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HomeMy WebLinkAboutR-2013-046 Industrial Waste Collection System; Huibregtse, Louman Associates Agreement 2012-42 Addendum 3RESOLUTION NO. R- 2013 -046 A RESOLUTION authorizing the City Manager to execute an Addendum to existing Professional Services Agreement 2012 -42 with Huibregtse, Louman Associates, Inc. (HLA), in the amount not to exceed $37,460 for Engineering Services for the replacement of 670 linear feet of 8 -inch sanitary sewer pipe. WHEREAS, the City of Yakima (City) owns and operates wastewater collection and treatment facilities in accordance with applicable Federal, State and Local regulations; and WHEREAS, the City maintains a roster of consultants whose statements of qualifications represent that they have the expertise necessary to perform the services required by the City; and WHEREAS, the State of Washington requires these services to be performed by a Professional Licensed Engineer; and WHEREAS, the City already has an Agreement 2012 -42 with HLA Inc. for Engineering Services related to the design and construction services on recent Industrial Waste Line improvements for the City's wastewater system and are indentified to meet regulatory requirements, community growth, replacement needs, and operational efficiencies; and WHEREAS, the City desires to retain HLA Inc through an Addendum (Addendum No 3) of the existing Agreement 2012 -42 to provide engineering services for design and construction of the replacement of 670 linear feet of the City's 8 -inch sanitary sewer pipe and related sewer system components on Tieton Drive, between 38th Avenue and 40th Avenue; and WHEREAS, the City desires to have this pipe replaced due to its poor condition by June 28, 2013, prior to the Grind and Overlay Project to be completed; and WHEREAS, the City Council has determined that it is in the best interest of the City to enter into a Professional Services Agreement with a consultant selected from the roster for such expertise; now , therefore; BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized to execute a Professional Services Agreement in an amount not to exceed thirty -seven thousand, four hundred and sixty dollars ($37,460) for Huibregtse Louman Associates, Inc. to provide the Professional Engineering Services required to design the replacement of the City's 8 -inch sanitary sewer pipe within Tieton Drive between 38th Avenue and 40th Avenue, a copy of the Agreement (Addendum No.3) is attached hereto by reference and made a part hereof. ADOPTED BY THE CITY COUNCIL this ATTEST: ✓ N0 1 J 1 Sony laar Tee, City C {t: 16th day o April, 2013. IV/ S 1: Micah Cawley, Mayor AGREEMENT FOR PROFESSIONAL SERVICES City of Yakima Contract No. 2012 -42 Resolution R- 2012 -60 Project No. WW2327 ADDENDUM NO. 3 This Addendum, hereinafter identified as Addendum No 3, is hereby entered into and made a part of the Agreement between City of Yakima, Washington, and Huibregtse, Louman Associates, Inc. (HLA), for Professional Services first entered into on the 2nd day of May, 2012, Addendum No. 1 entered into on the 2nd day of July 2012, and Addendum No 2 in the process of being entered into, by the City of Yakima, hereinafter called the "CITY," and Huibregtse, Louman Associates, Inc., hereinafter called the "ENGINEER." WITNESSETH That in consideration of the mutual covenants and agreements herein contained, the parties hereto do mutually agree to amend, revise, and /or add the following to the referenced Agreement: SECTION 2 - SCOPE OF SERVICES 21 Basic Services: ENGINEER agrees to perform additional work tasks described in the attached Addendum No. 3 Exhibit A: Tieton Drive Sanitary Sewer Replacement. SECTION 4 - AUTHORIZATION, PROGRESS, AND COMPLETION 4.1 In signing this Addendum, CITY grants ENGINEER specific authorization to proceed with additional work tasks described in Exhibit A: Tieton Drive Sanitary Sewer Replacement, beginning with Phase 5. The time for completion is defined in Exhibit A. SECTION 5 - COMPENSATION 5.1 COMPENSATION for the additional work tasks in Phase 5 described in Exhibit A: Tieton Drive Sanitary Sewer Replacement, shall be per lump sum fee COMPENSATION for the additional work tasks in Phase 6 described in Exhibit A: Tieton Drive Sanitary Sewer Replacement, shall be in accordance with EXHIBIT B — SCHEDULE OF RATES, attached hereto and incorporated herein by this reference, on a time spent basis plus reimbursement for direct non - salary expenses. These hourly rates shall be subject to periodic modifications based on annual adjustments in individual employee salaries and State - approved overhead rates The maximum amount of compensation to the ENGINEER for Phases 5 and 6, as described in the FEE FOR SERVICE section of Exhibit A: Tieton Drive Sanitary Sewer Replacement, shall not exceed $37,460 00 without the written agreement of the CITY and ENGINEER. Other than the specific amendments identified herein, all other terms, conditions, and requirements of the underlying contract, Addendum No 1, and Addendum No 2 shall remain in full force and effect throughout the term of the Contract's performance G \Contracts & Task OfderskYakimalYRW WTP - IW LinesX2013 -03-26 APS Addendum No3 - Tieton Replacement.docx - 1 - IN WITNESS WHEREOF the parties hereto duly enter into and execute this Addendum No 3, as of this day of 2013 Sign'at4e — Printed Name ony O'Rourke Title City Manager n Date Attest r Printed Name Sonya Claar Tee . A� Title City Clerk City Contract No 2012 -42 Resolution No R -2013- HUIBREGTSE. LOUMAN ASSOCIATES. INC. �. c.` SignaVFe Printed Name Jeffrey T Louman, PE Title President Date 3�ZSZJ3 G:lContracts & Task OrderskYaklmatYRWWTP - IW Lines12 01 3 -0 3 -2 6 APS Addendum No3 - Tieton Replacement.docx - 2 - ADDENDUM NO.3 EXHIBIT A CITY OF YAKIMA TIETON DRIVE SANITARY SEWER REPLACEMENT SCOPE OF WORK During the term of this AGREEMENT, the ENGINEER shall perform professional services in connection with the following project: This scope of work shall include the furnishing of all services, labor, materials, equipment, supplies, and incidentals necessary to conduct and complete the work as indicated hereinafter The work to be performed involves project administration, formulation, field investigations, pre- engineering, environmental compliance, permitting, final design, plans and specifications, and services during construction PROJECT: The City of Yakima Wastewater Department desires to replace an 8 -inch diameter sanitary sewer line along Tieton Drive from the intersection of 40th Avenue to the intersection of 38 Avenue (approximately 670 linear feet) SCOPE OF SERVICES: PHASE 5 - DESIGN AND FINAL PLANS AND SPECIFICATIONS A. Perform topographic field survey required to complete the design, plans and specifications for publicly bid improvements. Call for underground utility locates prior to survey B Perform detailed field investigations necessary to design the identified improvements C Prepare preliminary design plans and specifications. D. Prepare easement documents and legal descriptions necessary for installation of the facilities. CITY responsible to negotiate and pay all costs and fees associated with obtaining utility easements. E. Prepare right of way documents and legal descriptions necessary for installation of the facilities CITY responsible to negotiate and pay all costs and fees associated with obtaining right of way. F. Review and discuss preliminary plans with CITY staff G On the basis of approved preliminary plans, perform the final design, and prepare complete plans and specifications for publicly -bid improvements, as authorized by the CITY H Prepare the Engineer's Estimate of construction cost. Furnish to the CITY engineering data for and assist in the preparation of the required documents so the CITY may secure approval of such governmental authorities as have jurisdiction over design criteria applicable to the PROJECT Furnish the CITY fifty (50) copies of the final plans and specifications for bidding and construction It is anticipated the ENGINEER will prepare one (1) complete set of plans and specifications for one bid call; additional bid packages will be considered additional services K. Send advertisement for bids to the Paper of Record and other papers selected by the CITY. CITY shall pay all advertisement fees G' \Contracts & Task Orders \Yakima \YRWWTP - IW Lines\2013 -03-26 APS Addendum No3 - Tieton Replacement.docx - 3 - Answer and supply such information as is requested by prospective bidders. M. Prepare and issue addenda, if necessary N. Attend bid opening and participate in the bid opening and evaluation process. O. Prepare tabulation of all bids received by the CITY and review bidder's qualifications. P. Make recommendation of construction contract award to the lowest responsible bidder. PHASE 6 - SERVICES DURING CONSTRUCTION A. Furnish the field survey crew necessary to set horizontal and vertical control for the improvements authorized for construction B Furnish a qualified resident engineer who shall make construction observations and be on the job at all times that significant work is in progress, whose duty shall be to provide surveillance of project construction for substantial compliance with plans and specifica- tions. C. Prepare progress reports on the PROJECT for the days during which a resident engineer is present and file same with the CITY D. Consult and advise the CITY during construction and make a final report of the completed work. E. The CITY is required to monitor the contractor's payment of prevailing wage rates. As part of construction services, ENGINEER will monitor General Contractor and Subcontractor compliance with State labor standards during the construction phase of this project. This work includes checking monthly certified payrolls, conducting employee interviews in the field, and issuing letters of non - compliance and /or letters of missing documents. ENGINEER will perform this task until the PROJECT has been accepted by the CITY. At that time, ENGINEER will turn over all files kept during the performance of this task to the CITY. It will then be the CITY's responsibility to pursue any outstanding labor issues. F Review Contractor's submission of samples and shop drawings, where applicable G Recommend progress payments for the construction contractor to the CITY H. Prepare and submit proposed contract change orders when applicable. Prepare and furnish reproducible record drawings from as -built drawings furnished by the resident engineer and Contractor If as -built drawings from the Contractor are not received by ENGINEER within thirty (30) calendar days from the date of the letter of recommendation of project acceptance, ENGINEER will submit the reproducible record drawings to the CITY with a note stating that no as -built information was received by ENGINEER. WContracts & Task Orders \Yakima \YRWWTP - IW Lines\2013 -03-26 APS Addendum No3 - Tieton Replacement.docx - 4 - COMPLETION TIMES: In conjunction with Section 7 of the AGREEMENT, following are anticipated completion times for Phases of Work. PHASE 5 - DESIGN AND FINAL PLANS AND SPECIFICATIONS Plans, specifications, and estimates for all project elements shall be provided within 30 calendar days after the date of authorization to proceed PHASE 6 - SERVICES DURING CONSTRUCTION Engineering services during construction for the PROJECT shall begin upon construction contract award by the CITY to the lowest responsible bidder and shall extend through the completion of construction, completion of as -built drawings, and labor documentation closeout. A maximum of 15 working days has been assumed for the construction of improvements Should the Contractor be granted time extensions for construction completion due to recognized delays, requested additional work, and /or change orders, engineering services beyond the 15 working days shall be considered additional services. FEE FOR SERVICE: PHASE 5 — DESIGN AND FINAL PLANS AND SPECIFICATIONS All work for this PROJECT phase shall be performed for the lump sum fee of $14,960 00 PHASE 6 — SERVICES DURING CONSTRUCTION All work shall be performed on a time -spent basis at the hourly billing rates provided in EXHIBIT B plus reimbursement for direct non -salary expenses as described in section 5.1.1 of the AGREEMENT The estimated maximum amount of this phase of work is $22,500 00 G. \Contracts & Task Orders \Yakima\YRW WiP - IW Lines\2013 -03 -26 APS Addendum No3 - Tieton Replacement.docx - 5 - EXHIBIT B SCHEDULE OF RATES FOR HUIBREGTSE, LOUMAN ASSOCIATES, INC. Effective January 1, 2013, Through December 31, 2013 Licensed Principal Engineer $170 00 per hour Licensed Principal Land Surveyor $156 00 per hour Licensed Professional Engineer $140.00 per hour Licensed Professional Land Surveyor $128 00 per hour Project Engineer $115 00 per hour CAD Technician $101 00 per hour Resident Engineer /Inspector $96.00 per hour Surveyor $96 00 per hour Senior Engineering Technician $96 00 per hour Engineering Technician $67.00 per hour Word Processing Technician $67 00 per hour Surveyor on Two Man Crew $92.00 per hour Surveyor on Three Man Crew $80 00 per hour Vehicle Mileage $0.52 per mile Global Positioning Survey System Fee $88 00 per hour WContracts & Task Orders\YakimalYRW WTP - IW Linest2013 -03-26 APS Addendum No3 - Tieton Replacement.docx - 6 - EXHIBIT B SCHEDULE OF RATES FOR HUIBREGTSE, LOUMAN ASSOCIATES, INC. Effective January 1, 2014, Through December 31, 2014 Licensed Principal Engineer $176 00 per hour Licensed Principal Land Surveyor $160 00 per hour Licensed Professional Engineer $145 00 per hour Licensed Professional Land Surveyor $132 00 per hour Project Engineer $119.00 per hour CAD Technician $104 00 per hour Resident Engineer /Inspector $99.00 per hour Surveyor $99 00 per hour Senior Engineering Technician $99 00 per hour Engineering Technician $70 00 per hour Word Processing Technician $70 00 per hour Surveyor on Two Man Crew $95 00 per hour Surveyor on Three Man Crew $83 00 per hour Vehicle Mileage $0 55 per mile Global Positioning Survey System Fee $90 00 per hour GIContracts & Task Orders\Yakima\YRW WTP - IW Lines\2013 -03-26 APS Addendum No3 - Tieton Replacement.docx - 7 - BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. For Meeting of: April 16, 2013 ITEM TITLE: Resolution authorizing an Addendum to an agreement with Huibregtse, Louman Associates, Inc (HLA) in an amount not to exceed $37,640 to provide Engineering Services for the Replacement of a Sanitary Sewer Pipe within Tieton Drive between 38th and 40th Avenues SUBMITTED BY: Debbie Cook, Director of Utilities and Engineering Scott Schafer, Wastewater Division Manager CONTACT Shelley Willson, Utility Engineer /575 -6077 PERSON /TELEPHONE: SUMMARY EXPLANATION: The City of Yakima (City) Wastewater Division completed inspection of existing sanitary sewer pipes that lay under the 28 lane miles of streets identified in the 2013 Grind and Overlay list. The sanitary sewer line under Tieton Drive between the intersections of 38th Avenue and 40th Avenue has extensive cracks and is heavily corroded. The pipeline will be removed and replaced prior to the Grind and Overlay Project. It is critical that the project be designed, bid, awarded and constructed by June 28, 2013 to allow for the pavement work to be completed this summer. Using the Municipal Research and Services Center (MRSC) of Washington Roster, a statewide small works and consultant's roster system, followed by a competitive selection process, the City selected HLA. Their previous work with the City's IW project provided the qualifications and expertise necessary to successfully complete this project within the constricted timeline. The Addendum (Addendum No. 3) to the existing Professional Services Agreement with HLA, City Contract No. 2012 -42, is to provide all services, project administration, formulation, field investigations, pre- engineering, environmental compliance, permitting, final design, plans and specifications, including services during construction for the replacement of 670 lineal feet of 8 -inch sanitary sewer pipe and associated system. The terms of Addendum No. 3 would be in an amount not to exceed thirty -seven thousand, four hundred sixty dollars ($37,460.00). See attached Agreement with Exhibit A and B. Exhibit "A" of the Agreement describes the Scope of Work in more detail. Exhibit "B" of the Agreement describes the Schedule of Rates. STAFF RECOMMENDATION: Staff respectfully requests City Council approve the Resolution authorizing the City Manager to execute the accompanying contract. BOARD/COMMISSION RECOMMENDATION: ATTACHMENTS: Click to download L-1 Resolution HLA Sanitary Sewer Treton Dr. 2013 ❑ HLA Agreement Addendum 3 Tieton Dr. 2013