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Home My WebLink AboutR-2021-034 Cowiche Canyon Trail Project; Addendum to Agreement with Perteet Inc.RESOLUTION NO. R-2021-034 A RESOLUTION authorizing an Addendum to an Agreement with Perteet, Inc. for the Cowiche Canyon Trail Project WHEREAS, the Yakima City Council has accepted a 2015 grant from the State Legislature's Tier 2 Pedestrian and Bicycle Safety Projects as part of the Connecting Washington funding program in the amount of $2,000,000; and WHEREAS, the City of Yakima followed the procedure established by the State of Washington to select and recommend an engineering consulting firm using the Municipal Research and Service Center (MRSC) Professional Services Roster process to select a firm to perform the design work; and WHEREAS, Perteet, Inc. was determined to be the most qualified firm to prepare the plans and oversee the work, and has shown that they are qualified to perform the work required; and WHEREAS, Perteet, Inc. already has the plans, specifications, and project details needed to complete the required Joint Aquatic Resources Permit Application (JARPA) accurately and timely; and WHEREAS, the amended Scope of Work and Budget included in this addendum meet the needs and requirements of the City of Yakima for this project in the amount not to exceed $34,680; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized to execute an Addendum to an Agreement between the City of Yakima, Washington and Perteet, Inc. attached hereto and incorporated herein by this reference not to exceed Thirty -Four Thousand, Six Hundred and Eighty Dollars ($34,680) to provide the professional services to complete the JARPA as described in the Addendum to the Agreement. ADOPTED BY THE CITY COUNCIL this 16th day of March, 2021. ASEST: t/7\71/ Soriya Claar Tee, City C er 4 ./1-1 .714 174' Patricia Byers, Mayor 1 ITEM TITLE: SUBMITTED BY: BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEM ENT Item No. 4.E. For Meeting of: March 16, 2021 Resolution authorizing an addendum to an Agreement with Perteet, Inc. for the Cowiche Canyon Trail Project Scott Schafer, Director of Public Works Bill Preston, City Engineer - (509) 575-6754 SUMMARY EXPLANATION: In June of 2015, the Cowiche Canyon Trail project was selected as one of the Tier 2 Pedestrian and Bicycle Safety Projects of the Connecting Washington funding program; awarding the City of Yakima (City) with a $2,000,000 Connect Washington grant. The project is to further extend the Cowiche Canyon Trail by constructing approximately two miles of new pathway with bike/pedestrian bridges. In 2017, the City used the MRSC Roster process to select Perteet, Inc. to develop the project and design the plans. Design is well underway and final plans are due June 30, 2021. In order to go to ad, a Joint Aquatic Resources Permit Application (JARPA) must be submitted, and approved, to complete the environmental documentation. The JARPA was not part of the original scope of work for the Perteet contract. Since Perteet has the project knowledge, and the expertise to complete the JARPA, an addendum is required to add this work to the Perteet Agreement. The terms of the Addendum to the Agreement (Amendment No. 4) with Perteet shall be in an amount not to exceed $34,680 and has been attached for City Council review. The expenditure of $34,680 for the JARPAwill be funded out of the $2,000,000 Connect Washington grant. ITEM BUDGETED: Yes STRATEGIC PRIORITY: Neighborhood and Community Building APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: Adopt Resolution ATTACHMENTS: 2 Description Upload Date Type D Ftcsolotton - Addendum JARPA Covuchc Canyon Pal S3/2021 Ftcsolotton D Amendment ti4 211912E121 Contract PERTEET 2302 W Dolorway Rood, Suite 1, Ellensburg, WA 98926 I P 425.252.7700 City of Yakima Cowiche Canyon Trail AMENDMENT NO. 4 City of Yakima, "CLIENT" desires to amendment the agreement entered into with Perteet, Inc., "CONSULTANT" executed on April 19, 2017, amended on March 2, 2020, October 7, 2020 and January 25, 2021 All provisions in the basic agreement remain in effect except as expressly modified by this amendment The changes to the agreement are described as follows: SECTION 2: SCOPE OF SERVICES The original scope of services will be amended to include additional services to complete the project as described in Exhibit "A", attached hereto and made a port of this agreement SECTION 5: COMPENSATION This section shall be amended as follows. These additional services will cause an increase in the amount of Thirty -Four Thousand Six Hundred and Eighty Dollars ($34,680) These additional services will be invoiced in accordance with Exhibit "B", fee determination and 2021 Hourly Rates for Perteet and subconsultants, attached hereto and made a part of this agreement If you concur in this amendment and agree to the changes as stated above, please sign in the appropriate spaces below and return to this office for final action. Dated this t day of @ Y Llii� , 2021 CITY OF YAKIMA TITLE�� 1' CITY CONTRACT NO' t�g RESOLUTION NO' 7p "2 PERTEET, INC. ystal L. Donner President City of Yakima Cowiche Canyon Trail Prepared by Perteet, Inc. Y-\Controcr Admemstration\Contracts\ Yakimo\20160316_Cowiche Canyon Trml\Amendment 41-3-2021\20160316_Cowiche Amend 4_DRAFT.doc Pagel Amendment No. 4 PERTEET 2302 W Dolarway Road, Suite 1, Ellensburg, WA 98926 I P 425.252.7700 Exhibit "A" Amendment No. 4 City of Yakima Cowiche Canyon Trail INTRODUCTION The purpose of this Amendment is to add stream crossing and environmental documentation services as described below The Consultant will bill hours according to their published 2021 billing rotes, attached hereto WORK ELEMENTS Work Element 22 — Stream Crossing Permitting and Environmental Documentation • Evaluate readily available and provided existing natural resources maps and database information and state/federal permitting requirements for a prosed stream crossing of Cowiche Creek that may also impact wetland critical areas. • Conduct field work and data collection work to determine, delineate, and map wetland and stream OHWM conditions along and adjacent to the trail alignment of the stream crossing. • Provide design assistance and consultation relating to wetland and stream critical areas associated with the stream crossing. • Prepare Wetland and Stream Critical Areas/Mitigation Report and On -Site Mitigation Drawings for inclusion at 90% or Final PS&E associated with the stream crossing and wetland/stream critical areas. • Prepare JARPA form and up to four reduced format drawings (DARPA figures) to depict potential impacts and mitigation. • Prepare Biological Evaluation (BE) for 404 permit assuming a No -Effect or Not Likely to Adversely Affect determination • Provide related correspondence via email and phone. • Facilitate permit issuance with follow-up as described Assumptions. • Fieldwork will consist of fieldwork preparation, wetland delineation, and identification of the stream ordinary high water mark (OHWM) per agency standards and typically acceptable standards of care Fieldwork will be completed in one working day inclusive of travel time. • The Consultant will prepare a JARPA permit application and submittal documents (as described in this scope and budget) The JARPA will be used for Corps 404 Permit and for HPA. • Corps 404 and WDFW HPA are the only assumed federal and state permits under this scope It is assumed the Corps will certify for 401 • One round of Client review will be conducted to review draft submittal information prepared by the Consultant prior to permit submittal City of Yakima Cowiche Canyon Trail Prepared by- Perteet, Inc. Y \Contract Administratwn\Contracts\Yakima\20160316_Cowiche Canyon TradWmendment 4 2-3-2021\20160316_Cowiche Amend 4_DRAFT.doc Page 2 Amendment No. 4 PERTEET 2302 W Dolorwoy Road, Suite 1, Ellensburg, WA 98926 I P 425.252.7700 • One online pre -submittal consultation meeting is assumed under this scope with WDFW and Corps permit staff invited to attend. • Permit coordination provided by the Consultant under this scope assumes one round of review comments for each submittal and one limited resubmittal to address necessary follow-up items. • All permit fees and public notice fees/mailings will be paid by the Client. • Up to three months of bi-weekly emails or phone calls are assumed to be provided by the Client to facilitate concurrent permit review with the Corps and WDFW • All permit documents will be prepared with information provided or previously provided under this overall scope, is readily available, or can be otherwise made available to the Consultant • Any supplemental efforts may necessitate a change in scope and fee. • Wetland boundaries and Ordinary High Water Mark (OHWM) determinations will be mapped for one crossing location by the Consultant utilizing GPS and GIS The wetland and OHWMs may not be flagged by the Consultant in the field since they will be mapped concurrent with determination by the Consultant • Impacts to any wetland or the stream are assumed to be minor (within a few hundred square feet) and avoided to the extent possible. • Mitigation areas for any impacts (assumed to be wetland or stream buffer mitigation) will occur in or adjacent to the delineated wetland or stream areas under this scope Enhancement and restoration planting will be the assumed kind of mitigation • Mitigation or permit costs/fees will be paid by others and not paid by the Consultant • Local permitting will be done by others and not the Consultant • There will be no appeals to any permits or determinations. Deliverables: • Pre -submittal depiction of wetlands and stream for evaluation of impacts and to facilitate pre -submittal permit coordination (draft and final conceptual design drawings with permitting information via email • Wetland and Stream Critical Areas Report (inclusive of data forms, ratings and maps) and addressing on -site mitigation approach (as applicable and feasible) • Completed DARPA application, BE, and supporting documentation for 404 and HPA to include other documents prepared under thus scope. • One assumed minor revision to the documents to allow for 404 and HPA issuance • Correspondence via email The budget for new Work Element 22 is $34,680 00 City of Yakima Cowiche Canyon Trail Prepared by Perteet, Inc. Y \Contract Administration \Contracts\Yokima\20160316_Cowiche Canyon Trail mendment 4_2-3-2021\20160316_Cowiche Amend 4_DRAFT.doc Page 3 Amendment No. 4 PERTEET Project Yakima Cowiche Canyon Trail Client City of Yakima AMENDMENT NO. 4 Exhibit B Task Billing Rate Sr. Assodate Lead Engineer/ Mgr Planner I1 Lead Ecologist/M 1r Total Hours Labor Dollars $215.00 $170,00 $120.00 $150.00 Stream Crossing Permit and EmAro Doc 44.00 10.00 76.00 96.00 226.00 $34,680.00 Total Stream Crossing Pernik and Emiro Doc . 44:00 . ' 10.00 ' .36.00 ' .96,00 . -, 4; A ,..226.00 ' 6. , r l,'1E34,680.00 Fn"° Y' , ExOenses Total Expenses ; 0.00 • 0.00 0.00 • ..0.00 .; ,,.'O00 Y k3. >. $0.00 Total Hours 44.00 10.00 76.00 96.00 226.00 Total Dollars $9,460.00 $1,700.00 $9,120.00 $14,400.00 $34,680.00 SUMMARY Labor $34,680.00 Expenses $0.00 Subconsuhants $0,00 CONTRACT TOTAL $34,680.00 PERTEET Schedule of2021 Billing Rates Engineering. Planning and Environmental Classifications Principal Senior Associate 2021 Hourly Rate 250 00 215.00 Senior Engineer/Manager Lead Engineer/Manager Engineer III Engineer II Engineer I 200.00 170 00 140 00 130.00 110.00 Senior Planner/Manager/Cultural Resources Manager Lead Planner/Manager Cultural Resources Specialist III Cultural Resources Specialist II Cultural Resources Specialist I Planner III Planner II Planner I 170 00 140.00 120 00 115.00 85.00 130 00 120 00 80 00 Senior Environmental Scientist/Manager Lead Environmental Scientist/Manager Environmental Scientist III Environmental Scientist II Environmental Scientist I 165.00 150 00 125.00 105.00 85.00 Lead Technician/Designer Technician III Technician II Technician I 130 00 110.00 85.00 75 00 Contract Administrator Accountant Graphics Specialist Clerical 105.00 100.00 95.00 90 00 Emergency Response Rate (immediate response following event) Expert Witness Rates: Consulting & Preparation Time Court Proceedings & Depositions (4 hour minimum) @ 1.5 times hourly rates @ standard hourly rates @ 1.5 times hourly rates Perteet s Hourly Rates are subject to change each year on January f' PERTEET Schedule of2021 Billing Rates Page 2 Direct Expenses Ra e Living & travel expenses outside of service area Cost plus 10 percent Authorized Subconsultants Cost plus 10 percent Outside Services (printing, traffic counts, etc.) Cost plus 10 percent CADD Station $10 00 per hour Project Controls / Primavera $10.00 per hour GIS /Traffic Modeling $15.00 per hour Color Copies $.80 each Mileage @ current federal rate Construction Classifications Construction Supervisor Construction Engineering Manager Senior Construction Manager Construction Manager Assistant Construction Manager 2021 Hourly Rate 220.00 190 00 150.00 125.00 125.00 Construction Engineer III Construction Engineer II Construction Engineer I 140 00 120.00 110 00 Senior Electrical Construction Observer Senior Construction Observer Construction Observer III Construction Observer II Construction Observer I 175 00 150 00 130.00 90 00 80.00 Senior Office Engineer Senior Construction Technician Construction Technician III Construction Technician II Construction Technician I 140.00 125.00 115.00 95.00 85.00 Perteet's Hourly Rates are subject to change each year onJanuary F' PERTEET 2302 W. Dolantray Road, Suite 1, Ellensburg, WA 98926 1 P 425,252,7700 City of Yakima Cowiche Canyon Trail AMENDMENT NO. 5 City of Yakima, "CLIENT" desires to amendment the agreement entered into with Perteet, Inc., "CONSULTANT" executed on April 19, 2017, amended on March 2, 2020, October 7, 2020, January 25, 2021 and March 18, 2021. All provisions in the basic agreement remain in effect except as expressly modified by this amendment. The changes to the agreement are described as follows: SECTION 4: AUTHORIZATION, PROGRESS, AND COMPLETION This section shall be amended as follows: The time for completion is through October 31, 2021, If you concur in this amendment and agree to the changes as stated above, please sign in the appropriate spaces below and return to this office for final action. Dated this Clitk day of \.t 2021. CITY OF YAKIMA TITLE V'YtVt( CITY CONTRACT NO P/011-- RESOLUTION NO:. 41104 PERTEEF, INC. e Crystal L. Donner President OW of Yakima Cowiche Canyon Trail Page 1 Prepared by: Perfect, Inc,. Amendment No. 5 rters:/frerteershareerhteorrYsItesfArtAterrojects/2616031Praidrrarewithe,:,ranyon_TrailInternatYProlect MonsertnerarrentractrAtrendlnent 5/201603LE_CowIthe Amend S_PRAFTeac PERTEET • 2302 W. Dalarway Road, Suite 1, Eilensburg, WA 98926 City of Yakima Cowiche Canyon Trail AMENDMENT NO. 6 P 425252,7700 City of Yakima, "CLIENT" desires to amendment the agreement entered into with Perteet, Inc., "CONSULTANT" executed on April 19, 2017, amended on March 2, 2020, October 7, 2020, januant 25, 2021, March 18, 2021, and July 9, 2021. All provisions in the basic agreement remain in effect except as expressly mod fed by this amendment, The changes to the agreement are described os follows: SECTION 4: AUTHORIZATION, PROGRESS, AND COMPLETION This section shall be amended as follows: The tirne for completion is through December 31, 2021, If you concur in this amendment and agree to the changes as stated above, please sign in the appropriate spaces below and return to this office for final action, Dated this t do if y o CITY OF YAKIMA 2021, TITLE,C c+-9 rfleolCa3<..-/ 011 CITY CONTRACT NO* RESOLUTION NO: PERTEET, INC, Cr toil_ Donner President 1' City of Yakima Cowithe Conran Trail Page I Prepared by. Perteet inc. Amendment No. 6 A'ACondoel AdmdAddiadACondoctdddolomod201,60316_CCHWPche Canyon Trod \Ardeddment 6J0,.6-2021,„Tme EdA20160316dComdche 6mend 6,71rnd Ext30,6-2021 doc T 2302 W. Dolorway Rood, Suite I, Ellensburg, WA 98926 P 425 252,7700 City of Yakima Cowiche Canyon Trail AMENDMENT NO. 7 City of Yakima, "CLIENT" desires to amendment the agreement entered into with Perteet, Inc., "CONSULTANT" executed on April 19, 2017, amended on March 2, 2020, October 7, 2020, January 25, 2021, March 18, 2021, July 9, 2021 and October 11, 2021. All provisions in the basic agreement remain in effect except as expressly modified by this amendment. The changes to the agreement are described as follows: SECTION 4: AUTHORIZATION, PROG SS, AND COMPLETION This section shall be amended as follows: c_ 3 The time for completion is through Fylpsch--3-r: 2022. If you concur in this amendment and agree to the changes as stated above. please sign in the appropriate spaces below and return to this office for final action. Dated this 442...:2 day of CITY OF YAKIMA TITLE: C- (IA ('A --- CITY CONTRACT NO' RESOLUTION NO: 2022, PERTEET, INC. Pr:,,,,, al L. Dc)/Iriel.t., resident City of Yakima Cowiche Canyon Trail Pmze 1 Prepared by: Perteet, Inc. Amendment No 7 Y:,Connact Adminisranon \ Contracts Yaknua,20160316Cowiche Canyon Trathltnendmeni 72-3-2022Time Ex620160316 Cowiche Amend 7Time Ext2-8- 2022 doe PERTEET 2302 W Dolarway Road, Suite 1, Ellensburg, WA 98926 P 425 252 7700 City of Yakima Cowiche Canyon Trail AMENDMENT NO. 8 City of Yakima, "CLIENT" desires to amendment the agreement entered into with Perteet, Inc., "CONSULTANT" executed on April 19, 2017, amended on March 2, 2020, October 7, 2020, January 25, 2021, March 18, 2021, July 9, 2021, and March 6, 2022 All provisions in the basic agreement remain in effect except as expressly modified by this amendment. The changes to the agreement are described as follows. SECTION 4: AUTHORIZATION, PROGRESS, AND COMPLETION This section shall be amended as follows The time for completion is through May 31, 2022. If you concur in this amendment and agree to the changes as stated above, please sign in the appropriate spaces below and return to this office for final action Dated this 27th day of April 2022. CITY OF YAKIMA PERTEET, INC. atesa L., TITLE City Manager CITY CONTRACT NO: 2 RESOLUTION NO: K' . 017—O 53 ;011-0LI9 om_avict8' Peter De Boldt Peter De Boldt Vice President City of Yakima Cowtche Canyon Trail Prepared by Perteet, Inc Y \Contract Administration\Contracts \ Yakima \ 20160316_Cow,che Canyon TroHWmendment 8_4-27-2022 Tme Ext\20160316_Cowiche Amend 8 doc Pagel Amendment No 8 2302 W. Dolarway Road, Suite 1, Ellensburg, WA 98926 City of Yakima Cowiche Canyon Trail AMENDMENT NO. 9 P 425,252,7700 City of Yakima, "CLIENT" desires to amend the agreement entered into with Perteet, Inc., "CONSULTANT" executed on April 19, 2017, and amended on March 2, 2020, October 7, 2020, January 25, 2021, March 18, 2021, July 9, 2021, October 11, 2021, March 28, 2022 and April 27, 2022. All provisions in the basic agreement remain in effect except as expressly modified by this amendment. The changes to the agreement are described as follows: SECTION 4: AUTHORIZATION, PROGRESS, AND COMPLETION This section shall be amended as follows: The time for completion is through September 30th, 2022. If you concur in this amendment and agree to the changes as stated above, please sign in the appropriate spaces below and return to this office for final action. Dated this CITY OF YAKIMA TITLE: City Manager CITY CONTRACT NO: RESOLUTION NO: day of s) , 2022. PERTEET, INC. Cry&at L. Donner President City of Yakima Cowiche Canyon Trail Page 1 Prepared by: Perteet, Inc. Amendment No, 9 Y:\Contract Administration\ContractsWakima\20160316_Cowiche Canyon Trail \ Amendment 9_5-31-2022_Time Ex020160316_Cowiche Amend 9 Time Ext doc