HomeMy WebLinkAbout04/02/2013 08 Yakima Downtown Master Plan, Retail Element Preparation Agreement with Thomas Consultants, Inc.RESOLUTION NO. R -2013-
A RESOLUTION authorizing the City Manager to execute a Professional Services
Agreement with Thomas Consultants, Inc. not to exceed $32,000 to
prepare the Retail Element of the Yakima Downtown Master Plan,
WHEREAS, the Yakima City Council has established that redevelopment of the
Yakima Downtown Area is an Economic Development priority. One of the critical
components of this redevelopment is revitalization of the retail component of the
Downtown and a Retail Study for the Downtown Master Plan is necessary; and
WHEREAS, the City of Yakima has followed the procedures established by the
State of Washington to select and recommend a professional firm using the Municipal
Research and Service Center Professional Services Roster process to conduct the
selection of a firm to conduct the Downtown Yakima Retail Study element; and
WHEREAS, Thomas Consultants, Inc. submitted a Contractor Qualification
Statement, was interviewed, and recommended by a 10- person Selection Committee
consisting of stakeholders, professional staff and City Council members and determined
to be the preferred firm to prepare the Retail Study for the Yakima Downtown Master
Plan; and
WHEREAS, the Scope of Work and Budget included in this Professional Services
Agreement meet the needs and requirements of the City of Yakima for this project;
therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized to execute the Professional Services
Agreement with Thomas Consultants, Inc. attached hereto and incorporated herein by
this reference not to exceed Thirty -Two Thousand dollars ($32,000) to provide the
Professional Services as described in the Agreement, now, therefore,
ADOPTED BY THE CITY COUNCIL this 2nd day of April, 2013.
ATTEST:
Sonya Claar -Tee, City Clerk
Micah Cawley, Mayor
n
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as "SERVICES" on behalf of the City of Yakima,
WPIEREAS, CITY desires to retain the CONSULTANT to provide services described in this
Agreement and subsequent Amendments thereto-, and
WHEREAS, CONSULTANT represents that it has available and offers to provide personnel with
it has no conflicts of interest prohibited by law from entering into this Agreement',
2A Additional Services, CITY and CONSULTANT agree that not all WORK to be performed by
CONSULTANT can be defined in detail at the time this Agreement is executed, and that
additional WORK related to the Project and not covered in Exhibit A may be needed during
performance of this Agreement. CITY may, at any time, by written order, direct the
CONSULTANT to revise portions of the WORK previously completed in a satisfactory manner,
delete portions of the WORK, or -request that the CONSULTANT perform additional WORK
RFQ #11234 -Q Page I of 14
beyond the scope of the WORK. Such changes hereinafter shall be referred to as "Additional
Services."
2.4.1 If such Additional Services cause an increase or decrease in the CONSULTANT'S cost
of, or time required for, performance of any services under this Agreement, a contract
price and/or completion time adjustment pursuant to this Agreement shall be made and
this Agreement shall be modified in writing accordingly.
3.5 Any documents, services, and reports provided by the CITY to the CONSULTANT are available
solely as additional information to the CONSULTANT and will not relieve the CONSULTANT of
its duties and obligations under this Agreement or at law, The CONSULTANT shall be entitled to
reasonably rely upon the accuracy and the completeness of such documents, services and reports,
but shall be responsible for exercising customary professional care in using and reviewing such
documents, services, and reports and drawing conclusions there from.
SECTION 4 AUTHORIZATION, PROGRESS, AND COMPLETION
4�1 In signing this Agreement, CITY grants CONSULTANT specific authorization to proceed with
WORK described in Exhibit A. The time for completion is defined in Exhibit A, or as amended,
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SECTION 5 COMPENSATION
5.1-1'1 Travel costs, including transportation, lodging, subsistence, and incidental
expenses incurred by employees of the CONSULTANT and each of the
Subconsultants in connection with PROJECT WORK; provided, as follows:
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CONSULTANT the questionable item(s) and withholding payment for such item(s), The
CONSULTANT may resubmit such item(s) in a subsequent invoice together with additional
supporting information required.
5.4 Payment terms are net 30 after receipt of approved invoice(s),
SECTION 6 RESPONSIBILITY OF CONSULTANT
6.1 INDEMNIFICATION:
RFQ #1 1234-Q Page 4 of 14
a. If CONSULTANT owns any vehicles, before this Contract is fully executed by
the parties, OIC shall provide the City with a certificate of insurance as proof of
commercial automobile liability insurance and commercial umbrella liability insurance
with a total minimum liability limit of Two Million Dollars ($2,000,000.00) per
occurrence combined single limit bodily injury and property damage. Automobile
liability will apply to "Any Auto" -and be shown on the certificate.
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8. 3. Statutory workers' compensation and employer's liability insurance as required by state
law,
SECTION 9 SUBCONTRACTS
9.1 CONSULTANT shall be entitled, to the extent determined appropriate by CONSULTANT, to
subcontract any portion of the WORK to be performed under this Agreement,
SECTION 10 ASSIGNMENT
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Q #11234 -Q Page 7 of 14
RFQ #1 Page 8 of 14
of dispute resolution may be implemented.
MEREREENNOMUM
CITY: City of Yakima
Tony O'Rourke, City Manager
129 North 2"d Street
Yakima, WA 98901
CONSULTANT: Thomas Consultants Inc
Michael Penalosa, Managing Principal
1 1 1 1 Melville Street, Suite 910
Vancouver, British Columbia, WE 3V6
Canada
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CITY OF YAKIMA
sama
Printed Name:
Title: City Manager
Date:
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City Clerk
City Contract No. 2013- —
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#11234 -Q Page 9 of 14
THO AS CONmSULT TS C
�tichael Penalosa
Printed Name:Rl
Date:
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RFQ #1 1234-Q Page 10 of 14
o Participate in a Downtown Master Plan Visioning workshop / charrette
that is anticipated to be organized and coordinated by the Master
Planning Lead Consultant Team.
To better understand the 'supply side' of the marketplace, the depth and quality of the
regional retail infrastructure will be closely examined. The tasks that will be undertaken
include:
Identify and summarize relevant retail projects at various stages of planning and
development, along with inventory appropriately serviced and zoned lands that could
accommodate hew retail development,
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Review workplace location characteristics and traffic counts to gauge potential
location of new retail development sites.
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Delineate primary and secondary retail trade areas for Downtown Yakima to define
drive-time differentials (with respect to major competing interceptor shopping
destinations) and implications to retail spending leakage. This data will be combined
with traffic pattern data and major retail competition mapping to identify retail
destinations that could influence retail leakage.
Analyze local residents' demographic profile, including population growth, socio-
economic structure, age distribution and household composition. Comment on local
trade area resident purchasing power indicators, including income levels, per capita
retail sales and 'trends' that may arise from the analysis,
RFQ #11234 ®Q Page II of 14
Quantify the magnitude of expenditure potential of both the local residential trade
area, as well as potential visitors, in all retail categories to estimate retail market
capture.
Estimate source of sales by market segment, market capture rates and sales
estimates for major retail categories,
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Establish preliminary retail program and identify potential tenant mix (local and
national).
Identify specific retail development opportunities in the Downtown and provide
input to Master Plan.
Work with Master Planning team to
experiential elements that would serve
experience in the Downtown.
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RFQ #11234 -Q Page 12 of 14
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The following data requirements will be required to undertake the study. While it is
TCI's responsibility to source for and acquire the data, the list below is provided for the
City of Yakima's information, and if such data is already available from the City, this
would facilitate the research stage of the project-
Thomas Consultants will prepare and deliver its Retail Plan report covering the 5 Tasks
in an electronic (pcl� presentation format, as follows:
• Draft Retail Plan for Downtown Yakima (execution time: 8 weeks*)
• Final Retail Plan for Downtown Yakima (2 weeks after receipt of comments from
City)
*Note: Total time may vary depending on overall Master Plan project program established by
the Lead Master Plan Consultant and the need for certain milestones to be aligned with the
overall master program,
In addition to the above, Thomas Consultants will participate in the following-
a Visioning Workshop / Charette with key stakeholders and the Master Planning Team
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