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12/04/2012 16 2012 Misc Expensese; Budget Amendment and Appropriations i f p BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT f Item No. c For Meeting of: December 4, 2012 ITEM TITLE: First reading of an Ordinance amending the 2012 budget for the City of Yakima; and making appropriations from Unappropriated Fund Balances within various Funds for expenditure during 2012 to provide for increases in the fuel costs, and an additional contribution to Tahoma Cemetery operations. SUBMITTED BY: Finance Department CONTACT Cindy Epperson, Director of Finance & Budget 576 -6771 PERSON /TELEPHONE: SUMMARY EXPLANATION: During our final review of the 2013 preliminary budget and 2012 budget trends and estimates, we noted a few instances where additional appropriation is warranted. The major component of this ordinance is Equipment Rental's fuel expense, as the recent spike in fuel - prices was unanticipated and unbudgeted. Also, the new fueling station at the corner of 1st Street and Lincoln Avenue became operational recently, and Equipment Rental's fuel expense includes the filling of these two new tanks. As this is an internal service fund, other operating funds "purchase" their fuel from Equipment Rental, so increased prices also affect other operating funds, and adds revenue to Equipment Rental. Additional appropriations for fuel are proposed for the following funds: • General Fund - Police $22,000 • Parks & Recreation Fund 8,000 • Refuse Fund 30,000 • Transit Operating Fund 75,000 • Equipment Rental Fund $135,000(both Expenditure and Revenue) A trend we are seeing is a downward turn in the Tahoma Cemetery revenues. Several contributing factors include an increasing demand for cremation, and record low interest rates, which reduce the amount of interest earned in the Cemetery Trust fund. An additional subsidy from the Parks and Recreation of $40,000 (from $50,000 to $90,000) is required to keep the cemetery fund balance at a minimum at the end of 2012. The related fund reserves (or fund balances) are adequate to cover theses additional costs. (See attachment for official proposed appropriation.) Resolution Ordinance X Other Schedule 1 (specify) Contract: Mail to: Contract Term: Amount: Expiration Date: Insurance Required? No Funding Transfers and Fund Balances in Various phone: Source: Funds APPROVED FOR SUBMITTAL: City Manager STAFF RECOMMENDATION: Read Ordinance by title only at the December 4, 2012 meeting. Pass Ordinance after second reacting at the December 11, 2013 meeting. BOARD /CONIMISSION RECOMMENDATION: ATTACHMENTS: Click to download ' ❑ Misc Appropriation Ordinance 12 -4 -12 ❑ Appropriation Schedule 1 411 ORDINANCE NO. 2012 - AN ORDINANCE amending the 2012 budget for the City of Yakima; and making appropriations from Unappropriated Fund Balances within various Funds for expenditure during 2012 to provide for increases in the cost of fuel, and an additional contribution to Tahoma Cemetery operations. WHEREAS, the various funds indicated on the attached Schedule I contain Unappropriated Fund Balances available for appropriation and expenditures during 2012 in various amounts to provide for increases in the cost of fuel, and an additional contribution to Tahoma Cemetery operations, all as listed in the attached Schedule, and WHEREAS, at the time of the adoption of the 2012 budget it could not reasonably have been foreseen that the appropriation provided for by this ordinance would be required; and the City Council declares that an emergency exists of the type contemplated by RCW 35.33.091 and that it is in the best interests of the City to make the appropriation herein provided, now, therefore, BE IT ORDAINED BY THE CITY OF YAKIMA: Section 1. Appropriations are hereby made, for expenditure during 2012, from • Unappropriated Fund Balances in the various Funds to the various accounts and in the various amounts, and for the various specific purposes, all as specified in the Schedule attached hereto and incorporated herein. Section 2. This ordinance is one making an appropriation and shall take effect immediately upon its passage, approval and publication as provided by law and by the City Charter. PASSED BY THE CITY COUNCIL, signed and approved this day of , 2012 MICAH CAWLEY, MAYOR - - ATTEST: CITY CLERK First Reading: Publication Date: Effective Date: • Cepperson 11/27/2012 City of Yakima 2012 Appropriation Schedule • - SCHEDULE I Appropriate out of unappropriated fund balances of the various funds and in the various . amounts and for the purposes as described: ACCOUNT AMOUNT FUND TOT. DESCRIPTION GENERAL FUND Police 000.031 113.0000.52120.320 $22,000 Increased per gallon cost of fuel Total Police and General Fund $22,000 $22,000 PARKS & RECREATION 131 131.421.PK00.57680.320 $8,000 Increased per gallon cost of fuel • 131 131.645.0000.59700.550 $40,000 Additional contribution for cemetery operations $48,000 $48,000 REFUSE OPERATIONS 471.471.212.R420.53780.320 $30,000 Increased per gallon cost of fuel Total Expenditures $30,000 $30,000 TRANSIT OPERATIONS • 462.462.512.T642.54750.320 $75,000 Increased per gallon cost of fuel Total Transit Expenditures $75,000 $75,000 EQUIPMENT REPLACEMENT FUND 551 551 634.ER02.54848.344 $100,000 Increased Fuel costs - Diesel 551.551 634.ER02.54848.342 $35,000 Increased Fuel costs - Gasoline Total Equipment Rental Expenditures $135,000 $135,000 Equipment Rental Revenues 551 551 634 0000.34850.320 $135,000 $135,000 Equipment Rental Revenue - divisional purchase of Fuel • cje 11/27/2012 Page 1 of 1