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HomeMy WebLinkAbout11/30/1999 Adjourned Meeting 163 CITY OF YAKIMA, WASHINGTON NOVEMBER 30, 1999 ADJOURNED MEETING - BUDGET REVIEW The City Council met in session on this date at 8:30 a.m., in the Council Chambers of City Hall, Mayor John Puccinelli, presiding, Council Members Clarence Barnett, Henry Beauchamp, Lynn Buchanan, John Klingele, Mary Place, and Bernard Sims present on roll call. City Manager Zais, Rita Anson, Director of Finance and Budget; Cindy Epperson, Accounting Manager; Tim Jensen, Accountant; Chris Waarvick, Director of Public Works; and City Clerk Roberts were also present. EXECUTIVE SESSION It was MOVED BY KLINGELE, SECONDED BY BUCHANAN, TO MOVE INTO EXECUTIVE SESSION AT 8:35 A.M. FOR APPROXIMATELY 15 MINUTES FOR THE PURPOSE OF DISCUSSING PENDING LITIGATION. The motion carried by unanimous voice vote. Following the conclusion of the Executive Session, the Council reconvened at 8:43 a.m. PUBLIC WORKS Refuse (Budget Page No. 482; Policy Issues Pages Nos. 124 -128) Nancy Gaudette, Refuse and Recycling Manager, explained that a supplemental memorandum was sent to Council to correct an error in the current rates listed in the budget. Attached to that memo was a breakdown of cost allocation for yard waste, bins and cans for 1999 and what is proposed for 2000. There was discussion about the sequence of events that will need to take place in order to increase refuse rates to cover landfill tipping fees scheduled to be placed on the February 2000 ballot by the County for an increase in 2001. Ms. Gaudette responded to Council's questions concerning reduction in the waste stream, change of routes to accommodate newly annexed areas, the proposed Equipment Rental Fund contribution, the proposed purchase of a new refuse truck, and how future rate increases would be processed. Council also briefly discussed the policy issue to purchase two -yard metal refuse containers for multi - family residences and city - owned property. Referencing the policy issue regarding service to newly annexed areas, City Manager Zais stated a study session 1 64 NOVEMBER 30, 1999 ADJOURNED MEETING - BUDGET REVIEW would be scheduled later to review this issue. Council Member Barnett stated that the automated yard containers are obstructing traffic flow in the alleys. Ecruipment Rental and Revolving (Budget Page No. 490; No Policy Issue) Richard Wonner, Fleet Manager since October 1999, was available to assist Chris Waarvick in the presentation of the budget and to respond to questions. He spoke about some of the tasks before him and his goals for the division. There was discussion regarding the "reserve" fleet that consists primarily of vehicles that have been replaced but have not been sold. Council Member Beauchamp asked if the proposed study session about contracting out services would include discussion about a night crew. City Manager Zais replied that issue is part of the assignment given to the new manager to evaluate. Discussion occurred regarding the capability of the AIMMS system for tracking costs and its impact to the various divisions' budgets. During the consideration of the purchase of eleven % ton pick -up trucks with plows for $27,000 each, City Manager Zais reported that decision came from the snow removal planning committee. He stated that decision could be revisited with the new fleet manager and a Council sub committee. Council Member Barnett asked whether the new refuse truck would be a one or two - person truck. Mr. Waarvick stated staff would have to come back with that answer. The proposal to purchase a truck /trailer for the Wastewater Division also elicited discussion, ending with a request for additional information to consider contracting out this service. Council Member Klingele pointed out that a correction on page 503 needs to be made under SU 639 to 2000. Council took a ten - minute recess at 10:05 a.m. and resumed the meeting at 10:20 a.m. Parks and Recreation (Budget Page No. 504; Policy Issue Page No. 129) Chris Waarvick, Don Landis, Parks Operations Supervisor, Debbie Wadleigh, Aquatics Program Supervisor, Ron Anderson, Recreation Program Supervisor, and Tami Andringa, Recreation Program Supervisor, were present to respond to questions concerning the proposed 2000 Parks and Recreation Division Budget Policy Issues and Budget. After clarifying that the skate park will have to be re -bid, Council Member Place requested that staff increase its fund - raising campaign efforts. Several line items in the budget were discussed, particularly relating to pools, minimum wage, and Senior Center operations including possible reduction of hours of operation. Council also discussed the possible closure of swimming pools and /or reduction of its hours of operation. 2 165 NOVEMBER 30, 1999 ADJOURNED MEETING - BUDGET REVIEW Administration (Budget Page No. 435) • • Director of Public Works Waarvick and John Haddix, Senior Project Planner, were available to present the 2000 budget and respond to questions regarding training for employees due to the impending retirement of the Safety Officer. Streets /Traffic Operations • (Budget Page No.447; Policy Issues Pages Nos.•134 -137) Shelley Willson, Streets and Traffic Operations Manager, was available to present this budget and responded to questions posed by the Council. She advised Council Member Klingele she would provide the information he requested about the location of the fully actuated traffic signals. City Manager Zais reported that this budget reflects an increased contribution into the equipment replacement fund by $50,000. However, that additional money is included as an MVET reduction option. • Transit (Budget Page No.470; No Policy Issues) John Haddix and Karen Allen, Customer Relations Coordinator, were available to respond to questions relating to operating costs, the difference in revenue from 1999 year -end as compared with 2000, and recertification of Dial -a -Ride clients. Council Member Barnett requested staff footnote an explanation regarding the difference in revenue from 1999 year -end to the 2000 budget. He also requested that a typing error on page 517 be corrected to reflect the correct years in the headings of the chart. Council briefly touched on the MVET reduction options on pages 140 - 1 City Manager Zais stated that a total of $1.5 million is included in Tier 1 to be reduced from the budget to cover MVET reductions and the shortage of sales tax revenue; Tier II includes an additional $500,000. Tier III could be used if reductions are needed beyond Tiers 1 and 2. Council Member Barnett requested that staff check with the State Code Reviser to see if the revision to the Clean Air regulations has been filed with them. 3 166 NOVEMBER 30, 1999 ADJOURNED MEETING - BUDGET REVIEW It was MOVED BY KLINGELE, SECONDED BY BEAUCHAMP, TO ADJOURN THE MEETING AT 11:50 A.M. TO DECEMBER 7, 1999, AT 8:30 A.M., FOR THE BUDGET WRAP -UP SESSION. The motion carried by unanimous voice vote. • ,, ��I , � READ AND CERTIFIED ACCURATE BY: 1 i j ,. ` 0 . / ri1•'' Z-- 251-619 s' I B R ', DATE ".,., 1 Ail _ - • IL MEMBER DATE ATTEST: CITY CLERK ( Ji N PUCCI ELLI, MAYOR An audio and video tape of this meeting are available in the City Clerk's Office. 4 ,