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04/06/2021 04E Fair Ave Sanitary Sewer Main Improvements Phase B - Project Completion and Contract Acceptance for Belssaas & Smith Cons to\'4\lyy tbxk ik 1 PP1-:4P PPP g. A P p P 1 PPi ittYlltYlt.\ta. BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 4.E. For Meeting of:April 6, 2021 ITEM TITLE: Project Completion and Contract Acceptance for Belsaas & Smith Construction, Inc. - Project SC2487B Fair Avenue Sanitary Sewer Main Improvements Phase B SUBMITTED BY: Scott Schafer, Director of Public Works David Brown,Assistant Director of Public Works Mike Price, Wastewater/Stormwater Division Manager, 249-6815 SUMMARY EXPLANATION: City Project SC2487B provided Phase B of the Fair Avenue Sanitary Sewer Conveyance Improvements to serve a fully developed mill site. The City contracted with Belsaas & Smith, Inc. for installation of 2,550 linear feet of new 14-inch diameter sewer main by pipe bursting method between Spruce Street and the Fair Avenue/Interstate 82 interchange. The project also included repaving Fair Avenue in the construction area. Final inspection for this project was made and the recommendation is that the project be accepted. Project completion is subject to issuance of Certificate of Payment by the Department of Revenue and authorizations from state agencies allowing final payment. A final payment of $39,988.56 (5% retainage) is due from the City to Belsaas & Smith, Inc. for the completion of the work. Project Manager: Dana Kallevig Contractor: Belsaas & Smith Construction, Inc. Contract Cost: $866,152.29 Contract Paid to Date: $765,360.27 Retainage Due (5% of Contract Cost less tax): $39,988.56 The total contract cost is for construction only and does not include engineering and other costs. City Council action is required to accept the project and approve the final construction costs. ITEM BUDGETED: Yes STRATEGIC PRIORITY: Public Safety APPROVED FOR SUBMITTAL BY THE CITY MANAGER 2 RECOMMENDATION: Accept project ATTACHMENTS: Description Upload Date Type D Final 31152021 Backup Material 3 Engineering and Land Surveying,Inc. March 4, 2021 City of Yakima 2220 East Viola Avenue Yakima, WA 98901 Attn: Mr. Dana Kallevig Director Public Works Re: City of Yakima FAIR AVENUE SANITARY SEWER MAIN REPLACEMENT (FA-5) City Project No.: 2487B HLA Project No.: 18181C Final Progress Estimate and Project Acceptance Dear Dana: Enclosed is Progress Estimate No. 6 designated as the Final for work performed by Belsaas & Smith Construction, Inc., through January 20,2021, in connection with their contract on the above referenced project. The amount due the Contractor of $0.00 is net after retainage, as per the contract documents. We recommend this Final Progress Estimate be considered and accepted by the Yakima City Council. This letter also serves as our recommendation for acceptance of this project by the City of Yakima. We have reviewed the work performed by Belsaas & Smith Construction, Inc. on this project and believe it has been completed satisfactorily. Please provide us a copy of the Council resolution authorizing project acceptance. Enclosed for your action is the "Notice of Completion of Public Works Contract" to be completed and sent to the Department of Revenue, Department of Labor and Industries, and Employment Security Department in Olympia. Forward one (1) copy each of the Notice of Completion to the Department of Revenue, Department of Labor and Industries, and the Employment Security Department as soon as the Yakima City Council has accepted the project. The retainage on this project in the amount of$39,988.56 should be released to Belsaas &Smith Construction, Inc., after acceptance of the project and when the following conditions have been satisfied: 1. There are no liens or claims for labor and materials furnished on this project filed against the retainage. 2, A full sixty (60) days have elapsed since the official acceptance of this project by the City of Yakima. 3, The City has received Notice of Completion clearance from the Department of Revenue, Department of Labor and Industries, and the Employment Security Department relative to this contract. Please provide a copy of each to our office. G IPROJECTS1201811 8181C YA FAIR AVE SS MAIN-BELSAAS1PROGRESS ESTIMATES\FINAL FROG EST NO 6\2021-03 04 FINAL DOGS W RRTAINAGE docx 2803 River Road + Yakima,WA 98902 + 509.966.7000 + Fax 509.965.3800 + wwwhlacivil.com 4 City of Yakima March 4, 2021 Givc L. 4. The City has received the following from HLA Engineering and Land Surveying, Inc. (HLA): a. HLA has confirmed that all punch list items identified during the final walk- through inspection have been completed. b. HLA has emailed a neatly marked 11"x17" set of record drawings to the City of Yakima on February 3, 2021. c. A notarized certificate from the Contractor which states that all labor arid materials furnished on this project have been paid for is attached. d. The required project labor and equal employment opportunity documents will be delivered by separate transmittal on a thumb drive to the City of Yakima on March 4, 2021. We would appreciate receiving a copy of your Council Resolution authorizing release of retainage. Please contact this office if you have questions or if we may furnish additional information. Very truly yours, Terry D. Alapeteri, PE TDA/rmp Enclosures Copy: Bryan Nelson, Belsaas & Smith Construction, Inc. (Email) G 1PROJECTG120181181B1C YA FAR AVE ES MAIN-BELSAASIPROGRESS ESTIMATESIFINAL PROG EST NO 6\2021-03-04 FINAL 0005 VV RETA1NAGE docx 5 NOTARIZED STATEMENT TO THE City of Yakima I hereby certify that a) All materials and labor used and performed in the construction of the FAIR AVENUE SANITARY SEWER MAIN REPLACEMENT (FA-5) - Project Number 18181C, 2487B, for the City of Yakima, have been paid in full and there are no liens or other legal actions pending; b) Be!seas & Smith Construction, Inc., has complied with the provisions of Section 1- 07.19 (Gratuities) of the Standard Specifications; and c) All industrial insurance premiums, as required under ROW 51.12.050 (Public Works) and RCW 51.12.070 (work done by contract) have been paid. by AY, SGc 11 Name and Title (Please print ar type) Belsaas&Smith Construction, Inc. Contractor STATE OF ki1:20,2)(ti,VIDA-17,c,, ) ) SS COUNTY OF ) , SIGNED AND SWORN TO (OR AFFIRMED) BEFORE ME ON v tcia, 20 a , BY - (Signature ?P4IVI 0# ." "14 4e0 Notary Public Printed Name: uz)v-ra.ri ,,,, 3y; tC) po ‘,44) aff My Appointment Expires; to.vz,...-411muixo+ 414,;71AIGTOIA (Please return completed CERTIFICATION form to H -,04.‘tpxqr#14‘4' G:\PROJECTS\2O18\lW1C VA FAIR AVE SS MAIN BELSAAS\PROGRESS ESTIMATESARNAL FROG EST NO 6‘2021 01 FINAL DOSS W RETAINAGE docx o City mYakima FAIR*vFNoF SANITARY nFVVFR MAIN RePIACewENT(rA-1;) 2220 East Viola Avenue City Project wo.: 2487o Yakima, wxouoo1 *u\Project mu,: 18181c /n� eo|aaaua Smith Construction, |w;, Progress Lshm^mNa.: o^woFINAL p.o.Box ers Eupnv»u,o WA yoozn Date: January uo. zoz1 item cont,mnt� Estimate Quantity Contract mo� . oeyo,i�uon Unit o"antit Qu*nut. to Date , Amount o*anGt . 1 Minor Change FA EST. *15.000.00 0.00 23.255,76 $23.255,76 155% 2 'Mobilization LS 1 $/o.955,00 :% 100m *,u.anoJm 100m u Project Temporary Traffic Control La 1 &so.ono.on o% 100% $oanKnn 100% 4 Removal o/Structures and obm,u,uvno La 1 *zo.ono,00 om 100m $20,00000 100m o Crushed Surfacing Base Course TON 300 $4Zoo 0.00 15&00 $6.e52.00 52% 6 HMam, 112-/ncm Pon4'oa rom 150 m37,00 0.00 334.00 $45758.00 223m / Manhole 4aIn. Diom.Type 1 sa 10 $n.^no�oo o 10 $64.000.00 100m a Shoring o,Extra Excavation Lo 1 $12.000.00 om 125m $15.000,00 125m o oo|nvteanmi|| as Directed CY aoo $32.00 o 597 o19.104o0 1990/. ' 10 Entry Access Pit EA 10 $4.60000 o 10 $46.000.00 100m 11 Exit Access Pit Ex 10 $4.600o0 n 10 *46.000,00 100% ! 1e Sanitary Sewer Bypass us l $*o.on000 om 100m $45.000,00 /uo% stahoeum�anu m�n|| HoPe op'17 �s Lp nxno �rnoo o zoon $�ra0000n 100m Sanitary Sewer Pipe 14m'o|am, ' ' ' � 14 Sanitary Sewer Side aom|ue EA s $5.300.00 o 12 $03.600,00 zoom lo E,00iun8Nnter Pollution Control FA EST, $5,000.00 ODn 2.35208 $2,352,08 47% 16 Cement conc,Traffic Curb and Gutter LF 100 n57.00 U 55 $3.135o0 00% 17 Cement Conc.Sidewalk n'|nvhThick nv 10 $131,00 o n $unn om 18 Cement Cone.Sidewalk wnvhThick sY ao $ss.00 n 33 $2.208,00 ue% 19 Pavement Mu/Nnoa Ls 1 p10.500.00 nm 100% $10.500.00 100% zo ovnuooeu Density Fill,as Directed ov o om SUBTOTAL $729.819�84 �w�m�� �.�-��`'�m������`r�,��'`��'�' � � ''�' ,` � �`�����--����� ��`�' �� �"���������}���_�``����' .��� - -, ` ` `^ ' - ' Provide all labor and materials necessary hu complete 0.20'depth cold planing and Cl. 1/2' PIG 64'28MMA overlay of Fair Avenue from 1'1 approximately Station 17+12(BOP)to Lo 1 $6e.851*43 0.00 /on% *6e.e51A3 100m Station 22+88. The change order also includes traffic vonho| and utility � | adj«strii4nts a*described in the attmokodboc+u" information. SUBTOTAL *69.851,43 7 item", ` ' �vntmc ' WmN � Estimate Qmwn0ff» ' - cmm�� Nm � Description ' Unit Quantity. Price Quantity to Pate , Amount Quantity SUBTOTAL,WORK ToDATE $799771.27 PLUS MATERIALS oNHAND: $0.00 SuoToT8L8MOUNTS *799.771.27 o.a%STATE SALES TAX $os.su1�u2 - ' TOTAL, $866.152.29 _ LESS TOTAL RETANAGE $39888.50 LESS AMOUNTS PREVIOUSLY PAID *76536027 LESS WITHHOLDING FOR ADDITIONAL ENGINEERING EXPENSE(n81102O 08/31/20) $2�6sn10 - -- u�W�H���R��0�E�NE���EN8E(�1�'�� $1��1� LESS WITHHOLDING FOR ADDITIONAL ENGINEERING EXPENSE(1om1/2o'1o81/2U) $16'541�93 AMOUNT NOW DUE $0.00 Progress Estimate No. 1 $ 392.483.80 Retainaoe$ 18.e90.31 Progress Estimate No.2 $ 228.4e5.22 RatainaUo$ 12'156.00 Progress Estimate No.n $ 1.434.68 Remi"age$ 1'019.75 Progress Estimate No.4 $ 121.984.85 netamaOe$ 6.705.07 Progress Estimate No.n $ _23.01174 mexa|naoe$ 1.113.83 Progress Estimate No.o AND FINAL$ o�on Retn|naoep 0.00 |hereby certify that the foregoing is o true and correct statement nfthe work performed under this Contract. Terry O.AM te/i.PE ~~_- u=n= ^m/e,m. Utility Project Manager ACCEPTED: |hereby accept the Final Progress Estimate and Final Contract Voucher Certification,in accordance with Section 1'O*.enfthe vvnoOT Standard Specifications. �� 1210��"- ��� / oe|aoqou Smith Construction, Inc, Date: