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11/15/2012 03 Council General Information 0 r G i `-' ;44:11109: fr" BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No ', j For Meeting of: November 15, 2012 ITEM TITLE: Council General Information SUBMITTED BY: CONTACT PERSON/TELEPHONE: SUMMARY EXPLANATION: 1. Memo from City Manager O'Rourke 2. Weekly Issues Report 3 Letter from U.S. District Judge Lonny Suko regarding 4th Street Plaza 4. Letter from Maude Gilleland regarding Senior Home Repair Program 5. City Meeting Schedule for week of November 12, 2012 6. Preliminary Future Activities Calendar as of November 12, 2012 7 Preliminary Council Agenda 8. 2012 Study Session Schedule Resolution Ordinance Other (specify) Contract: Mail to: Contract Term: Amount: Expiration Date: Insurance Required? No Funding Phone: Source: APPROVED FOR SUBMITTAL: 4 Atvir ' City Manager IL STAFF RECOMMENDATION: BOARD /COMMISSION RECOMMENDATION: ATTACHMENTS: Click to download ❑ info packet MEMORANDUM TO: Honorable Mayor and Members of the Yakima City Council FROM: Tony O'Rourke, City Manager DATE: November 6, 2012 RE: Retail Study Session On Thursday, November 15, the City Council Study Session will focus on retail opportunities for Yakima. Ian Thomas, from Thomas Consultants, will brief the City Council on current and future retail trends and opportunities. Ian Thomas sits on the Board of Trustees of the International Council of Shopping Centers, the largest retail trade group in the world. In addition, Mr. Thomas' firm is currently engaged in major retail planning in over 45 countries around the world. Through their international exposure, Mr. Thomas' firm has the ability to share global innovations and trends in retailing to its clients. • MEMORANDUM November 8, 2012 TO: The Honorable Mayor and City Council Members FROM: Chief Rizzi, Acting City Manager M1 SUBJECT: Weekly Issues Report • CITY COUNCIL STUDY SESSION & SPECIAL MEETING: The City Council will meet on Thursday, November 15 at 11:00 a.m. in Council Chambers. Ian Thomas, from Thomas Consultants, will brief the City Council on current and future retail trends and opportunities. Ian is also conducting a workshop at 9:00 a.m. with local business owners at the Hilton Garden Inn. If you are interested in attending please let Cally know, as space is limited. • STATE AUDITOR'S EXIT CONFERENCE: The State Auditor's Office completed the annual audit. The exit conference is scheduled on Tuesday, November 13 at 1000 a.m. • CITY OFFICES CLOSED: City facilities will be closed on Monday, November 12 in observance of Veterans Day • DISC GOLF: After one year of planning and fund raising, the Wide Hollow Creek Disc Golf Course at Randall Park is almost complete. Nine disc golf baskets were purchased with a $4,000 grant from Legends Casino. Parks Maintenance installed the baskets last week and they were available for play on Saturday. With the collaboration of Parks and Recreation staff, the course layout was extensively reviewed and planned. A public input meeting was held with the Parks and Recreation Commission, and citizens supported the project while offering suggestions to improve the course. The suggested changes were incorporated into the final design. The Yakima Valley Disc Golf Club has raised over $2,000 for the construction of tee pads and signage for the new course. An inaugural disc golf tournament is being planned for the near future and may be held in December with a winter theme. UNITED STATES DISTRICT COURT Eastern District of Washington RECEIVED Post Office Box 2726 CITY OF YAKIMA Yakima, Washington 98907 NOV 0 6 2012 November 2, 2012 LONNY R. SUKO OFFICE -OF CITY MANAd- 573 -6650 United States District Judge Hon. Tony O'Rourke • City Manager City of Yakima 129 North 2 Street Yakima WA 98901 Re: 4 Street Community Activities Dear Mr. O'Rourke: Jeff Marty of the U.S. Marshal's Office and I very much appreciated the opportunity to meet with you to discuss the City of Yakima's plan to use part of 4 Street south of Yakima Avenue for community events scheduled primarily (if not exclusively) during non - business hours and on weekends/holidays. Concerns expressed on behalf of the federal law enforcement and the federal courts arise from our need for access 24 hours per day, 7 days a week through the 4 Street entrance to the William O. Douglas building parking lot. Based on the City's willingness to maintair'4 Street as a city street in its current configuration and to restrict the community program /activity area to that portion of 4 Street which runs north of an imaginary line extending east of the south boundary of the Capitol Theatre property across 4 Street, we have no objection to the plan. During such events, we would obtain ingress and egress to the 4 Street gate entrance into the federal courthouse lot by using a combination of Chestnut Avenue and 4t Street south of the restricted area. If the City decides to memorialize its plan by taking action, we request that the foregoing arrangement be included with sufficient clarity to avoid any later confusion about the parties' intentions. Many thanks for recognizing and accommodating the concerns of federal law enforcement and the U.S. Courts. Please don't hesitate to contact me if I can be of further assistance. My phone is (509) 573 -6650. The mailing address is P.O. Box 2726, Yakima, Washington, 98907 -2726. Verye. rs, Ir e . Suko • • - .. U.S. District Judge {.: , _ . • cc Mark Kunkle " c, << . ' ., : - , . Senior Asst. City Attorney • . , . - 7 ~�� ^ ___ _'___-._- ___�__~__-_-__-__`_-_�~_-__-__-_- ' ci:n1 - -- - ----�'--------' ' (/ | ------------'--- '--------------- `—^- -- ---'---�- ---'------�-------- jai__ jyte.... _ a i..... „ L F ,A4-- r _..6, 1,...,,et-elf„ A.,,...„, y(i " / 4, i _��"�-z��� ^�-� =-=�� -=^-~ Jr . itct.,, :_erz j 1 i i ! L ~{-�' A ., _ ,, '------�'-------- ---------- --- M -~~--'--'--- --~- -------'-- i ------------- 4' (�� & ^� ( « -___ �_ ���������������������������_��� ������_� �������_����_�������������_����� 1 CITY OF YAKIM;?■ ---'--------------------------------'---- - Mc�t�|Vr�u -~----- -_-___---___'______-______-__ NOV 0 6 2012 -- '------ - ---'----'------------------------- T ------------- o0Rce OF CI1Y COUNCIL _________ ---- r ------------�' CITY MEETING SCHEDULE For November 12, 2012 — November 19, 2012 Please note Meetings are subject to change Monday, November 12 CITY OFFICES CLOSED Tuesday, November 13 10:00 a.m. County Commissions Meeting — Council Chambers Wednesday, November 14 11:00 a.m. Boundary Review Board — Council Chambers 11:30 a.m. Sports Commission Meeting — Clarion Hotel 3:30 p.m. Yakima Planning Commission — Council Chambers 5:30 p.m. Parks & Recreation Commission — Council Chambers — - Thursday, November 15 11:00 a.m. City Council Special Meeting & Study Session — Council Chambers 3:00 p.m. Bid Opening — Council Chambers 3:30 p.m. YAKCORPS Executive Board Meeting — CED Conference Room 5:30 p.m. YCDA Board Meeting — New Vision Monday, November 19 8:30 a.m. Pension Board Meeting — Human Resources Conference Room 10:00 a.m. City Council Media Briefing — Council Chambers Office Of Mayor /City Council Preliminary Future Activities Calendar Please Note: Meetings are subject to change 'yleeting Organization, Meeting Purpose Participants Meeting Location. <L: ate/Tirne Mon. Nov. 12 CITY OFFICES CLOSED _....,. �.�.e. _d..a.�.�..., Tue. Nov. 13 �..� �.w "...,..�..�.,_...� ..�.� w 12 p.m. Miscellaneous Issues Scheduled Meeting Cawley, Adkison, TBD Ettl Wed. Nov. 14 11 30 a m. Sports Commission Scheduled Meeting Ettl Clarion Hotel 3 p.m. Planning Commission Scheduled Meeting Ensey Council Chambers Meeting 5 p.m Parks & Recreation Scheduled Meeting Adkison Council Chambers Commission Thur. Nov. 15 ,.� 11 a.m. City Council Study Session Scheduled Meeting Council Council Chambers & Special Meeting 3:30 p m. YAKCORPS Executive Board Meeting Lover (alt) CED Conference Room Board 5:30 •.m. YCDA Board Meetin• Board Meetin• Adkison New Vision Office Mon. Nov. 19 30 a.m. Pension Board Meetings Board Meeting Coffey HR Conference Room i0 00 a.m City Council Media Briefing Scheduled Meeting Adkison Council Chambers Tue. Nov. 20 12 p.m. Miscellaneous Issues Scheduled Meeting Cawley, Adkison, TBD Coffey 2:00 p.m. Yakima County Gang Scheduled Meeting Adkison TBD Commission 5 00 p.m (T) City Council Executive Scheduled Meeting Council Council Chambers Session 6 • m Cit Council Meetin• Scheduled Meetin• Council Council Chambers Wed. Nov. 21 • 12:00 p.m. YVVCB Board Meeting Board Meeting Adkison Convention Center 12 p.m PAL Board Meeting Board Meeting Coffey PAL Center 3'30 m. Arts Commission Scheduled Meetin• Adkison CED Conference Room Thur. Nov. 22 CITY OFFICES CLOSED OM Fri. Nov. 23 CITY OFFICES CLOSED Mon. Nov. 26 ' p m. Capitol Theatre Board Board Meeting Bristol Capitol Theatre Meeting 12.00 • m. Greenwa Board Meetin Board Meetin• Ettl Greenwa Visitors Center . Tue. Nov. 27 10:00 a.m. City Council Study Session Scheduled Meeting Council Council Chambers 12.00 •.m. Miscellaneous Issues Scheduled Meetin• Adkison Cawle TBD Wed. Nov. 28 .m.,.�. , ..���r ....�.m_... 5 30 p.m. Historic Preservation Scheduled Meeting Bristol Council Chambers Commission Thur. Nov. 29 _..... _....�_w .__. , __� �a_., �_. �..... �a_�,,�m.w. 1 30 p.m EMS Board Meeting Board Meeting Lover (alt) Yakima Regional 5.00 p m. Yakima Valley Visitors & Scheduled Event Open Convention Center Convention Bureau Annual Rece Mon. Dec 3 - .m.�.._.�. .a...... 10:00 a m. City Council Media Briefing Scheduled Meeting Ensey Council Chambers ormumammasit Tue. Dec. 4 12 p.m. Miscellaneous Issues Scheduled Meeting Cawley TBD 12:00 p.m. YVVCB Executive Scheduled Meeting Adkison Zesta Cucina Committee Meeting 5:00 p.m. (T) City Council Executive Scheduled Meeting Council Council Chambers Session 6:00 •.m. Cit Council Meetin. Scheduled Meetin. Council Council Chambers Wed. Dec. 5 4 00 p.m Regional Fire Authority Scheduled Meeting Adkison, Cawley, Station 95 Coffe Thur. Dec. 6 4:00 p m Gang Free Initiative Steering Scheduled Meeting Ettl, Adkison, TBD Committee Meeting Coffey Fri. Dec. 7 8 a m Sister Cit Meetin Scheduled Meetin Adkison CED Conference Room WV* IMAIIIMOS PRELIMINARY FUTURE COUNCIL AGENDA November 20 • (T) 5:00 p.m. Executive Session — Council Chambers 6:00 p.m. Business Meeting — Council Chambers • Resolution authorizing amendment to the existing Professional Services Agreement with Pharmer Engineering for the Upflow Anaerobic Sludge Blanket (UASB) Bioreactor and Electrical Improvements project • Interlocal agreement with Selah to provide building inspection services • Fire inspection rate structure proposal • Resolution withdrawing Comprehensive Plan Amendment #003 -12 and Rezone #003 -12 from further Council consideration and rescinding the Council's direction to remand this matter back to the City of Yakima's Planning Commission • Resolution authorizing two Pipeline License with Burlington Northern Santa Fe Railway for the City of Yakima's Industrial Waste Collection System within 6th Avenue near Madison and North 23 Avenue near "J" Street • Ordinance setting the Stormwater Rates for 2013 and 2014 to maintain the current annual rate of forty -three dollars ($43.00) per equivalent residential unit (ERU) to fund the Storm Drainage and Surface Water Management Utility • Memorandum of Understanding with the Washington State Liquor Control Board for office space for a liquor agent in YPDs building • Proposed legislation for modifying parking in the downtown core area • Review and approve 3 Quarter Financial Reports • Accounts Receivable Report 7:00 p.m. Public Hearing, — Council Chambers • Public hearing on revenue sources and consideration of legislation pertaining to ad valorem taxes to be levied for collection in Fiscal Year 2013: 11/7/2012 1 47 PM 1 • Ordinance A: declaring the City Council's intent to increase the City's 2013 regular property tax levy up to 100% of the amount levied in the previous year, plus new construction and annexation • Ordinance B: fixing and levying the 2013 ad valorem property taxes and excess levy taxes for the City of Yakima 11/7/2012 1 47 PM 2 2012 STUDY SESSION SCHEDULE Council Chambers 10:00 a.m. November 15 Downtown development — Ian Thomas, Consultant November 27 Gang Free Initiative TBD North 1 Street and signage issues 11/7/2012 115 PM