HomeMy WebLinkAboutR-2012-166 Parks and Recreation Fees and ProceduresA RESOLUTION
RESOLUTION NO. R-2012-166
establishing fees and procedures applicable to facilities and
functions of the Yakima Parks and Recreation Division of the City of
Yakima, effective January 1, 2013.
WHEREAS, the City of Yakima (City) owns and maintains public park facilities and
operates and administers recreation programs by and through the Parks and Recreation
Division of the Public Works Department, all as authorized pursuant to YMC 1.18.050(4)
and applicable codes, and
WHEREAS, fees for Parks and Recreation Division facilities and programs are
established and approved from time to time by the City Council, with such fees last set
and approved pursuant to resolution adopted by the City Council in 2008;
WHEREAS, the City Council finds and determines that such fees and procedures
should be amended and updated as set forth in Exhibit "A" attached hereto and
incorporated herein by this reference, effective January 1, 2013, to help defray costs of
such operations and maintenance of facilities; and
WHEREAS, the City Council finds and determines that approval of such fees and
procedures is in the best interests of residents of the City of Yakima and will promote the
general health, safety and welfare; therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
Section 1. The fees and procedures set forth in Exhibit "A" attached hereto
establishing fees and procedures applicable tofacilities and programs of the Yakima
Parks and Recreation Division, are hereby approved and shall be effective as and from
January 1, 2013.
Section 2. The City Manager, or his designee, is hereby authorized to
implement and administer such fees and procedures in accordance with the authorization
above, and to publish such fees and procedures in any manner deemed necessary and
appropriate.
ADOPTED BY THE CITY COUNCIL this 11th day of December, 2012.
Micah awley, Mayor
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. t
For Meeting of: December 11, 2012
ITEM TITLE:
SUBMITTED BY:
CONTACT
PERSON/TELEPHONE:
SUMMARY EXPLANATION:
P6
Resolution establishing fees and procedures applicable to
facilities and functions of the Yakima Parks and Recreation
Division of the City of Yakima
Chris Waarvick, Director of Public Works
Ken Wilkinson, Parks and Recreation Manager
Mark Kunkler, Senior Assistant City Attorney
Ken Wilkinson, 575.6020
Fees and charges for recreation programs, services and facility rentals were last increased
in 2008. Costs to operate the City of Yakima Parks and Recreation Division continue to rise
and as part of the efforts to continue to provide park and recreation services to our citizens
the following increases are being proposed. Program costs, service fees and rental charges
are based on similar fees and charges of other like organizations. We anticipate an annual
incremental increase of $43,500 from these fee increases.
Resolution X Ordinance Other Fee Schedule
(specify)
Contract: Mail to:
Contract Term: Amount:
Insurance Required? No
Funding
Source:
Parks and Recreation
APPROVED FOR
SUBMITTAL:
Expiration Date:
Phone:
City Manager
STAFF RECOMMENDATION:
The staff recommends the following increases in some Parks and Recreation Division fees
and charges for recreation programs, facility rentals and services due to increased
operational/utility costs and limited property tax distributions.
BOARD/COMMISSION RECOMMENDATION:
The proposed fee increases were discussed at the July 11, 2012, August 8, 2012 and
September 12, 2012 meetings of the Parks and Recreation Commission which also
approved the 2013 proposed fee increases.
ATTACHMENTS:
Click to download
❑ A Resolution establishing fees and procedures applicable to facilities and functions of the Yakima Parks and
Recreation Division of the City of Yakima,
❑ Fee Schedule Effective 1/1/2013
Exhibit "A"
PUBLIC WORKS / PARKS & RECREATION
2013 POLICY ISSUES
FEE INCREASE
BUDGETED
PROPOSAL
Fees and charges for recreation programs, services and facility rentals were last increased in
2008. Costs to operate the City of Yakima Parks and Recreation Division continue to rise and as
part of the efforts to continue to provide park and recreation services to our citizens the
following increases are being proposed. Program costs, service fees and rental charges are
based on similar fees and charges of other like organizations and are intentionally kept low to
allow people to be able to afford to participate in the programs and enjoy the facilities and
services.
IMPACTS
1. Fiscal Impact - Increase of approximately $43,500 in revenue for the Parks and
Recreation Fund.
2. Proposed Funding Source - Increased fees and charges for services, facility rentals and
recreation programs.
3. Public Impact - Public will realize an increase in costs for park facility reservations,
recreation programs and services - see additional information attached.
4. Personnel Impact - None.
5. Required Changes in City Regulations or Policies - None.
6. Legal Constraints, if applicable - None.
7. Viable Alternatives - Fees and charges for services, facility reservations and recreation
programs can remain the same.
CONCLUSION AND/OR STAFF RECOMMENDATION
The staff reluctantly recommends the following increases in some Parks and Recreation
Division fees and charges for recreation programs, facility rentals and services due to increased
operational and utility costs. The proposed fee increase was discussed at the July 11, 2012,
August 8, 2012 and September 12, 2012 meetings and the Parks and Recreation Commission also
reluctantly approved the 2013 proposed fee increase.
Exhibit "A"
2013 FEE SCHEDULE
Yakima Parks and Recreation Division
Effective January 1, 2013
Program costs, service fees and rental charges are based on comparison with other like organizations and kept
low to allow as many people as possible people to be able to afford the programs, facilities and services
offered.
Program Fee Formula
A formula has been established for determining the fees for services and programs. The formula is:
Staff wages & benefits [S] + total program hours [PH] + facility costs [FC] + special equipment, materials,
transportation, etc. [SP] + administrative costs (15%) [AC] / minimum number of participants [P] = fee
per participant
S + PH + FC + SP + AC / P = Fee
Staff wages may be calculated by the hour or by the unit, such as per game, per match, etc.
Contracted Services
Organizations may contract with the City of Yakima Parks and Recreation Division for services such as
facility reservations and scheduling, maintenance, supplies, administration, etc. The contracted
organization pays for these services.
Taxes
Sales or other taxes will be charged where appropriate. In some cases, taxes are included in the fee.
Program Discount for Residents
As a benefit to the City of Yakima residents who participate in Parks and Recreation Programs, a discount
of approximately 20% is provided. Resident discounts may apply to special interest classes, golf lessons,
swimming lesson, youth sports and other programs as determined.
Additional Adult Sports Fee for Nonresidents
For the following Adults Parks and Recreation Sports Programs, all non residents participating in sports
leagues will be charged an additional registration fee of $8.00 Additional fees apply to the following
areas: Volleyball, basketball, softball and soccer.
Park Reservations
Citizens are welcome to use City park facilities on a drop in basis without charge. Individuals or
organizations can make a specific date and time reservations for park facilities. [eg. Franklin Park picnic
shelter] An application may be completed online after January 1, 2013 or at the Parks and Recreation
Office located at 2301 Fruitvale Blvd, or by mail. A non-refundable application fee of $8.00 must
accompany each facility use application when submitted. A $3.00 convenience fee will be charged for
online reservations.
Picnic Shelter Rental Fees
Reservations are accepted up to 11 months in advance. Reservations are accepted for 1/2 days (9:OOam —
2:O0pm or 2.30pm. — Dusk) or full days (9.00am — Dusk). Picnic Shelters are available year round.
Hours for Picnic Shelter Rentals: Monday - Sunday 9:OOam — Dusk.
Picnic Shelter Fee Type
Half Day Rental (9.00am-2:OOpm or 2:30pm-Dusk)
All Day Rental (9:00am-Dusk)
Exhibit "A"
Resident Non -Resident
$50/per half day
$75/per all day
$60/per half day
$90/per all day
Cancellation/Refund Policy - Picnic shelter cancellations must be made at least 14 days in advance of the
reservation date to be eligible for a refund. The amount refunded will be 50% of the reservation fee.
Requests made less than 14 days before the rental date will result in the loss of the entire reservation fee.
Requests must be made in writing or in person by the contracted renter at the parks and recreation office.
Inflatables - Inflatables are allowed in our parks. If a group wishes to have an inflatable as part of their
park reservation they are required to complete a liability waiver and have a certificate of insurance. An
additional $50 fee is also required.
Inclement Weather Policy - Sorry, no refunds will be made due to inclement weather
Special Event Fee
Citizens or groups wishing to schedule a community or special event in one of the City of Yakima Parks
will be required to pay a Special Event Fee to cover additional maintenance costs. In addition, groups may
be required to pay for additional refuse service and chemical toilets on site. Fees will be based on
anticipated attendance. Examples of community or special events could include, but are not limited to
community meetings, political events, weddings, reunions, public concerts, and other similar events.
1— 50 participants
51-100 participants
101— 200 participants
201 — 300 participants
Over 300 participants
No special event fee
$57.50
86 00
161.00
195 00
The Special Event Fee will be collected before reservations are confirmed. Applicants will be responsible
for the condition of the park after the event. Clean up and damage fees will be charged to the applicants
as determined by the Parks and Recreation Manager
The Parks and Recreation Manager will have the discretion to limit usage in the Parks based on capacity,
parking, neighborhood impact and availability.
Special Event Service Charge
Events requiring clean-up that exceeds routine litter and trash removal by two hours or more than the
standard known to be normal for that location or where damage to irrigation, restroom or park equipment
requires repair and service beyond normal maintenance will be charged a clean up fee. The Special Event
Service Charge will begin the second hour and will be charged in increments of one hour rate at $50 per man
hour.
Concessionaire Permit Fee
Citizens or groups wishing to sell concessions in the Parks will be charged a yearly fee of $215. The Parks
and Recreation Manager will have the authonty to authorize vending in certain parks according to the
Exhibit "A"
Parks and Recreation Division policy and procedures. The Parks and Recreation Manager will have the
authority to waive the yearly fee in cases of contracted services or a one-time special event. A list of
parks that are available for concessionaires will be provided to the applicant.
Refund Policy
If the Parks and Recreation Division needs to cancel an activity, staff will notify registered participants
and provide a 100% refund. If a participant needs a program refund, a receipt must be presented to staff
three (3) days prior to the activity registration deadline, unless otherwise stated. If the registration was
paid by check or cash, a refund will be given minus a $5 processing fee that will be processed by the City
of Yakima Finance Division and a check will be mailed within 30 days. If the fee was paid by credit card,
the refund will be credited to the original cardholder minus a $5 processing fee. Fees of less that $5 will
not be refunded. There are no refunds on team sports.
Park Maintenance
Description
Soccer Fields
Contracted - rate per hour
2010 Fee Proposed
[includes 2013 Fee
tax] [incl tax]
Negotiated Negotiated
League
Adult League - minimum 2 hours/per hour $8 00 $10.00
Youth League - minimum 2 hours/per hour $5.00 $8.00
Tournaments -- per day (50% nonrefundable deposit)
Chesterley - per field/per day
$56 00 $75 00
Field Line Painting - per field (new fee) - $65.00
Special Line Painting - per field (new fee) - $85 00
Baseball/Softball Fields/Tournaments (50% nonrefundable dep)
Gateway Sports Complex - all fields/one day
Gateway Sports Complex - second day
Gateway Sports Complex - per field/per hour (2 hr min/M-Th)
Kiwanis Park - new fields/one day (new fee)
Kiwanis Park - new fields/second day (new fee)
Kiwanis Park - new fields/per field/per hour (2 hr min/M-Th)
$450 00
$300 00
$550 00
$300 00
$15.00
$500 00
$250.00
$15.00
Gateway and Kiwanis - same date/same user 20% discount 20% discount
Elks Park (orange, black, blue, or red field) - per field/per day
$23 00 $30.00
Elks Park (larger green field) per day (new fee) $80 00
Gardner Park - per field/per day
Gardner Park -. per field/per hour (2 hr min)
$56 00 $80.00
Special Services — Field Preparation
Mowing — per hour
Field Prep — per hour
Sports Field Lights — per hour
$79 00
$30.00
$23 00
Exhibit "A"
$100.00
$35.00
$30.00
Tennis Court Reservations — per court/per hour $8.00 $10.00
Exhibit "A"
Community Recreation
All programmed recreation activities, except summer playgrounds, youth drop in programs and
additional programs determined by City Council will follow the "Program Fee Formula" as identified.
Description
2010 Fee Proposed
[includes 2013 Fee
tax] [incl tax]
Special Services to Organizations Contract Contract
Beyond the Bell after School Program — per child/per day $3 00
Fisher Park Golf Course
Description
Greens Fees
Youth (age 4 to 8) — 9 holes
Juniors (age 9-18) & Seniors (62 and over) 9 holes
Juniors (age 9-18) & Seniors (62 and over) 2nd 9 holes
Adult (over 18 and under 62) — 9 holes
Adults (over 18 and under 62) — 2nd 9 holes
Family (2 adults, 2 juniors) — 9 holes
Family (2 adults, 1 Junior) — 9 holes
Family (1 adult, 2 Junior) — 9 holes
Passes
20 round - Adult
20 Round - Junior & Senior
Adult - season pass
Junior & Senior - season pass
Couples/Adult — season pass
Couples/Seniors — season pass
Specials
Ladies Day, Men's Day, etc. — 9 holes
Moonlight Golf
Rentals
Corporate Outings — lh Day (4 hours or less)
Corporate Outings —full day (5 hours or more)
Club rental
Pull Cart rental
2010 Fee Proposed
[includes 2013 Fee
tax] [incl tax]
$4.75 $4.75
$8.25 $8.25
$4.50 $4.50
$9.25 $9.25
$5.50 $5.50
$26 00 $26.00
$21.00 $21 00
$20.00 $20 00
$148.00 $148 00
$130.00 $130 00
$620.00 $620 00
$570.00 $570 00
$1010 00 $1010 00
$915 00 $915.00
$7.00 $7 00
$11.50 $25 00
$800 00 $800.00
$1200 00 $1200.00
$5.75 $5.75
$3.25 $3.25
Lessons
Adult Formula Formula
Youth
The First Tee of Yakima
Exhibit "A"
Formula Formula
No Charge No Charge
Exhibit "A"
Aquatics
Honored Citizen is defined as a person that is 62 years old or older or has a Yakima Transit Honored
Citizen State of Washington Handicapped Parking Placard (wallet card) holder, SSI Disabled or active
military with an ID Ages 3 and under may swim for free when accompanied by a paying adult.
Description
2010 Fee Proposed
[includes 2013 Fee
tax] [incl tax]
Swim Lessons
Tiny Tots — Level 6 $30/$37 $33/$40
Semi -Private — 8 sessions $80/$96 $88/$105
Community Water Safety $32/$37 $33/$40
Competitive Stroke Class $32/$37 $33/$40
Lifeguard Training $63/$80 $110/$120
Water Safety Instructor - (not currently taught) $113/$139 $113/$139
Water Exercise Classes
Hydro -Fit, Aquacise, etc.
10 Visit punch card $32/$40 $35/$44
Drop in $5.50/$6 00 $6.00/$6.50
Zumba — 30 day unlimited (new) $55/$60
Zumba —10 visit punch card (new) - $45/$60
Other Services & Classes
Program Fee Formula Formula Formula
General Recreation Swimming
Youth (age 4-17) $2.00 $2.00
Adult (age 18-62 $3.75 $3.75
Honored Citizen (over 62) $2.25 $2.25
Family (up to 4 children & 2 adults) $10 00 $13 00
Lap Swimming/Water Walking
Adult $3.75 $3.75
Honored Citizen $2.25 $2.25
Passes
Youth — 3 Month $46.00 $52.00
Adult — 3 Month $89 00 $98.00
Honored Citizen — 3 Month $53.00 $59.00
Family — 3 Month $190.00 $212.00
Youth Coupon book —10 swims $16.00 $19.00
Adult Coupon book —10 swims $30 00 $33.00
Honored Citizen Coupon book —10 swims $18.50 $21.00
Family Coupon book —10 swims n/a n/a
Pool Rentals
Lions Pool
1 to 50 participants - per hour
Each additional 50 participants
Franklin Pool
1 to 50 participants — per hour
Each additional 50 participants
Party Area — up to 10 children & 2 adults
Additional children
Other Rentals
For Profit Agencies
Harman Center
Description
$92.00
$28.75
$138.00
$28.75
$125.00
$8.00
25%add
Exhibit "A"
$100 00
$30 00
$138.00
$30.00
$125.00
$8 00
25 % add
2010 Fee Proposed
[includes 2013 Fee
tax] [incl tax]
Harman Center Rentals
Ballroom — up to 5 hours $1200.00 $1400 00
Ballroom - additional hours $150.00 $175.00
Ballroom - cleaning & damage deposit $500.00 $500.00
Classroom — weekends/evenings, 2 hour min. $100.00 $100.00
Classroom — normal hours $75 00 $75.00
Weekly & Monthly User Negotiated Negotiated
Non Profit — 66% of regular fee + tax $600.00 $1050.00
Trips and Tours Formula Formula
Classes - Miscellaneous Formula Formula
Reserved Activity Space — fee per quarter $12.00 $12.00
Tournaments Formula Formula
Sports (Adult & Youth)
Description
2010 Fee Proposed
[includes 2013 Fee
tax] [incl tax]
Program Fee Formula Formula Formula
OFFICE OF THE CITY MANAGER
Economic Development and Strategic Projects
129 North Second Street, Yakima, Washington 98901
www.yakimawa.gov
Memorandum
To: President, Yakima Farmer's Market Association
From: Tony O'Rourke, City Manager
Sean Hawkins, Economic Development Manager
Date: December 18, 2012
Subject: 30 Day Notice to Cancel Event License
As a result of the Yakima City Council passing new Special Event Guidelines at their
December 11, 2012 meeting, the City intends for all special event organizers to apply
annually for a Special Event Permit for their event.
This memorandum will serve as a notice that we intend to cancel the Special Event
License (Resolution R-2010-079) for the Yakima Farmers' Market on January 18, 2013.
Beginning January 7, 2013, the new Special Event Guidelines and Application will be
available so you can begin working on your 2013 Special Event Permit. These can be
picked up at the permit desk on the second floor at City Hall or via email at
sean.hawkins at7.vakimawa.gov
In the meantime, please contact Sean Hawkins at (509) 575-6274 if you have any
questions.
We look forward to working with you in 2013.
Economic Development (509) 575-6274 • Strategic Projects (509) 576-6417
Yakima
Wei
1994
OFFICE OF THE CITY MANAGER
Economic Development and Strategic Projects
129 North Second Street, Yakima, Washington 98901
www.yakimawa.gov
Memorandum
To: Jason Stiles, the Speakeasy
From: Tony O'Rourke, City Manager
Sean Hawkins, Economic Development Manager
Date: December 18, 2012
Subject: 30 Day Notice to Cancel Event License
Jason,
As a result of the Yakima City Council passing new Special Event Guidelines at their
December 11, 2012 meeting, the City intends for all special event organizers to apply
annually for a Special Event Permit for their event.
This memorandum will serve as a notice that we intend to cancel the Special Event
License (Resolution R-2012-074) for Smoke -Out Choke -Out on January 18, 2013.
Beginning January 7, 2013, the new Special Event Guidelines and Application will be
available so you can begin working on your 2013 Special Event Permit. These can be
picked up at the permit desk on the second floor at City Hall or via email at
sean.hawkinseyakimawa.gov
In the meantime, please contact Sean Hawkins at (509) 575-6274 if you have any
questions.
We look forward to working with you in 2013.
Yakima
Economic Development (509) 575-6274 • Strategic Projects (509) 576-6417
OFFICE OF THE CITY MANAGER
Economic Development and Strategic Projects
129 North Second Street, Yakima, Washington 98901
www.yakimawagov
Memorandum
To: Executive Director, Allied Arts of Yakima Valley
From: Tony O'Rourke, City Manager
Sean Hawkins, Economic Development Manager
Date: December 18, 2012
Subject: 30 Day Notice to Cancel Event License
As a result of the Yakima City Council passing new Special Event Guidelines at their
December 11, 2012 meeting, the City intends for all special event organizers to apply
annually for a Special Event Permit for their event.
This memorandum will serve as a notice that we intend to cancel the Special Event
License (Resolution R-2011-041) for Fresh Hop Ale Festival on January 18, 2013.
Beginning January 7, 2013, the new Special Event Guidelines and Application will be
available so you can begin working on your 2013 Special Event Permit. These can be
picked up at the permit desk on the second floor at City Hall or via email at
sean.hawkins(yakimawa.gov
In the meantime, please contact Sean Hawkins at (509) 575-6274 if you have any
questions.
We look forward to working with you in 2013.
Econondc Development (509) 575-6274 • Strategic Projects (509) 576-6417
Yakima
11111
OFFICE OF THE CITY MANAGER
Economic Development and Strategic Projects
129 North Second Street, Yakima, Washington 98901
www.yakimawa.gov
Memorandum
To:
From:
Executive Director, Allied Arts of Yakima Valley
Tony O'Rourke, City Manager
OFFICE OF THE CITY MANAGER
Economic Development and Strategic Projects
129 North Second Street, Yakima, Washington 98901
www.yakimawa.gov
Memorandum
To: Director of Sports
From: Tony O'Rourke, City Manager
Sean Hawkins, Economic Development Manager
Date: December 18, 2012
Subject: 30 Day Notice to Cancel Event License
As a result of the Yakima City Council passing new Special Event Guidelines at their
December 11, 2012 meeting, the City intends for all special event organizers to apply
annually for a Special Event Permit for their event.
This memorandum will serve as a notice that we intend to cancel the Special Event
License (Resolution R-2012-032) for Hot Shots 3 on 3 Basketball Tournament on
January 18, 2013.
Beginning January 7, 2013, the new Special Event Guidelines and Application will be
available so you can begin working on your 2013 Special Event Permit. These can be
picked up at the permit desk on the second floor at City Hall or via email at
sean.hawkins vakimawa.gov
In the meantime, please contact Sean Hawkins at (509) 575-6274 if you have any
questions.
We look forward to working with you in 2013.
Economic Development (509) 575-6274 • Strategic Projects (509) 576-6417
Yakima
113111
11111.
OFFICE OF THE CITY MANAGER
Economic Development and Strategic Projects
129 North Second Street, Yakima, Washington 98901
www.yakimawa.gov
Memorandum
To: President, Hispanic Chamber of Commerce of Yakima County
From: Tony O'Rourke, City Manager
Sean Hawkins, Economic Development Manager
Date: December 18, 2012
Subject: 30 Day Notice to Cancel Event License
As a result of the Yakima City Council passing new Special Event Guidelines at their
December 11, 2012 meeting, the City intends for all special event organizers to apply
annually for a Special Event Permit for their event.
This memorandum will serve as a notice that we intend to cancel the Special Event
License (Resolution R-2012-033) for Cinco De Mayo Fiesta on January 18, 2013.
Beginning January 7, 2013, the new Special Event Guidelines and Application will be
available so you can begin working on your 2013 Special Event Permit. These can be
picked up at the permit desk on the second floor at City Hall or via email at
sean.hawkinsAvakimawa.00v
In the meantime, please contact Sean Hawkins at (509) 575-6274 if you have any
questions.
We look forward to working with you in 2013.
Yakima
Wel1
1111
Economic Development (509) 575-6274 • Strategic Projects (509) 576-6417