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03/16/2021 04E Cowiche Canyon Trail Project; Addendum to Agreement with Perteet Inc. ti i..asxntntj kd g$Ag x°'naa.x,,4n BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 4.E. For Meeting of: March 16, 2021 ITEM TITLE: Resolution authorizing an addendum to an Agreement with Perteet, Inc. for the Cowiche Canyon Trail Project SUBMITTED BY: Scott Schafer, Director of Public Works Bill Preston, City Engineer- (509) 575-6754 SUMMARY EXPLANATION: In June of 2015, the Cowiche Canyon Trail project was selected as one of the Tier 2 Pedestrian and Bicycle Safety Projects of the Connecting Washington funding program; awarding the City of Yakima (City)with a$2,000,000 Connect Washington grant. The project is to further extend the Cowiche Canyon Trail by constructing approximately two miles of new pathway with bike/pedestrian bridges. In 2017, the City used the MRSC Roster process to select Perteet, Inc. to develop the project and design the plans. Design is well underway and final plans are due June 30, 2021. In order to go to ad, a Joint Aquatic Resources Permit Application (JARPA) must be submitted, and approved, to complete the environmental documentation. The JARPA was not part of the original scope of work for the Perteet contract. Since Perteet has the project knowledge, and the expertise to complete the JARPA, an addendum is required to add this work to the Perteet Agreement. The terms of the Addendum to the Agreement (Amendment No. 4)with Perteet shall be in an amount not to exceed $34,680 and has been attached for City Council review. The expenditure of$34,680 for the JARPAwill be funded out of the $2,000,000 Connect Washington grant. ITEM BUDGETED: Yes STRATEGIC PRIORITY: Neighborhood and Community Building APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: Adopt Resolution ATTACHMENTS: 2 Description Upload Date Type D Ftesolotton-Addendum JARPA Covuche Canyon Pal S3/2021 Ftesolotton D Amendment ti4 211912E121 Contract 3 RESOLUTION NO. R-2021- A RESOLUTION authorizing an Addendum to an Agreement with Perteet, Inc. for the Cowiche Canyon Trail Project; WHEREAS, the Yakima City Council has accepted a 2015 grant from the State Legislature's Tier 2 Pedestrian and Bicycle Safety Projects as part of the Connecting Washington funding program in the amount of $2,000,000; and WHEREAS, the City of Yakima followed the procedure established by the State of Washington to select and recommend an engineering consulting firm using the Municipal Research and Service Center (MRSC) Professional Services Roster process to select a firm to perform the design work; and WHEREAS, Perteet, Inc. was determined to be the most qualified firm to prepare the plans and oversee the work, and has shown that they are qualified to perform the work required; and WHEREAS, Perteet, Inc. already has the plans, specifications, and project details needed to complete the required Joint Aquatic Resources Permit Application (JARPA) accurately and timely; and WHEREAS, the amended Scope of Work and Budget included in this addendum meet the needs and requirements of the City of Yakima for this project in the amount not to exceed $34,680; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized to execute an Addendum to an Agreement between the City of Yakima, Washington and Perteet, Inc. attached hereto and incorporated herein by this reference not to exceed Thirty-Four Thousand, Six Hundred and Eighty Dollars ($34,680) to provide the professional services to complete the JARPA as described in the Addendum to the Agreement. ADOPTED BY THE CITY COUNCIL this 16 day of March, 2021. Patricia Byers, Mayor ATTEST: Sonya Clear Tee, City Clerk 4 • • • • • • 2302 W.Dolarway Road,Suite],Ellensburg,WA 98926 P 425.252.7700 • • City of Yakima Cowiche Canyon Trail AMENDMENT NO.4 City of Yakima, "CLIENT" desires to amendment the agreement entered into with Perteet, Inc., "CONSULTANT"executed on April 19,2017,amended on March 2,2020,October 7,2020 and January 25, 2021. All provisions in the basic agreement remain in effect except as expressly modified by this amendment. The changes to the agreement are described as follows: SECTION 2: SCOPE OF SERVICES The original scope of services will be amended to include additional services to complete the project as described in Exhibit"A",attached hereto and made a part of this agreement. SECTION 5: COMPENSATION This section shall be amended as follows: These additional services will cause an increase in the amount of Thirty-Four Thousand Six Hundred and Eighty Dollars ($34,680). These additional services will be invoiced in accordance with Exhibit"B",fee determination and 2021 Hourly Rates for Perteet and subconsultants, attached hereto and made a part of this agreement. If you concur in this amendment and agree to the changes as stated above, please sign in the appropriate spaces below and return to this office for final action. Dated this day of 2021. CITY OF YAKIMA PERTEET,INC. rystal L.Donner President TITLE: City of Yakima Cowiche Canyon Trail Page 1 Prepared by: Perteet,Inc. Amendment No.4 YAControct AdymnistrationlContractsWoklmol20160316_Cowche Canyon Trod\Amendment 4_2-3-2021\20160316_Cowiche Amend 4 DRAFT doc 5 � . 2302 W.Dolorway Road,Suite/.Ellensburg,wweao2 p*/szsz770m Exhibit "A" Amendment No. 4 City ofYakima Cowiche Canyon Trail INTRODUCTION The purpose of this Amendment is to add stream crossing and environmental documentation services as described below. The Consultant will bill hours according to their published 2O2 billing rates,attached hereto. WORK ELEMENTS Work Element 22—Stream Crossing Permitting and Environmental Documentation `• Evaluate readily available and provided existing natural resources maps and database information and sfote/fcJero| Permitting requirements for o p,osc6 stream crossing of Cowiche Creek that may also impact wetland critical areas. `• Conduct field work and data collection work to determine, 6e|ineo/r, and map wetland and stream OHYVIVIoon6if ions along and adjacent n,the trail alignment of the stream crossing. �• Provide design assistance and consultation relating to wetland and stream critical areas associated with the stream crossing. w Prepare Wetland and Stream ['itico| A,cos/Mihgotion Report and On-Site Mitigation Drawings for inclusion utyO%o,Final PS&E associated with the stream crossing and~et|on66tnronn critical areas. w Prepare JARPA form and up to four reduced format drawings (JARPA figures)to depict potential impacts and mitigation. ^• Prepare Biological Evaluation (BE)for 404 permit assuming a No-Effect or Not Likely to Adversely Affect determination. *° Provide related correspondence via email and phone. * Facilitate permit issuance with follow-up uo described. Assumptions: w Fieldwork will consist of fieldwork preparation,wetland delineation,and identification of the stream ordinary high water mark(OHWM)per agency standards and typically acceptable standards of care. Fieldwork will 6e completed in one working day inclusive of travel time. • The Consultant will prepare a JARPA permit application and submittal documents(as described in this scope and 6u6geH.The]ARPA will 6r used for Corps 4O4 Permit and for HPA • Corps 404 and WDFW HPA are the only assumed federal and state permits under this scope. It is assumed the Corps will certify for 4Ol. * One round of Client review will be conducted to review draft submittal information prepared by the Consultant prior submittal. cavav"urn"c°wicke Canyon Trail page Prepared by: p°,,ee,.Inc. Amendment No.4 ,^C ~,°. c­i.^"c. y°. ^.°.a4.00^ny.. o z3covv.00la="'Road,Suite/.Ellensburg,wm 9892e | p425.zsz7roo ^» One online pre-submittal consultation meeting is assumed under this scope with WDFW and Corps permit staff invited toattend. w Permit coordination provided 6ythe Consultant under this scope assumes one round of review comments for each submittal and one limited,n,vbmioo|x,address necessary follow-up items. * All permit fees and public notice fees/mailings will b:paid 6y the Client. * Up to three months of bi-weekly emails or phone calls are assumed to be provided by the Client to facilitate concurrent permit review with the Corps and VVDFVV. *° All permit documents will 6e prepared with information provided o,previously provided under this overall scope,i,readily available,o,can be otherwise made available to the Consultant. • Any supplemental efforts may necessitate o change in scope and fee. • Wetland boundaries and Ordinary High Water Mark(OHWM)determinations will 6r mapped for one crossing location by the Consultant utilizing GPS and GIS.The wetland and OHWMs may not be flogged 6y the Consultant in the field since they will 6c mapped concurrent with determination 6ythe Consultant. °, Impacts to any wetland or the stream are assumed to be minor(within a few hundred square feet)and avoided^o the extent possible. wo Mitigation areas for any impacts(assumed to be wefland or stream buffer mitigation)will occur in or adjacent x,the delineated wetland o,stream areas under this scope. Enhancement and restoration planting will 6c the assumed kind ofmitigation. � • Mitigation or permit costs/fees will be paid by others and not paid by the Consultant. w Local permitting will 6*done 6y others and not the Consultant. • There will 6cnoappeals to any permits o,determinations. Dc|ivrm6|cc w Pre-submittal depiction of wetlands and stream for evaluation of impacts and*o facilitate pre-submittal permit coordination(draft and final conceptual design drawings with permitting information via email, wm Wetland and Stream Critical Areas Report(inclusive cf data forms,ratings and maps)and addressing on-site mitigation approach (as applicable and fcosi6|e). • Completed JARPA application,BE,and supporting documentation for 404 and HPA to include other documents prepared under this scope. * One assumed minor revision to the documents to allow for 404 and HPA issuance. * Correspondence via email The budget for new Work Element 22 is$34'680.00. City of Yakima cvwich°Canyon fr6|�--�--���---�� �-----�� �- Page r- Prepared by; Perfect,Inc. Amendment No.4 mC.".,"�^^mini,..,*.x,.,° o,.,".n"pw...^.~.^,'3"oonw^vnr/~—h^^_.H 400^FTA". 7 Exhibit Yakima Cowklie Canyon Trail Client CI'ty Yeldms 451ENEMENT N .4 Sr. II twd T E Pan T k.. "rt. 15._ . $170.1Xt $120. $1 a•.; •a: ,, 'p,ftge,td Doc44.00 10.00 76.00 96.00 226.00 $34,680 0i} T::.s „rx fl0 11.r.t 76.W MeV rr¢.00 Sat 00 s... 4 r.. ,.k. Ts= 0,Ce 3. 0. 0.04 r.1 t "total Hours 44.00 10.00' 76.00 86.00 :00 T $9. 00 $1,7W.M1 0,120.,(X) $14, r:t, r:r.t G f�r4 i T JTAL $34,r;x 00 _ Principal 250.00 Senior Associate � _-_=�°�_ , � �5�� —= Srn.orEneinccr/Monoge. 200D0 | � Lead Engineer/Manager 17I00 � l 7 Engineer U| 140�00 ` EngmeerU 130D0 � Engineer^ � �� � � 110.00 ~� Senior Plann°fMonoscr/[vHu,o|Resources Manager 170.00 Lep6P|mnver/Munvgc, 140.00 Cultural Resources Specialist 8| 120.00 Cultural Resources Specialist A 115.00 Cult u,o|Resources Specialist! 85.00 P}onnr,U| 130.00 Planner W 120.00 lPlanner 1 -_ � � Senior Environmental Scientist/Manager 165.00 Lead Environmental Scientist/Manager 150.00 ^ Environmental Scientist N 175.00 ^ Environmental Scientist U 105.00 Environmental Scientist _ _ _ 8500 � Lead Tech nicimn/Des/gne, 130.00 TecknicimnU| 110.00 TeckmcionU 85.00 Technician| = � � 75�0 � | Contract Administrator lOEOO � Accountant 100l0 Graphics Specialist 95D0 Oe,ioz| 90.00 Emergency Response Rate(immediate response following event) @[5 times hourly rates Expert Witness Rates: Consulting&c Preparation Time @uo^Jon6 hourly rates Court Proceedings&Depositions(4 hour minimum) @|.5 times hourly rates Perfec 's+ou^lyRmxesmcsubjz/mc6ongeeac*vcar^n/anuoryyt' 9 a a Schedule of 2021 Billing Rotes Page 2 Direct Epnees Est. Living&travel expenses outside of service area Cost plus10 percent Authorized Subconsultants Cost plus10 percent Outside Services(printing,traffic counts,etc.) Cost plus 10 percent CADD Station $10.00 per hour Project Controls/Primavera $10.00 per hour GIS/Traffic Modeling $15.00 per hour Color Copies $.80 each Mileage @ current federal rate tr ti n 1 ifi ti n 2O21HauryRate Construction Supervisor 220.00 Construction Engineering Manager 190.00 Senior Construction Manager 150.00 Construction Manager 125.00 Assistant Construction Manager 125.00 Construction Engineer III 140.00 Construction Engineer II 1.20.00 Construction Engineer I 110.00 Senior Electrical Construction Observer 175.00 Senior Construction Observer 150.00 Construction Observer III 130.00 Construction Observer II 90.00 Construction Observer I 80.00 Senior Office Engineer 140.00 Senior Construction Technician 125.00 Construction Technician III 115.00 Construction Technician II 95.00 Construction Technician 1 85.00 Perteet's Hourly Rates are subject to change each year on January P. , i