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12/11/2012 12 GFI Planning/Consulting and Coordination Agreement Extension with Magallan Consultancy for 2013 ti7 g `i k t j BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. t/ For Meeting of: December 11, 2012 ITEM TITLE: Resolution authorizing a Contract with Magallan Consultancy for Gang Free Initiative Coordination Services SUBMITTED BY: Chief Dominic Rizzi CONTACT PERSON /TELEPHONE: SUMMARY EXPLANATION: Magallan Consultancy has provided coordination services to the City of Yakima Gang Free Initiative throughout 2012. The Yakima GFI would like to continue utilizing Magallan Consultancy for coordination services in 2013. Resolution X Ordinance Other (specify) Contract: X Mail to: Steve Magallan, 10408 W. Willow Way, Pasco, WA 99301 Contract Term: 1 year Amount: $116,549 Expiration Date: December 31, 2013 Insurance Required? No Funding General fund Phone: Source: APPROVED FOR SUBMITTAL: : City Manager STAFF RECOMMENDATION: Staff recommends approval of this resolution BOARD /COMMISSION RECOMMENDATION: ATTACHMENTS: Click to download ❑ Resolution ❑ Magallan Contract ❑ Scope of Work RESOLUTION NO. R -2012- A RESOLUTION authorizing and directing the City Manager of the City of Yakima to execute an Agreement Between the City of Yakima and Magailan Consultancy to extend the GFI Planning /Consulting and Coordination for 2013. WHEREAS, the City of Yakima requires a contract for professional services for strategic planning /consulting and coordination services for the City of Yakima Gang Free Initiative; and WHEREAS, Magailan Consultancy has provided planning and development services to the Yakima Gang Free Initiative since 2010; and WHEREAS, the City of Yakima has professional services funds available to cover expenses related to the Gang Free Initiative, now, therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager and City Clerk are hereby authorized and directed to execute the attached and incorporated Addendum with Magailan Consultancy. ADOPTED BY THE CITY COUNCIL this _11 day of December, 2012. Micah Cawley, Mayor ATTEST: Sonya Claar -Tee, City Clerk GANG FREE INITIATIVE COORDINATION SERVICES AGREEMENT BETWEEN THE CITY OF YAKIMA AND MAGALLAN CONSULTANCY, LLC This AGREEMENT is made and entered into by and between the CITY OF YAKIMA, Washington, a municipal corporation, located at 129 North 2 Street, Yakima, WA 98901 (hereinafter referred to as CITY), and MAGALLAN CONSULTANCY LLC, a limited liability corporation, located at 10408 W. Willow Way, Pasco, WA 99301 (hereinafter referred to as CONTRACTOR). WHEREAS, in November 2009, the Yakima City Council voted to direct staff to develop a Gang Free Initiative or a comprehensive long term action plan for the prevention and intervention of Criminal Street Gangs, based on the Office of Juvenile Justice Delinquency Prevention Model Plan; and WHEREAS, the City of Yakima at the direction of the City Council requested qualifications for Strategic Plan and Coordination Services to accomplish the goals of the Yakima Gang Free Initiative; and WHEREAS, MAGALLAN CONSULTANCY LLC, a Washington State limited liability corporation, experienced in strategic planning and positive youth development, has the desired qualification to provide strategic plan and coordination services, and NOW, THEREFORE, in consideration of" the mutual covenants, promises and agreements set forth herein, it is agreed by and between the City and MAGALLAN CONSULTANCY LLC as follows: 1. Scope of Services. The CONTRACTOR agrees to perform the following services and work for the CITY: A. Regularly communicate with the City of Yakima's Gang Free Initiative (GFI) Director to assure mutual understanding of the work to be performed and the satisfactory completion thereof B. The Scope of Services included in Attachment A. C. The work and activities set forth as follows Duties include, but are not limited to, the following: • Strategic planning and consulting services that includes conducting and /or analyzing community needs assessment(s) that relate to the GFI. • Trains staff, volunteers and community and /or neighborhood groups to sustain implementation of the GFI. • Coordinate all meetings and activities of the GFI Advisory Group and Committees and prepares appropriate materials for meetings. - • Coordinate, monitor, and assists with all data collection by the GFI Advisory Group and assists with compiling information required for City Council Reports. • Coordinate and /or performs the completion and submission of quarterly and annual reports. • Works as a liaison between the City of Yakima, City Council, Project Director, GFI Advisory Group, and Magallan Consultancy updating key stakeholders on progress and challenges and arranging joint meetings as necessary. • Confer with participating agencies (service partners), including schools, juvenile courts, law enforcement officials, probation officers, government agencies, local elected officials, grassroots groups, and others. • Negotiate service delivery agreements with partner agencies. • Manage contract deliverables. • Develop public awareness documents and publicity materials. • Provide regular training and orientation on key GFI Action Plan components, goals and objectives. D. CONTRACTOR will make available an Executive Assistant/Project Manager at 100% of a full time equivalent (FTE) employee based on 2,080 hours annually. 1. Executive Assistant /Project Manager will maintain regular office hours defined as 8 a.m. to 5 p.m. Monday through Friday excluding weekends and federally recognized holidays. E. CONTRACTOR will make available a GFI Administrative Office physical location within the City of Yakima open to the public during regular business hours defined as 8 a.m. to 5 p.m. Monday through Friday excluding weekends and federally recognized holidays 2. Term of Agreement. The term of this agreement shall begin upon execution by both parties and shall terminate upon the completion of all services required hereunder by the CONTRACTOR, but no later than December 31, 2013 unless terminated earlier by the CITY in accordance with Section 10 of this Agreement, or in the event of outside forces (illness etc.) and accepted force majeure occurrences (natural disasters etc.). 3. Consideration. As consideration for the services performed under this Agreement, the CITY agrees to compensate the CONTRACTOR in accord with the following terms: A. In consideration of the obligation of the CONTRACTOR to perform in accordance with the contract the CITY will transfer One Hundred Sixteen Thousand Five Hundred Forty -Nine Dollars ($116,549.00) to the CONTRACTOR 1. The amount shall be paid in twelve installments of Nine Thousand Seven Hundred Dollars ($9,700) on the last day of each month beginning January 31, 2013 through December 31, 2013 upon satisfactory performance on the contract. Except that, this amount may be adjusted by the CITY to reflect the FTE reported to the CITY by the CONTRACTOR or verified by an audit. B. CITY will reimburse the CONTRACTOR for necessary travel outside of the city limits for the purposes of this contract. 1. Reimbursable expenses will include airfare, hotel accommodations, local transportation costs and meals. a.) Meals will be reimbursed at a rate of fifty dollars ($50.00) per day of travel. b:) HD shall approve all travel expenses in advance. C. The CONTRACTOR shall invoice CITY monthly for services the CONTRACTOR provides. Invoice shall be sent to: City of Yakima, ATTN: Lt. Cally Price, 129 N. Second Street, Yakima, WA 98901. CITY will reimburse the CONTRACTOR within fifteen (15) days of receipt of a valid invoice for the amount of payment _ due. CITY shall return any invalid or incomplete invoice to the CONTRACTOR within fifteen (15) days after CITY receives the invoice. An explanation will accompany the invoice that states the reason for return and any information needed to correct the invoice. Final invoices for services provided under this agreement shall be submitted by the CONTRACTOR no later than ninety (90) days following the termination of the agreement. 4. Independent CONTRACTOR A. No agency, employment, joint venture or partnership has been or will be created between the parties hereto pursuant to the terms and conditions of this agreement. Inasmuch as CITY is interested in the CONTRACTOR's end product, CITY does not control the manner in which the CONTRACTOR performs this agreement. CITY is not liable for workers' compensation or unemployment compensation payments required by the State of Washington. In addition, the CONTRACTOR assumes responsibility for tax liabilities that result from compensation paid to the CONTRACTOR by CITY. CITY will report any payment made under this agreement to the Internal Revenue Service on Form 1099. B. No provision contained in this agreement shall be construed as entitling the CONTRACTOR to participate in hospital plans, medical plans, sick leave benefits, vacation, and other benefits available to employees of CITY. C. The CONTRACTOR certifies that all approvals, licenses or other qualifications necessary to conduct business in Washington have been obtained and are operative. If at any time during the agreement period the CONTRACTOR becomes disqualified from conducting business in Washington, for whatever reason, the CONTRACTOR shall immediately notify CITY of the disqualification. D. The CONTRACTOR shall neither perform work nor submit an invoice for payment for work performed under this agreement for any time period after the termination date set forth in Section 2, above. E. The CONTRACTOR shall furnish its own support staff and services as necessary for the satisfactory performance of the work described in Section 1, above. Unless otherwise specified in this agreement, CITY will not provide any other staff, services, or material to the CONTRACTOR for the purpose of assisting the CONTRACTOR in the performance of this agreement. 5. Hold Harmless A. CONTRACTOR agrees to protect, defend, indemnify, and hold harmless the CITY, its elected officials, officers, employees, agents, and volunteers from any and all claims, demands, losses, liens, liabilities, penalties, fines, lawsuits, and other proceedings and all judgments, awards, costs and expenses (including reasonable attorneys' fees and disbursements) resulting from death or bodily injury to any person or damage or destruction to a third party or third parties to the extent caused by any negligent act and /or omission of CONTRACTOR, its officers, employees, agents, volunteers and /or subcontractors, arising out of the performance of this Contract. B. CITY agrees to protect, defend, indemnify, and hold harmless the CONTRACTOR, its elected officials, officers, employees, agents, and volunteers from any and all claims, demands, losses, liens, liabilities, penalties, fines, lawsuits, and other proceedings and all judgments, awards, costs and expenses (including reasonable attorneys' fees and disbursements) resulting from death or bodily injury to any person or damage or destruction to a third party or third parties to the extent caused by any negligent act and /or omission of CITY, its officers, employees, agents, volunteers and /or subcontractors, arising out of the performance of this Contract. C. Nothing contained in this Section or this Contract shall be construed to create a liability or a right of indemnification in any third party 6. Insurance At all times during performance of the Services, CONTRACTOR shall secure and maintain in effect insurance to protect the CITY and CONTRACTOR from and against all claims, damages, losses, and expenses arising out of or resulting from the performance of this Contract. CONTRACTOR shall provide and maintain in force insurance in limits no less than that stated below, as applicable. The CITY reserves the right to require higher limits should it deem it necessary in the best interest of the public. A. General Liability Insurance. Before this Contract is fully executed by the parties, CONTRACTOR shall provide the CITY with a certificate of insurance as proof of liability insurance and umbrella liability insurance with a total minimum liability limit of One Million Dollars ($1,000,000.00) per occurrence combined single limit bodily injury and property damage, and One Million Dollars ($1,000,000.00) general aggregate. The certificate shall clearly state who the provider is, the coverage amount, the policy number, and when the policy and provisions provided are in effect. Said policy shall be in effect for the duration of this Contract. The policy shall name the CITY, its elected officials, officers, agents, employees, and volunteers as additional insured, and shall contain a clause that the insurer will not cancel or change the insurance without first giving the CITY thirty (30) calendar days prior written notice (any language in the clause to the effect of "but failure to mail such notice shall impose no obligation or liability of any kind upon the company" shall be crossed out and initialed by the insurance agent). The insurance shall be with an insurance company, or companies rated A -VII or higher in Best's Guide and admitted in the State of Washington. B. Automobile Liability Insurance. i. If CONTRACTOR owns any vehicles, before this Contract is fully executed by the parties, CONTRACTOR shall provide the CITY with a certificate of insurance as proof of automobile liability insurance and umbrella liability insurance with a total minimum liability limit of One Million Dollars ($1,000,000.00) per occurrence combined single limit bodily injury and property damage. Automobile liability will apply to "Any Auto" and be shown on the certificate. ii. If CONTRACTOR does not own any vehicles, only "Non -owned and Hired Automobile Liability" will be required and may added to the liability coverage at the same limits as required in that section of this Contract, which is Section 12.2 entitled "Commercial Liability Insurance ". C. Professional Liability Coverage. Before this Contract is fully executed by the parties, CONTRACTOR shall provide the CITY with a certificate of insurance as proof of professional liability coverage with a total minimum liability limit of One Million Dollars ($1,000,000.00) per claim combined single limit bodily injury and property damage, and One Million Dollars ($1,000,000.00) aggregate. The certificate shall clearly state who the provider is, the coverage amount, the policy number, and when the policy and provisions provided are in effect. Said policy shall be in effect for the duration of this Contract. The policy shall contain a clause that the insurer will not cancel or change the insurance without first giving the CITY thirty (30) calendar days prior written notice (any language in the clause to the effect of "but failure to mail such notice shall impose no obligation or liability of any kind upon the company" shall be crossed out and initialed by the insurance agent). The insurance shall be with an insurance company or companies rated A -VII or higher in Best's Guide. If the policy is written on a claims made basis the coverage will continue in force for an additional two years after the completion of this contract. D. Under either situation described in this Section, the required certificate of insurance shall clearly state who the provider is, the coverage amount, the policy number, and when the policy and provisions provided are in effect. Said policy shall be in effect for the duration of this Contract. The policy shall name the CITY, its elected officials, officers, agents, employees, and volunteers as additional insureds, and shall contain a clause that the insurer will not cancel or change the insurance without first giving the CITY thirty (30) calendar days prior written notice (any language in the clause to the effect of "but failure to mail such notice shall impose no obligation or liability of any kind upon the company" shall be crossed out and initialed by the insurance agent). The insurance shall be with an insurance company or companies rated A -VII or higher in Best's Guide and admitted in the State of Washington. 7. Conflict of Interest and Ethics Laws A. The CONTRACTOR hereby covenants that neither the CONTRACTOR nor any officer, member or employee of the CONTRACTOR has interest, personal or otherwise, direct or indirect, which is incompatible or in conflict with or would compromise in any manner or degree with the discharge and fulfillment of his or her functions and responsibilities under this agreement. B. Neither the CONTRACTOR nor any officer, member or employee of the CONTRACTOR shall, prior to the completion of such work and payment for such work, acquire any interest, personal or otherwise, direct or indirect, which is incompatible or in conflict with or would compromise in any manner or degree with the discharge and fulfillment of his or her functions and responsibilities with respect to the carrying out of such work. C. The CONTRACTOR shall not promise or give to any CITY employee anything of value that is of such character as to manifest a substantial and improper influence upon the employee with respect to his or her duties. The CONTRACTOR shall not solicit a CITY employee to violate any CITY rule or policy relating to the conduct of contracting parties. D. Nondiscrimination. During the performance of the Agreement, the CONTRACTOR shall not discriminate in violation of any applicable federal state, and /or local law or regulation on the basis of age, sex, race, creed, religion, color, national origin, marital status, disability, honorably discharged veteran or military status, pregnancy, sexual orientation, and any other classification protected under federal, state, or local law. This provision shall include but not be limited to the following employment, upgrading, demotion, transfer, recruitment, advertising, layoff or termination, rates of pay or other forms of compensation, selection for training, and the provision of services under this agreement. E. The Americans with Disabilities Act. CONTRACTOR shall comply with the Americans with Disabilities Act of 1990, 42 U.S C. § 12101 et seq. (ADA) and its implementing regulations and Washington State's anti- discrimination law as contained in RCW Chapter 49.60 and its implementing regulations with regard to the activities and services provided pursuant to this Agreement. The ADA provides comprehensive civil rights to individuals with disabilities in the area of employment, public accommodations, public transportation, state and local government services and telecommunications. F. Compliance with Laws. The CONTRACTOR shall comply with all applicable federal, state and local laws, rules and regulations in performing this Agreement. ' G. Debarment Certification: CONTRACTOR certifies that it is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in this Agreement by any Federal department or agency (debarred). The CONTRACTOR shall immediately notify the CITY if during the term of the agreement it becomes debarred. In the event of such debarment, the CITY may immediately terminate this Agreement by giving written notice to CONTRACTOR. 8. Records, Documents, and Information. All records, documents, writings or other information produced or used by the CONTRACTOR in the performance of this agreement shall be treated according to the following terms: A. The CITY is required by law to comply with the Washington State Public Records Act (PRA). All determinations of records subject to release under the PRA, or otherwise required by law, shall be at the sole discretion of the CITY. B. All CITY information which, under the laws of the State of Washington, is classified as public or private, will be treated as such by the CONTRACTOR. Where there is a question as to whether information is public or private, CITY shall make the final determination. The CONTRACTOR shall not use any information, systems, or records made available to it for any purpose other than to fulfill the agreement duties specified herein. The CONTRACTOR agrees to be bound by the same standards of confidentiality that apply to the employees of CITY and the State of Washington. The terms of this section shall be included in any subcontracts executed by the CONTRACTOR for work under this agreement. C. All proprietary information of the CONTRACTOR shall be held to be strictly confidential by CITY. Proprietary information is information which, if made public, would put the CONTRACTOR at a disadvantage in the market place and trade of which the CONTRACTOR is a part. The CONTRACTOR is responsible for notifying CITY of the nature of the information prior to its release to CITY. CITY reserves the right to require reasonable evidence of the CONTRACTOR's assertion of the proprietary nature of any information to be provided. D. All records relating to costs, work performed and supporting documentation for invoices submitted to CITY by the CONTRACTOR shall be retained and made available by the CONTRACTOR for audit by the State of Washington (including but not limited to CITY, the Auditor of the State of Washington, the Inspector General or duly authorized law enforcement officials) and agencies of the United States government for a minimum of three years after payment for work performed under this agreement. If an audit, litigation, or other action is initiated during this time period, the CONTRACTOR shall retain such records until the action is concluded and all issues resolved or the three years end, whichever is later. 9. Rights in Deliverables, Data and Copyrights. The Deliverables provided by the CONTRACTOR under Section 1 and any item produced under this agreement, including any documents, data, photographs and negatives, electronic reports, records, software, source - code, or other media, shall become the property of CITY which shall have an unrestricted right to reproduce, distribute, modify, maintain, and use the Deliverables. The CONTRACTOR shall not obtain copyright, patent, or other proprietary protection for the Deliverables. The CONTRACTOR shall not include in. any Deliverable any copyrighted matter, unless the copyright owner gives prior written approval to use such copyrighted matter. 10. Suspension and Termination A. CITY may, by giving CONTRACTOR thirty (30) calendar days written notice of termination, terminate this Agreement as to all or any portion of the Services not then performed, whether or not CONTRACTOR is in breach or default, and with or without cause. Upon receipt of any such notice of termination, the CONTRACTOR shall, except as otherwise directed by the City, immediately stop performance of the Services to the extent specified in such notice. CONTRACTOR shall have the same termination rights as the City as specified in Section 10. B. In the event of termination pursuant to section 10A, the CONTRACTOR, shall take all necessary or appropriate steps to limit disbursements and minimize costs, and furnish a report, as of the date of receipt of notice of suspension or termination describing the status of all work under this agreement, including without limitation, results accomplished, conclusions resulting therefrom, and such other matters as CITY may require. • In the event of suspension or termination under this Article, the CONTRACTOR shall be entitled to compensation, upon submission of a proper invoice, for the work performed prior to receipt of notice of termination or suspension, which shall be calculated by CITY based on the rate set forth in Section 3. CITY shall not be liable for any further claims, and the claims submitted by the CONTRACTOR shall not exceed the total amount of compensation allowed by this agreement. C. If the City purports to terminate or cancel all or any part of this Agreement for CONTRACTOR's breach or default when the CONTRACTOR is not in breach or default which would permit termination or cancellation, such termination or cancellation shall be deemed to have been a termination by the City pursuant to paragraph 10A and the rights of the parties shall be determined accordingly. 11. Breach or Default A. Differences between the CONTRACTOR and the CITY, arising under and by virtue of this Agreement, shall be brought to the attention of the CITY at the earliest possible time in order that such matters may be settled or other appropriate action promptly taken. Any dispute relating to the quality or acceptability of performance and /or compensation due the CONTRACTOR shall be decided by the CITY'S Agreement Representative or designee. All rulings, orders, instructions and decisions of the CITY'S Agreement Representative shall be final and conclusive, subject to the CONTRACTOR'S right to seek judicial relief pursuant to this Section. B. Upon breach or default by the CONTRACTOR of any of the provisions, obligations or duties embodied in this agreement, CITY may exercise all administrative, contractual, equitable or legal remedies available, without limitation. The waiver of any occurrence of breach or default is not a waiver of subsequent occurrences, and CITY retains the right to exercise all remedies hereinabove mentioned. • If CITY or the CONTRACTOR fails to perform an obligation or obligations under this agreement and thereafter such failure is waived by the other party, such waiver shall be limited to the particular failure so waived and shall not be deemed to waive other failures hereunder. Waiver by CITY shall not be effective unless it is in writing and signed by the CITY contract manager. C. Any action at law, suit in equity, or judicial proceeding arising out of this Agreement shall be instituted and maintained only in any of the courts of competent jurisdiction in the COUNTY OF YAKIMA, Washington. 12. Amendments This writing constitutes the entire agreement between the parties with respect to all matters herein. This agreement may be amended only by a writing signed by both parties. However, it is agreed by the parties that any amendments to laws or regulations cited herein will result in the correlative modification of this agreement, without the necessity for executing written amendments. Any written amendments to this agreement shall be prospective in nature. When a new or different term or condition is added, additional consideration is not necessary to bind the parties. 13. Assignment The CONTRACTOR shall not assign any interest (including subcontracts) in this agreement and shall not transfer any interest in the same (whether by assignment or novation) without the prior written approval of CITY. Any such assignments or subcontracts shall be submitted for CITY's review ninety (90) days prior to the desired effective date. Approval by CITY shall not be deemed to increase in any manner the total compensation provided for in this agreement. Claims for compensation due or to become due the CONTRACTOR from CITY under this agreement may be assigned to a bank, trust company, or other financial institution without CITY's approval if notice of any such assignment is promptly furnished in writing to CITY. 14. Drug Free Workplace The CONTRACTOR shall comply with all applicable state and federal rules, regulations and statutes pertaining to a drug free workplace. The CONTRACTOR shall make a good faith effort to ensure that all employees of the CONTRACTOR do not purchase, transfer, use or possess illegal drugs or alcohol or abuse prescription drugs in any way while working on state, county, or municipal property. 15. Construction This agreement shall be governed, construed and enforced in accordance with the laws of the State of Washington. Should any portion of this agreement be found -- unenforceable by operation of statute or by administrative or judicial decision, the enforceability of the balance of this agreement shall not be affected thereby, provided that the absence of the unenforceable provision does not render the performance of the remainder of the agreement impossible. 16. Written Notices All written notices required by this Agreement shall be in writing and deemed received if personally delivered" or sent by United States mail, registered or certified, return receipt requested, postage pre -paid, to the addresses set forth hereunder or to such other addresses designated in writing by any of the parties in accordance with this provision. In case of CITY, to: Anthony O'Rourke City Manager 129 North Second Street Yakima, WA 98901 In case of CONTRACTOR, to. Steve Magallan Owner 10408 W. Willow Way Pasco, WA 99301 17. Survival. Any provision of this Agreement which imposes an obligation after termination or expiration of this Agreement shall survive the term or expiration of this agreement and shall be binding on the parties to this Agreement. IN WITNESS WHEREOF, the parties, by signing below, indicate their agreement to the above. CITY CONTACTOR Anthony O'Rourke Steve Magallan City Manager Owner Signature Signature Date. Date ATTACHMENT A: Scope of Work The City of Yakima Gang Free Initiative hereinafter referred to as GFI, will be supported by project management services including: 1. Independent Program Oversight, 2. Program Development, 3. Performance Monitoring & Data Management, and 4. Quality Improvement services provided by Magallan Consultancy; hereinafter referred to as CONTRACTOR. CONTRACTOR will, at a minimum, provide the following services and related products: Independent Program Oversight (IPO): CONTRACTOR will proactively inform the Yakima City Council and Project Director on (1) the true and real -time status of the project, (2) progress toward mission objectives and results, cost, schedule, and performance goals, (3) technical feasibility, relevance, and performance, and (4) existing and new alternative strategies and approaches that enhance program progress and mitigate factors impacting scope, time, and resources. Deliverable: Annual Work Plan, Monthly Activity Reports Program Development (PD): CONTRACTOR will search for and develop funding proposals; design programs and /or activities in collaboration with GFI Partners, develop strategies and tactics for marketing and promoting new and /or specific programs and /or activities. Deliverable. Annual Development Plan, Funding Proposals, Activity Reports Performance Monitoring & Data Management (PM /DM): CONTRACTOR will collect, analyze and interpret data from sources including surveys, activity reports, and other archival indicators deemed essential to the successful planning, implementation and sustainability of the project. CONTRACTOR will also regularly monitor GFI Partnership Contracts for compliance. Data will be summarized into quarterly progress reports and an annual report. Deliverable: Quarterly Progress Reports Quality Improvement (QI). CONTRACTOR will provide an analysis of performance and systematic efforts to improve it using the Performance Monitoring data to continuously improve the quality and effectiveness of the programs and activities. Deliverable. Quarterly Progress Reports, Guiding Principles