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04/06/2021 04A Draft Council Meeting Minutes Approval to\'4\lyy tbxk ik 1 + PPP d P PP pP .l 1 e PPi ittYlltYlt.\ta. BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 4.A. For Meeting of:April 6, 2021 ITEM TITLE: Approval of minutes from the March 16, 2021 City Council regular meeting and March 23, 2021 City Council study session SUBMITTED BY: Sonya Claar Tee, City Clerk SUMMARY EXPLANATION: See attached. ITEM BUDGETED: STRATEGIC PRIORITY: APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: Approve minutes. ATTACHMENTS: Description Upload Date Type -1 3/22/2021 r Me o D 3-23 3/29/2021 r Me o 2 •'> MINUTES YAKIMA CITY COUNCIL March 16, 2021 City Hall -- Council Chambers 4:45 p.m. Executive session; 5:30 p.m. regular meeting 6 p.m. public hearings -- meeting conducted virtually via Zoom EXECUTIVE SESSION 1. Executive session regarding pending and prospective litigation Council roll call: Mayor Patricia Byers, presiding,Assistant Mayor Holly Cousens (present at 4:49 p.m.) and Councilmembers Kay Funk, Brad Hill and Eliana Macias Absent: Councilmember Soneya Lund (excused) and Councilmember Jason White It was Council consensus to adjourn to Executive Session for up to 45 minutes to discuss pending an, _ __ _ ive I xecuti essio ed at 5:25 p.m. 1. Roll Call Council: M • • ia : -rs, pr: •i ,Assist yor Holly Co ns and Councilmem•ers r ay Fun , Brad Hi and Eliana acias Staff: City Manager Robert Harrison, City Attorney Sara Watkins and City Clerk Sonya Claar Tee Absent: Councilmember Soneya Lund (excused) and Councilmember Jason White 2. Open Discussion for the Good of the Order None. 3. Council Reports A. Minutes of the Special Events Council Ad Hoc Committee MOTION: Cousens moved and Macias seconded to approve the minutes. The motion carried by unanimous vote, Lund and White absent. 4. Consent Agenda Mayor Byers referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from Council members present. Item 8 was added to the consent agenda becoming item 4K. The City Clerk read the Consent Agenda items, including resolutions and ordinances, by title. (Items on the Consent Agenda are handled under one motion without further discussion—see motion directly below.) Page 1 of 4 3 MOTION: Cwumems moved and Macias seconded @wapprove the consent agenda. The notion carried bv unanimous vote, Lund and White absent. A. Approval of minutes from the March 2. 2021 City Council regular meeting and March 9. 2O2i study session B. Approve payment v[disbursements for the period February 1 -2Q' 2O21. C. Fabruary2O21 Investment Transactions Report D. Set date m[April 20' 2021 for a closed record public hearing tu consider the Planning Commission's recommendation regarding the rezone of five parcels from Suburban Residential (SR)[o General Commercial (GC)for S[)Z[) Sports Complex at42UA Sorenson F(d E. Resolution authorizing un addendum tuan Agreement with Partaat' Inc. for the Cmwiuha Canyon Trail Project RESOLUTION NO. R~2021~034'A RESOLUTION authorizing un Addendum[uan Agreement with Fattest, Inc. for the Cmmicha Canyon Trail Project F. aut ase ment il V and Yakima Tieton ! to the ej U��������Kyl[ � 1~&��, �` N�u�hori��nga | reemantw/iththa City ufTiatonanw Yakima- ieinn Irrigation OieLric! to ease 30 shares ufYbkimo-Tiaton Irrigation District water[u the City ofTiaton for the water year 2U21. G. Resolution authorizing Task Order 2021-01 with HLA Engineering and Land Surveying, Inc. to provide Engineering Services for City of Yakima Project SC254B —2D21 Priority 2 Wastewater Collections System Improvements RESOLUTION NO. R~2W21~W36,A RESOLUTION authorizing Task Order 2021-D1with HLA Engineering and Land Surveying, Inc. to provide engineering services for City of Yakima Project No. SC2548—2021 Priority 2 Collection System Improvements H. Resolution authorizing a recurring annual agreement with Yakima Malley Umpires Association to obtain officiating services for the City's organized softball program RESOLUTION NO. R~2021~037.A RESOLUTION authorizing an agreement with the Yakima Valley Umpires Association for officiating services for the City of Yakima's organized softball program. |. Resolution ratifying declaration of an emergency and authorizing execution of all applicable contracts for the labor and materials to replace 120 linear feet of sanitary sewer pipe in the vicinity ofSunnnnitvie^m Avenue and North 21utAvenue RESOLUTION NO. R-2021-038,A RESOLUTION ratifying the declaration of an emergency and authorizing execution of all applicable contracts for the labor and materials to replace 120 linear feet of sanitary sewer pipe in the vicinity of Summitview Avenue and North 31st Avenue. Page 2nf4 ^ J. Ordinance amending Yakima Municipal Code 1/43.O8O addressing the duties and powers n[the Hearing Examiner ORDINANCE NO. 2021-006.AN ORDINANCE amending Yakima Municipal Code Section 1.43.08O addressing the powers of the Hearing Examiner K. Resolution authorizing participation in Agreed Order for remadiodonot the 1O0ON 1sL Street former Tiger Oil site RESOLUTION NO. R~2821~&39,A RESOLUTION authorizing an Agreed Order with Department of Ecology to provide remedial action at 1808 North First Street (formerly Tiger C)iU 5. Public Comment None. PUBLIC HEARINGS 6. Public hearing to receive citizen input, in order to develop a Substantial Amendment concerning the 2020-2024 Consolidated Plan for the Community Development Block Grant C[)\/|D2 Funds (CDBGCV3) additional funds from HUD Archie Matthews, [)NDS Manager, briefed Council un the public hearing. Mayor B p|ainad about an interaction *T1 , n �oom eCity. U���P�.��l[��/� ��7. 4thC>uadar ity| N�proms� wo�� Bob DamgruaaUiar, Senior Engineer, presented the 2O2O Capital Improvement Projects report. After Council discussion, Councilmember Funk raised a Point of Order that members should refrain from personal remarks about former council members. Mayor Byers ruled the point was well taken. MOTION: Hill moved and Cwumemsmecwmded tx»approve the report. The motion carried by unanimous vote, Lund and White absent. Q. This item was added tu the consent agenda becoming item 4K 9. Other Business Councilmember Hill asked about the City's reopening plans. City Manager Harrison responded the City is preparing for reopening once guidance is provided by the State. 18. Adjournment MOTION: C«»usemsmnmwed and Macias seconded to adjourn tma City Council study session wmMarch 23. 2021. et 5:00 p.nm. im the Council Chambers at City Hall. The motion carried by unanimous vote, Lund and White absent. The meeting adjourned at 6:07 pm. 5 CERTIFICATION READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE COUNCIL MEMBER DATE ATTEST: CITY CLERK MAYOR III e Page 4 of 4 6 ; •'` \C:J:Lior:?,1 MINUTES YAKIMA CITY COUNCIL STUDY SESSION March 23, 2021 City Hall --Council Chambers 5 p.m. Meeting conducted virtually via Zoom 1. Roll Call Council: Mayor Patricia Byers, presiding, and Councilmembers Kay Funk, Brad Hill, Soneya Lund and Eliana Macias Staff: City Manager Robert Harrison, City Attorney Sara Watkins and City Clerk Sonya Claar Tee Absent:Assistant Mayor Holly Cousens and Councilmember Jason White 2. Public commen miRA F None. 3. Fund Balance Steve Groom, Director of Finance and Budget, reviewed a PowerPoint regarding a new Fund Balance Policy for the City. MOTION: Lund moved and Hill seconded to adopt the Fund Balance Policy. The motion carried by unanimous vote, Cousens and White absent. 4. Fiscal Sustainability and Financing of Public Safety Vehicles City Manager Harrison reviewed a PowerPoint regarding his 2021 Action Plan including goals and immediate steps. He stated he is currently evaluating the City's current budget situation, given the City has insufficient revenues to provide ongoing services and obligations. Steve Groom, Director of Finance and Budget, reviewed a PowerPoint regarding exploring a possible shared dispatch, a Regional Fire Authority and Levy Lid Lift.After Council discussion, MOTION: Hill moved and Lund seconded to direct staff to prepare a report providing more information, particularly cost sharing, for a consolidated fire district. After discussion, Councilmember Funk stated she would like this to include the property tax cap of$3.10 and $2.10 in terms of the real numbers of property tax revenue actually collected. The motion carried by unanimous vote, Cousens and White absent. Page 1 of 2 Fire Chief Markham and Police Chief Murray reported on perpetual vehicle replacement strategy options, which includes annual funding of$1 million for Police and $1 million for Fire. Mr. Groom reported on the American Rescue Plan Act, which' ill provide $25.5 million dollars to the City in two payments, half in May and the other half 12 months later. He noted there are a lot of unknowns and the City is looking for guidance from the U.S. Treasury Department. Mr. Harrison noted this one-time revenue should be spent on one-time expenses. Mr. Harrison reviewed the County Elections Calendar indicating dates of upcoming Countywide levy and bond elections. 5. Mill Site Planning and Financing Joan Davenport, Director of Community Development and Bill Preston, City Engineer, provided an update to the Mill Site project planning and financial planning. Finance Director Groom reviewed financial obligations for the project. 6. Adjournment MOTION: Hill moved and Macias seconded to adjourn to the next Council regular meeting on April 6, 2021, at 5:30 p.m. in the Council Chambers at City Hall. The motion carried by unanimous vote, White absent. The meeting adjourned at 6:59 p.m. CERTIFICATION READ AND CERTI • •10 U a UMW • I. IL Mr BER DATE COUNCIL MEMBER DATE ATTEST: CITYCLERK MAYOR Page 2 of 2