HomeMy WebLinkAboutSentrimax Centrifuge, Inc. - Service Agreement G 4pcTl 0
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Date: January 1, 2021
To: City of Yakima
Attention: Mr. Marc Cawley
PH: 509-249-6854
Email: marc.cawley@yakimawa.gov
RE: Centrifuge Maintenance Agreement Quotation
Mr. Cawley,
Sentrimax Centrifuges(USA) Inc. (Sentrimax)would like to offer,for your consideration, our(5)year
Centrifuge Maintenance Agreement for your Centrifuges.
This Service plan will consist of:
Routine major service on your Alpha Laval G2-120 and your Sharpies DS-705 centrifuges.The service
plan will be based on manufacturers' recommended services and the services intervals will be based on
hours of use or at your recommendation.With our major service agreement,we will include(1)major
service visit annually or(1)borescope inspection annually. Each centrifuge will be serviced alternating
years.During the major service we will also borescope the other centrifuge that is not being serviced and
take oil samples from both centrifuges for lab testing. This service contract will also make our technicians
available to you for emergency repairs at the cost of our normal hourly rate with the exception of
weekends and holidays which are billed at a premium.
The City of Yakima may opt for a borescope inspection in leu of major service. With the borescope
inspection, our technician will borescope both centrifuges,take oil samples for lab testing from both
centrifuges, and provide the city with a written report of our findings.
In the case that our technician is unable to repair the unit on-site,the unit will be shipped to our off-site
location via our shipping partner and billed to the City of Yakima. Once the unit is transported to our
location,we will provide you with a detailed quote to repair the centrifuge back to OEM standards based
on our normal hourly rates, pictures of the problem areas, and will start work immediately per our
agreement.
Onsite Maior Service will consist of but not limited to:
1. Inspection of centrifuge in operation of product
2. Check vibration and temperature of main pillow block bearings as well the temperature of the
gear box
3. Shut down the unit
4. Remove all guards and lift coffin lid
5. Remove gearbox, spline shaft and liquid end hub
6. Remove conveyor from bowl assembly
7. Remove and inspect feed tube, replace as required
8. Inspect small end hub and carbide saddles for wear, replace as necessary
9. Inspect inner hub bearing and seal, replace as necessary
10. Inspect conveyor bearings and seals, replace as necessary
11. Grease all inner bearings
12. Grease pillow block and check for wear
13. Secure all guards and start up unit
14. Inspect and check tension of drive belts
15. Provide written report detailing the overall condition of the machine
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Borescope inspection
1. Borescope inspection
2. Take oil samples from back drive and oil lube system for lab testing
All service will be scheduled during regular business hours and during a regular 5-day work week,
Monday- Friday.
All the parts used during the normal scope of the maintenance contract will be supplied by
Sentrimax and billed at the time of installation. Customer supplied parts can and will be used at
the customers discretion.
Customer Responsibility:
This maintenance contract does not discharge the customer from their obligations to operate the machine
in accordance with the OEM procedures found in the OEM Operating and Maintenance manual.
Recommended Service Schedule:
Oil Testing&Borescope
Maintenance Type Onsite Major Evaluation
Frequency Once a year Once a year
Contract Duration February 1, 2021 to December 31, 2026
The following machines are included in this Maintenance Agreement
Processing Location:Yakima,Washington
Machine Model Number
Alpha Laval G2-120
Sharpies DS-705
Pricing:
The annual cost of this five-year service plan for the above listed machines located at the WWTP facility at
Yakima Washington will be$10,500 excluding applicable taxes and parts. Pricing includes travel and
labor.Any damaged parts or additional labor will be billed at our normal rate of$130 an hour.The above
numbers are based off our previous work with the city of Yakima.
Price for borescope inspection and lab tested oil samples will be$6,805 This price includes travel, labor,
lab test results and written diagnosis of the findings. This option does not include service work and our
technician will not be available at the time of borescope inspection to fix any problems found.
Onsite operator training is offered at$1,000/day at customer request.
Holiday, Weekends, and Overtime are billed at$195 an hour.
Pricing is good for 1 year and will increase thereafter at a rate of 2.5% annually.Any price increase above
2.5%annually will have to approved by both parties and will have to be backed up with documentation
provided by Sentrimax.
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Contract Start Date and period of Validity:
Start Date: January 1,2021
End Date: December 31, 2026
Payment:
Major Service payment or borescope inspection will be billed at the time of major service.
Terms of payment will be Net 30
Warranty:
All Services will bear warranty against faulty workmanship and parts for 12 Months starting after the
completion of service.
The Services shall be scheduled by the customer with the first major service visit taking place in 2021.
Sentrimax requires approximately 1-2 weeks notification for scheduling purposes, or we can schedule all
our appointments in advance.
Field Service Contact:
Robert Anderson
Business Development Manager
Office: 949-606-2147
Email: robert.a(c�sentrimax.com
All prices are valid for 1 year from date of this Quotation and will increase at a rate of 2.5%annually.
This Quotation is subject to the Centrifuge Maintenance Agreement Terms and Conditions attached
below.
If you require any additional Information or have any questions, please do not hesitate to contact us.
Regards,
Robert Anderson
Business Development Manager, USA
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Sentrimax Centrifuge Maintenance Agreement accepted and agreed to by:
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Sentrimax Centrifuges (USA) Inc. City of Yakima, City Manager
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CITY CONTRACT NO: �g1 `5
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Centrifucite Maintenance Agreement Terms&Conditions
1. Sentrimax Centrifuges (USA) Inc. ("Sentrimax") will provide service visits covered under this
Centrifuge Maintenance Agreement("Maintenance Agreement"). The visits shall be performed by a
trained Sentrimax service technician pursuant to the details set forth in the quotation.
2. City of Yakima ("Customer") agrees that the services shall be performed between the hours of 7:00
AM and 6:00 PM Monday through Friday.Services outside of these hours shall be charged according
to the the current Centrifuge Service Rates (current rates are attached hereto). If night hours,
weekends or holidays have to be scheduled for preventive maintenance visits,a minimum of 4 weeks
prior notice should be given by customer to Sentrimax's operations manager.All costs will be adjusted
accordingly.
3. Customer will provide necessary tools,including but not limited to proper lifting equipment,and a safe
working environment for Sentrimax's personnel during service visits. Customer will also provide help
to assist the Sentrimax service technician and the personnel needed to do the necessary clean-up of
all bowl parts in a timely fashion.
4. All services performed pursuant to this Maintenance Agreement will be done in a professional manner
in accordance with Sentrimax's own stringent standards. All such standards, as well as recognized
industry standards that are included in our ISO 9001 documentation for all such repairs are
incorporated into this Maintenance Agreement by reference.
5. Indemnification and Hold Harmless
a. Contractor shall take all necessary precautions in performing the Services to prevent injury to
persons or property. Contractor agrees to defend, indemnify and hold harmless the City, its
elected and appointed officials,officers,employees,attorneys,agents,and volunteers from any
and all claims, demands, losses, liens, liabilities, penalties, fines, lawsuits, and other
proceedings and all judgments, awards, costs and expenses (including reasonable costs and
attorney fees) which result or arise out of the negligent acts or omissions of Contractor, its
officials, officers, employees or agents.
b. If any suit,judgment, action, claim or demand arises out of, or occurs in conjunction with, the
negligent acts and/or omissions of both the Contractor and the City,or their elected or appointed
officials, officers, employees, agents, attorneys or volunteers, pursuant to this Contract, each
party shall be liable for its proportionate share of negligence for any resulting suit, judgment,
action, claim, demand,damages or costs and expenses, including reasonable attorneys'fees.
c. Contractor's Waiver of Employer's Immunity under Title 51 RCW. If any design or engineering
work is done pursuant to this Contract,Contractor intends that its indemnification,defense,and
hold harmless obligations set forth above shall operate with full effect regardless of any
provision to the contrary in Title 51 RCW, Washington's Industrial Insurance Act. Accordingly,
to the extent necessary to fully satisfy the Contractor's indemnification, defense, and hold
harmless obligations set forth above,Contractor specifically waives any immunity granted under
Title 51 RCW, and specifically assumes all potential liability for actions brought by employees
of the Contractor against the City and its elected and appointed officials, officers, employees,
attorneys, agents, and volunteers. The parties have mutually negotiated this
waiver. Contractor shall similarly require that its subcontractors, and anyone directly or
indirectly employed or hired by Contractor,and anyone for whose acts Contractor may be liable
in connection with its performance of this Agreement, shall comply with the terms of this
paragraph, waive any immunity granted under Title 51 RCW, and assume all potential liability
for actions brought by their respective employees. The provisions of this section shall survive
the expiration or termination of this Agreement.
d. Nothing contained in this Section or this Contract shall be construed to create a liability or a
right of indemnification in any third party.
e. The terms of this section shall survive any expiration or termination of this Contract.
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6. Customer understands and agrees that this Maintenance Agreement does not relieve the customer
of their obligations to exercise good operating and maintenance practices as outlined in the owners
manual that was supplied with their specific centrifuge.
7. This Maintenance Agreement shall be governed by and construed in accordance with the laws of the
State of Washington and the laws of the United States of America applicable therein, without
reference to conflict of laws principles, and the parties attorn to the exclusive jurisdiction of the courts
of the state of Washington, in Yakima County, and any appeals courts there from
8. This Mainteneance Agreement will automatically renew for an additional twelve(12)month period on
its expiration date and each expiration date thereafter, unless terminated by either party by providing
a written notice of termination at least sixty (60)days prior to expiration of the then current term.
9. This Mainteneance Agreement may be executed in any number of counterparts, and delivered via
facsimile or by electronic transmission in portable document format(PDF),and each such counterpart
so executed and delivered shall be deemed an original and all of which taken together shall constitute
one and the same instrument.
10. This project is considered Public Work and shall be completed in accordance with 39.04 RCW.This
is a Prevailing Wage project. The Contractor will comply with all prevailing wage guide lines in effect
as of the date of this contract. Intent to Pay Prevailing Wages,and Affidavit of Prevailing Wages paid
must be filed by both the General Contractor and any Subcontractors working on the project, at
Contractor's expense, and posted as approved by Labor and Industries (L&I) prior to payment. See
attached contract for further details.
Prevailing Wages
The Contractor will comply with all provisions of Chapter 39.12 RCW- Prevailing Wages on Public
Work.
a. RCW 39.12.010-the Prevailing Rate of Wage. It is solely the responsibility of the
Contractor to determine the appropriate prevailing wage rate for the services being
provided.
b. RCW 39.12.040-Statement of Intent to Pay Prevailing Wages and an Affidavit of
Wages Paid. Before an awarding agency may pay any sum due on account, it must
receive a statement of Intent to Pay Prevailing Wages approved by the Department of
Labor and Industries. Following final acceptance of a public work project, and before
any final money is disbursed, each contractor and subcontractor must submit to the
awarding agency an Affidavit of Wages Paid, certified by the Department of Labor
and Industries.
c. RCW 39.12.070-Fees Authorized for Approval Certification and Arbitrations.Any
fees charged by the Department of Labor and Industries for approvals or fees to
cover costs of arbitration conducted shall be the responsibility of the Contractor.
The State of Washington prevailing wage rates applicable for this public works project, which is
located in Yakima County, may be found at the following website address of the Department of Labor
and Industries:
https://fortress.wa.gov/Ini/wagelookup/prvWacielookup.aspx
Based on the quote submittal for this project,the applicable effecti-e( 'art)date of this project for the
purposes of determining prevailing wages is the quote date, 2 7O2/.
A copy of the applicable prevailing wage rates are also available for
for viewing at the City of Yakima
Purchasing office, located at 129 N 2nd Street, Yakima, WA 98901. Upon request, the City will mail
a hardcopy of the applicable prevailing wages for this project. (update)
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11. Contractor's Liability Insurance
At all times during performance of the Services and this Contract, Contractor shall secure and
maintain in effect insurance to protect the City and Contractor from and against any and all claims,
damages, losses, and expenses arising out of or resulting from the performance of this Contract
Contractor shall provide and maintain in force insurance in limits no less than that stated below, as
applicable.The City reserves the right to require higher limits should it deem it necessary in the best
interest of the public.
Contractor will provide a Certificate of Insurance to the City as evidence of coverage for each of the
policies and outlined herein. A copy of the additional insured endorsement attached to the policy will
be included with the certificate. This Certificate of insurance shall be provided to the City, prior to
commencement of work.
Failure of City to demand such verification of coverage with these insurance requirements or failure
of City to identify a deficiency from the insurance documentation provided shall not be construed as
a waiver of Contractor's obligation to maintain such insurance.
The following insurance is required:
a. Commercial Liability Insurance
Before this Contract is fully executed by the parties, Contractor shall provide the City
with a certificate of insurance as proof of commercial liability insurance with a
minimum liability limit of Two Million Dollars($2,000,000.00)per occurrence,
combined single limit bodily injury and property damage, and Two Million Dollars
($2,000,000.00)general aggregate. If Contractor carries higher coverage limits, such
limits shall be shown on the Certificate of Insurance and Endorsements and the City,
its elected and appointed officials, employees, agents, attorneys, and volunteers shall
be named as additional insureds for such higher limits.The certificate shall clearly
state who the provider is,the coverage amount,the policy number,and when the
policy and provisions provided are in effect. Said policy shall be in effect for the
duration of this Contract.The policy shall name the City of Yakima, its elected and
appointed officials, employees, agents, attorneys, and volunteers as additional
insureds, and shall contain a clause that the insurer will not cancel or change the
insurance without first giving the City prior written notice.The insurance shall be with
an insurance company or companies rated A-VII or higher in Best's Guide and
admitted in the State of Washington.The requirements contained herein, as well as
City of Yakima's review or acceptance of insurance maintained by Contractor is not
Intended to and shall not In any manner limit or qualify the liabilities or obligations
assumed by Contractor under this contract.
b. Automobile Liability Insurance
Before this Contract is fully executed by the parties, Contractor shall provide the City
with a certificate of insurance as proof of automobile liability insurance with a
minimum liability limit of Two Million Dollars($2,000,000.00)per occurrence. If
Contractor carries higher coverage limits, such limits shall be shown on the Certificate
of Insurance and Endorsements and the City, its elected and appointed officials,
employees,agents, attorneys, and volunteers shall be named as additional insureds
for such higher limits. The certificate shall clearly state who the provider is, the
coverage amount, the policy number,and when the policy and provisions provided
are in effect. Said policy shall be in effect for the duration of this Contract. The policy
shall name the City of Yakima, its elected and appointed officials, employees, agents,
attorneys, and volunteers as additional insureds, and shall contain a clause that the
insurer will not cancel or change the insurance without first giving the City prior written
notice.The insurance shall be with an insurance company or companies rated A-VI!
or higher in Best's Guide and admitted in the State of Washington.The requirements
contained herein, as well as City of Yakima's review or acceptance of insurance
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maintained by Contractor is not intended to and shall not in any manner limit or
qualify the liabilities or obligations assumed by Contractor under this contract. The
business auto liability shall include Hired and Non-Owned coverage if necessary.
c. Employer's Liability(Stop Gap)
Contractor and all subcontractor(s)shall at all times comply with all applicable
workers'compensation, occupational disease, and occupational health and safety
laws, statutes, and regulations to the full extent applicable, and shall maintain
Employer's Liability insurance with a limit of no less than$1,000,000.00.The City
shall not be held responsible in any way for claims filed by Contractor or its
employees for services performed under the terms of this Contract. Contractor agrees
to assume full liability for all claims arising from this Contract including claims
resulting from negligent acts of all subcontractor(s). Contractor is responsible to
ensure subcontractor(s)have insurance as needed. Failure of subcontractors(s)to
comply with insurance requirements does not limit Contractor's liability or
responsibility.
Contractor's insurance coverage shall be primary insurance with respect to those who are Additional
Insureds under this Contract. Any insurance, self-insurance or insurance pool coverage maintained
by the City shall be in excess of the Contractor's insurance and shall not contribute to it.
If at any time during the life of the Contract,or any extension, Contractor fails to maintain the required
insurance in full force and effect, all work under the contract shall be discontinued immediately.Any
failure to maintain the required insurance may be sufficient cause for the City to terminate the
Contract.
Should a court of competent jurisdiction determine that this Contract is subject to RCW 4.24.115,
then,in the event of liability for damages arising out of bodily injury to persons or damages to property
caused by or resulting from the concurrent negligence of Contractor and the City, its officers, elected
and appointed officials,employees,agents,attorneys,and volunteers,Contractor's liability hereunder
shall be limited to the extent of the Contractor's negligence.
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