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HomeMy WebLinkAbout09/07/1999 Business Meeting 8 4 SEPTEMBER 7, 1999 SPECIAL PRESENTATION 1:30 P.M. - CITY HALL PARKING LOT 1. TRANSIT BUS DEMONSTRATION One of the new 22- passenger Transit buses was on display. *_ * * * * * * * * CITY OF YAKIMA, WASHINGTON SEPTEMBER 7, 1999 BUSINESS MEETING 1. ROLL CALL The City Council met in session on this date at 2:00 p.m., in the Council Chambers of City Hall, Yakima, Washington, Mayor John Puccinelli, presiding. Council Members Clarence Barnett, Henry Beauchamp, John Klingele, Mary Place, and Bernard Sims present on roll call. Council Member Lynn Buchanan was absent and excused. City Manager Zais, City Attorney Paolella, and City Clerk Roberts were also present. 2. INVOCATION /PLEDGE OF ALLEGIANCE An Invocation was given by Mayor Puccinelli, followed by the Pledge of Allegiance led by Council Member Place. 3. OPEN DISCUSSION FOR THE GOOD OF THE ORDER A. PROCLAMATIONS ' (IF APPLICABLE) • LITERACY AWARENESS MONTH Mayor Puccinelli declared the month of September 1999 as Literacy Awareness Month. Deb Treusdell accepted the proclamation, stressing the importance of helping people within the community learn to read. • AUSTRIAN - AMERICAN DAY Council Member Place read the proclamation declaring September 26, 1999 as Austrian - American Day. Freya Burgstaller accepted the proclamation, directed attention to the cultural enrichment that democracy brought to Austria after World War II, and thanked the Council for the good -will gesture of international proportions. • 85 SEPTEMBER 7, 1999 Don Skone, Planning Manager, introduced Doug Maples as the new Code Administration Manager. 4. CONSENT AGENDA Mayor Puccinelli referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from either Council members or citizens present. It was the general consensus of the Council to add Item No. 8 to the Consent Agenda. The City Clerk then read the Consent Agenda items, including resolutions and ordinances by title. It was MOVED BY SIMS, SECONDED BY BEAUCHAMP, THAT THE CONSENT AGENDA, ' AS READ, BE ADOPTED. The motion carried by unanimous roll call vote; Buchanan absent. (Subsequent paragraphs preceded by an asterisk ( *) indicate items on the Consent Agenda handled under one motion without further discussion.) *5. APPROVAL OF THE MINUTES OF THE AUGUST 17, 1999 ADJOURNED MEETING AND THE AUGUST 3 AND 17, 1999 BUSINESS MEETINGS The minutes of the August 17, 1999 Adjourned meeting and August 3 and 17, 1999 Business meetings were approved, having been duly certified accurate by two Council members and no one present wishing to have said minutes read publicly. 6. PUBLIC HEARING TO CONSIDER AMENDMENTS TO THE 2000 -2005 6 -YEAR TRANSPORTATION IMPROVEMENT PROGRAM TO REFLECT SUPPORTING INVESTMENTS IN ECONOMIC DEVELOPMENT (SIED) AND OTHER PROJECTS This being the time set for the public hearing, Bob Desgrosellier, Acting Engineering Division Manager, noted that amendments to the 6 -Year TIP within the Transportation Capital Facilities Plan include street segment improvements for two streets. The " S" Street improvements from 4th Street to 5th Street, ( Naches Avenue) are prioritized as #19 on the list. The Naches Avenue improvements from " R" Street to." S" Street are prioritized as #20 on the list. These improvements have been added to the 6 -Year TIP to satisfy SIED program funding requirements. As a side note, Mr. Desgrosellier reported that in the " Major Work Class" column of the 6 -Year TIP list, the word " signals" has been changed to " signalized intersection" I/ . for the sake of clarity. Council Member Barnett expressed concern about adding these improvements to the 6 -Year TIP because it pushes some of the older projects further down the list; for instance the Mead Avenue overlay project, from 11 Avenue to 16 Avenue, is now prioritized as #41, instead of #30. He requested that an 2 • 86 SEPTEMBER 7, 1999 explanation be included with the amendments indicating " That the addition of the Baby Jogger infrastructure improvements is not a deliberate delay," and that, " This is an administrative amendment and monies from other projects are not being put against the Baby Jogger Expansion Project. Other projects will remain on the list until funding is available from other sources." Mr. Desgrosellier explained that this amendment is necessary since funding is available for the " S" Street and Naches Avenue street segment improvements. Those funds will come from Yakima County's Supporting Investments, in Economic Development (SIED) program to offset the costs incurred by the Chinook Business Park for the Baby Jogger Expansion Project. Council Member Place noted that the Economic Development Council Subcommittee recommended doing a total review of the 6 -year Plan to look at all the improvements from a road capacity perspective. She feels a study session is needed to discuss road capacity and road improvement situations for all projects on the 6 -year TIP. Mayor Puccinelli opened the public hearing and invited testimony from the audience. There being no one wishing to comment, he closed the public hearing. Resolution No. R -99 -113 having been read by title only, it was MOVED BY SIMS, SECONDED BY PLACE, TO ADOPT THE RESOLUTION. The motion carried by unanimous roll call vote; Buchanan absent. Mr. Desgrosellier noted that the Baby Jogger infrastructure improvements should be underway shortly and completed by Thanksgiving. RESOLUTION NO. R -99 -113, A RESOLUTION adopting an amended Six Year Transportation Improvement Program for the period of 2000 through 2005 for the construction of streets and arterial streets in the City of Yakima. 7. AUDIENCE PARTICIPATION Mayor Puccinelli invited members of the public to speak to any item not on the agenda. Dean Crawford, 1517 Ledwich Avenue, reiterated his August 17 concern about the dust problem he is experiencing on his gravel street. He requested a " hard surface" be applied to the street, more road maintenance and dust abatement be performed, and a traffic count be done. City Manager Zais explained there is a lack of long -term funding for road rehabilitation projects to pave residential streets. The grind and overlay programs and signalized intersection projects in progress are for existing arterial streets that have the highest traffic volumes and the 3 87 SEPTEMBER 7, 1999 busiest intersections in the. city. Council Member Sims requested staff ascertain whether there are enough property owners who would be interested in forming a Local Improvement District (LID) and what the costs would be.to improve the street. He also requested information on traffic counts and costs for dust abatement and paving. Chris Waarvick, Public Works Director, noted that they would estimate the costs to pave the street and would determine whether the road should be . reevaluated for traffic impacting the neighborhood. * 8. CONSIDERATION OF YAKIMA COUNTY EMERGENCY SERVICES AMENDED BUDGET. REQUEST FOR 1999 AND PRESENTATION OF 2000 PRELIMINARY BUDGET The funding request to amend the 1999 Emergency Services Budget, to allow an additional payment of $8,958 to be made without the necessity for further appropriations from cash reserves, was added to the Consent Agenda and approved. 9. CONSIDERATION OF RESOLUTION AUTHORIZING AGREEMENT WITH BNSF FOR PILOT STUDY FOR WHISTLE BAN PROJECT City Manager Zais provided copies of updated information to the Council concerning shared costs and work distribution for the Whistle Ban Pilot Project. He described the extensive process and external constraints of the pilot study, which has taken the City several years to develop in conjunction with the Burlington Northern Santa Fe (BNSF) Railway, private businesses, the Federal Railroad Administration, and the Washington Utilities and Trade Commission. The purpose of the whistle ban is to mitigate railroad noise through the city. However, to ensure ultimate public safety, implementation of supplemental safety measures to Yakima's at -grade railroad crossings must be proven successful. The pilot project will be done in three phases -- design, construction, and monitoring of the supplemental safety measures. The agreement with BNSF specifies the work to be done during each phase of the project. After that is accomplished, imposition of a whistle ban can be considered. Bob Desgrosellier, Acting Engineering Division Manager, summarized the activities for the first phase of the project which will last 16 weeks. He indicated each participant's cost would be approximately $120,000 for construction participation. • The Federal Railroad Administration would be responsible for the installation of the cameras to monitor the vehicles at the railroad crossings. This agreement is currently being reviewed by BNSF. Mr. Desgrosellier reported that Yakima's pilot project was tailored after Spokane's project, and he expects meetings to be held among the participants before subsequent phases of the pilot project begin. 4 88 • SEPTEMBER 7, 1999 Members of the Council asked several questions and requested clarification about the construction plan for the safety improvements on " D" and " I" streets involving the.crossing equipment at the Front Street signal on Yakima Avenue. Mr. Desgrosellier described some of the crossing changes being proposed, such as median or barrier curbs, sidewalks, and other alternatives. These changes have been recommended to prevent crossing violations. Videotapes will be evaluated to monitor traffic behavior incidents. To save on maintenance costs in the future, Council Member Sims suggested that the rubberized plates that are removed from the eliminated crossings be reused to replace worn plates at active crossings. There was also discussion about the petition from hotel and motel owners expressing concern about the train whistle noise. Council Member Klingele requested clarification about certain characteristics of the Transpo Group drawings that reflect modifications to portions of infrastructure components to be installed at the various railroad crossings. Larry Peterson, Assistant City Attorney, indicated mid - February would be the earliest the Whistle Ban could be effected; Whistle Ban approval will depend on the results of the evaluation after measuring the effectiveness of the supplemental safety improvements. The purpose of those improvements is to prevent • cars from getting on the tracks by going around the barriers. Resolution No. R -99 -114 having been read by title only, it was MOVED BY SIMS, SECONDED BY PLACE, TO ADOPT THE RESOLUTION. The motion carried by unanimous roll call vote; Buchanan absent. RESOLUTION NO. R -99 -114, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute an agreement with Burlington Northern Santa Fe Railway Company (BNSF), for the joint construction of supplemental safety improvements for five railroad crossings in the City of Yakima. *10. CONSIDERATION OF RESOLUTION AUTHORIZING EXECUTION OF CONTRACT WITH WASHINGTON ASSOCIATION OF MINORITY ENTREPRENEURS TO ADMINISTER CITY'S PARTICIPATION IN DEVELOPMENT LOAN FUND PROGRAM (WAME) AND ACCEPTING AUDIT RESOLUTION NO. R -99 -115, A RESOLUTION authorizing and directing the City Manager of the City of Yakima to execute an Agreement with the Washington Association of Minority Entrepreneurs, Inc. a nonprofit corporation, for the purpose of administering, managing, and overseeing Yakima's participation in a Development Loan Fund Program. 5 89 SEPTEMBER 7, 1999 *11. CONSIDERATION OF RESOLUTION APPROVING GRANT REQUEST BY DIOCESE OF YAKIMA HOUSING SERVICES FOR HOME FUNDS FOR PROPERTY ACQUISITION RESOLUTION NO. R -99 -116, A RESOLUTION approving a $25,000 grant request from the Diocese of Yakima Housing Services to be made from 1999 federal HOME funds to assist with the purchase of a single family home in Yakima, Washington and authorizing and directing the City Manager to execute all necessary grant documents, including a grant agreement, between the City of Yakima and the Diocese of Yakima Housing Services. *12. CONSIDERATION OF RESOLUTION AUTHORIZING RELEASE OF PLATTED UTILITY EASEMENT REQUESTED BY YAKIMA VALLEY CREDIT UNION RESOLUTION NO. R -99 -117, A RESOLUTION authorizing the City Manager to execute a Quit Claim Deed releasing unused public utility easements. • *13. CONSIDERATION OF RESOLUTION AUTHORIZING AMENDMENT TO AFSCME TRANSIT AND MUNICIPAL EMPLOYEES CONTRACT RESOLUTION NO. R -99 -118, A RESOLUTION authorizing the City Manager of the City of Yakima to execute a Supplemental Agreement Between the City of Yakima and Council 2, Washington State Council of County and City Employees Representing Locals 1122/1122 -T of the American Federation of State, County and Municipal Employees, AFL -CIO in order to provide bi- lingual special assignment pay. *14. CONSIDERATION OF RESOLUTION AUTHORIZING EXECUTION OF CONTRACT WITH SUNFAIR ASSOCIATION FOR TOURIST PROMOTION SERVICES (PARADE) RESOLUTION NO. R -99 -119, A RESOLUTION authorizing the City Manager of the City of Yakima to execute an agreement between the City of Yakima and the Yakima Sunfair Festival Association for the arrangement of tourist promotion services. *15. CONSIDERAITON OF RESOLUTION AUTHORIZING EXECUTION OF SEWER MAIN REIMBURSABLE AGREEMENT WITH GARY GEFRE AND RON ZAREMBA RESOLUTION NO. R -99 -120, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute a Sewer Utility System Reimbursement Agreement and Conveyance between the City of Yakima and Gary.Gefre and Ron Zaremba. • 6 • 90 SEPTEMBER 7, 1999 *16. CONSIDERATION OF RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT FOR FIRE FIGHTER TRAINING WITH: • A. YAKIMA SCHOOL DISTRICT B. MYRON MENARD RESOLUTION NO. R -99 -121, A RESOLUTION authorizing the City Manager to execute an agreement with Yakima School District No. 7 for educational services for fire fighter training and further authorizing the City Manager to execute an agreement with Myron Menard to provide educational instruction for fire fighter training. *17. CONSIDERATION OF RESOLUTION DECLARING AN EMERGENCY AND AUTHORIZING REPAIR OR REPLACEMENT OF SEWER LINE AT 28 AVENUE AND TIETON DRIVE WITHOUT CALLING FOR BIDS RESOLUTION NO, R -99 -122, A RESOLUTION declaring an emergency and authorizing the City Clerk and the City Manager to execute all necessary documents with outside parties for the repair and /or replacement of a sewer line without calling for bids. *18. CONSIDERATION OF RESOLUTION AUTHORIZING DISPOSAL OF SURPLUS PROPERTY RESOLUTION NO. R -99 -123, A RESOLUTION authorizing the sale of surplus property owned by the City. *19. APPROVAL OF FINAL CONTRACT PAYMENTS (STANDARD MOTION V -B: ACCEPT PROJECT AND APPROVE THE FINAL PAYMENT): A. POLICE ANNEX (BUTLER BUILDING) PROJECT PERFORMED BY STEPHENS & SONS CONSTRUCTION The report from the City's architect, Wardell Architects, dated July 7, 1999, with respect to the completion of the work on the Yakima Police Annex Building Renovation (Butler Building), performed by Stephens & Sons Construction Company, was approved, the work accepted and payment of the final estimates as therein set forth was authorized. B. PROJECT NO. 1795, NORTH FIRST STREET SEWER TRUNK PROJECT, PHASE 2 PERFORMED BY PIPKIN CONSTRUCTION The report from the Acting City Engineer with respect to the completion of the work on Project 1795, North 1 Street 27" Trunk Sewer Installation Project, performed by Pipkin Construction, was approved, the work accepted and payment of the final estimates as therein set forth was authorized. 7 91 SEPTEMBER 7, 1999 • • *20. ACCEPTANCE OF 1998 POLICE DEPARTMENT ANNUAL REPORT The 1998 Police Department Annual Report was accepted. *21. CONSIDERATION OF ORDINANCE MODIFYING THE EFFECTIVE DATE OF THE SOUTH 26 AVENUE ANNEXATION ORDINANCE NO. 99 - 36, AN ORDINANCE concerning annexation; and amending Ordinance 99 -32, South 26 Avenue Annexation, passed August 17, 1999, to revise the effective date of Ordinance 99 -32 from October 1, 1999, to January 1, 2000. 22. OTHER BUSINESS A. CONSIDERATION OF A RESOLUTION AUTHORIZING EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT WITH BLACKSMITH CORPORATION FOR COMPUTER SOFTWARE SERVICES INCLUDING Y2K COMPLIANCE TESTING AND CORRECTIONS ' Rick Pettyjohn, Information Services Manager, summarized the purpose of this agreement. For those computer applications written with Blacksmith Development Tools, they will correct any Y2K problems, move them from the Prime to the DEC Alpha computer, and add a graphic utility interface. The software will be installed via modem reducing or eliminating the need for the contractor to travel to Yakima. Mayor Puccinelli and Council Member Place requested that limits be placed on hotel and motel expenses in the agreement. Mr. Pettyjohn indicated that during the past year and a half Y2K preparations have cost over $75,000. This figure does not include staff time. Council Member Sims commended Mr. Pettyjohn's pennywise strategy for minimum costs for Y2K preparation. City Manager Zais outlined some of the informational programs and workshops that have been available to the community for Y2K education. Resolution No. R -99 -124 having been read by title only, it was MOVED BY SIMS, SECONDED BY KLINGELE TO ADOPT THE RESOLUTION. The motion carried by unanimous roll call vote; Buchanan absent. RESOLUTION NO. R - 99 - 124, A RESOLUTION authorizing and directing the City Manager of the City of Yakima to execute a professional services agreement with the Blacksmith Corporation for the purpose of obtaining a variety of computer software services, including Year 2000 compliance testing and correction of Year 2000 software problems. 8 92 SEPTEMBER 7, 1999 On another topic, City Manager Zais reported on the status of the " power to enter" issue in the Clean Air Authority proposed regulations. Council Member Barnett announced that Senator Deccio would sponsor an amendment to state law to seek a proper change in the statute to protect Fourth Amendment Rights. It was MOVED BY SIMS, SECONDED BY PLACE, TO APPOINT JON HOPWOOD, STEVE EMHOFF, LARRY RATTS, JERRY HENDERSON, GREG BOHN, JEFF GILMORE AND RON BONLENDER TO THE COMMUNITY REVIEW BOARD. After a brief description of the cross section of expertise of these applicants, the question was called for a vote on the motion. The motion carried by unanimous voice vote; Buchanan absent. It was MOVED BY BEAUCHAMP, SECONDED BY PLACE, TO REAPPOINT DARC COMMITTEE MEMBERS WHOSE TERMS ARE EXPIRING, INCLUDING JAR ARCAND, MEL LEWIS, HERB HILL, AND PAT GILMORE. The motion carried by unanimous voice vote; Buchanan absent. Information Items: Items of information provided to Council were: Letter from the Yakima Health District extending invitation to attend public meetings scheduled to discuss the Health District budget and impact from passage of I -695; Agenda for the September 9, 1999 Hearing Examiner meeting; and City of Yakima Planning Division Assignments Pending as of September 7, 1999. 23. ADJOURNMENT It was MOVED BY KLINGELE, SECONDED BY PLACE, TO ADJOURN AT 3:10 P.M. The motion carried by unanimous voice vote; Buchanan absent. READ AND CERTIFIED ACCURATE BY: Q. L1g■Wddr." Z Z 9? C'bUNCIL M'FBER DATE / Ilh Al OWL A I 'IUNCI. MEMBER .r DATE ATTEST: CITY CLERK JOHN PUCCINELLI, MAYOR Minutes prepared by Deputy City Clerk Skovald. An audio and videotape of this meeting are available in the City Clerk's Office 9