The URL can be used to link to this page

Home My WebLink About12/03/1996 Adjourned Meeting 2 226 CITY OF YAKIMA, WASHINGTON DECEMBER 3, 1996 ADJOURNED MEETING - BUDGET WRAP -UP The City Council met in session on this date at 9:00 a.m., in the Council Chambers of City Hall, Mayor Lynn Buchanan presiding, Council Members Clarence Barnett, Henry Beauchamp (present after 9:20 a.m.), Ernie Berger, John Klingele, John Puccinelli and Bernard Sims present on roll call. City Manager Zais, City Attorney Paolella, and City Clerk Roberts also present. Mayor Buchanan directed attention to the Budget /Policy Issues for 1997. It was the consensus of the Council to consider first the budgeted policy issues, then the unbudgeted policy issues, and then other requests. Outside Agency Requests (Budgeted) Yakima County Development Association -- General Fund, Non - Personnel $29,870. City Manager Zais clarified that although the contract with Yakima County Development Association is a multi -year contract, the amount of the contract is set every year. Council Member Berger stated he would like to see any savings go into the Street Fund. It was MOVED BY BERGER, SECONDED BY PUCCINELLI, TO REDUCE THE AMOUNT TO $15,000. The motion failed by 3 -3 voice vote; Buchanan, Klingele and Sims voting nay; Beauchamp absent. It was MOVED BY KLINGELE, SECONDED BY SIMS, TO APPROVE THE $29,870. The motion failed by 3 -3 voice vote; Barnett, Berger, and Puccinelli voting aye; Beauchamp absent. It was noted that the funds will remain in the budget at this time; however, there is no authorization to spend the funds. (See also the reconsideration of this issue on page 2.) Salvation Army (Milroy Park) -- Parks, Non- Personnel $4,850. It was MOVED BY BERGER, 'SECONDED BY KLINGELE, TO APPROVE THE REQUEST FOR $4,850. The motion carried by unanimous voice vote; Beauchamp absent. Allied Arts ArtsVan -- General Fund, Non - Personnel $8,000. It was MOVED BY SIMS, SECONDED BY KLINGELE, TO APPROVE THE REQUEST FOR $8,000. The motion carried by unanimous voice vote; Beauchamp absent. Yakima Chamber of Commerce -- General Fund, Non - Personnel $10,000. It was MOVED BY SIMS, SECONDED BY KLINGELE, TO APPROVE THE REQUEST FOR $10,000. It was MOVED BY BERGER, SECONDED BY BARNETT, TO AMEND THE MOTION TO REDUCE THE $10,000 TO $8,850 AND THE $1,150 SAVINGS WOULD GO TO THE UNBUDGETED REQUEST BY THE SALVATION ARMY AT MILROY PARK. The motion carried by 5 -2 voice vote; Buchanan and Sims voting nay. The question was called on the motion as amended. The motion carried by a 6 -1 voice vote; Buchanan voting nay. Agricultural Showcase -- General Fund, Non - Personnel $25,000 (Budgeted, but not paid in 1996 because the event was canceled.) It was MOVED BY SIMS, SECONDED BY BEAUCHAMP, TO APPROVE THE $25,000 THAT WAS NOT SPENT IN 1996. Council Members Berger and Puccinelli spoke against the motion since the funding supports a trade show for a private industry. Council Members Beauchamp and Sims favored the motion because the trade show BUDGET WRAP -UP -- 3, 1996 227 enhances an industry which is an economic base of the city. The question was called for a vote on the motion. The motion carried by a 4 -3 voice vote; Barnett, Berger, and Puccinelli voting nay. Substance Abuse Coalition -- General Fund, Non - Personnel, $14,489. It was MOVED BY SIMS, SECONDED BY PUCCINELLI, TO APPROVE THE REQUEST FOR $14,489. The motion carried by unanimous voice vote. Sunfair Association -- General Fund, Non - Personnel, $1,000. It was MOVED BY BARNETT, SECONDED BY KLINGELE, TO APPROVE THE REQUEST FOR $1,000. The motion carried by unanimous voice vote. 4th of July Committee -- It was MOVED BY BARNETT, SECONDED BY PUCCINELLI, TO APPROVE THE REQUEST FOR $8,000. The motion carried by unanimous voice vote. City Manager Zais recommended that the Council revisit the Budget Request from YCDA since a full Council was now present and the earlier vote ended in a tie. It was the consensus of the Council to explain the motions on the floor and to revisit the issue. Yakima County Development Association -- General Fund, Non - Personnel $29,870. It was MOVED BY SIMS, SECONDED BY BEAUCHAMP, TO APPROVE THE $29,870 REQUESTED BY YCDA. It was MOVED BY BERGER, SECONDED BY BARNETT, TO AMEND THE MOTION TO REDUCE THE AMOUNT TO $15,000. The motion to amend failed by a 3 -4 voice vote; Barnett, Berger, and Puccinelli voting aye. The original motion carried by 4 -3 voice vote; Barnett, Berger, and Puccinelli voting nay. ADMINISTRATION City Manager's Office City Manager Vehicle Allowance Adlustment -- General Fund, Non - Personnel, Annualized $1,680. It was MOVED BY BEAUCHAMP, SECONDED BY PUCCINELLI, TO APPROVE THE REQUEST. The motion carried by unanimous voice vote. Purchasing • Increase Part -Time DA II Position from 50% to 100% -- General Fund, Personnel $11,900. It was MOVED BY SIMS, SECONDED BY KLINGELE, TO APPROVE THE REQUEST. The motion carried by unanimous voice vote. Water /Irrigation Add 1 DA II Position -- Irrigation Operating Fund, Personnel $29,000. It was MOVED BY KLINGELE TO APPROVE THE REQUEST. The motion died for a lack of a second. Dueane Calvin, Water /Irrigation Manager, described the work flow of the division which needs office and communication support to handle the substantial number of phone calls received. Council Member Sims queried as to whether this position could possibly be part -time during the irrigation season, April to October. It was MOVED BY SIMS, SECONDED BY PUCCINELLI, TO DEFER THIS ISSUE UNTIL NEXT YEAR. The motion carried by a 6 -1 voice vote; Barnett voting nay. Mr. Hanson stated this issue would remain as a budgeted item, but without authorization to spend the money. 2 228 BUDGET WRAP -UP -- DECEMBER 3, 1996 Council Added Policy Proposal: Request to extend limit on Water In Lieu Tax on Debt Service Coverage previously adopted for Wastewater Debt Service -- Water Operating, Non - Personnel, $48,500 based on existing Debt Service (reduce Water Operating Expense and General Fund Revenue). It was MOVED BY BARNETT, SECONDED BY BERGER, TO EXTEND THE LIMIT. John Hanson noted that this proposal is intended to become effective the next time debt is issued. The question was called for a vote on the motion. The motion carried by unanimous voice vote. DEPARTMENT OF FINANCE AND BUDGET Information Systems Information Systems Re- Organization -- General Fund, Personnel $14,500. It was MOVED BY SIMS, SECONDED BY KLINGELE, TO APPROVE THE INFORMATION SYSTEMS RE- ORGANIZATION. The motion carried by unanimous voice vote. Global Positioning System (GPS) for Utilities Geographical Information System (GIS) -- Water (40 %) and Wastewater Capital (60 %) Funds, Non - Personnel $120,000. Referencing a memorandum which included a supplemental funding option, Council Member Barnett indicated he approved of the daily rate charge to other departments using the system. It was MOVED BY BARNETT, SECONDED BY SIMS, TO PURCHASE THE GPS WITH THE PROVISO OF THE MEMORANDUM INDICATING OTHER DIVISIONS WOULD BE CHARGED $102 A DAY TO USE THE SYSTEM. After discussion about the accuracy of the GPS and how it operates, as well as anticipated savings in consultant costs, the question was called for a vote on the motion. The motion carried by unanimous voice vote. Customer Services Add 1 Water Service Representative I Position -- General Fund Supported by Customer Service Charge to City Utilities, Personnel $29,750. It was MOVED BY KLINGELE, SECONDED BY PUCCINELLI, TO APPROVE THE REQUEST TO ADD 1 WATER SERVICE REPRESENTATIVE I POSITION. The motion carried by unanimous voice vote. DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT Neighborhood Development Add 1 Grants Writer /Compliance Officer Position -- Neighborhood Development Fund /General Fund, Personnel $47,500 Annualized, $35,250 (9 mo.'s only in 1997) It was MOVED BY PUCCINELLI, SECONDED BY BEAUCHAMP, TO APPROVE THE REQUEST. Council Member Beauchamp spoke in favor of this request. There were also comments and questions concerning the funding source and duties of this position as well as the workload of the division. The question was called for a vote on the motion. The motion carried by a 5 -2 voice vote; Barnett and Berger voting nay. Planning Commute Trip reduction (CTR) Park - and -Ride -- GMA Fund /CTR Grants, Non - Personnel $135,000. It was MOVED BY BERGER, SECONDED BY KLINGELE, TO APPROVE THE REQUEST FOR A COMMUTE TRIP REDUCTION (CTR) PARK -AND -RIDE. The motion carried by unanimous voice vote. 3 BUDGET WRAP -UP ,-- DECEMBER 3, 1996 229 Yakima Center Increase in Management Fee -- Hotel /Motel Room Tax, Non - Personnel $10,000 (Budgeted). It was MOVED BY SIMS, SECONDED BY KLINGELE TO APPROVE THE REQUEST. The motion carried by unanimous voice vote. Increase in Professional Services for Promotion -- Hotel /Motel Room Tax, Non - Personnel $10,000 (Budgeted). It was MOVED BY BERGER, SECONDED BY SIMS, TO APPROVE THE REQUEST. The motion carried by unanimous voice vote. Visitors and Convention Bureau request to add $50,000 to the Professional Fee for Promotion Enhancements -- General Government Resources, Non - Personnel $50,000. It was MOVED BY BERGER, SECONDED BY KLINGELE, TO DENY THE REQUEST. After discussion about the request, which included the source and amount of funds, the question was called for a vote on the motion. The motion carried by 5 -2 voice vote; Buchanan and Sims voting nay. Staff Alternative Proposal to Provide $25,000 from improvements in Tourist Promotion Fund Revenues for Promotion Enhancements -- Tourist Promotion Fund, Non - Personnel $25,000. It was MOVED BY BERGER, SECONDED BY KLINGELE, TO DENY THE REQUEST. There was discussion about the promotional brochures and advertising and the marketing needs of the Yakima Center. The question was called for a vote on the motion. The motion carried by a 4 - 3 voice vote; Beauchamp, Buchanan, and Sims voting nay. It was MOVED BY KLINGELE, SECONDED BY PUCCINELLI, TO ALLOW $10,000 FROM IMPROVEMENTS IN TOURIST PROMOTION FUND REVENUES FOR PROMOTION ENHANCEMENTS. The motion carried by a 6 -1 voice vote; Berger voting nay. POLICE DEPARTMENT Add 1 Additional Police Support Officer Position -- General Fund, Personnel $40,400. It was MOVED BY PUCCINELLI, SECONDED BY BERGER, TO APPROVE THE REQUEST. The motion carried by unanimous voice vote. Add 1 Additional School Resource Officer -- Federal Grant and Yakima Sch. District #7, Personnel $58,700, $ -0- impact to City in 1997; Non - Personnel ($28,700 Rev. from School Dist.; $30,000 from Grant). It was MOVED BY BERGER, SECONDED BY PUCCINELLI, TO APPROVE THE REQUEST. The motion carried by unanimous voice vote. Reinstate 1 Fleet Maintenance Attendant Position -- General Fund, Personnel $38,000. It was MOVED BY PUCCINELLI, SECONDED BY KLINGELE, TO APPROVE THE REQUEST. The motion carried by unanimous voice vote. DEPARTMENT OF PUBLIC WORKS Refuse and Recycling Refuse Rate Adjustment (12%) -- Non - Personnel Revenue $215,000 (10 months). Council Member Barnett requested the question be divided to vote separately on bins, yards, and cans because the yard waste rate is inadequate. It was MOVED BY BARNETT, SECONDED BY KLINGELE, TO APPROVE THE REFUSE RATE ADJUSTMENT OF 12% FOR BINS. The motion carried by unanimous voice vote. It was MOVED BY BARNETT, SECONDED BY KLINGELE, TO APPROVE THE REFUSE RATE ADJUSTMENT OF 12% FOR CANS. The motion carried 4 230 BUDGET WRAP -UP -- DECEMBER 3, 1996 by a 6 -1 voice vote; Sims voting nay. It was MOVED BY KLINGELE, SECONDED BY BARNETT, TO APPROVE THE REFUSE RATE ADJUSTMENT OF 15% FOR YARD WASTE. The motion carried by 6 -1 voice vote; Sims voting nay. Streets and Traffic Operations Traffic Calming Program -- Street Fund, Non - Personnel $10,000. It was MOVED BY BERGER, SECONDED BY PUCCINELLI, TO DENY THE REQUEST. There was discussion about traffic calming devices and the number of neighborhoods requesting traffic calming measures. Council Member Klingele prefers shared funding similar to the sidewalk program at a 50/50 percent split. Also discussed were possible funding alternatives such as an LID paid by the property owners. The question was called for a vote on the motion. The motion carried by 4 -3 voice vote; Beauchamp, Buchanan, and Sims voting nay. Add Traffic Associate Position and Delete Traffic Technician II Position -- Street Fund, Personnel $3,250. It was MOVED BY KLINGELE, SECONDED BY BERGER, TO APPROVE THE REQUEST. The motion carried by unanimous voice vote. Traffic Sign Specialist 75% to full time -- It was MOVED BY KLINGELE, SECONDED BY SIMS, TO APPROVE THE REQUEST. The motion carried by unanimous voice vote. Parks and Recreation Increase in Fees and Charges for Programs and Services -- Non - Personnel Revenues $2,000. It was MOVED BY BERGER, SECONDED BY SIMS, TO APPROVE THE REQUEST. The motion carried by unanimous voice vote. Increase in Fees and Charges for Cemetery -- Non - Personnel Revenues $7,000. It was MOVED BY SIMS, SECONDED BY BERGER, TO APPROVE THE REQUEST. The motion carried by unanimous voice vote. Capital Funds for the Completion of Chesterley Park -- Parks and Recreation Capital Reserve, Non - Personnel $100,000. It was MOVED BY SIMS, SECONDED BY BEAUCHAMP, TO APPROVE THE REQUEST. The motion carried by 6 -1 voice vote; Klingele voting nay. Funding for the Yakima Gang Prevention and Intervention Coalition -- Parks and Recreation Fund, Non - Personnel $75,000. It was MOVED BY SIMS, SECONDED BY PUCCINELLI, TO APPROVE THE REQUEST FOR FUNDING FOR THE YAKIMA GANG PREVENTION AND INTERVENTION COALITION. The motion carried by unanimous voice vote. YAKIMA AIR TERMINAL Capital Contribution (In Lieu of FTZ Contribution) $30,000 is Budgeted; $25,000 is Airport Request -- Public Works Trust; Non - Personnel $25,000. Council Member Barnett asked for a clarification of why a different format was used to indicate contributions. Macile Zais explained the funding from the City of Yakima is not from the General Fund, but from a special Public Works Trust Fund contribution. She explained there are differences in reporting systems for operating budget funds and capital grant funds. It was MOVED BY SIMS, SECONDED BY BARNETT TO DEFER THIS REQUEST TO 1997. The motion carried by 6 -1 voice vote; Berger voting 5 BUDGET WRAP -UP -- DECEMBER 3, 1996 231 nay. Council Member Barnett commented that the report from YCDA indicates the Foreign Trade Zone is not cost effective to market, and it should either be eliminated or a regional trade zone should be started. UNBUDGETED'POLICY ISSUES Outside Agency Recuests Salvation Army (Milroy Park) -- Parks, Non - Personnel $1,150. It was noted that this request for the Salvation Army (Milroy Park) was considered earlier under "Budgeted Outside Agency Requests. Hispanic Chamber of Commerce -- General Fund, Non - Personnel $1,000. It was MOVED BY SIMS, SECONDED BY PUCCINELLI, TO APPROVE THE REQUEST. The motion carried by unanimous voice vote. RSVP -- General Fund, Non - Personnel $3,000. It was MOVED BY PUCCINELLI, SECONDED BY KLINGELE, TO APPROVE THE REQUEST. The motion carried by unanimous voice vote. DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT Code Administration As a point of clarification, Council Member Barnett pointed out that the next two items pertain to the Code Compliance Officer position, to be funded from the General Fund, and to the request to increase certain fees to fund the position. Add 1 Permanent Full -Time Neighborhood Enhancement Officer (Code Compliance Officer) Position -- General Fund, Personnel $41,000 (First Year); $43,000 (Annualized). It was MOVED BY PUCCINELLI, SECONDED BY KLINGELE, TO APPROVE THE REQUEST. After discussion about funding, the question was called for a vote on the motion. The motion carried by unanimous voice vote. Increase fees for Building Permits, Mechanical Permits, Plumbing Permits, and Amusement Devices -- General Fund; Revenue $45,000 per year. After a brief discussion about the code compliance officer position and the increased service which will be provided, it was MOVED BY PUCCINELLI, SECONDED BY BARNETT, TO DENY THE REQUEST. The motion carried by a 4 -3 voice vote; Beauchamp, Buchanan, and Sims voting nay. POLICE DEPARTMENT Jail Cost Funding Options /6211 Impact /Wapato Closure Impact Cellular Phone Tax Proposal -- General Fund /Other Revenue Options; Non - Personnel $ 500,000 Revenue; $335,000 Expenditure Jail /Cost. It was MOVED BY BARNETT, SECONDED BY KLINGELE, TO APPROVE THE REQUEST. The motion carried by unanimous voice vote. Council Added K -9 Unit Drug Detection Dog -- General Fund, Non - Personnel $50,000 (Unbudgeted). After discussion of the Drug Detection Dog request which indicated further study of the issue is needed, it was MOVED BY BARNETT, SECONDED BY PUCCINELLI, TO DENY THE REQUEST. The motion carried by a 4 -3 voice vote; Beauchamp, Buchanan, and Sims voting nay. Council Member Sims spoke in favor of this issue and described a situation where a drug detection dog would be very useful. It was MOVED 6 L32 BUDGET WRAP -UP -- DECEMBER 3, 1996 BY SIMS, SECONDED BY PUCCINELLI, TO DIRECT THE CHIEF OF POLICE TO INVESTIGATE A CONTRACTUAL ARRANGEMENT WITH OTHER LAW ENFORCEMENT AGENCIES FOR DRUG DETECTION USING DOGS AND THEN BRING A REPORT BACK TO THE COUNCIL. The motion carried by unanimous voice vote. DEPARTMENT OF PUBLIC WORKS Transit Cost Reduction Plan /Revenue Enhancements -- Transit Operating; Non - Personnel Options /Alternatives. It was MOVED BY BARNETT, SECONDED BY PUCCINELLI, TO APPROVE THE GUIDELINES IN THE COST REDUCTION PLAN. The motion carried by unanimous voice vote. FIRE DEPARTMENT Should the City Staff Review the Letter of Agreement with the City's Fire Battalion Chiefs? -- It was MOVED BY PUCCINELLI, SECONDED BY BERGER, TO DIRECT STAFF TO REVIEW THE LETTER OF AGREEMENT WITH THE CITY'S FIRE BATTALION CHIEFS. There were questions and comments about the ending date of the letter agreement, the issue of overtime being handled within the Department, and the promotional standards issue which is before the Civil Service Commission. It was MOVED BY SIMS, SECONDED BY BERGER, TO AMEND THE MOTION TO FOCUS ON SECTION 7. The motion carried by unanimous voice vote. The question was called for a vote on the motion as amended. The motion carried by unanimous voice vote. DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT Cable TV Should the Cable TV Operation develop standards for audio and video Program presentation quality? It was MOVED BY BARNETT,- SECONDED BY KLINGELE, TO APPROVE THE MEMORANDUM ON PAGE 39 OF THE BUDGET WRAP -UP DOCUMENT. The motion carried by unanimous voice vote. Should the City reformat its Cable TV Operation to provide for a C -Span type format only? Council Member Berger indicated a review is needed of the three types of access -- government access, public access, and educational access. It was MOVED BY BERGER, SECONDED BY PUCCINELLI, TO SCHEDULE A STUDY SESSION IN EARLY 1997 TO REVIEW ALL THREE ACCESS OPTIONS. The motion carried by unanimous voice vote. Other Issues City Manager Zais confirmed that the FTZ issues would be reviewed early next year. It was MOVED BY BERGER, SECONDED BY SIMS, TO DIRECT STAFF TO PREPARE THE FINAL LEGISLATION TO ADOPT THE 1997 BUDGET AS PER COUNCIL DIRECTION. The motion carried by unanimous voice vote. Council Member Barnett felt the Telephone Report was outstanding and very informative and thanked the staff for answering his questions. John Hanson thanked the Council for their diligence in the budget process. 7 BUDGET WRAP -UP -- DECEMBER 3, 1996 233 It was MOVED BY KLINGELE, SECONDED BY BERGER, TO ADJOURN AT . 10:45 A.M. TO 12 NOON AT PROVIDENCE MEDICAL CENTER FOR A PUBLIC SERVICE ORGANIZATIONAL LEGISLATIVE LUNCH, THEN TO 2:00 P.M. FOR THE REGULARLY SCHEDULED BUSINESS MEETING IN THE COUNCIL CHAMBERS. The motion carried by unanimous voice vote. READ AND CERTIFIED ACCURATE BY: Li /cy �. / �/ r/- P7 COUNCIL �EMBE DATE COUNCIL MEMBER DATE ATTEST: 9 //e„ -mac /11" CITY CLERK L 'i B C /(1\N, 'YOR MINUTES PREPARED BY DEPUTY CITY CLERK SKOVALD. An audio tape of this meeting is available in the City Clerk's Office. 8