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Home My WebLink About03/16/2021 04I Summitview Ave and N. 31st Ave. Sewer Pipe Replacement; Ratifying Declaration of Emergency and Authorizing Contracts ti i..asxntntj kd d g$Ag aY ae.. x°'naa.x,,4n BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEM ENT Item No. 4.1. For Meeting of: March 16, 2021 ITEM TITLE: Resolution ratifying declaration of an emergency and authorizing execution of all applicable contracts for the labor and materials to replace 120 linear feet of sanitary sewer pipe in the vicinity of Summitview Avenue and North 31st Avenue SUBMITTED BY: Scott Schafer, Director of Public Works David Brown,Assistant Director of Public Works Mike Price, Wastewater/Stormwater Division Manager, 249-6815 SUMMARY EXPLANATION: The City of Yakima operates 350 miles of sanitary wastewater collection pipelines. A 120 linear foot segment of concrete sewer pipe in the vicinity of Summitview Avenue and North 31st Avenue was found to be inaccessible and unmaintainable in its existing condition, requiring immediate replacement to ensure effective wastewater conveyance. Wastewater Division staff followed the City's Emergency Purchasing Policy in contracting for emergency replacement of the pipe. The project includes excavation, replacement of approximately 120 linear feet of concrete pipe with pvc pipe, and surface restoration. The final cost of the project is estimated at $.75,000, resulting in the need to seek ratification by City Council via Resolution, in accordance with City of Yakima Administrative Code ADM 3-500 City/County Procurement Manual which requires approval by City Council for emergency costs exceeding $50,000. The approved Emergency Purchase Order Justification Form is attached for City Council review. The emergency pipe replacement is funded through Wastewater Capital Fund 476. ITEM BUDGETED: NA STRATEGIC PRIORITY: Public Safety APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOM M ENDAT ION: Adopt Resolution 2 ATTACHMENTS: Description Upload Date Type D resolution 3/112021 a‘er Memo D Emergency Jirtificmtinn Form 3:412021 Backup Material 3 RESOLUTION NO. R-2021- A RESOLUTION ratifying the declaration of an emergency and authorizing execution of all applicable contracts for the labor and materials to replace 120 linear feet of sanitary sewer pipe in the vicinity of Summitview Avenue and North 31st Avenue. WHEREAS, Article VI, section 6 of the City of Yakima Charter and the Yakima Municipal Code Chapter 1.80 provide that the City Council may declare an emergency and waive the bidding requirement for supplies, material, equipment or services; and WHEREAS, RCW 39.04.280 provides for emergency public works projects to move forward without complying with bidding requirements; and WHEREAS, a 120 linear foot segment of sanitary sewer collection pipe in the vicinity of Summitview Avenue and North 31 st Avenue was found to be inaccessible and unmaintainable in its current condition; and WHEREAS, the segment of wastewater pipe requires immediate replacement to ensure reliable conveyance of wastewater to the treatment plant; and WHEREAS, the Wastewater Division did not have the expertise or tools to replace the pipe itself and the repairs were required immediately, so a third party was necessary to complete the emergency repairs; and WHEREAS, an emergency was declared by the City Manager on February 26, 2021, allowing the Wastewater Division to secure the services of TTC Construction, Inc. to replace the pipe; and WHEREAS, with the pipe replacement cost is estimated at $75,000, resulting in the need to seek ratification by City Council via resolution, in accordance with City of Yakima Administrative Code ADM 3-500 City/County Procurement Manual which requires approval by City Council for emergency costs exceeding $50,000; and WHEREAS, the City Council deems it to be in the best interest of the City and its residents to ratify the City Manager's declaration of an emergency, and authorize the execution of all necessary documents for contracts for the labor and materials for the replacement of the wastewater pipe, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The emergency, as declared on February 26, 2021 by the City Manager is hereby ratified, the City Council resolves that there was an emergency, and the City Manager's execution of all appropriate documents for the labor and materials for the replacement of the wastewater pipe without calling for bids, is hereby ratified and approved. 4 ADOPTED BY THE CITY COUNCIL this 16th day of March 2021 . Patricia Byers, Mayor ATTEST: Sonya Claar Tee, City Clerk n � ��° J� Yakima ��N�� lU � ��Nma # 2103E -�� —��k�� Purchase Order Justification — - Requestor Name: Your Department/Division: Mike Price PVV/Wagewater Rmguesbmr Phone: Requisition (PR) Number: - 249-0815 Pn4]ll8 Requested Vendor: Cost Estimate (incl. TTC Construction,Inc. 7500 Vendor's Address: Vendor E-Mail � lZB7l5ummkview Road,Yakima VVA989O9 ajheckart.tto@gmai|,com Vendor Contact Name: Vendor Phone: � AJHeckart (50E)457-3909 � ' 1. What im the emergency situation? Describe damages or loss of property or essential services that are/may he o result of this emergency. (Attach extra sheet if necessary.) l2O'of wastewater pipe in the vicinity nf5ummitviewand North]lst Ave is not accessible nor maintainable in its current condition,creating a public safety concern for residents. Immediate replacement is required, 2. What labor and/or materials are required? Attach a copy of your quote or estimate. Contractor will be compensated time and materials at appropriate rates, Costs will include labor,materials, equipment necessary to excavate and replace the sewer pipe, Time/Materials Quote will be accepted prior towork, 1 [}id vendor quote prevailing vvagas, if applicable (e.g. repaira, construction, maintenance)? � Yes X No! _ 4. Was vendor informed of the Intent and Affidavit filing requirements with L&|? Yes X No 5. Does vendor have o current certificate nf insurance on file with the City? Check ICE: http:0tdyice/purchas|nW/contnantnr-|ist/ Yaa|[U �� | NV| | O. Are federal funds being used? If federal funds are being used, m cost price analysis must be done at earliest opportunity and o copy sent to Purchasing. �� Yeo | No|� | ' ' ` STATEMENT OF NEED: My division's recommendation for an emergency purchase order and waiver of the quote or bid requirements is based upon an objective review of the emergency situation and appears hoboin the best interest of the City, / understand that if this purchase is over $58000, o/ifany change orders to this purchase increase the amount to $50,000or over, that our division must initiate and prepare necessary information(Resolution) to advise City Council that there has been on emergency situation ooqu�n0knmedia/eaction, Michael| A. Price mgitmUydgnedby Michael 8 Price/v`|K�/ /��/ r� / �� A. 2/26/31 1� ` uate:zoz1.uz.2ooy:so:zo<m'on' Signature of Division Manager Date Scott Schafer 4�� 0gxo|�ggnedbySco�Sch�er �]&Ol ~,�{�^^ ^^�/ /�/�� 2� Date:uozl.ozzola:s*:zr-no'oo' e� �� MariaK8' �� Digitally signed by Maria Mmyhue /»\��r�� /»`��/ /Lj�� Date:ouzl,nZzala*Z;ou*o'oo' 2/20/21 — Re enda of Approval by Purchasing Managor Dote *, Approval byCity Manager Date Please complete entire form and forward to Purchasing.