HomeMy WebLinkAboutR-2021-020 Modifying City-Wide Petty Cash and Change FundsRESOLUTION NO. R-2021-020
A RESOLUTION amending Resolution No. R-2011-58, adopted April 19, 2011 and
authorizing the existence of Change Funds, and other Petty Cash Funds,
within the various Funds of the City of Yakima.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
Section 1. Change funds are hereby authorized in various amounts as follows:
Department
Treasurers Change
Treasurer (6 drawers at $100.00)
Code Administration
Police Department
Municipal Court
Parks/Senior Citizens Center
Fisher Golf Course
Lions Pool
Franklin Pool/Concessions
Gateway Sports Complex (2 Drawers at $150.00)
Tahoma Cemetery
Public Works Admin. (2 drawers @ $100)
Section 2. Petty Cash funds, expenditures from which
Amount
$1,000.00
600.00
200.00
150.00
600.00
100.00
250.00
50.00
100.00
300.00
100.00
200.00
$3,650.00
are to be reimbursed through
departmental budgets, are hereby authorized in various amounts as follows:
Department
Parks -Sr. Citizens Center
Police
Police (Special Investigations)
Public Safety Communications
Public Works Admin.
Telecommunications
Wastewater
Water Treatment
TOTAL
Section 3. Resolution No. R-2011-58, adopted April
conform to the provisions hereof.
ADOPTED BY THE CITY COUNCIL this
4
Sonya I aar Tee, City Clerk:
th
Amount
200.00
800.00
2,500.00
150.00
500.00
75.00
300.00
500.00
$5,025.00
$8,675.00
19, 2011 is hereby amended to
of Fet)
2021
Patricia ors, Mayor
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ITEM TITLE:
SUBMITTED BY:
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 4.H.
For Meeting of: February 16, 2021
Resolution modifying City-wide Petty Cash and Change Funds
Steve Groom, Director of Finance
Kimberly Domine, Financial Services Division Manager
SUMMARY EXPLANATION:
Finance staff has audited all petty cash funds located in all city departments and engaged in
discussion with custodians and managers to re-evaluate levels to be maintained. The following
changes are requested and recommended for current change funds and petty cash needs:
• Finance's Utility Services Division (the front counter at City Hall) has an increase in the change
funds from $70 each to $100 each, for a total of 6 cash drawers to assist in operational
efficiency, increasing from a total of $420 to $600.
• Tahoma Cemetery has a cash drawer of $100 being added to the resolution. Debit/credit card
payments can be made onsite; however, cash payments could only be made at Public Works
which is not convenient to customers.
• Airport, City Clerk, Fire, Legal, Neighborhood Development, Police EHM, and Parks —
Special Events have all extinguished their funds (deposited in bank) due to no longer being
required.
• Police Special Investigations was reduced by $5,000.
The attached resolution lists all of the change/petty cash funds in the City. The amounts include the
modifications noted above.
ITEM BUDGETED: Yes
STRATEGIC PRIORITY: Public Trust and Accountability
APPROVED FOR SUBMITTAL BY THE CITY MANAGER
RECOMMENDATION:
Adopt Resolution
ATTACHMENTS:
Description Upload Date Type
a Resolution 1/2/221 Resolution
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