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03/02/2021 04A Draft Council Meeting Minutes ApprovalB US INE S S O F T HE C I T Y C O UNC IL YAK I M A, WAS HI NG T O N AG E ND A S TAT E M E NT I tem No. 4.A . F or Meeting of : March 2, 2021 I T E M T IT L E :A pproval of minutes from the February 16, 2021 C ity C ouncil regular meeting and F ebruary 23, 2021 study session S UB M IT T E D B Y:S onya Claar Tee, C ity C lerk S UM M ARY E X P L ANAT IO N: S ee attached. I T E M B UD G E T E D: S T RAT E G I C P RIO RIT Y: AP P RO V E D F O R S UB M I T TAL B Y T HE C IT Y M ANAG E R RE C O M M E ND AT IO N: A pprove minutes. AT TAC HM E NT S: D escr iption Upload D ate Type 2-16 2/24/2021 Cover Memo 2-23 2/24/2021 Cover Memo 1 YAKIMA CITY COUNCIL February 16, 2021 City Hall -- Council Chambers 5:30 p.m. Meeting conducted virtually via Zoom -- MINUTES 1.Roll Call Council: Mayor Patricia Byers, presiding, Assistant Mayor Holly Cousens and Councilmembers Kay Funk, Brad Hill, Soneya Lund and Eliana Macias (all attending via Zoom) Staff: City Manager Robert Harrison, City Attorney Sara Watkins and City Clerk Sonya Claar Tee Absent: Councilmember Jason White 2.Open Discussion for the Good of the Order 3.Council Reports None. 4.Consent Agenda Mayor Byers referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from Council members present. There were no changes. The City Clerk read the Consent Agenda items, including resolutions and ordinances, by title. (Items on the Consent Agenda are handled under one motion without further discussion—see motion directly below.) MOTION: Cousens moved and Macias seconded to approve the consent agenda. The motion carried by unanimous vote, White absent. A.Approval of minutes from the February 2, 2021 City Council regular meeting and the February 9, 2021 study session B.Approve payment of disbursements for the period January 1 – 31, 2021 C.2020 4th Quarter Financial Report D.Set date of March 2, 2021 for a Public Hearing regarding surplus of a utility easement E.Resolution authorizing the write-off of certain uncollectable parking citations Page 1 of 5 DRAFT 2 RESOLUTION NO. R-2021-017, A RESOLUTION authorizing the write-off of certain uncollectable parking citations and penalties for the City of Yakima. F.Resolution authorizing the write-off of certain uncollectable central accounts receivables RESOLUTION NO. R-2021-018, A RESOLUTION authorizing the write-off of certain uncollectable central accounts receivables for the City of Yakima. G.Resolution authorizing the write-off of certain uncollectable utility accounts receivable RESOLUTION NO. R-2021-019, A RESOLUTION authorizing the write-off of certain uncollectable accounts receivable by the utility funds of the City of Yakima. H.Resolution modifying City-wide Petty Cash and Change Funds RESOLUTION NO. R-2021-020, A RESOLUTION amending Resolution No. R-2011-58, adopted April 19, 2011 and authorizing the existence of Change Funds, and other Petty Cash Funds, within the various Funds of the City of Yakima. I.Resolution authorizing the execution of an Intergovernmental Cooperative Purchasing Agreement with OMNIA Partners RESOLUTION NO. R-2021-021, A RESOLUTION authorizing the execution of an Intergovernmental Cooperative Purchasing Agreement with OMNIA Partners. J.Resolution authorizing an Agreement with TTC Construction, Inc. for City Project 2522 Arlington Avenue Storm Drain Improvements RESOLUTION NO. R-2021-022, A RESOLUTION authorizing an agreement with TTC Construction, Inc. for Project No. 2522 Arlington Avenue Storm Drain Improvements K.Resolution authorizing a Cooperation Agreement with the United States Army Corps of Engineers to rehabilitate a segment of levee protecting the Wastewater Treatment Plant RESOLUTION NO. R-2021-023, A RESOLUTION authorizing a Cooperation Agreement with the United States of America Army Corps of Engineers to rehabilitate a segment of the levee protecting the City of Yakima Wastewater Treatment Plant L.Resolution authorizing an Agreement with Kone, Inc. to provide Elevator Modernization for City Hall RESOLUTION NO. R-2021-024, A RESOLUTION authorizing an Agreement with Kone, Inc. to provide elevator modernization for City Hall. M.Resolution authorizing an Equitable Sharing Agreement and Certification with the United States Department of Justice RESOLUTION NO. R-2021-025, RESOLUTION authorizing an Equitable Sharing Agreement and Certification with the United States Department of Justice. N.Resolution authorizing an Agreement with Yakima County for Supporting Investments in Economic Development (SIED) Funding for the Bravo Company Boulevard Municipal Solid Waste & Wood Debris Removal Project Page 2 of 5 DRAFT 3 RESOLUTION NO. R-2021-026, A RESOLUTION authorizing the City Manager to accept and execute the necessary agreement for SIED Grant funding from Yakima County for contract 2529 – Municipal Solid Waste and Wood Debris Removal. O.Resolution authorizing an Agreement with Yakima County for Supporting Investments in Economic Development (SIED) Funding for Street Frontage Improvements associated with the Yakima Sports Complex Project RESOLUTION NO. R-2021-027, A RESOLUTION authorizing the City Manager to accept and execute the necessary agreement for “Supporting Investments in Economic Development” (SIED) Grant funding from Yakima County for contract 2428 – Spring Creek Road. P.Resolution authorizing an Agreement with Yakima County Development Association (YCDA) for $266,406.76 of CDBG funding for a micro-enterprise grant program to address the consequences of COVID-19 RESOLUTION NO. R-2021-028, A RESOLUTION authorizing an agreement with Yakima County Development Association (YCDA) in the amount of Two Hundred Sixty-Six Thousand Four Hundred Six and 76/100ths Dollars ($266,406.76) in Community Development Block Grant (CDBG-CV1) funds to provide grants to micro-enterprises affected by COVID-19. 5.Public Comment Jonathan Hopkins, non-resident and a representative of LIME Electric Scooter and Bike Sharing program, spoke in support of a scooter sharing app in Yakima and recommended the City only have one company. Patricia Hoendermis, with the Yakima Valley Landlords Association, shared the Association's concern about the ordinance adopting the International Property Maintenance Code, which in many cases would hold the landlord accountable and not the tenant. DEPARTMENT ITEMS 6.2021 State Legislative Session update Randy Beehler, Communications & Public Affairs Director, provided a legislative session update. Councilmember Funk spoke about a hospital accountability bill. 7.Discussion on directing staff to create a program to paint crosswalks, using Seattle’s Community Crosswalks program as an example City Manager Harrison shared a PowerPoint regarding Seattle's crosswalk painting program. Public Works Director Schafer reported a specific paint must be used and indicated Seattle reported the cost as approximately $10,000 per cross walk. Council members discussed the importance of the requestor paying the cost and maintenance of the art. After further discussion, MOTION: Cousens moved and Lund seconded that we direct the Arts Commission to create guidelines for a program to paint crosswalks, and streets. The motion carried by unanimous vote, White absent. 8.Request from Bird Rides, Inc to launch a pilot scooter program in downtown Yakima Colleda Monick, Community Development Specialist, briefed Council on a request for a pilot scooter program in downtown Yakima, which would require a change to the Yakima Municipal Code as they are currently prohibited. Council members shared their concern regarding liability Page 3 of 5 DRAFT 4 and other issues including the importance of a pilot program. City Attorney Watkins answered questions regarding the risk to the City. Michael Covato, with Bird Rides, Inc. responded to several questions from the Council and stated they are happy to provide a pilot program. MOTION: Cousens moved and Lund seconded to direct the City Manager to develop and issue a Request for Proposal (RFP) for a Scooter Transportation Program in the Yakima downtown. The motion carried by unanimous vote, White absent. 9.Ordinance adopting Chapter 11.40 2018 International Property Maintenance Code; repealing Yakima Municipal Code (YMC) Chapters 11.07; 11.10; 11.13; 11.20; 11.46; 11.48; 11.56 Glenn Denman, Code Administration Manager, provided follow-up information on the item. Councilmember Funk shared her concerns about whether the City can give protection to landlords. After Council discussion, the City Clerk read the ordinance by title only. MOTION: Cousens moved and Funk seconded to pass the ordinance. The motion carried by unanimous vote, White absent. MOTION: Cousens moved and Lund seconded that we add to the agenda of the next council business meeting, discussion of a possible amendment to IPMC ordinance to accommodate landlords. The motion carried by unanimous vote, White absent. ORDINANCE NO. 2021-004, AN ORDINANCE adding Chapter 11.40: Property Maintenance Code to the City of Yakima Municipal Code and repeal Chapters 11.07, 11.10, 11.13, 11.20, 11.46, 11.48, and 11.56 of the Yakima Municipal Code. 10.Other Business MOTION: Funk moved and Cousens seconded that we add to the agenda of the next Council business meeting, discussion of a possible study session regarding data collection on overdue accounts and uncollectible debt for parking citations, property maintenance, and animal control violations. The motion carried by unanimous vote, White absent. 11.Adjournment MOTION: Cousens moved and Funk seconded to adjourn to a City Council study session on February 23, 2021, at 5:00 p.m. at City Hall. The motion carried by unanimous vote, White absent. The meeting adjourned at 6:57 p.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY ______________________________________ COUNCIL MEMBER DATE ______________________________________ COUNCIL MEMBER DATE ATTEST: Page 4 of 5 DRAFT 5 ______________________________________ CITY CLERK _______________________________________ MAYOR Page 5 of 5 DRAFT 6 YAKIMA CITY COUNCIL STUDY SESSION February 23, 2021 City Hall -- Council Chambers 5 PM -- Meeting virtually conducted via Zoom -- MINUTES 1.Roll Call Council: Mayor Patricia Byers, presiding, Assistant Mayor Holly Cousens and Councilmembers Kay Funk, Brad Hill and Eliana Macias (all attending via Zoom) Staff: City Manager Robert Harrison and City Clerk Sonya Claar Tee Absent: Councilmembers Soneya Lund (excused) and Jason White 2.Public comment (allow 15 minutes) None. 3.Presentation on Housing Action Plan City Manager Harrison introduced the item. Joseph Calhoun, Planning Manager and Radhika Nair, Project Manager with Berk Consulting, provided a PowerPoint on the scope and process of the Housing Action Plan and responded to questions from Council members. 4.Presentation on Accessory Dwelling Units Joseph Calhoun, Planning Manager, reviewed a PowerPoint on Accessory Dwelling Units and answered questions from Council members. 5.Adjournment MOTION: Cousens moved and Macias seconded to adjourn to the next Council regular meeting on March 2, 2021, at 5:30 p.m. in the Council Chambers at City Hall. The motion carried by unanimous vote, Lund and White absent. The meeting adjourned at 6:40 p.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY ________________________________________ COUNCIL MEMBER DATE ________________________________________ COUNCIL MEMBER DATE Page 1 of 2 DRAFT 7 ATTEST: ________________________________________ CITY CLERK ________________________________________ MAYOR Page 2 of 2 DRAFT 8