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03/16/2021 11A Council General Information ti i..asxntntj kd d g$Ag aY ae.. x°'naa.x,,4n BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 11.A. For Meeting of: March 16, 2021 ITEM TITLE: Council General Information SUBMITTED BY: Sonya Claar Tee, City Clerk SUMMARY EXPLANATION: 1. Preliminary Council Agendas 2. 4th Quarter Municipal Court report ITEM BUDGETED: STRATEGIC PRIORITY: APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: ATTACHMENTS: Description Upload Date Type daft agenda 3/11/221 r Mer�c re r 2/23/2021 r Me 2 1.:!„„,•„ 1,0 '.(71 Litt 4 "r7 AGENDA YAKIMA CITY COUNCIL STUDY SESSION March 23, 2021 City Hall --Council Chambers 5 p.m. 1. Roll Call 2. Public comment(allow 15 minutes) 3. Fund Balance Policy 4. Financing of Public Safety Vehicles 5. Mill Site Planning and Financing 6. Adjournment The next meeting will be a City Council regular meeting on April 6, 2021, at 5:30 p.m. at City Hall Any invocation that may be offered before the official start of the Council meeting shall be the voluntary offering of a private citizen, to and for the benefit of the Council. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council, and the Council does not endorse the religious beliefs or views of this, or any other speaker. A Council packet is available for review at the City Clerk's Office and on-line at www.yakimawa.gov. The City provides special accommodations, such as hearing devices, wheelchair space or language interpreters, for City meetings.Anyone needing special assistance please contact the City Clerk's office at(509) 575-6037 at least two business days prior to the meeting.All meetings are live streamed on the City of Yakima website at www.yakimawa.gov and telecast live on Y-PAC, Spectrum Cable Channel 194. 3 k 9 y AGENDA 1, YAM A CITY COUNCIL April 6, 2021 City Hall --Council Chambers 4:00 p.m. Executive Session; 5:30 p.m. Regular meeting 6 p.m. public hearings -- conducted via Zoom, live streamed at https://www.yakimawa.govicouncil/live-streamil and telecast live on Y-PAC, Spectrum Cable Channel 194 or you may call in to listen by dialing 1-253-215-8782 or 1-971-247-1195.When prompted for the meeting ID enter xxx#. When prompted for the participant ID enter#. When prompted for the meeting password enter xxx#. Oral comments shall be arranged in advance of the meeting at www.yakimawa.gov and must be received by 3 PM the day of the meeting. The request for oral comments must include your full name, city of residence, email address, phone number you will be calling from and the agenda topic you will address. Please note,the information you provide may be subject to disclosure pursuant to Washington State's Public Record Act, chapter 42.56 RC . Due to potential connectivity issues,we strongly encourage public comments be emailed to ccounciI2@yakimawa.gov EXECUTIVE SESSION 1 Executive session regarding pending litigation 1. Roll Call 2. Open Discussion for the Good of the Order A. Tentative Resolution approving extension of Mayoral Proclamation declaring emergency and order, if the Mayor issues a Proclamation extending the civil emergency proclamation and order to May 4, 2021 due to COVID-19 B. Coronavirus (COVID-19) update 3. Council Reports 4. Consent Agenda Items listed are considered routine by the City Council and will be enacted by one motion without discussion.A Council member may request to remove an item from the Consent Agenda and, if approved, it will be placed on the regular agenda for discussion and consideration. A. Approval of minutes from the March 16, 2021 City Council regular meeting B. 2021 1st Quarter Financial Report C. 2021 1st Quarter Treasury Report D. Project Completion and Contract Acceptance for Road Products, Inc. - Contract#2020- 083 Runway 9/27 Rehabilitation E. Project Completion and Contract Acceptance for Oshkosh Airport Products, LLC. - 4 Contract#2019-160 Aircraft Rescue and Fire Fighting Apparatus F. Project Completion and Contract Acceptance for Belsaas& Smith Construction, Inc. - Project SC2487B Fair Avenue Sanitary Sewer Main Improvements Phase B G. Resolution authorizing a Engineering Services Agreement Amendment No. 1 with JUB Engineering, Inc., to design and acquire an Aircraft Rescue and Firefighting apparatus H. Resolution authorizing acceptance of a grant from the Federal Aviation Administration (FAA) under the Coronavirus Response and Relief Supplemental Appropriations Act to provide economic assistance in response to COVID-19 operational impacts I. Resolution authorizing a contract with Industrial Construction of Washington, LLC. for Project No. WF2526 Industrial Waste Reactor Hot Water Line Replacement at the City of Yakima Wastewater Treatment Plant 5. Public Comment Community members are invited to address items listed on the meeting agenda. There will be 35 minutes allotted for public comment with two and a half(2.5) minutes per speaker in order to allow as much opportunity as possible for audience participation. Written communication and e-mail messages are strongly encouraged. DEPARTMENT ITEMS • 6. Resolution authorizing a Master License Agreement with Yakima MSA Limited Partnership for use of the City's rights-of-way to install, maintain, and operate small cell wireless facilities 7. Ordinance amending the 2021 Budget for the City of Yakima; and making appropriations from Unappropriated Fund Balances within various Funds for expenditure during 2021 for various purposes including 2020 encumbrances (First Reading) 8. Other Business 9. Adjournment The next meeting will be a City Council study session on April 13, 2021, at 5:00 p.m. at City Hall 10. Council General Information A. Council General Information B. Distribution of the Complete Record for the rezone of five parcels from Suburban Residential (SR)to General Commercial (GC)for SOZO Sports Complex at 4209 Sorenson Rd Any invocation that may be offered before the official start of the Council meeting shall be the voluntary offering of a private citizen, to and for the benefit of the Council. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council, and the Council does not endorse the religious beliefs or views of this, or any other speaker A Council packet is available for review at the City Clerk's Office and on-line at wwwyakimawa.gov. The City provides special accommodations, such as hearing devices, wheelchair space or language interpreters, for City meetings.Anyone needing special assistance please contact the City Clerk's office at(509) 575-6037 at least two business days prior to the meeting.All meetings are live streamed on the City of Yakima website at www.yakimawa.gov and telecast live on Y-PAC, Spectrum Cable Channel 194. 5 MEMORANDUM 3/16/2021 TO: The Honorable Mayor and Members of City Council Robert Harrison, City Manager FROM: The Honorable Susan Woodard, Presiding Judge Isabel Cruz, Accountant SUBJECT: 4th Quarter 2020 Municipal Court Office Statistics The City of Yakima Municipal Court operation was created in late 1996 and has been an independent judicial aim of the City since January 1, 1997. The Court Adjudicates all traffic infractions, misdemeanors, and gross misdemeanors cited in the City. The Court operates with two full time Judges, one of whom resides over the Court's activities, and a part time Court Commissioner. The City Council adopts the Courts budget annually; the Court is otherwise independent from City Administration. Following, please find summary statistical reports for Municipal Court's 3rd Quarter activity through December 31, 2020. Detailed reports are available from the Office of the Municipal Court. Prior year totals for 2019 are included for comparison. The following summary information for each quarter includes: L Municipal Court Infraction Statistics IL Municipal Court Criminal Statistics III. Public Safety Education Assessment(PSEA) Statistics IV. Collection Statistics--Municipal Court Outstanding Time-Pay Contracts V. Outside Agency Collection Statistics 6 Yakima Municipal Court -- 4th Quarter 2020 I. Municipal Court Infraction Statistics 2019 Year-End 2020 Prior 2020 YTD October November December Statistics Qtr's Total Filings—Proceedings During Year: 2020 Infractions Filed 10,755 4,943 795 849 645 7,232 Violations Charged 16,394 7,584 1,235 1,284 999 11,102 Mitigation Hearings 686 178 48 49 63 338 Contested Hearings 262 51 20 20 28 119 Show Cause Hearings 82 22 5 3 3 33 Other Hearings On Record 598 846 129 115 133 1,223 Total 28,777 13,624 2,232 2,320 1,871 20,047 Dispositions During Year: 2020 Infractions Paid 2$87 1,058 159 147 168 1,532 Failure to Respond 58 30 10 11 12 63 Committed 4,399 1,483 329 272 562 2,646 Not Committed 155 37 15 8 12 72 Dismissed 1,716 712 95 66 72 945 Amended 53 16 2 4 6 28 Total Disposed 8,968 3,336 610 508 832 5,286 Municipal Court Traffic Infraction Revenues $ 1,242,799 $ 618,965 $ 77,275 $ 15,000 $ 18,316 $ 729,556 Budget $ 1,367,599 $ 1,305,000 Page 2 7 Yakima Municipal Court -- 4th Quarter 2020 II. Municipal Court Criminal Statistics 2019 Year- 2020 Prior 2020 YTD End Qtr�s October November December Total Statistics Filings During Year: Citations Filed 2,572 2,268 272 240 258 3,038 Violations Charged 3,396 2,959 338 315 362 3,974 Trial Settings During Year: Non Jury Trials Set 3 - _ _ _ - Jury Trials 1,670 578 125 86 96 885 Proceedings: Arraignments 2,298 1,345 407 289 263 2,304 Non Jury Trials - - _ _ _ - Jury Trials 5 3 - 1 - 4 Stipulations to Record 12 7 2 - - 9 Other Hearings 3,757 1,149 283 246 293 1,971 Dispositions: Bail Forfeitures - - Guilty 2,339 837 181 171 193 1,382 Not Guilty 2 _ - - - - Dismissed 1,199 621 84 121 157 983 Amended 180 61 20 12 21 114 Deferred Driver/Other 618 175 82 77 97 431 Prosecution Resumed 158 43 72 4 4 123 Appeals to Superior Court 3 - _ _ _ - Total Disposition 4,499 1,737 439 385 472 3,033 Criminal Fines Revenue: DUI Penalties $ 75,946 $ 41,982 $ 6,729 $ 5,141 $ 9,366 $ 63,217 Criminal Traffic $ 104,979 $ 52,006 $ 9,197 $ 8,427 $ 10,339 $ 79,968 Non-Traffic Misdemeanor $ 72,536 $ 35,790 $ 4,959 $ 2,050 $ 5,535 $ 48,333 Recoupments $ 115,158 $ 59,918 $ 1,020 $ 13,753 $ 6,756 $ 81,446 Total Fines $ 368,619 $ 189,695 $ 21,905 $ 29,370 $ 31,995 $ 272,965 Total Budget $ 344,630 - $ 479,000 Page 3 8 Yakima Municipal Court -- 4th Quarter 2020 III. Public Safety Education Assessment (PSEA) Statistics 2019 Year-End 2020 Prior Statistics Qti''s October November December 2020 YTD Total Public Safety Education Assessment $ 1,707,812 $ 811,937 $ 109,461 $ 80,887 $ 96,594 $ 1,098,879 (PSEA)Payments" *Required payments to State Public Safety Education. Revenue for these payments are included as part of the total fine. Revenue figures presented are net of these payments. IV. Collection Statistics -- Municipal Court Outstanding Time-Pay Contracts As of 12/31/2020 Outstanding Municipal Court Time-Pay Agreements' $ 1,983,845 **After judgment the offender makes arrangements with the court to pay their outstanding fines. If the offender does not make a payment within 30 days or does not make an effort with the court to make other arrangements to pay,the account is considered in arrears. A final notice is mailed to the person in arrears. If ignored the account is then turned over to collection The collection agency is mandated by the state of Washington to write off accounts still owing ten years after the judgment date due to the statute of limitations. The statute of limitations covers all fines and restitution V. Outside Collection Agency Statistics Following,please find Municipal Court's quarterly summary statistical report. Outside Collection Agency:*** 2020 and Prior Years Accounts Assigned in 2016 $ 6,185,953 Accounts Assigned in 2017 $ 5,395,339 Accounts Assigned in 2018 $ 4,525,749 Accounts Assigned in 2019 $ 4,143,237 Accounts Assigned in 2020 $ 2,105,078 Total Assignments $ 22,355,356 Dollars Collected Since 2016 $ 7,001,862 Collection Performance Court Accounts 31.32% ***Net of cancellation Page 4