HomeMy WebLinkAboutR-2013-046 Industrial Waste Collection System; Huibregtse, Louman Associates Agreement 2012-42 Addendum 3RESOLUTION NO. R- 2013 -046
A RESOLUTION authorizing the City Manager to execute an Addendum to existing
Professional Services Agreement 2012 -42 with Huibregtse, Louman
Associates, Inc. (HLA), in the amount not to exceed $37,460 for
Engineering Services for the replacement of 670 linear feet of 8 -inch
sanitary sewer pipe.
WHEREAS, the City of Yakima (City) owns and operates wastewater collection and
treatment facilities in accordance with applicable Federal, State and Local regulations; and
WHEREAS, the City maintains a roster of consultants whose statements of qualifications
represent that they have the expertise necessary to perform the services required by the City;
and
WHEREAS, the State of Washington requires these services to be performed by a
Professional Licensed Engineer; and
WHEREAS, the City already has an Agreement 2012 -42 with HLA Inc. for Engineering
Services related to the design and construction services on recent Industrial Waste Line
improvements for the City's wastewater system and are indentified to meet regulatory
requirements, community growth, replacement needs, and operational efficiencies; and
WHEREAS, the City desires to retain HLA Inc through an Addendum (Addendum No 3)
of the existing Agreement 2012 -42 to provide engineering services for design and construction
of the replacement of 670 linear feet of the City's 8 -inch sanitary sewer pipe and related sewer
system components on Tieton Drive, between 38th Avenue and 40th Avenue; and
WHEREAS, the City desires to have this pipe replaced due to its poor condition by June
28, 2013, prior to the Grind and Overlay Project to be completed; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
enter into a Professional Services Agreement with a consultant selected from the roster for such
expertise; now , therefore;
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized to execute a Professional Services Agreement in
an amount not to exceed thirty -seven thousand, four hundred and sixty dollars ($37,460) for
Huibregtse Louman Associates, Inc. to provide the Professional Engineering Services required
to design the replacement of the City's 8 -inch sanitary sewer pipe within Tieton Drive between
38th Avenue and 40th Avenue, a copy of the Agreement (Addendum No.3) is attached hereto by
reference and made a part hereof.
ADOPTED BY THE CITY COUNCIL this
ATTEST: ✓ N0 1 J 1
Sony laar Tee, City C {t:
16th day o April, 2013.
IV/
S
1:
Micah Cawley, Mayor
AGREEMENT FOR PROFESSIONAL SERVICES
City of Yakima Contract No. 2012 -42
Resolution R- 2012 -60
Project No. WW2327
ADDENDUM NO. 3
This Addendum, hereinafter identified as Addendum No 3, is hereby entered into and made a part of the
Agreement between City of Yakima, Washington, and Huibregtse, Louman Associates, Inc. (HLA), for
Professional Services first entered into on the 2nd day of May, 2012, Addendum No. 1 entered into on the
2nd day of July 2012, and Addendum No 2 in the process of being entered into, by the City of Yakima,
hereinafter called the "CITY," and Huibregtse, Louman Associates, Inc., hereinafter called the
"ENGINEER."
WITNESSETH That in consideration of the mutual covenants and agreements herein contained, the
parties hereto do mutually agree to amend, revise, and /or add the following to the referenced Agreement:
SECTION 2 - SCOPE OF SERVICES
21 Basic Services: ENGINEER agrees to perform additional work tasks described in the
attached Addendum No. 3 Exhibit A: Tieton Drive Sanitary Sewer Replacement.
SECTION 4 - AUTHORIZATION, PROGRESS, AND COMPLETION
4.1 In signing this Addendum, CITY grants ENGINEER specific authorization to proceed with
additional work tasks described in Exhibit A: Tieton Drive Sanitary Sewer
Replacement, beginning with Phase 5. The time for completion is defined in Exhibit A.
SECTION 5 - COMPENSATION
5.1 COMPENSATION for the additional work tasks in Phase 5 described in Exhibit A:
Tieton Drive Sanitary Sewer Replacement, shall be per lump sum fee
COMPENSATION for the additional work tasks in Phase 6 described in Exhibit A:
Tieton Drive Sanitary Sewer Replacement, shall be in accordance with EXHIBIT B —
SCHEDULE OF RATES, attached hereto and incorporated herein by this reference, on a
time spent basis plus reimbursement for direct non - salary expenses. These hourly rates
shall be subject to periodic modifications based on annual adjustments in individual
employee salaries and State - approved overhead rates The maximum amount of
compensation to the ENGINEER for Phases 5 and 6, as described in the FEE FOR
SERVICE section of Exhibit A: Tieton Drive Sanitary Sewer Replacement, shall not
exceed $37,460 00 without the written agreement of the CITY and ENGINEER.
Other than the specific amendments identified herein, all other terms, conditions, and requirements of the
underlying contract, Addendum No 1, and Addendum No 2 shall remain in full force and effect
throughout the term of the Contract's performance
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IN WITNESS WHEREOF the parties hereto duly enter into and execute this Addendum No 3, as of this
day of 2013
Sign'at4e —
Printed Name ony O'Rourke
Title City Manager
n
Date
Attest
r
Printed Name Sonya Claar Tee . A�
Title City Clerk
City Contract No 2012 -42
Resolution No R -2013-
HUIBREGTSE. LOUMAN ASSOCIATES. INC.
�. c.`
SignaVFe
Printed Name Jeffrey T Louman, PE
Title President
Date 3�ZSZJ3
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ADDENDUM NO.3
EXHIBIT A
CITY OF YAKIMA
TIETON DRIVE SANITARY SEWER REPLACEMENT
SCOPE OF WORK
During the term of this AGREEMENT, the ENGINEER shall perform professional services in connection
with the following project:
This scope of work shall include the furnishing of all services, labor, materials, equipment, supplies, and
incidentals necessary to conduct and complete the work as indicated hereinafter The work to be
performed involves project administration, formulation, field investigations, pre- engineering,
environmental compliance, permitting, final design, plans and specifications, and services during
construction
PROJECT: The City of Yakima Wastewater Department desires to replace an 8 -inch diameter sanitary
sewer line along Tieton Drive from the intersection of 40th Avenue to the intersection of 38
Avenue (approximately 670 linear feet)
SCOPE OF SERVICES:
PHASE 5 - DESIGN AND FINAL PLANS AND SPECIFICATIONS
A. Perform topographic field survey required to complete the design, plans and
specifications for publicly bid improvements. Call for underground utility locates prior to
survey
B Perform detailed field investigations necessary to design the identified improvements
C Prepare preliminary design plans and specifications.
D. Prepare easement documents and legal descriptions necessary for installation of the
facilities. CITY responsible to negotiate and pay all costs and fees associated with
obtaining utility easements.
E. Prepare right of way documents and legal descriptions necessary for installation of the
facilities CITY responsible to negotiate and pay all costs and fees associated with
obtaining right of way.
F. Review and discuss preliminary plans with CITY staff
G On the basis of approved preliminary plans, perform the final design, and prepare
complete plans and specifications for publicly -bid improvements, as authorized by the
CITY
H Prepare the Engineer's Estimate of construction cost.
Furnish to the CITY engineering data for and assist in the preparation of the required
documents so the CITY may secure approval of such governmental authorities as have
jurisdiction over design criteria applicable to the PROJECT
Furnish the CITY fifty (50) copies of the final plans and specifications for bidding and
construction It is anticipated the ENGINEER will prepare one (1) complete set of plans
and specifications for one bid call; additional bid packages will be considered additional
services
K. Send advertisement for bids to the Paper of Record and other papers selected by the
CITY. CITY shall pay all advertisement fees
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Answer and supply such information as is requested by prospective bidders.
M. Prepare and issue addenda, if necessary
N. Attend bid opening and participate in the bid opening and evaluation process.
O. Prepare tabulation of all bids received by the CITY and review bidder's qualifications.
P. Make recommendation of construction contract award to the lowest responsible bidder.
PHASE 6 - SERVICES DURING CONSTRUCTION
A. Furnish the field survey crew necessary to set horizontal and vertical control for the
improvements authorized for construction
B Furnish a qualified resident engineer who shall make construction observations and be
on the job at all times that significant work is in progress, whose duty shall be to provide
surveillance of project construction for substantial compliance with plans and specifica-
tions.
C. Prepare progress reports on the PROJECT for the days during which a resident engineer
is present and file same with the CITY
D. Consult and advise the CITY during construction and make a final report of the
completed work.
E. The CITY is required to monitor the contractor's payment of prevailing wage rates. As
part of construction services, ENGINEER will monitor General Contractor and
Subcontractor compliance with State labor standards during the construction phase of
this project. This work includes checking monthly certified payrolls, conducting employee
interviews in the field, and issuing letters of non - compliance and /or letters of missing
documents. ENGINEER will perform this task until the PROJECT has been accepted by
the CITY. At that time, ENGINEER will turn over all files kept during the performance of
this task to the CITY. It will then be the CITY's responsibility to pursue any outstanding
labor issues.
F Review Contractor's submission of samples and shop drawings, where applicable
G Recommend progress payments for the construction contractor to the CITY
H. Prepare and submit proposed contract change orders when applicable.
Prepare and furnish reproducible record drawings from as -built drawings furnished by the
resident engineer and Contractor If as -built drawings from the Contractor are not
received by ENGINEER within thirty (30) calendar days from the date of the letter of
recommendation of project acceptance, ENGINEER will submit the reproducible record
drawings to the CITY with a note stating that no as -built information was received by
ENGINEER.
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COMPLETION TIMES:
In conjunction with Section 7 of the AGREEMENT, following are anticipated completion times for Phases
of Work.
PHASE 5 - DESIGN AND FINAL PLANS AND SPECIFICATIONS
Plans, specifications, and estimates for all project elements shall be provided within 30 calendar days
after the date of authorization to proceed
PHASE 6 - SERVICES DURING CONSTRUCTION
Engineering services during construction for the PROJECT shall begin upon construction contract award
by the CITY to the lowest responsible bidder and shall extend through the completion of construction,
completion of as -built drawings, and labor documentation closeout. A maximum of 15 working days has
been assumed for the construction of improvements Should the Contractor be granted time extensions
for construction completion due to recognized delays, requested additional work, and /or change orders,
engineering services beyond the 15 working days shall be considered additional services.
FEE FOR SERVICE:
PHASE 5 — DESIGN AND FINAL PLANS AND SPECIFICATIONS
All work for this PROJECT phase shall be performed for the lump sum fee of $14,960 00
PHASE 6 — SERVICES DURING CONSTRUCTION
All work shall be performed on a time -spent basis at the hourly billing rates provided in EXHIBIT B plus
reimbursement for direct non -salary expenses as described in section 5.1.1 of the AGREEMENT The
estimated maximum amount of this phase of work is $22,500 00
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EXHIBIT B
SCHEDULE OF RATES
FOR
HUIBREGTSE, LOUMAN ASSOCIATES, INC.
Effective January 1, 2013, Through December 31, 2013
Licensed Principal Engineer
$170 00 per hour
Licensed Principal Land Surveyor
$156 00 per hour
Licensed Professional Engineer
$140.00 per hour
Licensed Professional Land Surveyor
$128 00 per hour
Project Engineer
$115 00 per hour
CAD Technician
$101 00 per hour
Resident Engineer /Inspector
$96.00 per hour
Surveyor
$96 00 per hour
Senior Engineering Technician
$96 00 per hour
Engineering Technician
$67.00 per hour
Word Processing Technician
$67 00 per hour
Surveyor on Two Man Crew
$92.00 per hour
Surveyor on Three Man Crew
$80 00 per hour
Vehicle Mileage
$0.52 per mile
Global Positioning Survey System Fee
$88 00 per hour
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EXHIBIT B
SCHEDULE OF RATES
FOR
HUIBREGTSE, LOUMAN ASSOCIATES, INC.
Effective January 1, 2014, Through December 31, 2014
Licensed Principal Engineer
$176 00 per hour
Licensed Principal Land Surveyor
$160 00 per hour
Licensed Professional Engineer
$145 00 per hour
Licensed Professional Land Surveyor
$132 00 per hour
Project Engineer
$119.00 per hour
CAD Technician
$104 00 per hour
Resident Engineer /Inspector
$99.00 per hour
Surveyor
$99 00 per hour
Senior Engineering Technician
$99 00 per hour
Engineering Technician
$70 00 per hour
Word Processing Technician
$70 00 per hour
Surveyor on Two Man Crew
$95 00 per hour
Surveyor on Three Man Crew
$83 00 per hour
Vehicle Mileage
$0 55 per mile
Global Positioning Survey System Fee
$90 00 per hour
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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No.
For Meeting of: April 16, 2013
ITEM TITLE: Resolution authorizing an Addendum to an agreement with
Huibregtse, Louman Associates, Inc (HLA) in an amount
not to exceed $37,640 to provide Engineering Services for
the Replacement of a Sanitary Sewer Pipe within Tieton
Drive between 38th and 40th Avenues
SUBMITTED BY: Debbie Cook, Director of Utilities and Engineering
Scott Schafer, Wastewater Division Manager
CONTACT Shelley Willson, Utility Engineer /575 -6077
PERSON /TELEPHONE:
SUMMARY EXPLANATION:
The City of Yakima (City) Wastewater Division completed inspection of existing sanitary
sewer pipes that lay under the 28 lane miles of streets identified in the 2013 Grind and
Overlay list. The sanitary sewer line under Tieton Drive between the intersections of 38th
Avenue and 40th Avenue has extensive cracks and is heavily corroded. The pipeline will be
removed and replaced prior to the Grind and Overlay Project. It is critical that the project be
designed, bid, awarded and constructed by June 28, 2013 to allow for the pavement work to
be completed this summer.
Using the Municipal Research and Services Center (MRSC) of Washington Roster, a
statewide small works and consultant's roster system, followed by a competitive selection
process, the City selected HLA. Their previous work with the City's IW project provided the
qualifications and expertise necessary to successfully complete this project within the
constricted timeline.
The Addendum (Addendum No. 3) to the existing Professional Services Agreement with
HLA, City Contract No. 2012 -42, is to provide all services, project administration,
formulation, field investigations, pre- engineering, environmental compliance, permitting, final
design, plans and specifications, including services during construction for the replacement
of 670 lineal feet of 8 -inch sanitary sewer pipe and associated system.
The terms of Addendum No. 3 would be in an amount not to exceed thirty -seven thousand,
four hundred sixty dollars ($37,460.00). See attached Agreement with Exhibit A and B.
Exhibit "A" of the Agreement describes the Scope of Work in more detail.
Exhibit "B" of the Agreement describes the Schedule of Rates.
STAFF RECOMMENDATION:
Staff respectfully requests City Council approve the Resolution authorizing the City Manager
to execute the accompanying contract.
BOARD/COMMISSION RECOMMENDATION:
ATTACHMENTS:
Click to download
L-1 Resolution HLA Sanitary Sewer Treton Dr. 2013
❑ HLA Agreement Addendum 3 Tieton Dr. 2013