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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 4.G.
For Meeting of: March 16, 2021
ITEM TITLE: Resolution authorizing Task Order 2021-01 with HLA Engineering
and Land Surveying, Inc. to provide Engineering Services for City
of Yakima Project SC2548 —2021 Priority 2 Wastewater
Collections System Improvements
SUBMITTED BY: Scott Schafer, Director of Public Works
David Brown,Assistant Director of Public Works
Mike Price, Wastewater/Stormwater Division Manager, 249-6815
SUMMARY EXPLANATION:
This resolution authorizes Task Order 2021-01 with HLA Engineering and Land Surveying for
engineering design, bidding and construction services for City Project SC2548 - 2021 Priority 2
Wastewater Collection System Improvements. The improvements are located at several
locations as shown on the attached Project Location Map. The improvements restore system
reliability and maintainability at the project locations by replacing 2,200 linear feet of deficient
existing sewer mains including manholes, rerouting side sewer connections, and the construction
of two new sanitary sewer manholes.
Task Order No. 2021-01 is in an amount not to exceed $270,656 under an existing agreement
with HLA (Resolution No. R-2020-034). The Task Order with EXHIBIT 1 — PROFESSIONAL
SERVICES is attached for Council review. Funds are budgeted from Sewer Construction Fund
476.
ITEM BUDGETED: Yes
STRATEGIC PRIORITY: Public Safety
APPROVED FOR SUBMITTAL BY THE CITY MANAGER
RECOMMENDATION:
Adopt Resolution
ATTACHMENTS:
Description Upload Date Type
2
D Resolution-Task Orrles 7021-01 311/2021 Resolution
D Task ceder 212512021 Contract
D Project Location Map 2/2512E21 cover Memo
3
RESOLUTION NO. R-2021-
A RESOLUTION authorizing Task Order 2021-01 with HLA Engineering and Land
Surveying, Inc. to provide engineering services for City of Yakima Project
No. SC2548— 2021 Priority 2 Collection System Improvements
WHEREAS, the City of Yakima owns and maintains the Wastewater Collections System
in accordance with applicable Federal, State and Local regulations; and
WHEREAS, the Wastewater Division has identified the need to replace eight sanitary
sewer collection pipes including manholes, install two new manholes, and re-route side sewer
connections at various locations throughout the City in order to properly maintain the existing
sanitary sewer collection system; and
WHEREAS,the City of Yakima Wastewater Division requires engineering design, bidding,
and construction services for the sanitary sewer system improvements; and
WHEREAS, the City previously entered into City of Yakima Contract No. 2020-046 with
HLA Engineering and Land Surveying, Inc. to develop Task Orders at the direction of the City to
provide engineering services for sewer system improvements; and
WHEREAS, at the direction of the City, HLA developed Task Order 2021-01 for the
engineering services required for the improvements identified in Project No. SC2548; now,
therefore
WHEREAS, the City Council has determined that it is in the best interest of the City of
Yakima to approve Task Order 2021-01 with HLA Engineering and Land Surveying, Inc., to
perform the required engineering services; now, therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized and directed to execute Task Order 2021-01 under
Contract No. 2020-046 between the City of Yakima and HLA Engineering and Land Surveying,
Inc., in an amount not to exceed Two Hundred Seventy Thousand Six Hundred and Fifty-Six
Dollars ($270,656) to provide engineering services for Project No. SC2458 — 2021 Priority 2
Collection System Improvements; a copy of Task Order 2021-01 with Exhibit 1 is attached hereto
and by this reference made a part hereof.
ADOPTED BY THE CITY COUNCIL this 16'h day of March, 2021.
ATTEST: Patricia Byers, Mayor
Sonya Clear Tee, City Clerk
4
TASK ����� �� ���M��1
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(CITY CONTRACT NO. 2021 . RESOLUTION NO. R'2021- )
AGREEK8ENT REGARDING TASK ORDER UNDER CITY CONTRACT 2O20'O4OAND
RESOLUTION R,2820'034 BETWEEN
CITY OFYAK|K8A
AND
HLA ENGINEERING AND LAND SURVEYING, INC.
WHEREAS, CITY and ENGINEER entered into City Contract No. 2020'046 ("the contract") an
authorized by City Resolution No. R'202O'U34; and
WHEREAS, the parties agreed in the contract, Section 2.1 that ENGINEER shall he expected to
perform the work required by each task or group of tasks as assigned by the City for completion as required
by the City and approved by Yakima City Council;
THEREFORE, the parties agree ENGINEER shall complete the following tasks as part of the Basic
Sen/iono as defined in Section 2.1 of the contract subject to all the terms and conditions contained in the
oontraot, which is incorporated by nofonanoe.
PROJECT DESCRIPTION:
2021CitV Wide Wastewater Improvements
City Project No. SC2548
HLA Project Nw' 21088E
The City of Yakima (CITY)desires to replace eight sanitary sewer collection pipelines, including manholes,
reroute side sewer connections, and install two now sanitary sewer drop /nunho/on at various locations
throughout the CITY necessary to properly maintain and operate existing sewer mains. Project elements
� include the following:
1. Replace approximately 590 linear feet of 8-inch diameter sanitary sewer main southeast of North
16wAvenue and Jerome Avenue in1erue(tion, easterly through u aide yand. VV3K8H1 to E3MH12.
line segment 81US.
2. Replace approximately 730 linear feet of 6-inch diameter sanitary sewer main with 8-inch sanitary
sewer main in the alley east ofPierce Avenue, beginning at West K8LK Boulevard and ending
southernly in alley north of West Yakima Avenue, E21 MH22 to E21 MH24, line segments 7690 and
7081.
3. Replace approximately 320 linear feet of0'inoh diameter sanitary oevvnr main with 8-inch sanitary
sewer main south of West Lincoln Avenue, from Milroy Park easterly to Lewis Avenue, E4MH36 to
E4FE37. line segment 5121.
4. Replace approximately 80 linear feet of 1 0-inch diameter sanitary sewer main at the intersection of
South 16th Avenue and West Prasch Avenue, W`7MH1 9 to E7MH2A, line segment 5233.
5. Replace approximately 370 linear feet nf8'innh diameter sanitary sewer main southeast of North
18��mAvenue and West Mead Avenue intereeotion, through n yord. E8&1H9B to E7K8H0A. line
segment 11235.
0. Replace approximately 110 linear ha*t of 8-inch diameter sanitary sewer main northwest of
Pleasant Avenue and Saint John Street inbamedion, through a yard. E8FE43 to E8MH42. line
nognnantb13O.
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7. Reroute approximately 2O side sewer connections in the alley north of West Yakima Avenue, from
North 0mAvenue to North 2»uAvenue.
8. Construct two new sanitary sewer drop manholes at the following locations:
VV18 102 711 G. 32n«Avenue
VV21 10 315N. 28/»mAv*nu*
0. Replace a sanitary sewer manhole at the following location:
E30 3A Division Street and S. 2»uAvenue
SCOPE OF SERVICES:
At the direction of the CITY, HLA Engineering and Land Surveying, Inc. (HLA), shall provide professional
engineering and land surveying aen/ioan for the 2021 City V0dm Wastewater Improvements project
(PROJECT). HLA services shall include:
1.0 Design EmKineerinq
1.1 Provide complete PROJECT management tu deliver the PRDJECTwithin mutually determined
expectations.
1.2 Attend up to two (2) PROJECT meetings with CITY staff at 80Y6 and 0096 plan completion to
fully noviavv all elements of the PROJECT.
1.3 Assist with PROJECT updates and related administrative documents to the appropriate
agencies that have jurisdiction over design and construction of this PROJECT.
1.4 Conduct o topographic survey of the PROJECT areas as required to complete demign, plans,
and specifications, including call for utility locates.
1.5 Perform the field investigations necessary to design the identified improvomentu, including
measuring inverts within nnenho|eo, measuring water main depths, field checking topographic
survey, and all associated traffic control for field investigations.
1.0 Review video inspection of the newer main as provided by the CITY and identify existing side
sewer locations.
1.7 Perform the preliminary design and submit 30% preliminary plans to the CITY.
1.8 Following receipt of 30% plan review comments by the CITY, prepare 60% design plans and
submit to the CITY for review.
1.8 Review and discuss 6096 design plans with CITY staff,
1.10 Following receipt ofGU96 plan review comments by the CITY, prepare 0096 design p|ann, cost
estimate, and specifications, and submit to the CITY for review.
1.11 Following receipt of 9096 plan review comments by the CITY, perform the final design, and
prepare complete plans and specifications for publicly-bid improvements, as authorized by the
C|l`/.
112 Prepare the Engineer's Estimate of construction cost,
1.13 Following receipt of authorization from CITY, prepare advertisement for bids and provide to the
CITY for use and implementation. All fees oanndutod with bidding will be paid by the CITY.
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1]4 Furnish the CITY electronic copies of the final plans and specifications for bidding and
construction. It is anticipated HLAwiU prepare one (1) unnnp|obe net of plans and specifications
for one bid call; additional bid packages will be considered additional services. Six (6) printed
copies of the contract documents will be made for later distribution to the CITY and Contractor
after contracts are awarded.
1.15 Submit bid advertisement{o the Yakima Herald Republic.
1.18 Post contract plans and specifications to the HLA website for bidding purposes.
1.17 Prepare and maintain p|onhu|dom list, including CITY stm#, private utility companies, and plan
centers.
1.18 Answer and supply such information as requested by prospective bidders,
1.19 Prepare and issue addenda, i<necessary,
1.20 Attend bid opening, if and when public attendance is allowed at such opening, and participate
in the bid evaluation process.
1.21 Prepare tabulation of all bids received by the CITY and review bidder's qualifications.
1.22 Make recommendation of construction contract award to the lowest responsible bidder.
1.23 Coordinate execution of the Contract with the CITY and Contractor, including review of bond
and insurance requirements.
2.0 CommtvmwtionEngineerinq
2.1 Coordinate and tnoi|ita10 preoonntruntion meeting with the CITY, Controctnr, private utilities,
and affected agencies.
2.2 Prepare and issue Notice 1n Proceed to the Contractor.
2.4 Assist CITY with preparing construction impacts informational worksheets for CITY distribution
to nearby property owners, aarequested.
2.3 Furnish the field survey onevv necessary to met horizontal and vertical control for the
improvements authorized for construction.
2.4 Furnish o qualified resident engineer(inspector) to obnune construction at the PROJECT site
during all significant work. The resident engineer shall provide surveillance of construction for
substantial compliance with plans and specifications.
2.5 Perform measurement and computation of pay items; prepare and file progress reports on the
PROJECT with the CITY, and provide monthly progress pay estimates to the CITY.
2.6 Consult and advise the CITY during construction and make efinal report of the completed work.
2.7 The CITY in required to monitor the Contractor's payment of prevailing wage rates. As part of
construction services, HLA will monitor General Contractor and Subcontractor compliance with
State labor standards during construction of the PROJECT. This work includes checking
monthly certified poyroUu, conducting employee interviews in the 8e|d, and issuing letters of
non-compliance and/or letters of missing documents.
2.8 Review Contractor's submission of samples and shop drewings, where applicable,
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2.9 Review materials testing results for compliance with plans and specifications,
2.10 Recommend progress payments for the Contractor 10 the CITY,
211 Prepare and submit proposed contract change orders when applicable.
2.12 Perform final walk-through with the CITY and Contractor, and issue final punch list.
2.13 Prepare and furnish reproducible record drawings nf all completed work from an'bui|{drawinga
furnished by the resident engineer and Contractor.
.3.0 Additional Services
Provide professional engineering and land surveying nen/ioon for additional work requested by the CITY
that is not included above.
4.0 Items to be Furnished and RempwoeibilitV of CITY
The CITY will provide or perform the following:
4.1 Provide full information ooto CITY requirements of the PROJECT.
4.2 Assist HLA by placing at their disposal all available information pertinent to the site of the
PRDJECT, including previous reports, dravvings, plats, ourvmya, utility r000ndo, and any other
data relative to design and construction of the PROJECT.
4.3 Contact property owners affected by the PROJECT and gain necessary access to property for
field investigation, design, and construction ofimprovements.
4.4 Examine all studies, napodo, sketches, eoUmo1no, apeuifivationn, drawings, propomo|s, and
other documents presented by HLA and provide written decisions within a reasonable time as
not to delay the work ofHLA.
4.5 Obtain approval of all governmental authorities having jurisdiction over the PROJECT and
approvals and consents from such other individuals or bodies as necessary for completion of
the PROJECT.
4.6 Pay for project bid advertisement costs.
4.7 Pay for all necessary testing costs and permit fees.
TIME OF PERFORMANCE:
The services called for under this Task Order shall be completed as follows:
1.0 Design Engineering
30Y6 preliminary plans shall be uunnp|otod within forty-five (45) calendar days following receipt of signed
Task Order. Each eucoonaivo plan review set (8096. 9096. and final) shall be completed within thirty (30)
calendar days nf comment receipt from that previously submitted set.
2.0 Construction Engimeerinq
Engineering uen/ioen during construction for the PROJECT uhu|| begin upon construction contract award
by the CITY tothe lowest responsible bidder and uho|| extend through both the completion of construction
and completion ofos'nonotruoted drawings and labor documentation n|oaeout, as requested and directed
by the CITY. A maximum of sixty-five (65) working days has been assumed for the construction of
improvements. Should the Contractor be granted time extensions for construction completion due to
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recognized deluyu, requested additional wmrk, and/or change ordom, engineering onrvinon beyond the
sixty-five (8S)working days shall be considered additional services.
3.0 Additional Services
Time of completion forworkdirected bythe CITY underadditional servicesshall be negotiated and mutually
agreed upon at the time service is requested by the CITY.
FEE FOR SERVICE:
For the services furnished by HLA as described under this Tusk Order, the C|l-f agrees to pay HLA the
fees ma set forth herein. The amounts listed below may bo revised only by written agreement ofboth parties.
1'0 DmmiamEmaineerima
All work shall be performed on a time-spent basis at the normal hourly billing rates in affect at time of the
Task Order. All work directed by the CITY for this PROJECT phase oho|| be performed on a 1ima'opon1
basis at the hourly billing rates provided in EXHIBIT B of the Agreement (City Contract No. 2020-46.
Resolution No. R'2020'34). plus reimbursement for direct non-salary expenses as described in section
5.1.1. An estimate of time and expenses for eon/ioos in provided in EXHIBIT 1 below. The estimated
maximum fee for this work io $135.300.00.
2.0 Construction Enninmerinq
All work shall be performed on a time-spent basis at the normal hourly billing rates in affect at time of the
Task Order. The Construction Engineering phase is anticipated to occur in early 2022. All work directed
by the CITY for this PROJECT phase ohoU be performed on m time-spent basis at the hourly billing rates
provided in EXHIBIT B of the Agreement (City Contract No. 2020'46. Resolution No. R'2020-34), plus
reimbursement for direct non-salary expenses as described in section 5.1.1. An estimate of time and
expenses for services is provided in EXHIBIT 1 below. The estimated maximum fee for this work is
$135.300.00.
.,3'0 Additional Services
Any additional work requested by the CITY that is not included above shall be authorized by the CITY and
agreed upon by HLA inwriting prior ho proceeding with the services. HLA will perform the additional services
oo directed/authorized by the CITY ono time-spent basis ot the hourly billing rates included in our General
AQroonnent, plus reimbursement for direct non-salary expenses such as laboratory tenUng, printing
expenses, vehicle mileage, out-of-town travel costs, and outside consultants.
��/
Proposed: ' � ~ . m~w�����
HLA Engineering and Land Surveying, Inc. Date
// ,
Theodore W. Poo|er, PE, Vice President
Approved:
City of Yakima Oa1m
Robert Harrison, City K8onogor
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EXHIBIT 1 —PROFESSIONAL SERVICES
During the term of this AGREEMENT, the ENGINEER shall perform professional services in connection
with the following project:
2021 City Wide Wastewater Improvements(PROJECT)
Task Order No. 2021-01
City Project No. SC2648
HLA Project No. 21058E
For the services described in Task Order No. 2021-01, compensation shall be paid per Section 5 of the
Agreement(City Contract No. 2020-46, Resolution No. R-2020-34). The following spreadsheet shows the
estimated time and expenses to perform said services.
Project Title: 2021 City Wide Wastewater Improvements
Client: City of Yakima
City Contract Number: 2021-
Date: February 5,2021 ENGINEERS HOURLY ESTIMATE
,.:
Senior Licensed Project Licensed Two Man CAD Administrative/
Task Principal Principal Engineer Land Survey Technician Clerical Total Task Direct
Project Task
No Engineer Engineer I Surveyor Crew Hours Costs
$222 $200 $150 $164 $115 $130 $87
1.0 DESIGN ENGINEERING
1 Project Management 6 20 20 0 0 0 0 46 $4,332
2 Project Meetings 3 12 12 0 0 0 0 27 $2,466
3 Field investigations and field surveying D 0 20 6 112 12 C 15D $17,440,
4 Pipeline evaluation,reviewvideo inspection D 30 50 0 0 0 C BD $7,5C0
5 Preliminarydesign 5 25 BO 8 0 8D 20 219 $25,472
6 In-house project re‘new,quality control 0 16 20 8 0 25 20 95 $9,322
..........-
7 Incorporate Agency review comments 0 10 38 0 0 24 24 96 $10,908
8 Final design,plans,and specifications 8 10 40 0 0 40 20 116 $14,272
9 Prepare estimate of construction cost C 4 8 0 0 8 0 20 $2,240
10 Copies of plans and specifications 0 4 4 0 0 0 4 12 $948
11 Answer bidder questions C 6 6 0 0 0 0 12 $900
12 Prepare and issue addenda 0 6 6 0 0 6 6 24 $2,202
13 Attend bid opening 0 4 4 0 0 0 0 8 $600
14 Prepare tabulation of bids C 8 0 0 0 0 6 12 $522
15 Make recommendation of contract award 0 6 0 0 0 0 6 i 12 $522
Labor Subtotal . 27 159 308 i 22 112 195 106 , 929 $135,054,
EXPENSES:
_
Traver, Cost/Unit Ground Days Days Miles
•
Mileage $0 56 15D $84.00
, .
l .
Meals/Lodging $0.00
MISC.Expenses:
-
Advertisement .
. ,
Telephone
Postage
Printing 6 copies plans/specs $180 DO
Sub-Consultants:
None Anticipated 50 OD
Il I Multiplier 1.1
I 50,00
..............
Subtota I-Labor $135,054.00
Subtotal-Expenses $264 OD
Total-DESIGN ENGINEERING $135,31800
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Project Title: 2021 City Wide Wastewater Improvements
Client: City of Yakima
City Contract Number: 2021-
Date: Februa 5, 2021 ENGINEER'S HOURLY ESTIMATE
Licensed Project Resident Contract Engineering
Task Principal Engineer Engineer! ,dministrato Technician Total Task Direct
Project Task
No, Engineer I Ins,ector III I Hours Costs
$208 $155 $126 j $90
2.0 CONSTRUCTION ENGINEERING
MinAssist City with Review/Contract Prep. 1.1... 0 • 16 $2,301
Conduct Pre-Construction Meeting MIMMIIME 20 IM=I
Ell Construction Observation 11111111111111:11111 580 0 0 MEM=
111 Field Inspection Reports 0
IIIIIIMMIEMIMMEEMIEtll
Construction Administration MINEDE 0
30
EZE 80 $10,402
Ell Construction Meetings EIMMINEMEMMIEN $3,910
Ell Submittal Review EMIELEMEMERMIM 60
$8,090
Ell State Labor Standards Compliance 0
IMEIMEMEMEn=i11:
En Progress Payments MEMEMEMIMMMEil==
10 Change Orders 0
IMEIMEMIUMEIM=SI
=Final Walk-Through/Punchlist MMM:MMIMMMMEE $3,702
Ell Project Closeout 0
IZEMEMMIMMEM=1:21
CI Record Drawings 0
IMIMIEMMIMM 20
=1113
Labor Subtotal IIEM 80 =MEM 108 1043 $134,750
EXPENSES:
Cost/Unit Ground Days 1.12=
Mileage $0.560 111111.1=.1 1050 $588.00
Meals/Lodging $0.00 . II
Misc. Expenses:
Advertisement 111.1.1111.111111.1111=1111111.1111
Telephone
Postage IIMEII
Outside Printing 30 copies plans/specs
Sub-Consultants:
None Anticipated $0.00 11.11.1 Multiplier 'MEM. $0.00
Subtotal-Labor $134,750.00
IIII Subtotal-Expenses $588,00
Total-CONSTRUCTION ENGINEERING $135,338.00
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CITY509.966.7000 ID YAKIMA
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Engineering and land Surveying,Inc. WwW.Llacivil.com
PROJECT LOCATIONS