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03/09/2021 07 Addressing Community Integration Committee Meetings; Amending YMC 1.34.050 4b tk, 4a` � � p F r�tp aao /w \\Yt;Ak1AA BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 7. For Meeting of: March 9, 2021 ITEM TITLE: Ordinance amending Yakima Municipal Code Section 1.34.050 addressing meetings of the Community Integration Committee SUBMITTED BY: Robert Harrison, City Manager SUMMARY EXPLANATION: At the Council's March 2, 2021, City Council meeting, the Council asked that the Community I ntegrat Committee be able to hold two meetings per month rather than the one meeting per month allowed in 1 ordinance. The ordinance states that changes in meeting dates must be approved by the City Counc The proposed code change will schedule Community Integration Committee meetings on the secc ren Monday and fourth Monday of each month (they curtly meet on the second Monday of each montl The language in the ordinance does allow the committee to cancel meetings as the language is that 1 committee "should" hold two regular monthly public meetings, rather than requiring them to hold t regular monthly public meetings. ITEM BUDGETED: STRATEGIC PRIORITY: Public Trust and Accountability APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: Pass ordinance. ATTACHMENTS: Description Upload Date Type card r dline 3/3/ 21 r Me c card 3/3/20 1 r Mem 2 ORDINANCE NO. 2021- AN ORDINANCE amending Yakima Municipal Code Section 1.34.050 addressing meetings of the Community Integration Committee WHEREAS, the City Council of the City of Yakima hereby finds and determines that it is in the best interests of the City of Yakima and its residents to amend YMC 1.34.050 regarding the meetings of the Community Integration Committee, and such amendment will promote the general health, safety and welfare; now, therefore BE IT ORDAINED BY THE CITY OF YAKIMA: Section 1. Section 1.34.050 is hereby amended to read as follows: 1.34.050 Meetings (a) At its first meeting of each calendar year,the committee shall elect its own chairperson, vice-chairperson and secretary; which persons shall hold office for one year and until their successors are appointed. (b) The committee should hold two regular monthly public meetings that may be broadcast by the city. hly These public meetings will ' ' ' be held on the second and fourth Monday of the each month. The committee may change the date and time of its meetings upon unanimous vote of the members of the committee and approval by the city. The committee may conduct subcommittee meetings during other times and at other dates the subcommittee deems necessary or appropriate. Such subcommittee meetings shall be limited to conducting internal discussions regarding specific projects and formulation of recommendations to the committee. (c) Minutes of each meetings shall be kept by the secretary and sent to the staff liaison appointed to the committee and any other city staff person or council person as determined by the city. (d) All committee meetings shall be open to the public. (e) To constitute a quorum for the transaction of business there shall be five committee members present. (f) An agenda shall be prepared and distributed by the chairperson prior to each meeting which includes a list of individual items of committee business that are intended to be discussed. (Ord. 2017-034 § 1 (part), 2017). 3 ORDINANCE NO. 2021- AN ORDINANCE amending Yakima Municipal Code Section 1.34.050 addressing meetings of the Community Integration Committee WHEREAS, the Community Integration Committee is interested in holding two monthly meetings per month rather than one monthly meeting per month; and WHEREAS, the City Council of the City of Yakima hereby finds and determines that it is in the best interests of the City of Yakima and its residents to amend YMC 1.34.050 to allow the Community Integration Committee to hold two meetings, and such amendment will promote the general health, safety and welfare; now, therefore BE IT ORDAINED BY THE CITY OF YAKIMA: Section 1. Section 1.34.050 is hereby amended to read as follows: 1.34.050 Meetings (a) At its first meeting of each calendar year,the committee shall elect its own chairperson, vice-chairperson and secretary; which persons shall hold office for one year and until their successors are appointed. (b) The committee should hold two regular monthly public meetings that may be broadcast by the city. These public meetings will be held on the second and fourth Monday of each month. The committee may change the date and time of its meetings upon unanimous vote of the members of the committee and approval by the city. The committee may conduct subcommittee meetings during other times and at other dates the subcommittee deems necessary or appropriate. Such subcommittee meetings shall be limited to conducting internal discussions regarding specific projects and formulation of recommendations to the committee. (c) Minutes of each meetings shall be kept by the secretary and sent to the staff liaison appointed to the committee and any other city staff person or council person as determined by the city. (d) All committee meetings shall be open to the public. (e) To constitute a quorum for the transaction of business there shall be five committee members present. (f) An agenda shall be prepared and distributed by the chairperson prior to each meeting which includes a list of individual items of committee business that are intended to be discussed. (Ord. 2017-034 § 1 (part), 2017). Section 2. Severability/Validity. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance is declared invalid or unconstitutional for any reason, such decision shall not affect the validity of the remaining portions of this ordinance. Section 3. Effective Date. This ordinance shall be in full force and effect 30 days after its passage, approval, and publication as provided by law and by the City Charter. PASSED BY THE CITY COUNCIL, signed and approved this 9'h day of March, 2021. 4 Patricia Byers, Mayor ATTEST: Sonya Claar Tee, City Clerk Publication Date: Effective Date: