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HomeMy WebLinkAbout05/07/2013 11 Alpha Taxiway Rehabilitation Constructions Project Agreement with Huibregtse, Louman AssociatesBUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. For Meeting of: 5/7/2013 ITEM TITLE: Resolution authorizing agreement with Huibregtse, Louman Associates for engineering services at the Yakima Airport SUBMITTED BY: Robert Peterson- Interim Airport Manager 509 - 575 -6149 Ext 7 SUMMARY EXPLANATION: Rehabilitation of approximately 7,600 linear feet of Alpha Taxiway (approx. 80 -foot width) consisting of a 50 -foot wide taxi -lane and two 15 -foot shoulders. Including existing pavement between the edge of the shoulder to the north non - movement boundary line, connectors Alpha 1 through Alpha 5, the intersection of Runway 4/22, and approximately 650 linear feet of Bravo and Charlie Taxiways. Please refer to Figure 1.0 for map of improvements. Civil engineering services will include work to prepare engineering plans, reports, and specifications to profile plane, and crack seal the existing pavement, and a bituminous surface wearing course, enhanced pavement markings and adjust structures to grade. This Project is not intended to strengthen the structural capacity of the taxiway. The funding source for this design contract comes from the Airport Improvement Program which assists primary commercial service airports with various projects. The program allows the airport to utilize funds for Capital Improvement Projects which are addressed in either the Airport Master Plan or needed project to ensure safe aircraft operations are upheld at the airport. At this point the Draft Airport Master Plan addresses the need to rehabilitate the airport's main parallel taxiway and associated connectors due to the deteriorating asphalt and declining Pavement Condition Index. Under the Airport Improvement Program the airport is funded 90% of the projected costs in the form of Federal grants and the remaining 10% originates from local sources such as the Passenger Facility Charge program. These charges are collected each time a passenger purchases an airline ticket originating from the Yakima Air Terminal. Prior to the change in ownership, the airport board and associated owners approved the Grant to fund the design portion of this project on July 21St, 2011. Resolution: X Other (Specify): Contract: X Start Date: Item Budgeted: Funding Source /Fiscal Impact: Strategic Priority: Insurance Required? No Mail to: Phone: APPROVED FOR SUBMITTAL: Ordinance: Contract Term: Present - August 2013 End Date: Amount: $181,200.00 Grant under Airport Improvement Program City Manager RECOMMENDATION: Staff recommends City Manager and City Council review and approve the Engineering Services Agreement in order to continue design work and construction of Yakima Airport's parallel taxiway. ATTACHMENTS: RESOLUTION NO. R -2013- A RESOLUTION authorizing the City Manager to execute an Engineering Services Agreement with Huibregtse, Louman Associates, Inc. (HLA), in the amount not to exceed $181,200.00 for Engineering Services for Alpha Taxiway Rehabilitation Constructions Project AIP 3 -53- 0089 -33 WHEREAS, City owns and operates Yakima Air Terminal in accordance with applicable Federal, State and Local regulations; and WHEREAS, the City maintains a roster of consultants whose statements of qualifications represent that they have the expertise necessary to perform the services required by the City; and WHEREAS, the state of Washington requires these services to be performed by a Professional Licensed Engineer; and WHEREAS, the City Council has determined that it is in the best interest of the City to enter into a Professional Services Agreement with HLA for rehabilitation of approximately, 7,600 linear feet of Alpha Taxiway. Engineering services will include work to prepare engineering plans, reports and specifications to profile plane, and crack seal the existing pavement. The civil engineering design will propose a method to correct various locations where storm water ponding has been observed on the taxiway due to insufficient drainage by correcting the transverse cross slope. Investigation of the existing taxiway geometry reveals the taxiway is substandard in width according to Advisory Circular 150- 5300 -13A. WHEREAS, It is anticipated all services for the Alpha Taxiway Rehabilitation Project will be completed such that project bidding may occur July 2013; assuming all funds are available to complete the project , therefore; BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized to execute the attached and incorporated Professional Services Agreement with HLA in the amount not to exceed One hundred eighty one thousand two hundred dollars ($181,200), to provide Engineering Services for Alpha Taxiway Rehabilitation Construction Project Al 3 -53- 0089 -33 ADOPTED BY THE CITY COUNCIL this 7th day of May, 2013. ATTEST: Sonya Claar Tee, City Clerk Micah Cawley, Mayor ENGINEERING SERVICES AGREEMENT IMA . A Project No. 3-53-0089-33 This AGREEMENT, made this day of 2013, by and between City of Yakima, 129 North Second Street Yakima, WA 98901, hereinafter called the "OWNER" and Huibregtse, Louman Associates, Inc., 801 North 39th Avenue, Yakima, WA 98902, hereinafter called the "ENGINEER." WITNESSETH, that the OWNER intends to improve the Yakima Air Terminal at Yakima-, Washington, consisting • the following items: 1 . Rehabilitation of approximately 7,600 linear feet of Alpha Taxiway (approx. 80-foot width) consisting of a 50-foot wide taxi-lane and two 15-foot shoulders, including existing pavement between the edge of the shoulder to the north non-movement boundary line, connectors Alpha 1 through Alpha 5, the intersection of Runway 4/22, and approximately 650 linear feet of Bravo and Charlie Taxiways. Please refer to Figure 1.0 for map of improvements. Investigation of the existing taxiway geometry reveals the taxiway is substandard in width according to Advisory Circular 150/5300-13A. L Work to be performed will also include the addition • utility trenching and conduits for 2 future lighting upgrade project. 3. The Project will also replace several markings as illustrated on Figure 2.0 which are not compliant with current advisory circulars. Correction of the markings will address comments provided • the certification inspector. lemolm"GoiLegil wingil The OWNER hereby employs the ENGINEER and the ENGINEER accepts and agrees to perform the following services for the Project during the 2013 calendar year. 1 i It is anticipated this Project will not require any reimbursable agreements with the FAA. Obtain up to fifteen (15) core samples at areas of joint separation, or identified areas of interest to determine the extent of underlying sub-base and extent of asphalt deterioration. Evaluation of the taxiway's pavement strength is not included in this scope of work. a. Use of local aggregate and asphalt materials, particularly using WSDOT's standard aggregate size for HMA Class Y2-inch. 14MIM If additional modifications to standards are needed, the ENGINEER shall notify til-WO-9 *WNER and FAA and negotiate a change to this scope of work. Assist OWNER in coordination with fixed base operators and air carriers. DeveloA powerpoint presentation and present two (2) times to tenants, pilots, and other interested parties. Timing of the presentations are to be coordinated with the OWNER. 21. The ENGINEER shall provide forty (40) sets of the approved plans and specifications to supply contractors requesting plans for purposes of bidding, shall furnish the FAA and the OWNER each with one set • plans and specifications for their files, and five (5) sets to the Contractor for use during construction. a. Assure plans and specifications are complete and acceptable for bidding purposes. Assure approval from the FAA and Airport Staff prior to soliciting bids. . ra . — : . • - a # of MEE= 21 Coordinate and develop advertising for publications. Advertising fees to be paid by the OWNER. 24. Deliver plans and specifications to plan centers and contractors. 25. Assist Airport Staff in answering questions during bidding. Prepare addenda as necessary to clarify bid documents. The following services may be included per Addendum to this contract following FAA approval of the design and authorization to advertise forbids. C. ALPHA TAXIWAY REHABILITATION CONSTRUCTION SERVICES Note: Construction services are shown for illustrative purposes only an ■ may •e negotiated as an Addendum to this contract, or as a separate contract as directed by the OWNER and FAA. 28. 29. 30. 31. 32. 33. 34. 35. Attend up to two (2) OWNER Meetings as necessary. G:\Contracts & Task Orders\Yakima Air Terminahl 1049E\2012-02-18 Scope of Services Design Alpha Taxiway REVISED,doex Page 4 of 10 III 38 Provide construction surveying as follows: a. Survey control and daily construction and safety area limits. • Contractor surveyor assistance. C. Survey points for temporary marking locations. • Survey points for final marking locations. •M - ♦ a IINRIIIF�I 1 11111 �OZI 111011 11301 1 1 1 HIR 1 111! 43. Change orders / field design changes: a. Evaluate change order requests. b. Prepare and process change orders. 44. Material analysis / approvals: a. Review and act upon Contractor submittals. 45. Quantities 1payment requests: a. Verify field quantity calculations. b. Review and total tonnage slips. C. Prepare monthly progress payment requests and submit to Airport Staff for payment to Contractor. 51 Make recommendations to the Airport Staff on all claims relating to the execution and progress of the construction work. 5Z Notify the Airport Staff of the Project work which does not conform to the result required in the construction contract, prepare a written report describing any apparent non- conforming Project work, and make recommendations to the Airport Staff for its correction and, at the request of the Airport Staff, have the recommendations implemented • the Contractor. 53. Provided the ENGINEER observes and review pursuant to the terms • this contract, the Engineer shall not be responsible for the defects or omissions in the work as a result of the Contractor, or any subcontractors, or any of the Contractor's or subcontractors employees, or that of any other person or entities responsible for performing any of the work-ggj,t2ined in the construction contract. 54. ENGINEER will comply with all applicable Project closeout requirements in Engineering Guidance 2010-06 dated 121712010. Tasks to include: The OWNER shall pay the ENGINEER the following fees as complete compensation for all services rendered as herein agreed: A. The OWNER shall paythe ENGINEER for services as setforth in Sections 1A and 1B, of this Agreement, on a lump sum basis as follows: B. Fee for services outside the defined scope of work will be negotiated and agreed upon between the OWNER and the ENGINEER in writing prior to performance of said services. C, ENGINEER will submit monthly invoices • or about the first day • the month for ENGINEER'S Professional Services actually completed during the prior month. OWNER agrees to pay the invoiced amounts within 45 days of receipt of invoice. A. The OWNER shall make available to the ENGINEER all technical data that is in the OWNER'S possession including maps, surveys, property descriptions, borings, and other information required by the ENGINEER and relating to his work. C� The OWNER shall pay publishing costs for advertisements of notices, public hearings, requests for bids, and other similar items; shall pay for all permits and licenses that may be required by local, state, or federal authorities; and shall secure the necessary land, easements, and rights of way required for the Project. ZMMM�gagwfj- . 61 A- I . I- ­ . . . . �M placed upon the City's property or any of the City's officers, employees or agents as a result of the negligence or willful misconduct of the Engineer, the Engineer shall .r• cause the same to be dissolved and discharged by giving bond or otherwise. 2. OWNER agrees to indemnify, defend, and hold the BIGIREER harmless from loss, cost, or expense, including legal fees, of any kind claimed by third parties, including without limitation such loss, cost, or expense resulting from injuries to persons or damages to property, to the extent caused by the negligence or willful misconduct of the OWNER, its employees, or agents in connection with the PROJECT. 1 If the negligence or willful misconduct of both the ENGINEER and the OWNER (or a person identified above for whom each is liable) is a cause of such third party claim, the loss, cost, or expense shall be shared between the ENGINEER and the OWNER in proportion to their relative degrees of negligence or willful misconduct and the right of indemnity will apply for such proportion. 4. Nothing contained in this Section or this Agreement shall be construed to create .2 liability • a right • indemnification in any third party. E In any and all claims • an employee of the ENGINEER, any subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, the indemnification obligations under this Agreement shall not be limited in any way • any limitation on the amount • types • damages, compensation, • benefits payable by or for the ENGINEER or a subcontractor under workers' or workmen's' compensation acts, disability benefit acts, or other employee benefit acts. V. INSURANCE A. At all times during performance of the WORK, ENGIREER shall secure and maintain in effect insurance to protect the OWNER and ENGINEER from and against all claims, damages, losses, and expenses arising out of or resulting from the performance of this Agreement. ENGINEER shall provide and maintain in force insurance in limits no less than that stated below, as applicable. The OWNER reserves the right to require higher G:\Contracts & Task OrdersNYakima Air Terrninal\1 1049E\2012-02-18 Scope of Services Design Alpha Taxiway REVISED,docx Page 8 of 10 I a . - • 101311MALIK-0 • If ENGINEER does not own any vehicles, only "Non-owned and Hired Automobile Liability" will be required and may be added to the commercial liability coverage at the same limits as required in that section of this Agreement, which is Section 12.2 entitled "Commercial Liability Insurance". 3� Statutory workers' compensation and employer's liability insurance as required by State law. Professional Liability Coverage: Before this Agreement is fully executed by the parties, ENGINEER shall provide the OWNER with a certificate of insurance as proof of professional liability coverage with a total minimum liability limit of Two Million Dollars ($2,000,000.00) per claim combined single limit bodily injury and property G:\Contracts & Task Orders\Yakima Air TerminaRl 1049E\2012-02-18 Scope of Services Design Alpha Taxiway REVISEDAocx Page 9 of JU MEN;MALM, 1111MMMM-DMUS MOYAMOM B. The OWNER and the FAA or any of their duly authorized representatives shall havz access to any books, documents, papers, and all other records which directly pertain tl this Project for the purpose of making audit, examination, excerpts, and transcripts. A. In the event that the OWNER authorizes the ENGINEER to proceed to execute the various portions of work called for herein, this Agreement shall be in full force and effect until completion and acceptance by the OWNER of the Project or: B. This Agreement may be terminated by either party by thirty (30) days written notice in the event of substantial failure to perform in accordance with the terms hereof by the one party through no fault of the other party. If terminated due to fault of others than the ENGINEER, the ENGINEER shall be paid for services performed to the date of termi- nation, including reimbursements then due. If termination is due to fault of the G:\Contracts & Task Orders\Yakima Air TerminaRl 1049E\2012-02-1 8 Scope of Services Design Alpha Taxiway REVISED,docx Page 10 of 10 -NGINEER, the OWNER is not obligated to pay any fees or expenses set out in Section 11 hereof which specifically involves the item of fault. C. This Agreement may be terminated by the OWNER for the OWNER'S convenience at any time. If terminated for this reason, the ENGINEER shall be paid for services performed to the date of termination, including reimbursements then due. D Reproducible copies of plans and specification sheets and related Project documents shall become the property of the OWNER. Electronic AutoCAID files will be provided to the OWNER, with the following stipulations: 4, Anyone using the information contained in these electronic files should consult the hard copy drawings or reports for the most accurate and current information available. The OWNER and the ENGINEER hereby certify that the ENGINEER has not been required, directly or indirectly, as an express or implied condition in connection with obtaining • carrying out this Agreement to: 'a. Pay, or agree to pay, to any firm, person, or organization any fee, contribution, donation, or consideration of any kind. X The OWNER and ENGINEER each bind themselves, their partners, successors, executors, administrators, and assigns to the other parties to this Agreement, and to the successors, executors, administrators, and assigns of such other party in respect to all covenants of this Agreement. B Except as above, neither the OWNER nor the ENGINEER shall assign, sublet, or transfer their interest or obligation hereunder in this Agreement without the written consent of the other. C. It is understood by the OWNER and the ENGINEER that the FAA is not a party to this Agreement and will not be responsible for engineering costs except as should be agreed upon by the OWNER and the FAA under a Grant Agreement for the Project. OWNER approval of this Engineering Services Agreement is conditioned upon and subject to FAA approval. �61MV1111!1111!111 I MEN ill!ll!lll I I X. TITLE VI ASSURANCES �--11 &m I an Ilk Im M-t 611 r.] U-1 I a F I i M a M M 11 stair-RIMEWO Mao WMM1E-j-!1Mz-MN-X5j a A. Compliance with Regulations. The Contractor shall comply with the regulations relativ,-- to nondiscrimination in federally assisted programs of the Department of Transportation (hereinafter, "DOT") Title 49, Code • Federal Regulations, Part 21, as they may ba. amended from time to time (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this Contract. E, Sanctions for Noncompliance. In the event of the Contractor's noncompliance with the nondiscrimination provisions of this Agreement, the OWNER shall impose such contract sanctions as it or the FAA may determine to be appropriate, including but not limited to withholding of payments to the Contractor under the Agreement until the Contractor complies. X aglicy. It is the policy of the Department of Transportation (DOT) that minority business enterprises as defined in 49 CFR Part 23 shall have the maximum opportunity to participate in the performance of contracts financed in whole or in part with federal funds under this Agreement. G:\Contracts & Task Orders\Yakima Air Terrninal\1 1049E\2012-02-18 Scope of Services Design Alpha Taxiway REVISED.docx Page 12 of 10 tracts. Contractors shall not discriminate on the basis of race, color, national origin, or sex in the award and performance of DOT-assisted contracts. In the event suit or action be instituted to enforce any of the terms or conditions of this Agreement, the losing party shall pay to the prevailing party, in addition to the costs and disbursements allowed by statute, such sum as the court may adjudge reasonable as attorney fees in such suit or action, in both trial and appellate court. Since the FAA is not a party to this Agreement, it cannot be held liable for actions under this section. This Agreement shall be governed by the laws of the State of Washington. Venue shall be in Yakima County. IN WITNESS WHEREOF, the OWNER and the ENGINEER hereto have made and executed this Agreement the day and year first above written. 1112119INC11011112 BY: BY: J T. Lou vrfan', Vsident TITLE, TITLE: G:\Contracts & Task Orders\Yakima Air TerminaM 1 049E\2012-02-1 8 Scope of Services Design Alpha Taxiway REVISED.docx Page 13 of 10 a �r .1 bars hil LIMITS OF WORK EL lb - rip ti _,� , •�,. �. _ .. - - _ I! �, • .. 3iA�•MPrYN .. ♦ N VP AL ,MP!- .�4 r HLA 8oi North 39th Avenue Yaldma, WA 98902 509.966.9000 Hulbregt5e, Lauman AS5o6ates, lne- Fax 5o9.965.3800 Civil Engineering a Land Survey ng*Planning I www.hlacivil.com JOB NUMBER: DATE: SHEET 09101 FILE NAMES:�S -2O�2 YAKI MA AIR TERMINAL DRAWING: CIP Flgures.dwg TAXIWAY REHABILITATION OF DESIGNED BY: FIGURE 1.0 1 REVISION DATE ENTERED BY: SJR F\\ 3� 4ik- + n� t I � , KEYNOTES: 1O UPDATE SURFACE PAINTED HOLDING POSITION MARKING HEIGHT PER AC 150/5340 -1K. MIM O2 ADD NEW SURFACE PAINTED HOLDING POSITION MARKING PER AC 150/5340 -1K. Q3 EXTEND HOLD LINE PER AC 150/5340 -1K. ® UPDATE BLAST PAD MARKING PER AC 150/5340 -1K. Q5 ADD TAXILANE EDGE MARKING PER AC 150/5340 -1K. © UPDATE ILS HOLDING POSITION MARKING PER AC 150/5340 -1K. "` J Q7 REPAINT CLOSURE MARKINGS PER AC 150/5340 -1K. ® REPAINT RUNWAY 9/27 EDGE LINES PER AC 150/5340 -1K. 8 ,N rt, thA "t "'! , , 4 .1 0 0 39 v HLA enue Yakima, W P R�� 509.966-7000 .�00o u� V Huibregtse, Louman Associates, Inc. Fax 509.965.3800 SUBJECT 4 O R E v M O N Civil Engineering a Land Surveying ®Planning www.hlacivil.com 1cf R " ,s�sr e A Rik N 5 P � 0 y 1 P X x 7 N W E s 0 125 2550 500 �` to ,o �a I I :�' rc. :. •'CT � • tip: . f . ti 7 1 _ < IOB NUMBER: DATE: SHEET 11049 FILE NAMES18 -13 YA K I M A AIR TERMINAL 1 )RAWING: VICINITY MAP.dwg TAXIWAY REHABILITATION OF DESIGNED PART 139 CERT. INSPECTION MARKING COMMENTS 1 ENTERED BY: Y: TJR