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HomeMy WebLinkAboutR-2013-036 Industrial Waste Collection System; Huibregtse, Louman Associates Agreement 2012-42 Addendum 2RESOLUTION NO. R- 2013 -036 A RESOLUTION authorizing the City Manager to execute an Addendum to existing Professional Services Agreement 2012 -42 with Huibregtse, Louman Associates, Inc. (HLA), in the amount not to exceed $98,600 for Engineering Services for the Extension of the Industrial Wastewater Collection System to Noel Canning Corporation. WHEREAS, the City of Yakima (City) owns and operates wastewater collection and treatment facilities in accordance with applicable Federal, State and Local regulations; and J WHEREAS, the City maintains a roster of consultants whose statements of qualifications represent that they have the expertise necessary to perform the services required by the City; and WHEREAS, the state of Washington requires these services to be performed by a Professional Licensed Engineer; and WHEREAS, the City already has an Agreement 2012 -42 with HLA Inc. for Engineering Services related to the design and construction services on recent Industrial Waste Line improvements for the City's wastewater system and are identified to meet regulatory requirements, community growth, replacement needs, and operational efficiencies, and WHEREAS, the City desires to retain HLA Inc., through an Addendum (Addendum No. 2) of the existing Agreement 2012 -42 to provide engineering services for design and construction of the extension of the City's Industrial Waste Line to the vicinity of Noel Canning Corporation and other related wastewater collection system pipeline services; and WHEREAS, this segment of the extension project was not included with the original HLA Professional Services Agreement 2012 -42, as it was dependant upon funding availability; and WHEREAS, upon completion, the installation of the industrial waste line allows Noel Canning to discharge its high strength process wastewater to the City's wastewater treatment plant to be treated significantly more effectively and efficiently; and WHEREAS, the City Council has determined that it is in the best interest of the City to enter into an Addendum (Addendum No.2) of the existing Professional Services Agreement 2012 -42 with HLA; now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized and directed to execute the Addendum (Addendum No. 2) to existing Professional Services Agreement 2012 -42 with HLA, attached hereto and incorporated herein by this reference not to exceed ninety -eight thousand six hundred dollars ($98,600), to provide Professional Engineering Services required to design an extension of the City's Industrial Waste Line to Noel Canning Corporation and to oversee the construction and inspection thereof ADOPTED BY THE CITY COUNCIL this 19th day of March, 2013. Sonya�dlaar Tee, City Cie 1­117 Micah Cawley Mayor r� 1Jti r AGREEMENT FOR PROFESSIONAL SERVICES City of Yakima Contract No. 2012 -42 Resolution R- 2012 -60 Project No. WW2327 ADDENDUM NO. 2 This Addendum, hereinafter identified as Addendum No. 2, is hereby entered into and made a part of the Agreement between City of Yakima, Washington, and Huibregtse, Louman Associates, Inc., for Professional Services first entered into on the 2nd day of May, 2012, and Addendum No. 1 entered into on the 2nd day of July 2012, by the CITY OF YAKIMA, hereinafter called the "CITY," and HUIBREGTSE, LOUMAN ASSOCIATES, INC., hereinafter called the "ENGINEER." WITNESSETH: That in consideration of the mutual covenants and agreements herein contained, the parties hereto do mutually agree to amend, revise, and /or add the following to the referenced Agreement: SECTION 2 - SCOPE OF SERVICES 2.1 Basic Services: ENGINEER agrees to perform additional work tasks described in the attached Addendum No. 2 Exhibit A: Noel Canning Industrial Wasteline Extension SECTION 4 - AUTHORIZATION, PROGRESS, AND COMPLETION 4.1 In signing this Addendum, CITY grants ENGINEER specific authorization to proceed with additional work tasks described in Exhibit A: Noel Canning Industrial Wasteline Extension, beginning with Phases 2 and 3 Work on Phases 5 and 6 shall only proceed after receipt of written authorization from the CITY based on approved recommendations from Phases 2 and 3. The time for completion is defined in Exhibit A. SECTION 5 - COMPENSATION 51 COMPENSATION for the additional work tasks in Phase 6 described in Exhibit A: Noel Canning Industrial Wasteline Extension, shall be in accordance with EXHIBIT B — SCHEDULE OF RATES, attached hereto and incorporated herein by this reference, on a time spent basis plus reimbursement for direct non - salary expenses. These hourly rates shall be subject to periodic modifications based on annual adjustments in individual employee salaries and State - approved overhead rates COMPENSATION for the additional work tasks in Phases 2, 3, and 5 described in Exhibit A: Noel Canning Industrial Wasteline Extension, shall be per lump sum fee. The maximum amount of compensation to the ENGINEER for Phases 2, 3, 5, and 6, as described in the FEE FOR SERVICE section of Exhibit A: Noel Canning Industrial Wasteline Extension, shall not exceed $98,600 without the written agreement of the CITY and ENGINEER. Other than the specific amendments identified herein, all other terms, conditions, and requirements of the underlying contract and Addendum No. 1 shall remain in full force and effect throughout the term of the Contract's performance. C: \Documents and Settings \swillson \Local Settings \Temporary Internet Files \OLK54\2013 -01 -23 APS Addendum Not - Noel Extension (2).docx - 1 - IN WITNE WH REOF the parties hereto duly enter into and execute this Addendum No 2, as of this day of , 2013. CITY Of YAKIMA re Printed Name. Tony O'Rourke Title City Manager Date A Z�ZA l 3 Attest Printed Name Title Sonya Claar Tee City Clerk City Contract No. 2012 -42 9 Resolution No R -2010- 03 HUIBREGTSE, LOUMAN ASSOCIATES, INC. Sign ure Printed Name. Jeffrey T Louman, PE Title: President Date / /Z Sz 3 2 G \Contracts & Task Orders \Yakima \YRWWiP - IW Lines\2013 -01 -23 APS Addendum Not - Noel 6dension.docx - 2 - ADDENDUM NO. 2 EXHIBIT A CITY OF YAKIMA NOEL CANNING INDUSTRIAL WASTELINE EXTENSION SCOPE OF WORK During the term of this AGREEMENT, the ENGINEER shall perform professional services in connection with the following project: This scope of work shall include the furnishing of all services, labor, materials, equipment, supplies, and incidentals necessary to conduct and complete the work as indicated hereinafter The work to be performed involves project administration, formulation, field investigations, pre- engineering, environmental compliance, permitting, final design, plans and specifications, and services during construction PROJECT: The City of Yakima Wastewater Department desires to install a new 8 -inch diameter industrial waste sewer line from the approximate intersection of E. Nob Hill Blvd. /S 6` St. to Arlington Ave near Noel Canning Corporation (est. 1,900 linear feet) SCOPE OF SERVICES: PHASE 2 - PROJECT FORMULATION, INVESTIGATION AND PRE - ENGINEERING A. Perform field review and investigation of anticipated pipe alignments and determine potential project constraints. B Perform topographic field survey at specific locations to determine existing ground elevations and elevations of existing facilities C Perform review of public and private utilities including City Water, City Sewer, Cascade Natural Gas, Pacific Power, CenturyLink Communications and Fiber Optic lines to determine general locations and size of facilities. Make recommendation of potential project impacts due to existing utilities No excavation work to determine location or depth will be conducted D. Perform review of existing plans and studies previously prepared and /or approved by the CITY which may impact the proposed alignment or construction of the proposed facilities E. Perform review of existing easements and public right of way along the proposed alignments Identify locations where easements and /or right of way may need to be acquired F The CITY shall arrange for access to and make all provisions for ENGINEER and ENGINEER's consultants to enter upon public and private property as required to perform the services under this Agreement. G Meet with City of Yakima Wastewater staff up to six (6) times to discuss elements of the PROJECT and coordinate work. H Prepare engineering report of existing conditions, alignment recommendations, project constraints, preliminary cost estimates and construction phasing. PHASE 3 — ENVIRONMENTAL COMPLIANCE A. Assist CITY with compliance of Public Works Trust Fund (PWTF) environmental review requirements. B Prepare an Archaeological and Historic Preservation Resource Survey, if required, for review by the controlling authority G. \Contracts & Task Orders \Yakima \YRWWTP - IW Lines\2013 -01 -23 APS Addendum No2 - Noel Extension.docx - 3 - C An Environmental Impact Statement (EIS) is not anticipated to be required for this PROJECT Should it be determined an EIS must be prepared, it will be added as a separate and additional phase of work. PHASE 5 - DESIGN AND FINAL PLANS AND SPECIFICATIONS A. On the basis of approved recommendations from Phase 2 above, perform topographic field survey of the final alignment required to complete the design, plans and specifications for publicly bid improvements. Call for underground utility locates prior to survey B Perform detailed field investigations necessary to design the identified improvements. C Prepare preliminary design plans and specifications. D Prepare easement documents and legal descriptions necessary for installation of the facilities. CITY responsible to negotiate and pay all costs and fees associated with obtaining utility easements. E. Prepare right of way documents and legal descriptions necessary for installation of the facilities. CITY responsible to negotiate and pay all costs and fees associated with obtaining right of way F Review and discuss preliminary plans with CITY staff G On the basis of approved preliminary plans, perform the final design, and prepare complete plans and specifications for publicly -bid improvements, as authorized by the CITY H. Prepare the Engineer's Estimate of construction cost. I Furnish to the CITY engineering data for and assist in the preparation of the required documents so the CITY may secure approval of such governmental authorities as have jurisdiction over design criteria applicable to the PROJECT J Furnish the CITY fifty (50) copies of the final plans and specifications for bidding and construction It is anticipated the ENGINEER will prepare one (1) complete set of plans and specifications for one bid call, additional bid packages will be considered additional services. K. Send advertisement for bids to the Paper of Record and other papers selected by the CITY CITY shall pay all advertisement fees. L. Answer and supply such information as is requested by prospective bidders. M Prepare and issue addenda, if necessary N Attend bid opening and participate in the bid opening and evaluation process. O Prepare tabulation of all bids received by the CITY and review bidder's qualifications. P Make recommendation of construction contract award to the lowest responsible bidder. WContracts & Task OrderskYaklma \YRWWiP - IW Linest2013 -01 -23 APS Addendum No2 - Noel Extension.docx - 4 - PHASE 6 - SERVICES DURING CONSTRUCTION A. Furnish the field survey crew necessary to set horizontal and vertical control for the improvements authorized for construction B Furnish a qualified resident engineer who shall make construction observations and be on the job at all times that significant work is in progress, whose duty shall be to provide surveillance of project construction for substantial compliance with plans and specifica- tions. C Prepare progress reports on the PROJECT for the days during which a resident engineer is present and file same with the CITY D Consult and advise the CITY during construction and make a final report of the completed work. E. The CITY is required to monitor the contractor's payment of prevailing wage rates. As part of construction services, ENGINEER will monitor General Contractor and Subcontractor compliance with State labor standards during the construction phase of this project. This work includes checking monthly certified payrolls, conducting employee interviews in the field, and issuing letters of non - compliance and /or letters of missing documents. ENGINEER will perform this task until the PROJECT has been accepted by the CITY At that time, ENGINEER will turn over all files kept during the performance of this task to the CITY It will then be the CITY's responsibility to pursue any outstanding labor issues. F Review Contractor's submission of samples and shop drawings, where applicable G Recommend progress payments for the construction contractor to the CITY H Prepare and submit proposed contract change orders when applicable. I Prepare and furnish reproducible record drawings from as -built drawings furnished by the resident engineer and Contractor If as -built drawings from the Contractor are not received by ENGINEER within thirty (30) calendar days from the date of the letter of recommendation of project acceptance, ENGINEER will submit the reproducible record drawings to the CITY with a note stating that no as -built information was received by ENGINEER. WContracts & Task Orders \Yakima \YRWWTP - IW Lines\2013 -01 -23 APS Addendum No2 - Noel Extension.docx - 5 - COMPLETION TIMES: In conjunction with Section 7 of the AGREEMENT, following are anticipated completion times for Phases of Work. PHASE 2 - PROJECT FORMULATION, INVESTIGATION AND PRE - ENGINEERING All work necessary for this Phase of work, including Engineering Report, shall be completed within 60 calendar days after the date of authorization to proceed PHASE 3 — ENVIRONMENTAL COMPLIANCE All work necessary for this Phase of work, shall be completed within 120 calendar days after the date of authorization to proceed. PHASE 5 - DESIGN AND FINAL PLANS AND SPECIFICATIONS Plans, specifications and estimates for all project elements shall be provided within 80 calendar days after the date of authorization to proceed following CITY approval /adoption of the Phase 2 Engineering Report. PHASE 6 - SERVICES DURING CONSTRUCTION Engineering services during construction for the PROJECT shall begin upon construction contract award by the CITY to the lowest responsible bidder and shall extend through both the completion of construction and completion of as- constructed drawings and labor documentation closeout. A maximum of 25 working days has been assumed for the construction of improvements. Should the Contractor be granted time extensions for construction completion due to recognized delays, requested additional work, and /or change orders, engineering services beyond the 30 working days shall be considered additional services PHASE 7 — ADDITIONAL SERVICES Time of completion for work directed by the CITY under additional services shall be negotiated and mutually agreed to at the time of service request by the CITY G \Contracts & Task Orders\Yakima\YRWWTP - IW Lines\2013 -01 -23 APS Addendum Not - Noel Extension.docx - 6 - FEE FOR SERVICE: PHASE 2 — PROJECT FORMULATION, INVESTIGATION AND PRE - ENGINEERING All work for this PROJECT phase shall be performed for the lump sum fee of $12,000 00 PHASE 3 — ENVIRONMENTAL COMPLIANCE All work for this PROJECT phase shall be performed for the lump sum fee of $3,000 00. PHASE 5 — DESIGN AND FINAL PLANS AND SPECIFICATIONS All work for this PROJECT phase shall be performed for the lump sum fee of $38,300 00 PHASE 6 — SERVICES DURING CONSTRUCTION 1 All work shall be performed on a time -spent basis at the hourly billing rates provided in EXHIBIT B plus reimbursement for direct non - salary expenses as described in section 5 1 1 of the AGREEMENT The estimated maximum amount of this phase of work is $45,300 00 G \Contracts & Task Orders \Yakima \YRWWTP - IW lines\2013 -01 -23 APS Addendum Not - Noel Extension.docx - 7 - EXHIBIT B SCHEDULE OF RATES FOR HUIBREGTSE, LOUMAN ASSOCIATES, INC. Effective January 1, 2013, Through December 31, 2013 Licensed Principal Engineer $170 00 per hour Licensed Principal Land Surveyor $156 00 per hour Licensed Professional Engineer $140 00 per hour Licensed Professional Land Surveyor $128 00 per hour Project Engineer $115 00 per hour CAD Technician $101 00 per hour Resident Engineer /Inspector $96.00 per hour Surveyor $96 00 per hour Senior Engineering Technician $96 00 per hour Engineering Technician $67.00 per hour Word Processing Technician $67 00 per hour Surveyor on Two Man Crew $92.00 per hour Surveyor on Three Man Crew $80 00 per hour Vehicle Mileage $0 52 per mile Global Positioning Survey System Fee $88.00 per hour WContracts & Task OrderskYaklmatYRWWTP - IW Lines\2013 -01 -23 APS Addendum No2 - Noel Extension.docx - 8 - EXHIBIT B SCHEDULE OF RATES FOR HUIBREGTSE, LOUMAN ASSOCIATES, INC. Effective January 1, 2014, Through December 31, 2014 Licensed Principal Engineer $176 00 per hour Licensed Principal Land Surveyor $160.00 per hour Licensed Professional Engineer $145 00 per hour Licensed Professional Land Surveyor $132 00 per hour Project Engineer $119 00 per hour CAD Technician $104 00 per hour Resident Engineer /Inspector $99.00 per hour Surveyor $99 00 per hour Senior Engineering Technician $99 00 per hour Engineering Technician $70 00 per hour Word Processing Technician $70 00 per hour Surveyor on Two Man Crew $95 00 per hour Surveyor on Three Man Crew $83 00 per hour Vehicle Mileage $0 55 per mile Global Positioning Survey System Fee $90 00 per hour G \Contracts & Task Orders \Yakima \YRWWTP - IW Lines\2013 -01 -23 APS Addendum Not - Noel Extension.docx - 9 - BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. For Meeting of: March 19, 2013 6-D ITEM TITLE: Resolution authorizing an Addendum to an existing Professional Services Agreement with Huibregtse, Louman Associates, Inc (HLA) in the amount not to exceed $98,600 to provide Engineering Services for the extension of the City's Industrial Wastewater Collection System to the vicinity of 1000 Block S 3rd St (Noel Canning Corporation) SUBMITTED BY: Debbie Cook, Director of Utilities & Engineering Scott Schafer, Wastewater Division Manager CONTACT Shelley Willson, Utility Engineer /(509) 575 -6077 PERSON /TELEPHONE: SUMMARY EXPLANATION: The City of Yakima (City) is currently extending its industrial waste (IW) collection system to connect existing high strength industries funded by a Public Works Trust Fund Loan. This will separate the high strength loading from the rest of the domestic sanitary sewer; restoring significant capacity for future users, treat the IW process more effectively and efficiently, lower operational costs, increase economic development opportunities within the City and will help to stabilize future rates for all users, residential, commercial, and industrial. Using the Municipal Research and Services Center (MRSC) of Washington Roster, a statewide small works and consultants roster system, followed by a competitive selection process, the City selected HLA. Their previous work with the City's IW project provided the qualifications and expertise necessary to successfully complete this project. The Addendum (Addendum No.2) to the existing Professional Services Agreement with HLA, City Contract No. 2012 -42, is to provide all services for project administration, formulation, field investigations, pre- engineering, environmental compliance, permitting, final design, plans and specifications, including services during construction for the extension of the City's Industrial Wastewater Collection System to the vicinity of 1000 Block S 3rd St (Noel Canning Corporation). The terms of Addendum No. 2 would be in an amount not to exceed ninety -eight thousand six hundred dollars ($98,600). (See attached Agreement with Exhibit A and B.) Exhibit "A" of the Agreement describes the Scope of Work in more detail. Exhibit "B" of the Agreement describes the Schedule of Rates. STAFF RECOMMENDATION: Staff respectfully requests City Council approve the Resolution authorizing the City Manager to execute the accompanying contract. BOARD/COMMISSION RECOMMENDATION: ATTACHMENTS: Click to download L-1 Resolution - HLA Addendum No. 2 Noel Canning 1W ❑ HLA Agreement 1W Extension Noel Canning