll oows: ne N� Isis PAWO the area surrounding the airport. Airport Layout Plan 5. Consideration of Local lnterest� — It has given fair consideration to the interest of communities in or near where the project may be located Yes --, - - - • I- - - - $ - . • - FAA Form 5100-100 (9-03) SUPERSEDES FAA FORM 5100-100 (6-73) Page 3a DEPARTMENT OF TRANSPORTATION - FEDERAL AVIATION ADMINISTRATION ONE NO 2120-0569 PART 11 - SECTIONC(CONTINUED) 9. Exclusive Rights. — There is no grant of an exclusive right for the conduct of any aeronautical activity at any airport owned or controlled by the Sponsor except as follows: None I U. Land, — (a) I he sponsor holds the tollowing property interest in the tollowing areas ot land- which are to be developed or used as part of or in connection with the Airport subject to the following exceptions, encumbrances, and adverse interests, all of which areas are identified on the aforementioned property map designated as Exhibit "A": Seattle ADO in Renton, Washington 6ill"A 1v 14(a] g a EYE] a 4 14 r-Asiall 61 og 1 AVA Arame V4 C-1 goal I it-lon tart I a 4 61-7RO4161 agel a 310IL&I-24 a Lzirgelowl-7m 0 1 L81PIA7 a YA I at tzqit L-LA, Ult! IUIIUI':Illy PlUPtNLJ IH Lllt� IUIIUII'llly areas OT Ianu e r roj oll JJrrJIU9JI WON in lull L;(J TISCIAlull NUIN TIM be performed, all • which areas are identified on the aforementioned property map designated as Exhibit "A": None I (c) The Sponsor will acquire within a reasonable time, and if feasible prior to the completion of all or used as part of or in connection with the Airport as it will be upon completion of the Project, all of which areas are identified on the aforementioned property map designated as Exhibit "A": Not Applicable *State character of property interest in each area and list and identify for each all exceptions, encumbrances, and adverse interests of every kind and nature, including liens, easements, leases, etc, The separate areas of an need only be iden iffi• here by the area numbers shown on the property map� FAA Form 5100-100 (9-03) SUPERSEDES FAA FORM 5100-100(4-76) Page 3b DEPARTMENT OF TRANSPORTATION - FEDERAL AVIATION ADMINISTRATION OMB NO. 2126 -0569 PART III - BUDGET INFORMATION - CONSTRUCTION SECTION - GENERAL 1. Federal Domestic Assistance Catalog No20 -106 2. Functional or Other Breakout SECTION - CALCULATION OF FEDERAL GRANT Use only for revisions COST CLASSIFICATION Total Amount Latest Approved Adjustment + or Required amount H 1 Administration expense Estimate - IFE's $ $ $ 8,000.00 2. Preliminary expense 3. Land, structures, right -of -way 4, Architectural engineering basic fees Estimate 400,000.00 5, Other architectural engineering fees 6. Project inspection fees 7 Land development 8. Relocation expenses 9. Relocation payments to individuals and businesses 10. Demolition and removal 11, Construction and project improvement Estimate 1,430,441.00 12 Equipment 13. Miscellaneous 14. Total (Lines 1 through 13) 1,838,441.00 15. Estimated Income (if applicable)' 16. Net Project Amount (Line 14 minus 15) 1,838,441.00 17. Less: Ineligible Exclusions 18. Add: Contingencies 19. Total Project Amt: (Excluding Rehabilitation Grants) 1,838,441:00 20. Federal Share requested of Line 19 1,654,597.00 21. Add Rehabilitation Grants Requested (100 percent) 22. Total Federal grant requested (Lines 20 & 21) 1,654,597,00 23. Grantee share 183,844.00 24. Other shares 25; Total project (Lines 22, 23, & 24) $ $ $1,838,441.00 FAA Form 5100 -100 (9 -03) SUPERSEDES FAA FORM 5100 -100 (6 -73) Page 4 • 1 � Show the Federal Domestic Assistance Catalog Number However, show the total amounts for all programs in from which the assistance is requested. When more than Section B of the basic application form. one program or Catalog Number is Involved and the athount cannot be distributed to the Federal grant program or catalog 2. Show the functional or other categorical breakouts, if number on an over4ff percentage basis� prepare a separate required by the Federal grantor agency. Prepare a separate set of Part III forms for each peogr� or Catalog Number. set of Part I I I forms for each category. SECTION B. CALCULATION • FEDERAL GRANT When applying for a new grant, use the Total Amount Column only. When requesting revisions of previously awarded amounts, use all columns. EMMJM• = Line 26 a-g - Identify and list those costs in Column (1) which are part of the project cost but are not subject to Federal participation because of program legislation or Federal grantor agency instructions. The total amount on r............ Section B. Show in Column (2) those project costs that are subject to Federal participation but are not eligible for inclusion in the amount used to compute contingency amounts as provided in the Federal grantor agency instructions. W=_ Line 27 a-g - Show the source of the grantee's share. If state agency. If there is a noncash contribution, explain what cash is not immediately available, specify the actions the contribution will consist of under Section E Re-marks; completed to date and those actions remaining to make cash Line 28b - Show the amount that will be contributed from available under Section E Remarks. Indicate also the period other sources. If there is a noncash contribution, explain of time that will be required after execution of the grant what the contribution will consist of under Section E Re- agreement to obtain the funds. If there is a noncash marks. contribution, explain what this contribution will consist of. Line 27h - Show the total of Lines 27 a-g. This amount must Line 28c - Show the total of Lines 28a and 28b. This amount equal the amount shown in Section B, Line 23. must be the same as the amount shown in Section B, Line 24, Line 28a - Show the amount that will be contributed by a State or state agency, only if the applicant is not a State or Line 29 - Enter the totals of Line 27h and 28c. Make any remarks pertinent to the project and provide any agency. Attach additional sheets, if necessary. INSTRUCTIONS PART IV I RMF I 11 If M.1 re rF- riNsTIMM ra #7 M 10"101111WINIMM1111051 NOW OW11 rg awlsislammizis 0 P1161 mamm a mm ve 0 OL-7A V-1.1 01011 M vizagm I1r-JA awlssw a I I fr i I" ILOILO, 0 0#1 to 0- NO -0 Wid WIN how the project will benefit the public, "mTT-J-J-:T9T;1w. AIRPORT: Yakima Air Terminal LOCAL PRIORITY: UPDATED: WORK ITEM: Rehabilitate Alpha Taxiway and Connectors Al-A5, portion of Bravo portion of pavement areas between Shoulder and Non-movement Line, and Correct Existing Markings based on Part 139 Inspection Comments • • • •: T1L =1.x'1 The work items described above make up the Overall Development Objective. Subseque work phases have been delineated with the following separate CIP Data Sheets. I SPONSOR SIGNATURE: DATE: • ST ESTIMATE: $ 10,351,000 Paving, • INSPECTION: ADO USE: PREAPP i' GRANT NPIAS WORK FAA CODE: CODE: PRIOR: i 1 f1 • 1 Mlfs 1,215,000 10,351,000 GRANT NPIAS WORK FAA CODE: CODE: PRIOR: i AIRPORT: Yakima +» Terminal LOCAL PRIORITY: 2f»+»?■, WORK Rehabilitate +l+ «7 Taxiway and Connectors +» +< Phase ©Construction � MWDRK ., »k.. KuAtufr� The work items described abo i the first construction phase. r e• • include rehabilitation of Bravo and Charlie taxiway's, and asphalt pavement used by taxiin aircraft to reach the airport's priority SPONSOR SIGNATURE: DATE: COST ESTIMATE: $ 9,358,000 Paving, i ENGINEERING. • 3 ADO USE: PREAPP GRANT NPIAS WORK FAA NO: NO: CODE: CODE: PRIOR: FED $ 1 �1 1 i Is ! • 7,900,000.061 350,000.01C 00 111 I1's * ` 111 ADO USE: PREAPP GRANT NPIAS WORK FAA NO: NO: CODE: CODE: PRIOR: FED $ Ali MIYAMMM AIRPORT: Yakima Air Terminal LOCAL PRIORITY: UPDATED: �11111111111111 .................................................. ............ - . ........... . ........... . WORK ITEM: Rehabilitate Bravo North and South Connections — Phase 3 Construction V"TVASHWM AYNOE SPONSOR SIGNATURE: —DATE: COST ESTIMATE: $ 348,000.00 Item (Excavation, Paving, etc.) M 3 T ADO USE: PREAPP GRANT NPIAS WORK FAA NO: NO: CODE: CODE: PRIOR: FED $ ........................ . ,..... Si WASE;WUf A k: . �' xikFORG APRCN ' • SPONSOR SIGNATURE: DATE: COST ESTIMATE: $ 250,000.00 Item (Excavation, Paving, ADO USE: PREAPP GRANT NPIAS WORK FAA NO: NO: CODE: CODE: PRIOR: FED $ Pavement rehabilitation is necessary to continue operations from Runway 9/27 through the supporting taxiway network, to the adjacent ramp areas. The work area described above does not fall within the confines of a taxiway but is vital to ensure aircraft operations. The identified r. - Airport's priority 1 area. • • • - phase of • to rehabilitation of Alpha Taxiway and connectors SPONSOR SIGNATURE: DATE: i ST ESTIMATE: $ 395,000.00 (Excavation, Paving, O USE: PREAPP GRANT NPIAS WORK FAA O: O: CODE: CODE: PRIOR: FED $ - i �. AIRPORT: Yakima Air Terminal LOCAL PRIORITY: UPDATED: WORK ITEM: Segmented Circle — Design Phase I and Construction Phase 2 lighted • cone outside of i ST WASHING ION AVENUE w Y existing The segmented circle and wind cone are currently within the OFA and it was noted by the Part 139 certification inspector that these should be removed and reconstructed outside • ? the i> 1 SPONSOR SIGNATURE: DATE. COST ESTIMATE: $ 140,000.00 Item (Excavation, Paving, ADO USE: PREAPP GRANT NPIAS WORK FAA NO: NO: CODE: CODE: PRIOR: FED $ • i- i US Ma ATTACHMENT 2 The following clauses shall be included in deeds, licenses, leases, permits, or similar instrumen entered into by the Sponsor pursuant to the provisions of Assurances 5(a) and 5(b). i BY: DATE: TITLE: _2!y Mana2er SPONSORING AGENCY: City of Yakima NOTE: Where opposition is stated to an airport development project, whether expressly or by proposed revision, the following specific information concerning the opposition to the project must be furnished. a, Identification of the Federal, state, or local governmental agency, or the person or persons opposing the project; b The nature and basis ofopposition; C. Sponsor's plan to accommodate or otherwise satisfy the opposition; � d. Whether an opportunity for a hearing was afforded, and if a hearing was held, an analysis of the facts developed at the hearing � as they relate to the social, economic, and environmental aspects of the proposed project and its consistency with the goals and objectives uf such urban planning oo has been carried out by the community. | e If the opponents proposed any alternatives, what these alternatives were and the reason for nonacceptance; | [ Sponsor's plans, if any, to minimize any adverse effects of the project; g^ Benefits tobo gained by the proposed development; and h. Any other pertinent information which would be of assistance in determining whether to proceed with the project. WME0 1 01[viele] ;J :1 ZTA I W gutj V =1 =1 ill I =1 0 1 MOM 3. The undersigned shall require that the language of this certification be included in the awar documents for all subawards at all tiers (including subcontracts, subgrants, and contracts und grants, loans, and cooperative agreements) and that all subrecipents shall certify and disclos accordingly. I This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fai to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. I Please describe of following they apply to your project: raised public and the conclusions made; EIS data concerning the race, color, or national origin of the affected community; steps taken or proposed to guard against unnecessary impact on persons on the basis of color or o• origin. None 2) Please list any airport related Title VI lawsuits or complaints filed in the preceding year against the sponsor. •..:'. a summary of •: the findings. •s "None", • questions C) Please list any current applications for • ' • • • of • r r projects exceed the amount for X None 4) Please list any airport related Title VI compliance review(s) received by the sponsor in the preceding years. Include who conducted the review and any findings of noncompliance. i V o, -fi • i • •': ► t Review completed and approved Dates This checklist is only required for projects that involve Statement (EIS); airport or runway relocation; major runway extension; relocation of any structure of person; or impal ethnic population. Return to: FAA, Civil Rights, Northwest Mountain Region; 1601 Lind Ave. SW; Renton, WA 98057-3356. FAX: (4251 227-1009 Phone (425) 227-2009 of 1964 (hereinafter referred to as the "Regulations") to the end that no person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the applicant receives Federal financial assistance and will immediately take any measures necessary to effectuate this agreement. Without limiting the above general assurance, the Sponsor agrees concerning this grant that: 1. Each "program" and "facility" (as defined in Section 21.23(a) and 21.23(b)) will be conducted or operated in compliance with all requirements of the Regulations. 2. It will insert the clauses of Attachment of assurance contract subject • the Act and the Regulations. FM - NE • •. • • ' ' • • • ' an Interest in Mai PlUptL-ILJ, Lilt! such property. ,M �00 ;I!Jolollmgllm Z M of I - 8. It agrees that the United States has a right to seek judicial enforcement with regard to any I matter arising under the Act, the Regulations, and this assurance. THIS ASSURANCE is given in consideration of and for the purpose of obtaining Federal financial assistance for this Project and is binding on its contractors, the Sponsor, subcontractors, transferees, successors in interest and other participants in the Project. The person or persons whose signatures appear below are authorized to sign this assurance on behalf of the Sponsor. DATED it of Yakima (Sponsor) i MoTi= � rol 11 Cortfied current 5117107 City QfYakima FEDERAL AVIATION ADMINISTRATION SPONSOR CERTIFICATION DRUG-FREE WORKPLACE Yakima Air Terminal (Project Number) RE I. A statement has been (will be) published notifying employees that the unlawful monufaoture, distribution, dimpenming, poeaeeaion, or use ofa �� mz�, »-� �� contro||edsubstance is prohibited in the gponno�aworkplace, and apecih/ing the actions to be taken against employees for violation of such prohibition. 2. An ongoing drug-free awareness program has been (will be) established to inform employees about: a. The dangers of drug abuse in the workplace; b. The sponsor's policy of maintaining a drug-free workplace; c' Any available drug counseling, rehabilitation, and employee assistance programs; and d. The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace. 3. Each employee tobe engaged in the performance of the work has been (will be) given a copy of the statement required within item 1above. 4. Employees have been (vvi|| be) notified in the statement required by item 1 above that, oea condition employment under the grant, the employee will: a- Abide by the ba /x� of the u babament . and �� [-� ^-' b. Notify the employer in writing of his or her conviction fora violation of ~-- ~-~ criminal drug statute occurring in the workplace no later than five calendar days after such conviction. 5. The FAA will be notified in writing within ten calendar days after receiving notice under item 4b above from an employee or otherwise receiving actual notice of such conviction. Employers qf convicted employees must provide M [-i [-] notice, including position title of the employee, to the FAA. Notices shall include the project number of each affected grant. Page I of Yes No N/A I have prepared documentation attached hereto with site(s) for performance of work (street address, city, county, state, zip code). There are no such workplaces that are not identified in the attachment. I have prepared additional documentation for any above items marked "no" and attached it hereto. I certify that, F ior the project identified herein, responses to the forgoing items are accurate as marked and attachmentD are correct and complete. City of Yakima . ............ . (Name of Sponsor) (Date) Certified Current 5117/07 11010011111111911 Ilia Yes No N/A 1. Solicitations were (will be) made to ensure fair and open competition from a wide area of interest. 2. Consultants were (will be) selected using competitive procedures based on qualifications, experience, and disadvantaged enterprise requirements 1:1 ED with the fees determined through negotiations. 3. A record of negotiations has been (will be) prepared reflecting considerations involved in the establishment of fees, which are not [z ED 1:1 significantly above the sponsor's independent cost estimate. ,S. If engineering or other services are to be performed by sponsor force account personnel, prior approval was (will be) obtained from the FAA. 5. The consultant services contracts clearly establish (will establish) the scope of work and delineate the division of responsibilities between all El parties engaged in carrying out elements of the project. 6. Costs associated with work ineligible for AIP funding are (will be) clearly identified and separated from eligible items in solicitations, contracts, and 1:1 El related project documents. 7. Mandatory contact provisions for grant-assisted contracts have been (will be) included in consultant services contracts. 8. The cost-plus-percentage-of-cost methods of contracting prohibited under 0 El 1:1 Federal standards were not (will not be) used. 9. If the services being procured cover more than the single grant project referenced in this certification, the scope • work was (will be) specifically described in the advertisement, and future work will not be initiated beyond five years. IMIT-2f] f-71W I V-14 ILA RIM I I I V411 rt I I Lola a; 111M Lei I men I r4gaval to] grt I IVA 1 (--11 In I I ro I I �Izlom A L#M4 art I a 6X0101 I r-l"Jar; I A gag If City of Yakima (Name of Sponsor) (Signature of Sponsor's Designated Official Representative) Tony O'Rourke (Typed Name of Sponsor's Designated Official Representative) City Manager (Date) Certified current 5/17107 (Sponsor) U.S. DEPARTMENT OF TRANSPORTATION FEDERAL AVIATION ADMINISTRATION AIRPORT IMPROVEMENT PROGRAM SPONSOR CERTIFICATION CONSTRUCTION PROJECT FINAL ACCEPTANCE (Project Number) Title 49, United States Code, section 47105(d), authorizes the Secretary to require certification from the sponsor that it will comply with the statutory and administrative requirements in carrying out a project und the Airport Improvement Program. General standards for final acceptance and close out of federally fund construction projects are in Title 49, Code of Federal Regulations, Part 18.50. The sponsor shall determin] that project costs are accurate and proper in accordance with specific requirements of the grant agreemen and contract docjimn-its. Yes No N/A 1' The personnel engaged in project administration, engineering supervision, construction inspection and testing were (will be) determined tobequalified (-1 1-1 ao well aa competent to perform the work. 2. Daily construction records were (vvi|| be) kept bythe resident engineer/construction inspector mmfollows: a. Work in progress, b. Quality and quantity of materials delivered, c. Test locations and results, d. Instructions provided the contractor, N T—] El e. Weather conditions, f. Equipment use, g. Labor requirements, h. Safety problems, and L Changes required. 3. Weekly payroll records and statements of compliance were (will be) submitted by the prime contractor and reviewed by the sponsor for Federal labor and civil rights requirements (Advisory Circulars 150/5100-6 and 150/5100-15). 4. Complaints regarding the mandated Federal provisions set forth in the 1:1 EJ contract documents have been (will be) submitted to the FAA. 5. All tests specified in the plans and specifications were (will be) performed and the test results documented as well as made available tmthe FAA. 6. For any teat naau|ba outside of allowable to|enanoeo, appropriate corrective actions were (will be) taken. 7. Payments to the contractor were (will be) made in compliance with contract provisions as follows: 9. A final project inspeoUonwas(wiUbe)oonductedwithrepreeenhativeaofthe sponsor and the contractor and project filemconbsindooumenbadonofthefine| 0 E] [-1 inspection. 10. Work in the grant agreement was (vvi|| be) physically completed and corrective actions required as a result ofthe final inspection is completed to the N [—] [-] satisfaction of the sponsor. 11. If applicable, the as-built plans, an equipment inventory, and a revised airport �� u� 7 -1 �� F—| u layout plan have been (will be) submitted to the FAA. 12. Applicable close out financial reports have been (will be) submitted to the FAA. I certify, for the project identified herein, responses to the forgoing items are accurate as marked and ha prepared documentation attached hereto for any item marked "no" that is correct and complete. i City of Yakima (Name of Sponsor) (Signature of Sponsor's Designated Official Representative) To O'Rourke (Typed Name of Sponsor's Designated Official Representative) (Typed Title of Sponsor's Designated Official Representative) M 24 BIZIM. I W-11TH-11 I • � W-1121e, I I Yes No N/A performance of the sponsor's officers, employees, or agents in soliciting E ED E El E El and awarding procurement contracts. 2. Qualified personnel are (will be) engaged to perform contract administration, engineering supervision, construction inspection, and 0 0 E El 1 1:1 testing. 3. The procurement was (will be) publicly advertised using the competitive 0 0 E El 1 1:1 sealed bid method of procurement. 4. The bid solicitation clearly and accurately describes (will describe): a. The current Federal wage rate determination for all construction projects, and 0 0 E El E El b. All other requirements of the equipment and/or services to be provided. • the following circumstances: ;I!!!JI;lIIIIlI Tes 110 A/A e. 6. All contracts exceeding $100,000 require (will require) the following provisions: 7. All construction contracts contain (will contain) provisions for: a. Compliance with the Copeland "Anti-Kick Back" Act, and b. Preference given in the employment of labor (except in executive, El El administrative, and supervisory positions) to honorably discharged Vietnam era veterans and disabled veterans. 8. All construction contracts exceeding $2,000 contain (will contain) the following provisions: a. Compliance with the Davis-Bacon Act based on the current Federal El E) wage rate determination; and b. Compliance with the Contract Work Hours and Safety Standards Act (40 USC 327-330), Sections 103 and 107. 9. All construction contracts exceeding $10,000 contain (will contain) appropriate clauses from 41 CFR Part •0 for compliance with Executive 0 D EI Orders 11246 and 11375 on Equal Employment Opportunity. 10. All contracts and subcontracts contain (will contain) clauses required from Title VI of the Civil Rights Act and 49 CFR 23 and 49 CFR 26 for 0 El Disadvantaged Business Enterprises. 11. Appropriate checks have been (will be) made to assure that contracts or subcontracts are not awarded to those individuals or firms suspended, debarred, • voluntarily excluded from doing business with any U.S. Department of Transportation (DOT) element and appearing on the DOT Unified List. M1190N --- 91-1 l a KkIFIrM#jI,740r0 1014 RAMIRis I I I IQ a I tOMOIMIV I I g L" a r-OM I L,7q[7wIt0MMJZ5 I IVA 11041 Is I I K I A MITIM IMIUM9411 11-7a"M51201 Is City of Yakima rfiTAMMMft= (Signature of Sponsor's Designated Official Representative) Tony O'Rourke .. ................. .. ........................ ........ ................... .. . .. ............... ............... (Typed Name of Sponsor's Designated Of Representative) I (Typed Title of Sponsor's Designated Official Representative) (Date) Certified current 5/17107 U.S. DEPARTMENT OF TRANSPORTATIO11 FEDERAL AVIATION ADMINISTRATION AIRPORT IMPROVEMENT PROGRAM SPONSOR CERTIFICATION txcept Tor ne MIME e10 aspect of project implementation, although it is not comprehensive, nor does it relieve the sponsor from ful complying with all applicable statutory and administrative standards. Yes No N/A 3. The development included (to be included) in the plans is depicted on the El E] airport layout plan approved by the FAA. 4. Development that is ineligible for AIP funding has been (will be) omitted from the plans and specifications. 5. The process control and acceptance tests required for the project by standards contained in Advisory Circular 150/5370-10 are (will be) included in the project specifications. 6. If a value engineering clause is incorporated into the contract, El El 9 concurrence was (will be) obtained from the FAA. 7. The plans and specifications incorporate (will incorporate) applicable requirements and recommendations set forth in the Federally approved 0 El 0 environmental finding. • Yes No N/A 2. For construction activities within or near aircraft operational areas, the requirements contained in Advisory Circular 150/5370-2 have been (will ,2 N El El be) discussed with the FAA as well as incorporated into the specification., and a safety/phasing plan has FAA's concurrence, if required. 6. The project was (will be) physically completed without Federal participation in costs due to errors and omissions in the plans and 1:1 El specifications that were foreseeable at the time of project design. ML-7imir. im#iawi wmm izziom auzmmemumn i IVA Im I 1EII mlirge M Bum 41r. to smolej I r4mvilgIRK91111 PI - City of Yakima .... .... .. (Name of Sponsor) (Signature of Sponsor's Designated Official Representative) Tony O'Rourke (Typed Name of Sponsor's Designated Official Representative) MEL= (Typed Title of Sponsor's Designated Official Representative) (Date) Airport SDonsors A. General. B. Duration and Applicability. Airport Sponsor Assurances (4/2012) ARP Page 1 of 1I 3. Airport Planning Undertaken by a Sponsor. Unless otherwise specified in t grant agreement, only Assurances 1, 2, 3, 5, 6, 13, 18, 30, 32, 33, and 34 in section C apply to planning projects. The terms, conditions, and assurances of this grant agreement shall remain in full force and effect during the life of the project. I C. Sponsor Certification. The sponsor hereby assures and certifies, with respect to this grant that: r- General Federal Requirements. It will comply with all applicable Federal laws, regulations, executive orders, policies, guidelines, and requirements as they relate to the application, acceptance and use of Federal funds for this project including but not limited to the following: Federal Legislation F4/20 Page 2 of 11 Executive Order 11246 - Equal Employment Opportunity� Executive Order 11990 - Protection of Wetlands Executive Order 11998 — Flood Plain Management Executive Order 12372 - Intergovernmental Review of Federal Programs Executive Order 12699 - Seismic Safety of Federal and Federally Assisted New Building Construction I Executive Order 12898 - Environmental Justice ARP Page 3 o q. 49 CFR Part 41 - Seismic safety of Federal and federally assisted or regulated new building construction. I M= above laws, regulations or circulars are incorporated by reference in this grant 2greement. 2. Responsibility and Authority of the Sponsor. 3. Sponsor Fund Availability. It has sufficient funds available for that portion • the project costs which are not to be paid by the United States. It has sufficient funds available to assure operation and maintenance of items funded under this grant agreement which it will own ♦ control. public agency or the Federal government, holds good title, satisfactory to the Secretary, to the landing area of the airport or site thereof, • will give assurance satisfactory to the Secretary that good title will be acquired. Airport Sponsor Assurances (4/2012) ARP Page 4 of 17 b. For noise compatibility program projects to be carried out on the property of the sponsor, it holds good title satisfactory to the Secretary to that portion • the property upon which Federal funds will be expended or will give assurance • the Secretary that good title will be obtained. ��97VTZMT MWMI Airport Sponsor Assurances (4/2012) ARP Page 5 of 17 6. Consistency with Local Plans. The project is reasonably consistent with plans (existing at the time of submission of this application) of public agencies that are authorized by the State in which the project is located to plan for the development of the area surrounding the airport. Airport Sponsor Assurances (412012) ARP Page 6 of 17 Airport *o • 1 ARP Page 8o: this grant does not constitute or imply any assurance or commitment on the part of the Secretary to approve any pending or future application for a Federal airport grant. RRIMMI Airport Sponsor Assurances (4/2012) ARP Page 9 of 17 22. Economic Nondiscrimination. Airport Sponsor Assurances (4/2012) ARP Page 10 of 17 C 3. Exclusive Rights. It will permit • exclusive right for the use of the airport by any person providing, • intending to provide, aeronautical services to the public. For purposes ♦ this paragraph, the providing of the services at an airport by a single fixed-based operator shall not be construed as an exclusive right if both • the following apply: Airport Sponsor Assurances (4/2012) ARP Page 11 • 17 MTOTIrmly'm ,01 - Airport Sponsor Assurances (4/2012) ARP Pag7,l= Airport Sponsor Assurances (4/2012) ARP Page 13 of 17 I I NJ C-1 I I &VATA I I I I I Is to] I I a I I U01 #111 111 117-MUM10,11IMMIS ffl-mffl� 29. Airport Layout Plan. Airport Sponsor Assurances (412012) ARP Page 14 of 17 (b) the period during which the sponsor retains ownership or possession of the property. UZMIE���i , ........... . ................ . ... Airport Sponsor Assurances (4/2012) ARP Page 15 of 11 Airport Sponso r Assura n c e s 4 2 012) ARP Pa g e 16 of 12 Airport •r ♦ 1 RP