HomeMy WebLinkAbout11/20/2012 04Ai Draft Council Meeting Minutes ApprovalBUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 4//93'
3
For Meeting of: November 20, 2012
ITEM TITLE:
SUBMITTED BY:
CONTACT PERSON/TELEPHONE:
SUMMARY EXPLANATION:
City Council minutes of August 7, 21 and September 4, 2012
Adjourned City Council Business meetings and of August 14,
28 and September 11, 2012 Adjourned City Council Study
Sessions.
Sonya Claar Tee, City Clerk
Resolution Ordinance
Contract: Mail to:
Contract Term: Amount:
Insurance Required? No
Funding
Source:
APPROVED FOR
SUBMITTAL:
Other
(specify)
Expiration Date:
Phone:
City Manager
STAFF RECOMMENDATION:
BOARD/COMMISSION RECOMMENDATION:
ATTACHMENTS:
Click to download
❑ 8-7-12 minutes
❑ Minutes 8-21-12
❑ Minutes 9-4-12
❑ Minutes 8-14-12
❑ Minutes 8-28-12
0 Minutes 9-11-12-
YAKIMA CITY COUNCIL
August 7, 2012
Council Chambers -- City Hall
1:30-2 p.m. Executive Session; 2:00 p.m. Council Business Meeting
MINUTES
BI r Back MI Print
EXECUTIVE SESSION
1. Roll Call
Present: Council: Mayor Micah Cawley, presiding, Assistant Mayor Maureen Adkison, Council
Members Sara Bristol (arrived late), Rick Ensey, and Bill Lover
Absent: Council Members Kathy Coffey and Dave Ettl (excused)
2. Executive Session regarding pending litigation
Executive Session was held and adjourned at 1:53 p.m.
BUSINESS MEETING
1. Roll Call
Present: Council: Mayor Micah Cawley, presiding, Assistant Mayor Maureen Adkison, Council
Members Sara Bristol, Rick Ensey, and Bill Lover
Absent: Council Members Kathy Coffey and Dave Ettl (excused)
Staff: City Manager O'Rourke, Assistant City Attorney Kunkler and City Clerk Claar Tee
2. Pledge of Allegiance
Mayor Cawley led the Pledge of Allegiance
3. Open Discussions for the Good of the Order
A. Proclamations
None.
B. Presentations/recognitions/introductions
None.
C. Status reports on prior meeting's citizen service requests
None.
D. Appointments to Boards, Commissions and Council Committees
None.
Page 1 of 4
4. Consent Agenda
Mayor Cawley referred to the items placed on the Consent Agenda, questioning whether there
were any additions or deletions from Council members or citizens present. There were no
changes The City Clerk read the Consent Agenda items, including resolutions and ordinances
by title. (Items on the Consent Agenda are handled under one motion without further
discussion—see motion directly below.)
Motion: Approve, Moved by Council Member Rick Ensey, Seconded by Council Member Bill
Lover. Carried 5-0. Council Members voting Aye: Adkison , Bristol , Cawley , Ensey , Lover .
Council Members Absent: Coffey , Ettl
A. Consideration of approval of City Council Meeting Minutes
None.
B. Consideration of approval of Council Committee Meeting Minutes
None.
C. 2nd Quarter 2012 Claim Report and Resolution authorizing and approving 2nd Quarter
2012 claims activity
RESOLUTION NO. R-2012-101, A RESOLUTION accepting and approving the 2nd Quarter
2012 Claims Reports for the City of Yakima.
D. Resolution authorizing a Professional Services Agreement with Kennedy -Jenks, Consulting
Engineers, in an amount not to exceed $48,060 to provide engineering services for a
feasibility study and two conceptual designs of a new grease receiving station at the City's
Wastewater Treatment Plant.
RESOLUTION NO. R-2012-102, A RESOLUTION authorizing the City Manager to execute a
Professional Services Agreement with Kennedy -Jenks in the amount not to exceed $48,060 for
Engineering Services for a feasibility study and two conceptual designs of a new grease
receiving station at the City's Wastewater Treatment Plant.
E. Resolution authorizing a sole source procurement between the City of Yakima and Enaqua
for the purchase of ultraviolet (UV) replacement lamps designed for the Wastewater
Division's UV disinfection system.
RESOLUTION NO. R-2012-103, A RESOLUTION authorizing a sole source procurement
between the City of Yakima and Enaqua for the purchase of ultraviolet (UV) replacement lamps
designed for the Wastewater Division's Enaqua UV disinfection system.
5. Audience Participation
Rick Lopez, a.k.a. Enrique Lopez, 1013 S 2nd Avenue, Yakima, spoke on behalf of the
Azteca's car club. Mr. Lopez presented the City Council, YPAL, and Yakima Parks and
Recreation with certificates of appreciation for supporting their event.
David Lawrence, President of Holtzinger Fruit, 1312 N. 6th Avenue, Yakima, discussed his
frustration with the Municipal Code pertaining to Wastewater Permit fee's and his feeling of being
double charged He requested Council review the wastewater permit fee's associated with the
Municipal Code.
Lynne Kittelson, 305 N 9th Street, Yakima, made a suggestion -for additional benches to be
placed around the streets of downtown. She also wanted to thank Office of Neighborhood
Services (ONDS) for the graffiti grants that will be directed toward graffiti removal in our
neighborhoods.
Bill Duerr, 3206 W. Yakima Avenue, Yakima, reminded everyone of the National Night Out
Page 2 of 4
activities and mentioned he attended the S.E. Community event held the previous evening and
there were no Council members in attendance. He noted that Office Gonzalez from YPAL, and
YFD Station #95 firefighters were present. Mr. Duerr wanted to remind everyone about the
events at Miller Park, Regional, OIC and several other block watch events being held around our
community and encouraged participation from Council.
John Cooper, Visitors and Convention Bureau, spoke favorably about the upcoming Hot Shots
tournament scheduled for August 25-26, 2012. This is the 10th Anniversary and they are
expecting record setting participants.
CITY MANAGER'S REPORTS
6. Downtown Yakima Business Improvement District (DYBID) Advisory Board's Initial Quarterly
Report to City Council
Director of Public Works Chris Waarvick introduced Brad Christianson, Chairman of the
Downtown Yakima Businesss Improvement District (DYBID).
Mr. Christianson briefed Council on the DYBID quarterly report. Mr. Christianson informed
Council they have prepared new By -Laws as required by the ordinance He noted they have
a website (DYBID.org) for correspondence, comments, questions and to address concerns.
Further discussion took place regarding varying structural components and authority of the
advisory group for the DYBID.
7. Resolution authorizing First Amendment to the Block by Block Agreement for Professional and
Ambassador Services in the Downtown Yakima Business Improvement District (DYBID)
Public Works Director Chris Waarvick briefed Council on the amendment. City Manager
O'Rourke feels this is one step we can take to help with abatement of graffiti.
Council Member Lover mentioned his disappointment with paying Block -by -Block additional
money for graffiti abatement along with the lack of the bidding process. Mayor Cawley would like
to see a breakdown for the graffiti abatement amendment. Council members Bristol and Ensey
both agreed that the process is frustrating and needs to be changed.
The City Clerk read the resolution by title.
RESOLUTION NO. R-2012-104, A RESOLUTION authorizing and directing the City Manager to
execute the First Amendment to the Block By Block Agreement for Professional and
Ambassador Services.
Motion: Approve, Moved by Assistant Mayor Maureen Adkison, Seconded by Mayor Micah
Cawley. Carried 4-1. Council Members voting Aye: Adkison , Bristol , Cawley , Ensey . Council
Members voting Nay: Lover . Council Members Absent: Coffey , Ettl .
8. Other Business
Mayor Cawley reminded citizens of all the National Night Out events taking place around our
community and welcomed attendance.
9. Adjournment
The meeting adjourned at 2:45 p.m. to a Council Study Session on August 14, 2012 at 10 a.m. in
the Council Chambers.
Motion: Adjourn, Moved by Council Member Sara Bristol, Seconded by Council Member Rick
Ensey. Carried 5-0. Council Members voting Aye: Adkison , Bristol , Cawley , Ensey , Lover .
Council Members Absent: Coffey , EttI .
Page 3 of 4
CERTIFICATION
READ AND CERTIFIED ACCURATE BY
ATTEST:
COUNCIL MEMBER DATE
COUNCIL MEMBER DATE
CITY CLERK MAYOR
Page 4 of 4
YAKIMA CITY COUNCIL
STUDY SESSION
August 14, 2012
Council Chambers -- City Hall
10:00 a.m. Council Study Session regarding Gang Free Initiative
MINUTES
4- Back 8 Print
1. Roll Call
Council: Mayor Micah Cawley, presiding, Assistant Mayor Maureen Adkison, Council Members
Sara Bristol, Kathy Coffey, Rick Ensey, Dave Ettl, and Bill Lover
Staff: City Manager O'Rourke, and Deputy City Clerk Stephens
2. Presentation and Discussion on Gang Free Initiative
Mayor Micah Cawley introduced Steve Magallan, Gang Free Initiative (GFI) Coordinator. Mr.
Magallan reviewed a Power Point presentation with Council. Mr. Magallan recapped the majority
of the activity that has taken place over the last 1.5 years. He reviewed each one of the 5
identified phases- Readiness, Capacity, Assessment, Planning, and Implementation.
Council Member Lover questioned whether Parks and Recreation would have funding to
participate with GFI and discussed his concern of safety when working with troubled youth in the
outreach portion of the plan. Several Council members expressed concern on the lack of action
from the GFI. Council members Coffey, Ettl, and Adkison agreed this plan is moving forward and
a lot of hard work and time has gone into this.
Mayor Cawley suggested that goals and deliverables be provided to Council along the way and
inquired when a truancy center will be up and running. Mr. Magallan agreed to provide the
information and is hopeful to have an identifiable location and partnerships in place by October.
City Manager O'Rourke agreed this has been a good discussion and full cost accounting
measures need to done. Mr. O'Rourke would also like to see more collaboration with Yakima
County. Mayor Cawley indicated a follow-up report is planned for November, and the City
Manager will continue to work on the GFI budget.
Chief Rizzi appreciates the engagement by everyone, as it shows a great level of interest. Chief
Rizzi reminded everyone this is not a short-term matter and we need to follow through with this
plan.
3. Adjournment
The meeting adjourned at 11:39 to the next Council Study Session on August 21, 2012 at 6:00
p.m. in the Council Chambers.
Motion: Adjourn, Moved by Assistant Mayor Maureen Adkison, Seconded by Council Member
Kathy Coffey. Approved 7-0. Council Members voting Aye: Adkison , Bristol , Cawley , Coffey ,
Page 1 of 2
Ensey , Ettl , Lover
CERTIFICATION
READ AND CERTIFIED ACCURATE BY
ATTEST:
COUNCIL MEMBER DATE
COUNCIL MEMBER DATE
CITY CLERK MAYOR
Page 2 of 2
YAKIMA CITY COUNCIL
August 21, 2012
Council Chambers -- City Hall
5:30-6 p.m. Executive Session; 6 p.m. Business Meeting; 7 p.m. Public
Hearings
MINUTES
t Back 8 Print
EXECUTIVE SESSION
1. Roll Call
Council: Mayor Micah Cawley, presiding, Assistant Mayor Maureen Adkison, Council Members
Sara Bristol, Dave Ettl and Bill Lover
Absent: Council Members Kathy Coffey (excused) and Rick Ensey (excused)
2. Executive Session regarding Collective Bargaining
Executive Session was held and adjourned at 6 p.m.
BUSINESS MEETING
1. Roll Call
Council: Mayor Micah Cawley, presiding, Assistant Mayor Maureen Adkison, Council Members
Sara Bristol, Dave Ettl and Bill Lover
Absent: Council Members Kathy Coffey (excused) and Rick Ensey (excused)
Staff: City Manager O'Rourke, City Attorney Cutter and City Clerk Claar Tee
2. Pledge of Allegiance
Mayor Cawley led the Pledge of Allegiance.
3. Open Discussions for the Good of the Order
A. Presentations/recognitions/introductions
i. Presentation of the "2011 Wastewater Treatment Plant Outstanding Performance"
award to the City's Wastewater Division by the Department of Ecology
Donna Smith with the Departri ent of Ecology presented the City with the "2011 Wastewater
Treatment Plant Outstanding Performance" award and congratulated City Wastewater Staff on
their hard work and dedication in achieving this award.
4. Consent Agenda
Mayor Cawley referred to the items placed on the Consent Agenda, questioning whether there
Page 1 of 5
were any additions or deletions from Council members or citizens present. There were no
changes The City Clerk read the Consent Agenda items, including resolutions and ordinances
by title. (Items on the Consent Agenda are handled under one motion without further
discussion—see motion directly below.)
Motion: Approve, Moved by Assistant Mayor Maureen Adkison, Seconded by Council Member
Sara Bristol. Carried 5-0. Council Members voting Aye: Adkison , Bristol , Cawley , Ettl , Lover .
Council Members Absent: Coffey , Ensey .
A. Consideration of approval of City Council Meeting Minutes
i. City Councilminutes from the June 19, July 2 and July 17, 2012 Adjourned Council
Business Meetings and June 26, 2012 Adjourned City Council Study Session and the
July 10, 2012 Adjourned Joint City/County Study Session.
The minutes of the June 19, July 2 and July 17, 2012 Adjourned Business meetings and June
26, 2012 Adjourned City Council Study Session and the July 10, 2012 Adjourned Joint
City/County Study Session were approved, having been duly certified accurate by two Council
members and no one present wishing to have said minutes read publicly.
B. 2nd Quarter 2012 Revenue and Expenditure Report
The report was approved.
C. Accounts Receivable Status Report - 2nd Quarter 2012
The report was approved.
D. 2nd Quarter 2012 Treasury Report
The report was approved.
E. Final Contract Payment for Hurst Construction, LLC - Fruitvale Canal and Industrial Waste
Improvements (Standard Motion V -B- Accept the project and approve the final payment)
The report from the City Engineer, dated June 14, 2012, with respect to the completion of the
work on the Fruitvale Canal and Industrial Waste Improvements, performed by Hurst
Construction, LLC, was approved, the work accepted and payment of the final estimates as
therein set forth was authorized.
F. Resolution adopting Yakima Transit's Transit Development Plan for 2012-2017 and annual
report for 2011 as required under RCW 35.58.2795
RESOLUTION NO. 2012-105, A RESOLUTION adopting Yakima Transit's Transit Development
Plan for 2012-2017 and annual report for 2011 as required under RCW 35.58.2795.
G. Ordinance amending Chapters 11.04, 11.22 and 10.05 YMC, adopting 2009 editions of
International Building Code, International Residential Code and International Fire Code,
respectively.
ORDINANCE NO. 2012-27, AN ORDINANCE amending Chapters 11.04, 11.22 and 10.05 of the
Yakima Municipal Code, adopting 2009 Editions of the International Building Code, International
Residential Code and International Fire Code, respectively.
H. An Ordinance amending Chapter 8.72 YMC pertaining to standards for issuance of permits
for excavations and obstructions within public rights of way and public property.
ORDINANCE NO. 2012-28, AN ORDINANCE amending Chapter 8.72 of the Yakima Municipal
Code regarding standards and procedures for issuance of permits for excavations and
obstructions within public rights of way and public property.
I. An Ordinance amending Chapter 8.64 YMC pertaining to standards for design and
construction of driveway approaches and curb cuts.
Page 2 of 5
ORDINANCE NO. 2012-29, AN ORDINANCE amending Chapter 8 64 of the Yakima Municipal
Code regarding standards and permit requirements for driveway approaches and curb cuts.
J. An Ordinance amending Chapter 12.06 YMC pertaining to design and construction
standards for streets, curbs, street lighting and bicycle and pedestrian facilities.
ORDINANCE NO. 2012-30, AN ORDINANCE amending Chapter 12.06 of the Yakima Municipal
Code regarding design and construction standards for streets, curbs, street lighting, and bicycle
and pedestrian facilities.
K. An ordinance granting a telecommunications system franchise to PocketiNet
Communications, Inc., dba PocketiNet.
ORDINANCE NO. 2012-31, AN ORDINANCE granting a non-exclusive franchise to PocketiNet
Communications, Inc. ("PocketiNet") to construct, operate and maintain a Telecommunications
System, with all necessary facilities, within the City of Yakima, Washington (the "City"); setting
forth provisions, terms and conditions accompanying the grant of this Franchise; providing for
City regulation of construction, operation, maintenance and use of the Telecommunications
System; prescribing penalties for the violations of its provisions; and setting an effective date.
5. Audience Participation
Susan Whitman, 3612 Englewood Avenue, Yakima, spoke on behalf of the Apple Valley Kiwanis
Club and requested the City name the Kiwanis Skate Park after former Council Member Ron
Bonlender.
Bill Duerr, 3206 W. Yakima Avenue, Yakima, apologized for his comments at the previous
meeting and noted if he can make negative comments about Council, he can also make positive
comments and thanked Council members for attending the National Night Out activities.
Sandy Lloyd, 5501 W. Arlington Street, Yakima, complained about the condition of her street
over the years and the actions of Street Division employees.
Harris Meyer, 1909 W. Yakima Avenue, Yakima, spoke in opposition of the application for a drive
through adjustment at 202 E. Yakima Avenue.
Tucker Russell, 3429 Goodman Road, Union Gap, stated he seconded Mr Meyer's comments
about opposition of the application for a drive through adjustment at 202 E. Yakima Avenue.
Lynne Kittelson, 305 N. 9th Street, Yakima, stated she seconded Mr. Duerr's and Mr. Meyer's
comments and complained about the condition of Old North Yakima.
Lawrence Breer, 2911 Shelton Avenue, Yakima, spoke in opposition of local gun shows, which
do not conduct back -ground checks on individuals purchasing guns. City Attorney Cutter stated
this is a state law issue, and the City cannot change state law.
Lynn Harden, 913 Pleasant Avenue, Yakima, commented on the passing of Ken Messer, who
was strongly involved in the community for over 40 years
PUBLIC HEARINGS
6. Public Hearing and Resolution adopting proposed Findings of Fact supporting enactment of
moratorium regarding adult entertainment and adult entertainment businesses.
Mayor Cawley opened the public hearing.
Danielle Surkatty, 101 N. 58th Avenue, Yakima Avenue, spoke as the Advocacy Chair of the
Zonta Club. She spoke in opposition of strip clubs and supports the moratorium She provided
information and suggestions for the ordinance.
Page 3 of 5
Mayor Cawley closed the public hearing and noted there will be another public hearing on the
issue on September 4, 2012 at 7 p.m.
CITY MANAGER'S REPORTS
7. 2011 Year -End Medical Insurance Report
Dan Fisher, CEO of EMSPRING, the City's health insurance consultant, presented a power point
presentation on the City's 2011 Health Care Plan and 2012 current status of the plan. He
stressed the City should focus on health, not sickness
8. Presentation of the 5 Year Financial Plan
Finance Director Cindy Epperson gave a Power Point presentation on the City's 5 -Year Financial
Plan. City Manager O'Rourke noted they are projecting a series of deficits, which cannot be
tolerated; therefore, the City needs to take steps now and still meet the service needs of the
community.
9. Resolution authorizing an amendment to the Ellensburg -Yakima Commuter Service Contract
with HopeSource to increase the fare for the service provided between the cities of Yakima and
Ellensburg, WA.
Public Works Director Chris Waarvick briefed Council on the item.
The City Clerk read the resolution by title.
RESOLUTION NO. 2012-106, A RESOLUTION authorizing and directing the City Manager of
the City of Yakima to execute an amendment to the Ellensburg -Yakima Commuter Service
Contract to increase the fare for the service provided by HopeSource between the cities of
Yakima and Ellensburg, WA.
Motion: Approve, Moved by Assistant Mayor Maureen Adkison, Seconded by Council Member
Sara Bristol. Adopted 5-0 Council Members voting Aye: Adkison , Bristol , Cawley , Ettl ,
Lover . Council Members Absent: Coffey , Ensey .
10. Resolution authorizing the implementation of a user fee for the "Beyond the Bell" after school
program.
Parks and Recreation Manager Ken Wilkinson briefed Council on the issue
The City Clerk read the resolution by title
RESOLUTION NO. 2012-107, A RESOLUTION approving and establishing user fee for the
"Beyond the Bell" program administered by the Parks and Recreation Division, and authorizing
and directing the City Manager to incorporate the user fee for such program into the Parks and
Recreation Fee Schedule.
Motion: Approve, Moved by Council Member Sara Bristol, Seconded by Assistant Mayor
Maureen Adkison. Adopted 5-0. Council Members voting Aye: Adkison , Bristol , Cawley , Ettl ,
Lover Council Members Absent: Coffey , Ensey .
ORDINANCES
11. Ordinance amending Chapter 1 18 YMC pertaining to reorganization of administrative
departments and functions of the City of Yakima.
City Manager O'Rourke briefed Council on the proposed reorganization. Council Member Lover
stated he is in favor of this, as he believes it makes sense with logical assignments.
The City Clerk read the ordinance by title.
Page 4 of 5
ORDINANCE NO. 2012-32, AN ORDINANCE relating to administrative departments of the City
of Yakima; amending Chapter 1.18 of the Yakima Municipal Code, reorganizing administrative
departments.
Motion: Approve, Moved by Council Member Dave Ettl, Seconded by Assistant Mayor Maureen
Adkison. Passed 5-0. Council Members voting Aye: Adkison , Bristol , Cawley , Ettl , Lover .
Council Members Absent: Coffey , Ensey .
12. Consideration of legislation authorizing an organizational restructure representing a flatter
business model that is strategically focused and customer centered, and (b) approving an
ordinance amending the Classification and Compensation Plan for certain City employees
specifically Subsection A of Section 2.20.100 and Subsections A and E of Section 2.20.110 of
the City of Yakima Municipal Code
City Manager O'Rorke briefed Council on the issue and noted they have a revised ordinance,
which includes a change of pay for the Chief of Police.
The City Clerk read the ordinance by title.
ORDINANCE NO. 2012-33, AN ORDINANCE relating to City personnel; adopting a
classification and compensation plan for City employees to be effective September 23, 2012;
amending Subsections 2.20.100A, 2.20.100B, 2.20.100C, 2.20.100D, 2.20.110A, and
2.20.110B, all of the City of Yakima Municipal Code.
Motion: Approve, Moved by Council Member Dave Ettl, Seconded by Assistant Mayor Maureen
Adkison. Passed 5-0. Council Members voting Aye: Adkison , Bristol , Cawley , Ettl , Lover
Council Members Absent: Coffey , Ensey .
13. Other Business
None.
14. Adjournment
The meeting adjourned at 7:55 p m. to a City Council Retreat on August 28, 2012 at 9 a m. at the
Convention Center, Suites 100-300.
Motion: Adjourn, Moved by Assistant Mayor Maureen Adkison, Seconded by Council Member
Sara Bristol. Carried 5-0. Council Members voting Aye: Adkison , Bristol , Cawley , Ettl , Lover .
Council Members Absent: Coffey , Ensey .
CERTIFICATION
READ AND CERTIFIED ACCURATE BY
ATTEST:
COUNCIL MEMBER DATE
COUNCIL MEMBER DATE
CITY CLERK MAYOR
Page 5 of 5
YAKIMA CITY COUNCIL
STUDY SESSION
August 28, 2012
Yakima Convention Center Suites 100-300
9 a.m. to 3 p.m. City Council Retreat regarding Strategic Planning
4- Back 8 Print
1. Roll Call
Council: Mayor Micah Cawley, presiding, Assistant Mayor Maureen Adkison, Council Members
Sara Bristol, Kathy Coffey, Rick Ensey, Dave Ettl and Bill Lover
Staff: City Manager O'Rourke and City Clerk Claar Tee
Facilitator: Mike Levinson
2. Strategic Planning
City Manager O'Rourke introduced Mike Levinson as the facilitator. Mr Levinson reviewed a
Power Point presentation with Council. City Manager O'Rourke reviewed the preliminary results
on the citizen survey, which the Council discussed.
The Council by consensus created the following Strategic Priorities:
• Built Environment
o Infrastructure
o Cleanliness
o Aesthetics
Economic Development
o Mill Site
o Airport
o Downtown
• Public Safety
o Crimes against property/auto thefts
o Gangs
o Downtown
Public Trust & Accountability
o Financial sustainability (communications and marketing)
o Responsive customer service
Partnerships
o Leverage (money/assets, HR, regulations, real estate/land)
3. Adjournment
The meeting adjourned at 1:50 p.m. to the next Council Business meeting on September 4, 2012
at 6 p m. in the Council Chambers
Page 1 of 2
Motion: Adjourn, Moved by Assistant Mayor Maureen Adkison, Seconded by Council Member
Rick Ensey. Carried 7-0. Council Members voting Aye: Adkison , Bristol , Cawley , Coffey ,
Ensey , Ettl , Lover .
CERTIFICATION
READ AND CERTIFIED ACCURATE BY
ATTEST:
COUNCIL MEMBER DATE
COUNCIL MEMBER DATE
CITY CLERK MAYOR
Page 2of2
YAKIMA CITY COUNCIL
September 4, 2012
Council Chambers -- City Hall
5:30 - 6 p.m. Executive Session; 6 p.m. Business Meeting; 7 p.m. Public
Hearings
MINUTES
lel • Back 8 Print
f
EXECUTIVE SESSION
1. Roll Call
Council: Mayor Micah Cawley, presiding, Assistant Mayor Maureen Adkison, Council Members
Kathy Coffey, Rick Ensey, Dave Ettl and BiII Lover
Absent: Council Member Sara Bristol (excused)
2. Executive Session regarding prospective litigation and real estate or land and property
considerations.
Executive Session was held and adjourned at 6 p.m.
BUSINESS MEETING
1. Roll Call
Council: Mayor Micah Cawley, presiding, Assistant Mayor Maureen Adkison, Council Members
Kathy Coffey, Rick Ensey, Dave Ettl and Bill Lover
Staff: City Manager O'Rourke, City Attorney Cutter and City Clerk Claar Tee
Absent: Council Member Sara Bristol (excused)
2. Pledge of Allegiance
Mayor Cawley led the Pledge of Allegiance.
3. Open Discussions for the Good of the Order
A. Proclamations
i. United Way Proclamation
Mayor Cawley read the proclamation. Mike Broadhead with United Way accepted the
proclamation, discussed Day of Caring and thanked the City for their participation.
B. Status reports on prior meeting's citizen service requests
i. Wastewater Division response to David Lawrence of Holtzinger Fruit
Mayor Cawley accepted the response and noted Mr. Lawrence was not in attendance at the
Page 1 of 5
meeting. He requested City Manager O'Rourke touch base with Mr. Lawrence.
C. Appointments to Boards, Commissions and Council Committees
i. Recommendation from Council Nominating Committee to appoint the following:
Dennis Klingele -- Airport Board and Morgan Pualani -- Parks and Recreation
Commission Youth Position
Motion: Approve, Moved by Council Member Rick Ensey, Seconded by Council Member Kathy
Coffey. Carried 6-0. Council Members voting Aye: Adkison , Cawley , Coffey , Ensey , Ettl ,
Lover . Council Members Absent: Bristol .
4. Consent Agenda
Mayor Cawley referred to the items placed on the Consent Agenda, questioning whether there
were any additions or deletions from Council members or citizens present. The following items
were removed from the consent agenda.
*Resolution authorizing an Agreement with Sportsites, Inc. for Web Hosted Program Registration
Services for Yakima Parks and Recreation.
*Resolution authorizing Sole Source procurement between the City of Yakima and BioBagUSA
for the purchase of Biodegradable Leaf Bags for the Fall Leaf Program.
The City Clerk read the Consent Agenda items, including resolutions and ordinances by title.
(Items on the Consent Agenda are handled under one motion without further discussion—see
motion directly below )
Motion: Approve, Moved by Council Member Rick Ensey, Seconded by Assistant Mayor
Maureen Adkison Carried 6-0. Council Members voting Aye: Adkison , Cawley , Coffey ,
Ensey , Ettl , Lover . Council Members Absent: Bristol .
A. Consideration of approval of City Council Meeting Minutes
i. City Council minutes from the July 24 and 31, 2012 Adjourned City Council Study
Sessions.
The minutes of the July 24 and 31, 2012 Adjourned City Council Study Sessions were approved,
having been duly certified accurate by two Council members and no one present wishing to have
said minutes read publicly.
Motion: Approve, Moved by Council Member Rick Ensey, Seconded by Assistant Mayor
Maureen Adkison. Carried 6-0. Council Members voting Aye: Adkison , Cawley , Coffey ,
Ensey , Ettl , Lover . Council Members Absent: Bristol
B. Final Contract Payment for Columbia Asphalt & Gravel, Inc. - Fire Station 95 - Pavement
Repair (Standard Motion V -B -Accept the project and approve the final payment)
The report from the City Engineer, dated August 14, 2012, with respect to the completion of the
work on the Fire Station 95 Pavement Repair, performed by Columbia Asphalt and Gravel, Inc.,
was approved, the work accepted and payment of the final estimates as therein set forth was
authorized.
C. Set October 2, 2012 as the date for the 2012 Comprehensive Plan Amendment Hearings
October 2, 2012 was set as the date for the 2012 Comprehensive Plan Amendment Hearings
D. Set October 2, 2012, for a Closed Record Public Hearing for Text Amendments to YMC
Title 15
October 2, 2012 was set as the date of a closed record public hearing for Text Amendments to
YMC Title 15.
Page 2of5
E. Resolution authorizing a Revocable License Agreement with Nob Hill Water Association
(Licensee) providing for installation, attachment and maintenance of automated water
meter reader equipment to City light poles, and/or utilizing City right-of-way for equipment
installation and maintenance.
RESOLUTION NO. R-2012-108, A RESOLUTION authorizing the City Manager to execute a
Revocable License Agreement between Nob Hill Water Association (Licensee) and the City of
Yakima, governing Licensee's installation, attachment and maintenance of water meter reader
transmitters and/or repeaters to City Tight poles, and/or Licensee's placement of poles within the
City right-of-way, all as support infrastructure for Licensee's automatic water meter reader
system.
F. Resolution authorizing a Ten Month School Resource Officer Agreement with the Yakima
School District for four (4) School Resource Officers.
RESOLUTION NO. R-2012-109, A RESOLUTION authorizing the City Manager of the City of
Yakima to execute an Interlocal School Resource Officer Agreement with Yakima School District
No. 7 for the continuation of the school resource officer program during the 2012-2013 school
year.
G. Resolution approving Amendment of Soccer Complex Lease Agreement between the City
of Yakima and the Harriet I. Perry Trust (J.M. Perry)
RESOLUTION NO. R-2012-110, A RESOLUTION approving amendment to J.M Perry Soccer
Complex Lease Agreement and authorizing the City manager to execute on behalf of the City of
Yakima.
5. Audience Participation
Bruce Grow, Ellensburg, with the Church of Jesus Christ of Latter Day Saints shared the Day of
Caring activities their Church has planned in the City of Yakima and thanked the City and
community for participating.
Candie Turner, 7800 W. Mead Avenue, Yakima, noted she believes the City is headed in the
right direction with our new City Manager and Police Chief. She complained about Code
violations at 1106 S. 80th Avenue and requested the City have a DOC crew clean it up
Doug Lemon, 206 N. 6th Avenue, Yakima, complained about City employees and the water at
his daughters house. He indicated she hasn't had a water bill in years, and her 10 year old hot
water tank recently had to be replaced and suggested the City pay for it. He also complained
about sewer charges, and noted he hooked up nine duplexes to City sewer when he had a
permit to hook up one duplex.
Bill Duerr, 3206 W. Yakima Avenue, Yakima, requested an updated report from the Fire
Department on brown -outs and expressed his concern for City liability with people climbing into
the new artwork in front of the Larson Building
PUBLIC HEARINGS
6. Public Meeting to consider citizen comments on the proposed 2013 Annual Action Plan for
Community Development Block Grant (CDBG) and HOME Fund Programs
Archie Matthews, ONDS Manager, briefed Council on the hearing. Mayor Cawley opened the
public hearing and with no one coming forward to speak, closed the hearing. Mr. Matthews
stated they will proceed with the 30 day written comment period, and this will be on the October
2, 2012 agenda for another public hearing and action by Council.
7. Public Hearing and Resolution adopting proposed Findings of Fact supporting enactment of
moratorium regarding adult entertainment and adult entertainment businesses.
Assistant City Attorney Mark Kunkler briefed Council on the hearing. Mayor Cawley opened the
Page 3 of 5
public hearing and with no one coming forward to speak, closed the hearing.
The City Clerk read the resolution by title.
RESOLUTION NO. R-2012-113, A RESOLUTION adopting Findings of Fact supporting a six-
month moratorium, enacted July 17, 2012 pursuant to emergency Ordinance No. 2012-26,
prohibiting the filing, receipt, processing and approval of land use applications for establishment
and operation of adult entertainment and adult entertainment businesses; exempting businesses
for which a complete application was pending on the effective date of the moratorium or which
were legally in existence at such time; directing development of comprehensive zoning and
business regulations for such uses; providing that the moratorium shall be in existence through
January 15, 2013; and declaring an emergency providing for immediate effective date.
Motion: Approve, Moved by Council Member Rick Ensey, Seconded by Assistant Mayor
Maureen Adkison. Adopted 6-0. Council Members voting Aye: Adkison , Cawley„ Coffey ,
Ensey , Ettl , Lover . Council Members Absent: Bristol .
CITY MANAGER'S REPORTS
8. Resolution authorizing an Agreement with Sportsites, Inc. for Web Hosted Program Registration
Services for Yakima Parks and Recreation
Council Member Lover stated his concerns with the contract not going through a bidding process
and awarded to an out-of-state company. Parks and Recreation Manager Ken Wilkinson briefed
Council on the contract and stated the $5,000 cost will be funded from a user fee; therefore,
there is no cost to the City.
The City Clerk read the resolution by title
RESOLUTION NO. R-2012-111, A RESOLUTION authorizing the City Manager of the City of
Yakima to execute an agreement between the City of Yakima and Sportsites Inc , to provide
Web Hosted Program Registration Services for City of Yakima Parks and Recreation programs
and activities.
Motion: Approve, Moved by Council Member Dave EttI, Seconded by Council Member Kathy
Coffey Adopted 6-0. Council Members voting Aye: Adkison , Cawley , Coffey , Ensey , Ettl ,
Lover . Council Members Absent: Bristol .
9. Resolution authorizing Sole Source procurement between the City of Yakima and BioBagUSA for
the purchase of Biodegradable Leaf Bags for the Fall Leaf Program
Refuse Manager Nancy Fortier briefed Council on the item and distributed brochures, which will
be included in utility bills on the Fall Leaf program Council Member Ettl questioned if there
were local companies who could provide the same product. Ms. Fortier noted this company is
the only one who uses fully bio degradable bags and are the only bags accepted by Yakima
County Solid Waste.
The City Clerk read the resolution by title.
RESOLUTION NO. R-2012-112, A RESOLUTION authorizing the purchase of biodegradable
leaf bags from BioBagUSA to be used for the Fall Leaf Program, as a Sole Source purchase
without calling for bids.
Motion: Approve, Moved by Council Member Dave EttI, Seconded by Assistant Mayor Maureen
Adkison. Adopted 6-0. Council Members voting Aye: Adkison , Cawley , Coffey , Ensey , EttI ,
Lover . Council Members Absent: Bristol .
10. Resolution authorizing the execution of a Promissory Note Modification Agreement to extend the
final payment by United Builders of Washington, Inc. for repayment of a CDBG loan, said loan
being secured by The Seasons Music Hall property together with the personal guarantees of J
Page 4 of 5
Patrick Strosahl and Stephen R. Strosahl.
City Attorney Jeff Cutter briefed Council on the item. The City Clerk read the resolution by title.
RESOLUTION NO. R-2012-114, A RESOLUTION authorizing the execution of a Promissory
Note Modification Agreement to extend the final payment date of indebtedness owed to the City
by United Builders of Washington, Inc. resulting from a loan of certain CDBG funds the City
previously provided to United Builders of Washington, Inc., said loan being secured by certain
real property owned by United Builders of Washington, Inc. commonly known as The Seasons
Music Hall and by the personal guarantees of J. Patrick Strosahl and by Stephen R. Strosahl.
Motion: Approve, Moved by Council Member Kathy Coffey, Seconded by Assistant Mayor
Maureen Adkison Adopted 6-0. Council Members voting Aye: Adkison , Cawley , Coffey ,
Ensey , Ettl , Lover . Council Members Absent: Bristol .
11. Resolution authorizing the execution of a Work Out Agreement to resolve and retire
indebtedness to the City resulting from certain HUD Section 108 Loans provided to TrailWagons,
Inc , said loans secured by certain real property owned by Chinook Business Park, LLC and by
the personal guarantee of Gary and Mary Lukehart.
City Attomey Jeff Cutter briefed Council on the item. The City Clerk read the resolution by title.
RESOLUTION NO. R-2012-115, A RESOLUTION authorizing the execution of a Work Out
Agreement to resolve and retire indebtedness to the City resulting from certain HUD Section 108
Loans the City previously provided to TrailWagons, Inc., said loans being secured by certain real
property owned by Chinook Business Park, LLC and by the personal guarantee of Gary and
Mary Lukehart.
Motion: Approve, Moved by Council Member Kathy Coffey, Seconded by Assistant Mayor
Maureen Adkison. Adopted 6-0. Council Members voting Aye: Adkison , Cawley , Coffey ,
Ensey , Ettl , Lover . Council Members Absent: Bristol .
12. Other Business
Mayor Cawley questioned if there was any follow-up to the Council Retreat. City Manager
O'Rourke noted he will have information for Council in approximately 2 weeks relating to the
Strategic Priorities.
13. Adjournment
The meeting adjourned at 7:15 p m to a Council Study Session on September 11, 2012 at 10
a.m. in the Council Chambers.
Motion: Adjourn, Moved by Council Member Rick Ensey, Seconded by Council Member Kathy
Coffey. Carried 6-0. Council Members voting Aye: Adkison , Cawley , Coffey , Ensey , Ettl ,
Lover . Council Members Absent: Bristol .
CERTIFICATION
READ AND CERTIFIED ACCURATE BY
ATTEST:
COUNCIL MEMBER DATE
COUNCIL MEMBER DATE
CITY CLERK MAYOR
Page 5 of 5
YAKIMA CITY COUNCIL
STUDY SESSION
September 11, 2012
Council Chambers -- City Hall
10 a.m. Council Study Session regarding Downtown Issues
MINUTES
4- Back 8 Print
1. Roll Call
Council. Mayor Micah Cawley, presiding, Assistant Mayor Maureen Adkison, Council Members
Sara Bristol, Kathy Coffey, Rick Ensey, Dave Ettl and Bill Lover
Staff: City Manager O'Rourke and City Clerk Claar Tee
2. Discussion regarding Downtown Parking *Parking Commission*Parking lots*On street parking
City Manager Tony O'Rourke discussed downtown parking issues with Council and based upon
the citizen survey suggested eliminating or changing the parking lot ticket machine in order to
provide 4 hour free parking. Citizens with parking permits would be moved to private parking lots
and proper enforcement would ensure no "camping" in the lots by employees of the downtown
core The City Manager also recommend disbanding the City's Parking Commission and instead
Council would have oversight of parking issues. Mayor Cawley requested citizen input on the
issue.
Joe Mann, 6 N. 3rd Street, Yakima, noted he thinks free parking for his customers would be
great. However, he has concerns about people taking advantage of the situation.
3. Discussion regarding Special Events
City Manager O'Rourke noted citizens need more reasons to visit downtown He would like to
see more functions downtown after hours and provide more of a sense of security with Yakima
Police Department bicycle patrols. Council discussed the idea in more depth.
4. Discussion regarding 4th Street
City Manager O'Rourke suggested closing portions of 4th Street by the Capitol Theatre's Black
Box to create a public pedestrian plaza, where most events could be held. This would be a
tempoary closure with removable bollards in order to maintain emergency access. In addition,
the City should require a deposit for events, which would be refundable provided the event
holders cleaned up after their events and followed guidelines that would be in place. The
Council commented favorably on the vision
5. Discussion regarding Design Standards
City Manager O'Rourke questioned if Council has interest in looking at in depth design standards
for the downtown area. Council discussed the issue in depth and suggested a possible
moratorium on downtown while development standards are proposed City Manager O'Rourke
noted it is important to create a standard, have clear written guidelines as the current standards
Page 1 of 2
are very broad. Council Member Ensey stated he is not opposed to a discussion on standards;
however, he is concerned about property rights. Council Member Coffey stressed the importance
of having a definition in their minds about design standards.
6. Discussion regarding Downtown Public Safety Update
City Manager O'Rourke referred to items in the Council packet on public safety. The Police Chief
will be utilizing full time bike patrols in the spring time to have a physical presence in the
downtown area, especially in the evenings during special events
7. Discussion regarding Assessments*Current status*Tiered method*Exempt
properties*Zones*Business license linkage
City Manager O'Rourke suggested some changes to the Downtown Yakima Business
Improvement District (DYBID) assessment, such as decreasing or eliminating zone 2. He
proposed a two-tier assessment by way of businesses with vacancies who have been adversely
affected by the recession should be given a lesser assessment rate than those with occupied
space. Council Member Bristol mentioned she would like to hear the DYBID Advisory Board's
opinion on the issue.
Brad Christianson, Chair of the DYBID Advisory Board noted they had a late start in the year and
were not able to assist in the planting basket bidding process. They are in a discussions about
what to recommend and will report back to Council
Council discussed the issue further and noted they appreciated City Manager O'Rourke's
leadership.
8. Adjournment
The meeting adjourned at 11:04 a.m to the next Council Business meeting on September 18,
2012 at 6 p m. in the Council Chambers.
Motion: Adjourn, Moved by Council Member Rick Ensey, Seconded by Council Member Kathy
Coffey. Carried 7-0. Council Members voting Aye: Adkison , Bristol , Cawley , Coffey , Ensey ,
Ettl , Lover .
CERTIFICATION
READ AND CERTIFIED ACCURATE BY
ATTEST:
COUNCIL MEMBER DATE
COUNCIL MEMBER DATE
CITY CLERK MAYOR
Page 2 of 2