HomeMy WebLinkAbout12/11/2012 14 Effluent Pipeline Relocation and Discharge Channel Project, Phase II Evaluation and Design Agreement with Ridolfi, Inc. 'Y
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT ��
Item No.
For Meeting of: December 11, 2012
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ITEM TITLE: Resolution authorizing a Professional Services Agreement
with Ridolfi Inc., for Engineering Services in an amount not
to exceed $710,000 for evaluation and design of Phase 11
of the Effluent Pipeline Relocation and Discharge Channel
Project at the City's Wastewater Treatment Plant (WWTP).
SUBMITTED BY: Scott Schafer, Wastewater Division Manager
Ryan Anderson, Utility Engineer
CONTACT Ryan Anderson /575 -6077
PERSON /TELEPHONE:
SUMMARY EXPLANATION:
The City of Yakima is developing the design of an alternative outfall for the discharge of
treated effluent to the Yakima River in response to the Gap to Gap Levee Setback project.
The alternative outfall will include a diversion structure that will allow the effluent to
discharge into one or more natural channels before draining into the Yakima River; creating
a riparian restoration area.
Ridolfi, Inc, Consultant Engineers, was selected based on their Statement of Qualifications,
as having the technical knowledge and expertise in meeting the City's outfall relocation
challenges.
Ridolfi, Inc will provide the necessary evaluation and design for Phase H of the Effluent
Pipeline Relocation and Discharge Channel Project. The terms of the Agreement would be
in an amount not to exceed $710,000. (See attached Agreement with Exhibit "A" and "B ").
Exhibit "A" of the Agreement describes the Scope of Work in more detail.
Exhibit "B" of the Agreement describes the cost of Phase 11 of the Effluent Pipeline
Relocation and Discharge Channel Project.
Resolution X Ordinance Other
(specify)
Contract: X Mail to: Colin Wagoner, P.E. L.HG. Ridolfi Inc. 1011
Western Avenue, Suite 1006, Seattle, WA. 98104
Contract Term: Amount: $710,000 Expiration Date:
Insurance Required? Yes
Funding Wastewater Facilities Project Fund 478 -
Phone:
Source: Budgeted
APPROVED FOR
SUBMITTAL: City Manager
STAFF RECOMMENDATION:
Staff respectfully requests City Council approve the resolution authorizing the City Manager
to execute the accompanying contract.
BOARD /COMMISSION RECOMMENDATION:
ATTACHMENTS:
Click to download
❑ Resolution - Ridolfi Phase II
❑ Ridolfi Agreement Phase II
❑ Phase II Ridolfi Scope Exhibit A
❑ Phase II Ridolfi Budget Exhibit B
RESOLUTION NO. R -2012-
A RESOLUTION authorizing the City Manager to execute a Professional Services
Agreement with Ridolfi, Inc. in the amount not to exceed $710,000 for
Engineering Services for evaluation and design of Phase II of the Effluent
Pipeline Relocation and Discharge Channel Project at the City of Yakima
Wastewater Treatment Plant.
WHEREAS, the City of Yakima (City) owns and operates wastewater_collection and
treatment facilities in accord with applicable Federal, State and Local regulations; and
WHEREAS, the City's Wastewater Treatment Plant (WWTP) outfall discharges to the
Gap to Gap Reach of the Yakima River; and
WHEREAS, the levees in the Gap to Gap reach of the Yakima River will be set back in
order to meet the objectives of the Yakima River Basin Water Enhancement Project and the
Yakima County Flood Control Zone District as part of the Gap to Gap Levee Setback Project;
and
WHEREAS, the levee setback in the Gap to Gap Reach of the Yakima River will require
a new outfall location for the City's treated wastewater to return to the Yakima River; and
WHEREAS, alternatives for a riparian outfall location need to be included in the City's
Wastewater Facility Plan for the City to remain in compliance with its NPDES permit with the
Department of Ecology; and
WHEREAS, the State of Washington Department of Ecology requires the completion of
an engineering report to approve such changes to the current wastewater outfall, and
WHEREAS, the state of Washington requires these services to be performed by a
Professional Engineer; and
WHEREAS, Ridolfi Inc., Consulting Engineers, has the technical knowledge and
expertise necessary to the City's outfall relocation challenges and to provide the
necessary evaluation and design for Phase II of the Effluent Pipeline Relocation and Discharge
Channel Project; and
WHEREAS, Ridolfi Inc. has agreed to provide the necessary professional services to the
City to accomplish the Phase II evaluation and design of Phase II of the City's Effluent Pipeline
Relocation and Discharge Channel Project for a cost not to exceed Seven Hundred Ten
Thousand Dollars ($710,000.) as specifically indicated in the Professional Services Agreement
attached hereto and incorporated herein by this reference, and
WHEREAS, the City Council has determined that it is in the best interest of the City to
enter into a Professional Services Agreement with Ridolfi Inc. to evaluate and design an
alternative outfall for the City's WWTP effluent discharge to the Yakima River, now, therefore;
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized to execute the attached Professional Services
Agreement with Ridolfi Inc., in an amount not to exceed Seven Hundred Ten Thousand Dollars
($710,000.) to provide the necessary engineering services for the evaluation and design of
Phase II of the City's Effluent Pipeline Relocation and Discharge Channel Project. A copy of
the Agreement with Exhibit "A" and "B" is attached hereto and by reference made a part hereof.
ADOPTED BY THE CITY COUNCIL this 11 day of December, 2012.
ATTEST Micah Cawley, Mayor
Sonya Claar -Tee, City Clerk
CITY OF YAKIMA AND RIDOLFI INC. ENGINEERING
PROFESSIONAL SERVICES AGREEMENT
•
THIS PROFESSIONAL SERVICES AGREEMENT (hereinafter "Agreement ") is
made and entered into by and between the City of Yakima, a Washington municipal
corporation (hereinafter the "City "), and RIDOLFI Inc., a company licensed to do
business in Washington (hereinafter the "Engineer ").
WHEREAS, the City desires to retain the Engineer to provide planning,
engineering, design and construction support services for additions and modifications to
the City of Yakima Regional Wastewater Treatment Plant's (YRWWTP) outfall and
former sprayfield site; and
WHEREAS, the Engineer has the experience and expertise necessary to provide
such independent engineering services and is willing to provide the services in
accordance with the terms and conditions of this Agreement;
NOW, THEREFORE, in consideration of the mutual covenants, promises, and
agreements set forth herein, it is agreed by and between the City and the Engineer as
follows.
1. Scope of Services. The Engineer shall provide engineering services, referred to
as Basic Services, related to planning, design, and construction oversight for the
Alternative Outfall and Floodplain Function Restoration Project, Phase II: Effluent
Pipeline Relocation and Discharge Channel Project. The scope of services is described
in more detail in Exhibit "A" attached and incorporated by this 'reference. The City will
direct the Engineer in writing when to proceed with each Work Package of the scope of
work.
2. Additional Services.
a. The City and Engineer agree that not all services performed by the Engineer
can be defined in detail at the time this Agreement is executed and that Additional
Services not covered in Exhibit "A" may be needed during performance of the
Agreement. City may, at any time, by written order, direct Engineer to revise portions of
Basic Services previously completed in a satisfactory manner, delete portions of Basic
Services, suspend Basic Services, terminate Basic Services or request that Engineer
perform Additional Services beyond the scope of Basic Services. Such changes
hereinafter shall be referred to as "Additional Services ".
b. If such Additional Services cause an increase or decrease in Engineer's cost
of, or time required for, performance of any services under this Agreement, a contract
price and /or completion time adjustment pursuant to this Agreement may be made and
this Agreement may be modified in writing accordingly.
c. Compensation for each such request for Additional Services will be
negotiated by the City and the Engineer according to the provisions set forth in Section
3. Engineer shall not perform any Additional Services until authorized by City in writing.
Once so authorized, such Additional Services shall be considered part of Basic Services.
If mutual agreement on compensation or time adjustment cannot be concluded,
Engineer is required to perform the Basic and Additional Services, reserving a right for
equitable adjustment; provided, that in no event shall any amount be allowed for
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Professional Services Agreement
anticipated profit or unperformed Basic Services or Additional Services. If City and
Engineer cannot agree upon an equitable adjustment in the time for Additional .Services
beyond the scope of Basic Services within thirty (30) days of the Engineer's written
request for equitable adjustment, performance of such Additional Services may be
suspended by Engineer until City and Engineer mutually agree upon the time
adjustment.
3. Term. The term of this Agreement shall commence upon execution hereof and
shall terminate August 31s 2014, or at the time of completion of all services /tasks
required hereunder unless terminated sooner by either party in accordance with Section
20. The Engineer shall provide such services as are described on executed task orders
in accordance with Exhibit A. When directed by the City in writing, the Engineer shall
proceed in a timely and diligent manner to provide all services required hereunder.
4. Consideration.
a. The City shall pay the Engineer for basic services described in Exhibit A, in
accordance with the payment schedule set forth in Exhibit "B ". Direct salaries may be
increased once on an annual basis. Unless the parties otherwise modify this
Agreement, the total compensation paid to the Engineer for this Agreement shall not
exceed Two Hundred Thirty Thousand Dollars ($230,000) for Work Package A and Four
Hundred Eighty Thousand Dollars ($480,000) for Work Package B with the total
compensation paid to the Engineer not to exceed Seven Hundred Ten Thousand Dollars
($710,000).
b. Direct Expenses are those necessary costs and charges incurred for Basic
Services including, but not limited to (1) the direct costs of transportation, meals and
lodging; (2) insurance, letters of credit, bonds, and equipment and supplies, specific to
the Basic Services and approved in advance by the City; and (3) Engineer's direct costs
for subcontracted professional services, laboratory tests, analysis, printing and
reproduction services, and CADD services.
c. Travel costs, including transportation, lodging, subsistence and incidental
expenses incurred by employees of the Engineer and each of the Sub - consultants in
connection with Basic Services, shall be subject to the following;
1) That a Maximum of U S INTERNAL REVENUE SERVICE allowed cents
per mile will be paid for the operation, maintenance and depreciation
costs of company or individually owned vehicles for that portion of time
they are used for Basic Services. The Engineer, whenever possible, will
use the least expensive form of ground transportation.
2) That reimbursement for meals inclusive of tips shall not exceed a
maximum of forty dollars ($40) per day per person. This rate may be
adjusted on a yearly basis if agreed upon in writing by the parties hereto.
3) Those accommodations shall be at a reasonably priced hotel /motel.
4) That air travel shall be by coach class, and shall be used only when
absolutely necessary.
d. Professional Sub - Consultants. Professional Sub - consultants are those costs
for Engineering, management consulting, surveying, . geotechnical services and similar
professional services approved in advance by the City. Reimbursement for Professional
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Professional Services Agreement
Sub - consultants will be on the basis of 1.10 times the actual costs billed by the
Professional Sub - consultant for services provided to the City through this Agreement.
e. The Engineer shall submit to the City monthly invoices itemizing tasks
accomplished and percent completed to date. Upon receipt of said monthly invoice, the
City shall make payment to the Engineer within thirty (30) calendar days; provided,
however, that all payments are expressly conditioned upon the Engineer's performing
services that are satisfactory to the City.
.f. The Engineer shall maintain adequate files and records to substantiate all
amounts itemized on the monthly invoices. In the event that either party exercises its
right to terminate this Agreement in accordance with Section 20, the Engineer shall be
compensated in accordance with the above terms for all satisfactory services provided to
the City up to the effective Agreement termination date.
5. Information Provided by the City. The Engineer shall provide guidance to the
City in determining the data required for purposes of the contemplated services. The
City agrees to use reasonable efforts to ,provide data and information specifically
requested by the Engineer.
6. Status of Engineer. The Engineer and the :City understand and expressly agree
that the Engineer is an independent contractor in the performance of each and, every
part of this Agreement. No officer, employee, volunteer and /or agent of Engineer shall
act on behalf of or represent him or herself as an agent or representative of the City.
•
The Engineer, as an independent contractor, assumes the entire responsibility for
carrying out and accomplishing the services required under this Agreement. The
Engineer expressly represents warrants and agrees that its status as an independent
contractor in the performance of the work and services required under this Agreement is
consistent with and meets the six -part independent contractor test set forth in
RCW 51.08.195. The Engineer and its officers, employees, volunteers, agents and /or
subcontractors shall make no claim of City employment nor shall claim against the City
any related employment benefits, social security, and /or retirement benefits. Nothing
contained herein shall be interpreted as creating a relationship of servant, employee,
partnership or agency between the Engineer and the City.
7. Inspection and Audit. The Engineer shall maintain books, accounts, records,
documents and other evidence pertaining to the costs and expenses allowable and
consideration paid under this Agreement in accordance with generally accepted
accounting practices. All such books of account and records required to be maintained
by this Agreement shall be subject to inspection and audit by representatives of the City
and /or the Washington State Auditor at all reasonable times and the Engineer shall
afford the proper facilities for such inspection and audit. Such books of account and
records may be copied by representatives of the City and /or the Washington State
Auditor where necessary to conduct or document an audit. The Engineer shall preserve
and make available all such books of account and records for a period of three (3) years
after final payment under this Agreement.
8. Taxes and Assessments. The Engineer shall be solely responsible for
compensating its employees, agents, and /or subcontractors and for paying all related
taxes, deductions, and assessments, including but not limited to federal income tax,
FICA, social security tax, assessments for unemployment and industrial injury and other
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City of Yakima and Ridolfi, Inc.
Professional Services Agreement
•
deductions from income which may be required by law or assessed against either party
as a result of this Agreement. In the event the City is assessed a tax or assessment
owed by Engineer for the foregoing as a result of this Agreement, the Engineer shall pay
the same before it becomes due.
9. Nondiscrimination Provision. During the performance of this Agreement, -
Engineer shall not discriminate in violation of any applicable federal, state and /or local
law or regulation on the basis of age, sex, race, creed, religion, color, national origin,
marital status, disability, honorably discharged veteran or military status, pregnancy,
sexual orientation and any other classification protected under federal, state, or local
law. This provision shall include but not be limited to the following: employment,
upgrading, demotion, transfer, recruitment, advertising, layoff or termination, rates of pay
or other forms of compensation, selection for training and the provision of services under
this Agreement.
10. The Americans with Disabilities Act. The Engineer shall comply with the
Americans with Disabilities Act of 1990, 42 U.S.C. § 12101 et seq. (ADA) and its
implementing regulations and Washington State's anti - discrimination law as contained in
RCW Chapter 49.60 and its implementing regulations with regard to the activities and
services provided pursuant to this Agreement. The ADA provides comprehensive civil
rights to individuals with disabilities in the area of employment, public accommodations,
public transportation, state and local government services and telecommunications.
11. Compliance with Law. The Engineer agrees to perform those services under
and pursuant to this Agreement in full compliance with any and all applicable laws, rules,
and regulations adopted or promulgated by any governmental agency or regulatory
body, whether federal, state, local or otherwise.
12. No Conflict of Interest. The Engineer covenants that neither it nor its
employees have any interest and shall not hereafter acquire any interest, direct or
indirect, which would conflict in any manner or degree with the performance of this
Agreement. The Engineer further covenants that it will not hire anyone or any entity
having such a conflict of interest during the performance of this Agreement.
13. No Insurance. It is understood the City does not maintain liability insurance for
the Engineer and its officers, directors, employees and agents.
14. Indemnification.
a. The Engineer agrees to hold harmless and indemnify the City, its elected and
appointed officials, officers, employees, agents and volunteers from and against any
actions, claims, liability, damages, judgments, costs of defense and expenses (including
reasonable attorney's fees) if judged as damages which result from or arise out of the
negligent acts, errors or emissions of the Engineer, its officers, agents, employees or
subcontractors in connection with or incidental to the performance or non - performance
of this Agreement.
b. The City agrees to hold harmless and indemnify the Engineer, its officers,
employees, and agents, from and .against any and all suits, actions, claims, liability,
damages, judgments, costs of defense and expenses (including reasonable attorney's
fees) which result from or arise out of the negligence of the City, its officers, agents,
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Professional Services Agreement
employees or subcontractors, in connection with or incidental to the performance or non-
performance of this Agreement.
c. In the event that both the Engineer and the City are negligent, each party
shall be liable for its contributory share of negligence for any resulting suits, actions,
claims, liability, damages, judgments, costs and expenses (including reasonable
attorney's fees).
d. The foregoing indemnity is specifically and expressly intended to constitute a
waiver of the Engineer's immunity under Washington's Industrial Insurance Act, RCW
Title 51, as respects the other party only, and only to the extent necessary to provide the
indemnified party with a full and complete indemnity of claims made by the Engineer's_
employees. The parties acknowledge that these provisions were specifically negotiated
and agreed upon by them.
e. Nothing contained in this Section or this Agreement shall be construed to
create a liability or a right of indemnification in any third party.
f. This Section of the Agreement shall survive the term or expiration of this
Agreement and shall be binding on the parties to this Agreement.
15. Insurance Provided by Engineer.
a. Professional Liability Insurance. On or before the date this Agreement is fully
executed by the parties, the Engineer shall provide the City with a certificate of
insurance as evidence of professional liability coverage with a limit of at least Two Million
Dollars ($2,000,000.00) for each wrongful act and an annual aggregate limit of at least
Two Million Dollars ($2,000,000.00). The certificate shall clearly state who the provider
is, the amount of coverage, the policy number, and when the policy and provisions
provided are in effect. The insurance shall be with an insurance company rated A -VII or
higher in Best's Guide. If the policy is on a claim made basis, the retroactive date of the
insurance policy shall be on or before the date this contract is executed by both parties
hereto, or shall provide full prior acts coverage. The insurance coverage or substantially
identical coverage sufficient to fully satisfy these requirements shall remain in effect
during the term of this Agreement and for a minimum of three (3) years following the
termination of this Agreement.
b. Commercial Liability Insurance. On or before the date this Agreement is fully
executed by the parties, the Engineer shall provide the City with a certificate of
insurance as proof of commercial liability insurance with a minimum liability limit of One
Million Dollars ($1,000,000.00) per occurrence /aggregate limit bodily injury and property
damage. The certificate shall clearly state who the provider is, the amount of coverage,
the policy number, and when the policy and provisions provided are in effect. Said
policy shall be in effect for the duration of this Agreement. The policy shall name the
City, its elected officials, officers, agents, and employees as additional insured as to this
project only and shall contain a clause that the Engineer will not cancel or reduce in
limits the insurance without first giving the City thirty (30) calendar days' prior written
notice. The insurance shall be with an insurance company or a company rated A -VII or
higher in Best's Guide and admitted in the State of Washington.
c. Commercial Automobile Liability Insurance. On or before the date this
Agreement is fully executed by the parties, the Engineer shall provide the City with a
certificate of insurance as proof of commercial automobile liability insurance with a
minimum liability limit of One Million Dollars ($1,000,000.00) per occurrence /aggregate
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Professional Services Agreement
limit bodily injury and property damage. The certificate shall clearly state who the
provider is, the amount of coverage, the policy number, and when the policy and
provisions provided are in effect. Said policy shall be in effect for the duration of this
Agreement. The policy shall name the City, its elected officials, officers, agents, and
employees as additional insured as to this project only and shall contain a clause that
the Engineer will not cancel or reduce in limits the insurance without first giving the City
thirty (30) calendar days' prior written notice. The insurance shall be with an insurance
company or a company rated A -VII or higher in Best's Guide and admitted in the State of
Washington.
d. Umbrella Liability Insurance. On or before the date this Agreement is fully
executed by the parties, the Engineer shall provide the City with a certificate of
insurance as proof of umbrella liability coverage with a minimum liability limit of Two
Million Dollars ($2,000,000) per occurrence /aggregate limit bodily injury and property
damage. This policy will be in excess of the underlying commercial general liability and
automobile liability coverage. The certificate shall clearly state who the provider is, the
amount of coverage, the policy number, and when the policy and provisions provided are
in effect. Said policy shall be in effect for the duration of this Agreement. The policy
shall name the City, its elected officials, officers, agents, and employees as additional
insured as to this project only and shall contain a clause that the Engineer will not cancel
or reduce in limits the insurance without first giving the City thirty (30) calendar days'
prior written notice. The insurance shall be with an insurance company or a company
rated A -VII or higher in Best's Guide and admitted in the State of Washington.
e. Insurance Provided by Subcontractors. The Engineer shall ensure that all
subcontractors it utilizes for work/services required under this Agreement shall comply
with all of the above insurance requirements. However, professional liability will not be
required unless the subcontractor is involved in design or Engineering services.
16. Delegation of Professional Services. The services provided for herein shall be
performed by the Engineer and no person other than regular associates or employees of
the Engineer shall be engaged upon such work or services except upon written approval
of the City.
17. Assignment. This Agreement, or any interest herein or claim hereunder, shall
not be assigned or transferred in whole or in part by the Engineer to any other person or
entity without the prior written consent of the City. In the event that such prior written
consent to an assignment is granted, then the assignee shall assume all duties,
obligations and liabilities of the Engineer stated herein.
18. Waiver of Breach. A waiver by either party hereto of a breach by the other party
hereto of any covenant or condition of this Agreement shall not impair the right of the
party not in default to avail itself of any subsequent breach thereof. Leniency, delay or
failure of either party to insist upon strict performance of any agreement, covenant or
condition of this Agreement, or to exercise any right herein given in any one or more
instances, shall not be construed as a waiver or relinquishment of any such agreement,
covenant, condition or right.
19. Dispute Resolution. The parties shall strive to resolve all conflicts through
negotiation in good faith as the preferred approach to dispute resolution and may
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Professional Services Agreement
consider mediation, or other form of dispute resolution, as a supplement or alternative
where mutually agreed to by the Parties in writing.
20. Termination. Either party may terminate this Agreement at any time, with or
without cause, by providing the other party with written: notice of termination ten (10)
calendar days prior to the termination date.
21. Severability. If any portion of this Agreement is changed per mutual agreement
or any portion is held invalid, the remainder of the Agreement shall remain in full force
and effect.
22. _ Notices. Unless stated otherwise herein, all notices and demands shall be in
writing and sent or hand delivered to the parties to their addresses as follows
TO City: Ryan Anderson, Utility Engineer
City of Yakima, Wastewater
2220 East Viola
Yakima, WA 98901
TO Engineer: Colin Wagoner, P.E., L.HG.
RIDOLFI Inc.
1011 Western Avenue, Suite 1006
Seattle, WA 98104
or to such other addresses as the parties may hereafter designate in writing. Notices
and /or demands shall be sent by registered or certified mail, postage prepaid or hand
delivered. Such notices shall be deemed effective when mailed or hand delivered at the
addresses specified above.
23. Third Parties. The City and the Engineer are the only parties to this Agreement
and are the only parties entitled to enforce its terms. Nothing in this Agreement gives, is
intended to give, or shall be construed to give or provide any right or benefit, whether
directly or indirectly or otherwise, to third persons.
24. Drafting of Agreement. Both the City and the Engineer have participated in the
drafting of this Agreement. As such, it is agreed by the parties that the general contract
rule of law that ambiguities within a contract shall be construed against the drafter of a
contract shall have no application to any legal proceeding, arbitration and /or action in
which this Agreement and its terms and conditions are being interpreted and /or
enforced.
25. Integration. This written document constitutes the entire Agreement between
the City and the Engineer. There are no other oral or written agreements between the
parties as to the subjects covered herein. No changes or additions to this Agreement
shall be valid or binding upon either party unless such change or addition be in writing
and executed by both parties.
26. Governing Law. This Agreement shall be governed by and construed in
accordance with the laws of the State of Washington.
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27. Venue. The venue for any action to enforce or interpret this Agreement shall lie
in the Superior Court of Washington for Yakima County, Washington.
28. Counterparts. This Agreement may be executed in one or more counterparts,
each of which shall be deemed an original, but all of which shall constitute one and the
same Agreement.
CITY OF YAKIMA RIDOLFI Inc.
By: By:
Tony O'Rourke, Yakima City Manager Bruno A. Ridolfi, Vice President
Date: Date:
ATTEST
SonyaClaar Tee, City Clerk
City Contract No.
City Resolution No.
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Professional Services Agreement
Exhibit "A"
City of Yakima Wastewater Treatment Consulting Services
RIDOLFI Inc.
Scope of Work
November 16, 2012
Phase II: Effluent Pipeline Relocation and Discharge Channel Project
Background
The City of Yakima is developing an alternative outfall for the discharge from the Wastewater Treatment
Plant (WWTP) facility in Yakima. The current system conveys effluent east from the plant in a buried
pipeline that discharges into the Yakima River. The alternative outfall will include a diversion structure
near the WWTP that will tie into approximately 1,600 feet of new effluent piping that will flow into one
or more natural channels that will drain into the Yakima River downstream of the current point of
discharge. "Phase II" refers to project elements associated with planning, design, permitting, and bidding
these work elements.
Basic Services
The basic services in Phase II include developing a basis of design, collecting data as needed to support
the design, preliminary design, providing assistance with environmental review and permitting, final
design, and suh!'ort during bidding.
WORK PACKAGE A: TASK 1 AND TASK 2
TASK 1. PROJECT MANAGEMENT AND COORDINATION
Task 1A. Project Management
This task includes activities.required to manage project activities including directing staff, managing sub -
consultants, and tracking progress on task activities. This includes preparing and submitting monthly
reports summarizing the progress of the project by task, for its duration. The reports will be submitted
along with monthly invoices. The progress reports will document progress made toward completing the
project, and provide updated information on budget and schedule. Other activities include performing
general administrative duties associated with the project, including preparation of correspondence, office
administration of contracts with sub - consultants, and progress monitoring. Additional activities will
include supporting the Project Manager with gathering information to support funding and grant
applications as requested.
Task 1B. Kickoff and Coordination Meetings
This task includes kickoff meetings early in the project to define the project constraints and opportunities,
discuss stakeholder interests, review and confirm design criteria, and obtain an inventory of available data
that will be used during the project. Additionally, we will attend periodic meetings with the Wastewater
Division's Project Manager, staff, sub - consultants to coordinate activities, review available data and
drawings and confirm design criteria for Phase II.
TASK 2. EVALUATION OF SITE AND BASIS OF DESIGN
This task includes reviewing available data and obtaining new data to support the design. This will
include surveying to establish vertical and horizontal control and obtain pertinent topographical
Exhibit A
RIDOLFI SOW
Page 2
information and identify obvious utilities for the design of the effluent pipeline. A geotechnical study
will be performed that will include test borings and test pits to support geotechnical analysis and
preparation of a geotechnical report with recommendations on foundation design and dewatering
requirements. A pump test will be performed to evaluate the quantity of water that might be expected
from spring channels excavated in the floodplain during the Phase I project (Billy's pond restoration).
Hydraulic modeling results from Yakima County will be evaluated and ongoing collection and evaluation
of groundwater measurements will be conducted. An archaeological investigation will be conducted in the
area where the pipeline and channels will be constructed. Biological data will be collected and evaluated
to establish baseline conditions for the project. A monitoring plan will be developed for the Phase I
project that will include protocols for monitoring the fish usage of the site; plant health and coverage, and
physical characteristics of the site (water quality and geomorphological stability.)
To satisfy Ecology's request for additional information to support the NPDES permit modification, a
Sampling and Analysis Plan (SAP) and quality assurance project plan (QAPP) will be prepared for
evaluating groundwater conditions prior to construction of the alternative outfall. After the plan is
prepared, samples will be collected three times from up to six monitoring wells and submitted to a
laboratory for analysis of nitrates, total phosphorus, fecal coliform, and total dissolved solids (TDS).
Field parameters will include dissolved oxygen, pH, and conductivity. A report will be prepared and
submitted to document the sampling results.
WORK PACKAGE B: TASK 3, TASK 4, TASK 5, TASK 6, TASK 7 AND TASK 8
TASK 3. ENVIRONMENTAL REVIEW AND PERMITTING
This task includes collaborating with project manager and other team members to develop appropriate
materials to support permit applications and environmental review. It is likely that this will include a Fish
Habitat Enhancement Joint Aquatic Resource Permit Application (JARPA) and a Specific Project
Information Form (SPIF) and a State Environmental Policy Act Checklist (SEPA) for the pipeline.
Additional efforts will include coordination with and analysis for the Department of Ecology needed to
support modifications to the National Pollution Discharge Elimination System (NPDES) permit. A
technical memorandum will be prepared for submission to Ecology under this task. Grading and building
and NPDES stormwater permit applications will be prepared for the outfall pipeline and information for a
NPDES Construction General Permit for the project.
TASK 4. ENGINEERING REPORT
This task includes preparing and delivering an Engineering Report that will meet Ecology's requirements
for the selected project in accordance with WAC 173- 240 -60. The report will not replace the Facility
Plan, which is being developed for the WWTP by others. The report will provide the basis of design and
include information to make facility planning decisions regarding the potential for habitat improvements
and alternatives for the wastewater treatment plant outfall(s) and will present a comparison between
existing and proposed conditions to aid decision- makers in evaluating the project alternatives.
TASK 5. PRELIMINARY DESIGN
This task includes preparing a preliminary design at the 30% and 60% design phases for the outfall piping
and channel conveyance system. This includes developing an alignment for the project features (pipeline
and channels) and preparing plans to show the primary elements of the system. Draft specifications will
Exhibit "A" City of Yakima Wastewater Treatment Consulting Services RIDOLFI Inc. Scope of Work
Exhibit A
RIDOLFI SOW
Page 3
be developed along with quantities and preliminary cost estimates. Three design meetings are included to
coordinate project elements within the design team.
TASK 6. FINAL DESIGN
This task includes developing, analyzing, and refining the preliminary design to provide a complete set of
bid documents. Develop and prepare 90, and 100 - percentdesignlevel plans. This will include preparing
and refining a series of plan sheets showing the proposed grading, construction details, and notes to the
contractor. At each stage of engineering design, we will provide the Wastewater Division with a copy of
the plans and specifications for review and comment.
The final set of drawings and specifications, with front -end specifications from the Wastewater Division,
will be available for publication to receive contractor bids. Quantity take -offs and an Engineer's Estimate
of Probable Cost will be prepared that can be used to evaluate bids on the project.
TASK 7. BID SUPPORT
During the bidding process, we will prepare a project advertisement, distribute bid documents to the City,
maintain a plan holders list, conduct a pre -bid meeting, answer bid inquiries, prepare and distribute
addenda as needed, attend bid opening, review bids, . check references, tabulate bids, and prepare a letter
of recommendation to award as applicable.
TASK S. CONSTRUCTION ADMINISTRATION '
During construction for the trail relocation and associated channel restoration, we will provide periodic
field observations to evaluate whether the project is being constructed according to the plans and
specifications. This will include evaluating and responding to requests for information, reviewing
submittals, attending construction project meetings, and preparing field reports summarizing
observations. This does not include observation for the outfall pipeline construction, which is anticipated
to occur after the period of performance for this contract.
Deliverables
• Engineering Report
• Geotechnical Report
• Archeological Report
• Monitoring Plan
• JARPA, SPIF, SEPA checklist, Grading and Building permit applications, and NPDES
stormwater permit materials
• 30 percent design plans (paper and PDF)
• 60 percent design plans (paper and PDF)
• 90 percent design plans (paper and PDF)
• Final construction drawings (AutoCAD format)
• Final project specifications (Microsoft Word)
Exhibit "A" City of Yakima Wastewater Treatment Consulting Services RIDOLFI Inc. Scope of Work
Yakima Wastewater Treatment Plant (329B)
Phase II Pipeline and Restoration Design
Cost Estimate
Revised to include task 8) Construction Adam
RIDOLFI Inc.
October 5, 2012
Task Personnel - - - -
Azetto
Sr. I I Total Gray and Reiss- Keta Comm- Osborn Mileage.
(731 BR SD 08 Engineer SH B6 MK HD EF Hours RidoIli Labor Osborne Landreau Waters ications Driller ARI (Lab) Pacific Total Subs ODCs Subtotal
$ 180.00 $ 175.00 $ 135.00 $ 115.00 $ 130.00 $ 105.00 $ 150 00 $ 100 00 $ 90.00 $ 80.00
1 Protect Management -
18) Project Management 120 6 24 16 16 182 $ 28,610 $ 12,825 $ 4,806 $ 17,631 $ 300 $ 48,334
1b) Project kickoff and coordination meetings (8) 88 88 44 44 264 $ 37,400 $ 3,640 $ 3,640 5 1,652 $ 43,221
2) Evaluation of Site and Basis of Design 0 $ -
Work Package A 2a) Surveying for Outlet! Design 4 8 8 20 $ 2,640 $ 6,640 $ 6,640 $ 9,944
begin in 2012 2b) Geotechnical for Outfall Design 4 _ 4 $ 720 $ 20,080 $ 20,080 $ 22,808
2c) Hydrology and hydraulics 20 12 80 40 8 160 $ 19,060 $ 7,000 $ 9,500 $ 16,500 $ 5,206 $ 42,936
2d) Cultural Survey 8 8 $ 1,080 $ 8,000 $ 8,008 $ 9,880
2e) Biological Studies 12 160 40 10 222 $ 28,560 $ 1,396 $ 1,396 $ 1,119 5 31,214
21) Groundwater SAP, Sampling, Report 2 4 94 48 8 156 $ 17,390 $ 3,000 $ 3,000 $ 373 $ 21,063
3) Environmental Review and Permitting 24 200 60 40 _ 6 8 338 $ 43,960 $ 698 $ 698 $ 44,728
4) Engineering Report 20 40 120 12 24 40 10 266 $ 31,680 $ 18,840 $ 3,500 $ 1,986 $ 24,326 S 100 $ 58,549
Work Package 5) Preliminary Design 60 -40 80 120 80 10 390 $ 50,200 5 87,940 $ 5,113 $ 93,053 2 152,558
begin in 2013 B 6) Final Design 80 40 120 40 280 $ 39,600 $ 62,360 _ 5 12,453 $ 74,813 $ 350 $ 122,279
7) Bid Support 12 4 12 24 24 76 $ 8,920 $ 7,920 _ $ 274 $ 8,194 $ - $ 17,933
8) Construction Oversight 80 4 80 120 280 _ 24 58B $ 72,820 $ 274 $ 274 $ 8,858 $ 82,865
TOTALS 526 14 716 478 372 588 6 120 16 _ 118 2954 $ 382,640 $ 220,245 $ 8,000 $ 7,000 $ 3,500 $ 9,500 _2 3,000 $ 27,000 $ 278,245 $ 17,957 $ 708,313
Total $ 708,313
Travel RT SEA -YAK Projected breakdown by year. Contract Value 710.000
Mileage: $ 0 505 290 $ 146.45 2012 10% 1 70.831
2013 70% $ 495,819
Per diem - $110 lodging . $40 food and incidentals $ 150 Per day 2014 20% $ 141.663
Per diem for day trips $40 /day $ 40 per day 5 708.313
Subs include:
Gray and Osborne $ 220,245
OPG $ 32,156
Reiss Landreau Research $ 8,000
Azatio Communications $ 3,500
Keta Waters $ 7,000