HomeMy WebLinkAboutR-2013-041 Mutual Aid Agreement with Yakima County Fire Protection District #12RESOLUTION NO. R-2013-041
A RESOLUTION authorizing the execution of a Mutual Aid Agreement between the
City of Yakima and Yakima County Fire Protection District #12.
WHEREAS, the purpose of this Agreement is to improve fire protection, fire
prevention, emergency medical service response, hazardous materials control, and/or
any other emergency support within the respective jurisdictions by facilitating auto aid;
and
WHEREAS, City of Yakima and Yakima County Fire Protection District #12 have
an ongoing cooperative relationship and partnership in protecting and serving the
citizens of Yakima County and the City of Yakima and in enhancing public safety in
Yakima County and the City of Yakima; and
WHEREAS, it is the goal of the City of Yakima and Yakima County Fire
Protection District #12 to continue working on long and short-term goals for the
betterment of the citizens within each jurisdiction, supporting and encouraging a positive
relationship and productive outcomes for the citizens that both entities serve., now,
therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager and the City Clerk of the City of Yakima are hereby authorized
and directed to execute an agreement the attached Mutual Aid Agreement between the
City of Yakima and Yakima County Fire Protection District #12.
ADOPTED BY THE CITY COUNCIL this 2nd day of April 2013
Micah Cawlefi,/Mayor
ATTEST:
INTERLOCAL AGREEMENT BETWEEN THE CITY OF YAKIMA AND
YAKIMA COUNTY FIRE PROTECTION DISTRICT NO. 12
THIS INTERLOCAL AGREEMENT, hereinafter "Agreement," is made and
entered by and between the City of Yakima, a Washington municipal corporation,
(hereinafter "City"), and Yakima County Fire Protection District #12, a Washington
municipal corporation, (hereinafter "District".) This Agreement is entered into by the
City under the authority of RCW 35.22.280 and the District under authority of RCW
52.12.031, and is in conformity with RCW Chapter 39.34, the Interlocal Cooperation Act.
WHEREAS, this document and agreement has been authorized by the City
Council for the City of Yakima ana the Board of Fire Commissioners for the District at a
duly convened public meeting of each body.
WHEREAS, the District and the City have an ongoing cooperative relationship
and partnership in protecting and serving the citizens of Yakima County and the City of
Yakima and in enhancing public safety in Yakima County and the City of Yakima.
WHEREAS, it is the goal of the City and the District to continue working on
long and short-term goals for the betterment of the citizens within each jurisdiction,
supporting and encouraging a positive relationship and productive outcomes for the
citizens that both entities serve.
NOW, THEREFORE, in consideration of the mutual covenants, promises, and
conditions set forth herein, it is agreed by and between the City and the District as
follows:
1. Purpose. The purpose of this Agreement is to improve fire protection, fire
prevention, emergency medical service response, hazardous materials control, and/or any
other emergency support within the respective jurisdictions by facilitating auto aid.
It is not contemplated that any jurisdiction shall incur a financial obligation to the other
as a result of this agreement and no budget is necessary.
2. Term. This Agreement shall be effective on May 01, 2013 and shall continue for
a period of one year there from and shall automatically renew from year to year unless
terminated by either party in accordance with Section 11 of this Agreement.
3. Obligations of the Parties.
A. The District agrees to supplement City resources through simultaneous
dispatch to reported fires, emergency medical calls, and all other emergency calls to the
City of Yakima Fire Department on or West of 40th Avenue (see attached exhibit Map
"A" and Exhibit "C" Operations Plan).
B. The City agrees to supplement District resources through simultaneous
dispatch to reported fires, emergency medical calls, and all other emergency calls to the
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District in the areas of Cowiche Canyon/Scenic Drive and Spring Creek/52nd Ave. (see
attached exhibit Map "B" and Exhibit "C" Operations Plan).
C. The first arriving company or duty officer shall initiate and establish command
and have it assumed upon arrival of an officer from the agency having jurisdiction per
YFD SOP #4.106 Incident Command and Yakima County Fire Protection District No. 12
Policy #1106 Incident Command System.
D. Each party, subject to the terms, conditions and limitations herein, shall be
solely responsible for control of its personnel, standards of performance, discipline, and
all other aspects of performance by its employees while performing services under this
Agreement.
E. In the event of simultaneous calls for service whereby facilities and/or
resources of either party are taxed beyond its ability to perform all needed services, the
officers and agents of the party shall have discretion as to the priority handling of such
calls.
F. The auto aid provided herein shall be without reimbursement unless expressly
agreed to by the jurisdiction requesting and the jurisdiction providing such aid.
4. Administration. This Agreement shall be administered jointly by the chief
officers of the respective jurisdictions. This Agreement does not establish a separate
legal entity, joint board, or administrative section for the purpose of acquiring, managing,
or disposing of property, or any other financial obligation allowed under RCW 39.34, the
Interlocal Cooperation Act.
5. Indemnification and Hold Harmless.
A. The District agrees to protect, defend, indemnify, and hold harmless the
City, its officers, elected officials, agents, and employees from any and all claims,
demands, losses, liens, liabilities, penalties, fines, lawsuits, and other proceedings and all
judgments, awards, costs and expenses (including attorneys fees and disbursements)
caused by or occurring by reason of any negligent act and/or omission of the District, its
directors, officials, officers, employees, agents, and/or volunteers arising out of or in
connection with the activities of the District under and pursuant to this Agreement,
including but not limited to any personal injury, death, and/or property damage claim,
demand, lawsuit or other proceeding brought against the City.
B. The City agrees to protect, defend, indemnify, and hold harmless the
District, its officers, elected officials, agents, and employees from any and all claims,
demands, losses, liens, liabilities, penalties, fines, lawsuits, and other proceedings and all
judgments, awards, costs and expenses (including attorneys fees and disbursements)
caused by or occurring by reason of any negligent act and/or omission of the City, its
directors, officials, officers, employees, agents, and/or volunteers arising out of or in
connection with the activities of the City under and pursuant to this Agreement, including
but not limited to the use of Station No. 1, including any equipment of the other Party
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therein, and including but not limited to any personal injury, death, and/or property
damage claim, demand, lawsuit or other proceeding brought against the District.
C. In the event that the officials, officers, agents, and/or employees of both
the District and the City are negligent, each Party shall be liable for its contributory share
of negligence for any resulting suits, actions, claims, liability, damages, judgments, costs
and expenses (including reasonable attorneys fees).
D. Nothing contained in this Section or this Agreement shall be construed to
create a right of indemnification in any third party.
E. The provisions of this Section shall survive the termination or expiration
of this Agreement.
6. No Effect on Other Unrelated Agreement; Integration and Supersession.
This Agreement sets forth all of the terms, conditions, and agreements of the parties
relative to the subject matter hereof. No amendment or modification of this Agreement
shall be effective unless reduced to writing and executed by the parties. To the extent that
this Agreement directly contradicts any currently existing prior contract language
between the parties, this Agreement shall supersede such directly contradictory contract
language. The remainder of all currently existing agreements between the parties remain
in full force and effect.
7. Severability.
a. If a court of competent jurisdiction holds any part, term or provision of
this Agreement to be illegal, or invalid in whole or in part, the validity of the remaining
provisions shall not be affected, and the parties' rights and obligations shall be construed
and enforced as if the Agreement did not contain the particular provision held to be
invalid.
b. If any provision of this Agreement is in direct conflict with any statutory
provision of the State of Washington, that provision which may conflict shall be deemed
inoperative and null and void insofar as it may conflict, and shall be deemed modified to
conform to such statutory provision.
8. Non -Waiver. The waiver by the District or the City of the breach of any
provision of this Agreement by the other party shall not operate or be construed as a
waiver of any subsequent breach by either party or prevent either party thereafter
enforcing any such provision.
9. Termination. Either party may terminate this Agreement, with or without cause,
by giving the other party thirty (30) calendar days written notice of termination.
10. Notices. Unless stated otherwise herein, all notices and demands shall be in
writing and sent to the parties to their addresses as follows:
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TO CITY:
TO DISTRICT:
Dave Willson, Fire Chief
City of Yakima Fire Department
401 North Front Street
Yakima, WA 98901
Dave Leitch, Fire Chief
Yakima County Fire Protection District 12
10000 Zier Road
Yakima, WA 98908
or to such other addresses as the parties may hereafter designate in writing. Notices
and/or demands shall be sent by registered or certified mail, postage prepaid or hand
delivered. Such notices shall be deemed effective when mailed or hand delivered at the
addresses specified above.
11. Survival. Any provision of this Agreement that imposes an obligation after
termination or expiration of this Agreement shall survive the term or expiration of this
agreement and shall be binding on the parties to this Agreement.
12. Governing Law. This Agreement shall be governed by and construed in
accordance with the laws of the State of Washington.
13. Venue. The venue for any action to enforce or interpret this Agreement shall lie
in the Superior Court of Washington for Yakima County, Washington.
14. Non -Exclusive Agreement. The parties to this Agreement shall not be precluded
from entering into similar agreements with other municipal corporations or public
agencies.
15. Compliance with Law. All parties to this Agreement shall comply with all
applicable federal, state and local laws, rules and regulations in carrying out the terms
and conditions of this Agreement.
16. Neutral Authorship. Each of the provisions of this Agreement has been
reviewed and negotiated and represents the combined work product of all parties hereto.
No presumption or other rules of construction which would interpret the provisions of
this Agreement in favor of or against the party preparing the same shall be applicable in
connection with the construction or interpretation of any of the provisions of this
Agreement.
17. Filing. A copy of this Agreement shall be filed with the Yakima County Auditor
pursuant to RCW 39.34.040.
18. No Third Party Beneficiaries. This Agreement is entered into solely for the
benefit of the parties hereto. This Agreement shall confer no benefits, direct or indirect,
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on any third persons, including employees of the parties. No person or entity other than
the parties themselves may rely upon or enforce any provision of this Agreement.
19. Status of Employees. No agent, employee, or other representative of either party
shall be deemed an agent, employee, or other representative of the other party for any
reason.
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EXECUTED this ay of P
2013, for YAKIMA COUNTY FIRE
PROTECTION DISTRICT NO. 12.
YAKIMA COUNTY FIRE PROTECTION DISTRICT NO. 12
By:�q._
Commissioogr, Vaughn Merritt
Chair of Yakima County Fire Protection
District No. 12 Commission
A D:
B L `iI,i\!
Chris y Boisselle
Secretary, Yakima County Fire
Protection District No. 12 (West
Valley Fire)
EXECUTED thisao day of
CITY OF YA IMMA
J
:'111r/G_
anager
ATTESTED:
, 2013, for the CITY OF YAKIMA.
Yaki 4, City Clerk
Resolution No. 4 1."; -0+1
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SOP 4.120
TITLE: Mutual and Automatic Aid
OBJECTIVES:
A. To utilize a regional reciprocity system that provides for a rapid, structured method
of ordering resources necessary for incident mitigation.
B. To provide a system for resource sharing that incorporates ICS personnel
accountability and communications interoperability.
C. To provide for regional partnership automatic aid agreements that are in the best
interest of service to the community.
PROCEDURES:
Mutual Aid
1. The Incident Commander (IC) shall size -up the incident to determine the need for
Mutual Aid.
2. If the IC determines the incident requires more resources than are immediately
available, he/she will contact SunComm to request additional alarms of the level and
type dictated by the incident.
3. Resources providing or receiving Mutual Aid shall utilize the Personnel
Accountability System "Passports" in accordance with SOP 4.121
4. The Mutual Aid Task Force Matrix can be accessed through all Mobile Data
Computers (MDC) and network drive ("G") on City computer workstations
Automatic Aid
1. Automatic Aid is a pre -defined means for consistent and ongoing resource sharing,
and is accomplished through agreements.
2. Deployment for Automatic Aid is programmed into the Computer Aided Dispatch
(CAD) system, and participating resources are dispatched automatically — without
prompting from the IC.
3. Resources providing or receiving Automatic Aid shall utilize the Personnel
Accountability System "Passports" in accordance with SOP 4.121.
4. Summaries of current Automatic Aid agreements are included with this document.
SCOPE:
1 It shall be the responsibility of all company and command officers, and individuals
who act in those capacities to be fluent with Mutual and Automatic Aid Agreements,
and utilization of resources under those agreements.
2. It shall be the responsibility of all company and command officers, and individuals
who act in those capacities to utilize the Personnel Accountability System
"Passports" when providing or receiving Mutual and Automatic Aid.
Re: Policy #4.40, 4.54
Date of Issue 8/14/14
Last Revision 10/13/06
Page 1 of 2
Current Automatic Aid Agreements:
West Valley Fire
YFD provides a single apparatus response for all incidents within the areas listed
below. EMS incidents within these areas will be YFD-only responses
• Spring Creek Area (Zone 11 on map)
• Scenic (Zone 8/9 on map)
YFD receives a WVFD engine for all structure fires west of 40th Ave. from north
to south city limits. This WVFD engine will augment — not replace YFD apparatus,
and can be utilized at the discretion of the IC or City Command Officer in any of
the following manners:
• Assigned to suppression functions
• Placed in the staging area for use at the incident or deployment to a
concurrent incident
• Assigned for City Coverage
Union Gap Fire
YFD provides an aerial apparatus to all structure fires
YFD provides a command officer (IC) to all multi -resource incidents within
Union Gap
Re: Policy #4.40, 4.54
Date of Issue 8/14/14
Last Revision 10/13/06
WART
FIRh CHIEF
Page 2 of 2
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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No.
For Meeting of: April 2, 2013
ITEM TITLE:
SUBMITTED BY:
CONTACT
PERSON/TELEPHONE:
Resolution authorizing an automatic aid agreement with
Yakima County Fire Protection District #12.
David Willson, Fire Chief
David Willson, 575-6165
SUMMARY EXPLANATION:
The purpose of this Agreement is to improve fire protection, fire prevention, emergency
medical service response, hazardous materials control, and/or any other emergency support
within the respective jurisdictions by facilitating auto aid. It is not contemplated that any
jurisdiction shall incur a financial obligation to the other as a result of this agreement and no
budget is necessary.
The City of Yakima Fire Department and Yakima County Fire Protection District #12 have
an ongoing cooperative relationship and partnership in protecting and serving the citizens of
Yakima County and the City of Yakima and in enhancing public safety in Yakima County
and the City of Yakima. It is the goal of both entities to continue working on long and short-
term goals for the betterment of the citizens within each jurisdiction, supporting and
encouraging a positive relationship and productive outcomes for the citizens that both
entities serve.
The agreement is scheduled to be reviewed by the Yakima County Fire District #12 Board of
Directors on March 27, 2013.
Resolution
Contract: X
Contract Term: 1 year
w/Automatice Renewal
Insurance Required? No
Funding
Source:
APPROVED FOR
Ordinance
Mail to:
Amount: n/a
Other
(specify)
Expiration Date:
Phone:
SUBMITTAL:
City Manager
STAFF RECOMMENDATION:
Approve
BOARD/COMMISSION RECOMMENDATION:
ATTACHMENTS:
Click to download
Mutual Aid Resolution
Mutual Aid Agreement
Map A
Map B