HomeMy WebLinkAboutR-2021-041 Engineering Services Agreement Amend. No. 1 with JUB Engineering, Inc. for Aircraft Rescue and Firefighting ApparatusRESOLUTION NO. R-2021-041
A RESOLUTION
authorizing a Engineering Services Agreement Amendment No 1 with JUB
Engineering, Inc , for Engineering Services required to design and acquire an
Aircraft Rescue and Firefighting apparatus
WHEREAS, City owns and operates Yakima Air Terminal -McAllister Field in accordance with
applicable Federal, State and Local regulations, and
WHEREAS, the City maintains a roster of consultants whose statements of qualifications
represent that they have the expertise necessary to perform the services required by the City; and
WHEREAS, the State of Washington requires these services to be performed by a Professional
Licensed Engineer; and
WHEREAS, the City entered into an agreement with JUB Engineering, Inc., on March 5, 2019, to
provide project formulation, design, bidding services and to develop and submit a grant application and
a project closeout report necessary to acquire an Aircraft Rescue and Firefighting apparatus and
associated auxiliary equipment; and
WHEREAS, the original Scope of Work and contract entailed developing one schedule of work to
acquire both the fire apparatus and the associated auxiliary equipment, which was to be advertised
through a competitive bidding process through the City of Yakima's Purchasing Department; and
WHEREAS, through close coordination with City of Yakima Purchasing Department, JUB
Engineering, Inc , and the Federal Aviation Administration, it was recommended the fire apparatus'
auxiliary equipment be divided into similar or like categories which yielded 13 individual schedules of
work to be advertised to suppliers throughout the nation, and
WHEREAS, by advertising different schedules yielded the best results for bidders to provide the
required auxiliary equipment and Personal Protective Equipment needed to help the Yakima Fire
Department respond to emergencies on the airport, and
WHEREAS, the Yakima Air Terminal -McAllister Field has coordinated with the Federal Aviation
Administration through the airport's Capital Improvement Plan to utilize federal grant funds and
passenger facility charge funds in order to pay for the additional fees incurred in 2020, Now, Therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized and directed to execute the attached and incorporated
Engineering Services Agreement Amendment #1 with JUB Engineering, Inc in the amount not to exceed
Thirteen Thousand Six Hundred and Sixty -Four Dollars ($13,664), to provide engineering services for
the airport's Aircraft Rescue and Firefighting apparatus project 3-53-0089-44-2018.
ADOPTED BY THE CITY COUNCIL this 6th of April 2021
ATTEST
Sonya aar Tee, City Clerk;
�?atricia Byers, ayor
SUPPLEMENTAL ENGINEERING AGREEMENT NO. 1
AIRCRAFT RESCUE AND FIRE FIGHTING (ARFF) VEHICLE
AND EQUIPMENT PROCUREMENT, A.I.P. 3-53-0089-044-2019
J-U-B Project No. 70-19-005
YAKIMA AIR TERMINAL - McALLISTER FIELD, YAKIMA, WA
CLIENT: City of Yakima. Yakima Air Terminal - McAllister Field
Project Name: Aircraft Rescue and Fire Fighting (ARFF) Vehicle and Equipment Procurement
J-U-B Project Number:
70-19-005. Al P Number 3-53-0089-044-2019
Additional Services. The following additional items of work on the project referenced above have been or will be provided by
J-U-B ENGINEERS, Inc. (J-U-B). These Additional Services are a supplement to the scope of services contained in J-U-B's
existing Agreement for Professional Services for this Project, dated March 5, 2019. All other TERMS AND CONDITIONS of said
Agreement remain in full force and effect.
Techntal s ilications d veto t tor Auxillia e ment ntr c bid documentischedifle develo m ni s ecilicati ns
rev' tat, Buy American cfnalysis for AuxilliarV editiornent and additional FAA Quarterly reports,
2. Verbal Authorization by CLIENT, if Applicable. J-U-B was verbally authorized by the CLIENT to provide these Additional
Services by:
Name
Date
3. Payment for Additional Services. Unless otherwise noted below, J-U-B will provide these Additional Services on a time and
materials basis, using J-U-B's standard billing rates or, if applicable, the billing rates established in the initial Agreement for
Professional Services.
Other Basis for Payment:
Additional Services fees $13,664.00, total contract amount not to exceed 66 12940 tor A FF Vonicl a d
Eraulordent Procurement,
4. Schedule of Services. Due to the Additional Services, the Schedule of Services to be performed under the original Agreement
for Professional Services is modified as follows:
Bidding is Corooktia as wail as the delivery of the Index B AFIFF TrtiOti. Rem/amino hem Include oroottroment of the
Auxilliary el:moment by the Summer/Fall of 2021 with closeout tasks to follow.
Dated this 2nd day of March, 2021,
cueri
By:
Project Representative or Authorized Signatory for
CLIENT
C../.11:0401
Print or ype Name and Title
CITY CONTRACT Na
RESOLUTION NO' gt- .20;41 I
J-U-B ENGINEERS, Inc.
B
Project nt ve or Authorized Signatory for J-U-B
Tob E ler, P.E. Aviation Services Grou mana er
Print or Type Name and Title
J-U-B Authorization for Additional Services (REV 1/15))
PROJECT TITLE:
CLIENT:
JOB NUMBER:
DATE:
EXHIBIT A
Yakima Air Terminal McAllister Field ARFF Vehicle and Equipment Procurement
City of Yakima
70-19-005
1/28/2021
NGINE RtS P ON ESTI A7E
TASK
NO
PROJECT TASK
Proj Sr. Project Cadd TASK
Principal Mgr. Engr. Engr. Desgnr Oper. Cler. TOTAL DIRECT
$65 00 $45 00 $63 00 S39 00 $34 00 532 00 S30 00 HRS Trips COSTS
Subsection 1,01 A - ARFF Vehicle and Equipment Acquisition
1 Project Administration/Management/Coordination 0 8 0 6 0 0 8 22 S834,00
2 Develop Technical Specifications for Auxilliaiy Equipment 0 4 0 8 0 0 8 20 $732_00
3 Develop contract bid documents tor Auxilhary Equipment 0 4 0 12 0 0 4 20 S768,00
4 Specification final review 0 2 0 10 0 0 0 12 $480 00
5 Final document submittal for Auxilliary Equipment 0 2 0 4 0 0 2 8 S306 00
6 Buy American Analysis for Auxilliary Equipment 0 2 0 8 0 0 2 12 $462 00 '
7 FAA Reports -8 Quarterly, 1 Annual 0 2 0 10 0 0 2 14 $540,00
Labor Subtotal
Direct Overhead
Fixed Fee
Total Labor + Overhead + Fixed Fee
EXPENSES:
Travel
Air Travel
Mileage (Engineer)
Per Diem
Lodging
Misc expenses:
PRINTING
24 0 58 0 0 26 108 84,122 00
188 253/4 57,759 67
15 0% 1;182 25
,663 91
Cost Ground Trip
Per Unit Trips Trips Days Miles Markup
S600 0 10 SO 00
SO 560 0 0 10 SO 00
S46_000 $0 00
S83,00 0 10 SO 00 ,
SO 00
1 1 $0 00
SUB -CONSULTANTS:
1 $0 10
2 $0 10
Subtotal - Labor + Overhead + Fixed Fee
Subtotal - Expenses
Subtotal - Subconsultants
Total - Subsection 1.01 A - ARFF Vehicle and Equipment Acquisition
$0 00
$0 00
,664 00
$0 00
SO 00
$13,664 00
Project Total SI 3,664,00
1
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEM ENT
Item No. 4.F.
For Meeting of: April 6, 2021
ITEM TITLE: Resolution authorizing an Engineering Services Agreement
Amendment No. 1 with J UB Engineering, Inc., to design and
acquire an Aircraft Rescue and Firefighting apparatus
SUBMITTED BY: Robert K. Peterson, Airport Director, 509-575-6149
SUMMARY EXPLANATION:
n 2019, City Council approved an Engineering Services Agreement with J UB Engineering, Inc.,
to provide engineering services required to design and acquire an Aircraft Rescue and Fire
Fighting apparatus for the Yakima Air Terminal -McAllister Field.
The original Scope of Work and contract entailed developing one schedule of work to acquire
both the fire apparatus and the associated auxiliary equipment. Through close coordination with
City of Yakima Purchasing Division, JUB Engineering, Inc., and the Federal Aviation
Administration, it was recommended the fire apparatus' auxiliary equipment be divided into similar
or like categories which yielded 13 individual schedules of work to be advertised to suppliers
throughout the nation. This direction yielded best results for bidders to provide the required
auxiliary equipment and Personal Protective Equipment needed to help the Yakima Fire
Department respond to emergencies on the airport. Amendment #1 will increase the overall
contract by $13,664. Funding for the amendment will originate from the Federal Aviation
Administration grant program and the airport's Passenger Facility Charge program.
ITEM BUDGETED:
Yes
STRATEGIC PRIORITY: Public Safety
APPROVED FOR SUBMITTAL BY THE CITY MANAGER
RECOMMENDATION:
Adopt Resolution
ATTACHMENTS:
Description Upload Date Type
D esolution 2/23/2021 Resolution
2
D Original Crotacl 2.0312T1 Czakacl
D Awn-Innen-I #1 316/21T21 Czakacl
D Wtathal Hairs 31Z2021 CartsAct