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02/16/2021 04L Elevator Modernization for City Hall - Kone, Inc. to\'4\lyy tbxk ik 1 + PPP P A P p ; • r P PPi ittYlltYlt.\ta. BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 4.L. For Meeting of: February 16, 2021 ITEM TITLE: Resolution authorizing an Agreement with Kone, Inc. to provide Elevator Modernization for City Hall SUBMITTED BY: Scott Schafer, Public Works Director Kerry Jones, Fleet and Facilities Manager SUMMARY EXPLANATION: The City of Yakima (City) utilizes two Otis elevators at City Hall that were originally installed in 1949 and have been in service for over 70 years without any major equipment upgrades. The considered expected useful life for this type of equipment is generally 25-30 years. These elevators have surpassed their expected life expectancy by several years. While the elevators complied with the code that was in effect at the time of their installation, they do not comply with the current 2010 ASME A17.1 Safety Code for Elevators and Escalators currently in effect in the State of Washington. The elevators also pose life safety issues such as noncompliance with the current codes related to firefighter's service and seismic protection. In addition, the elevators are not compliant with the current codes for intercom system, cab enclosure, hall and car operating, and the entrance doors are not fire rated. ECS Elevator Consulting Services has recommended the modernization of the two elevators as soon as possible. Doing so will provide upgraded and reliable control equipment that also upgrades both safety and quality of life enhancements while providing energy savings. Currently, the City has an I nterlocal Purchasing Agreement with OMNIA and Kone, Inc. holds the OMNIA contract for elevator modernization as awarded through a competitive process. Enclosed for City Council review is the proposed agreement with Kone, Inc. for the modernization of the two City Hall elevators in an amount not to exceed Nine Hundred Forty-Two Thousand Four Hundred Twenty-Seven Dollars ($942,427). The modernization of the City Hall elevators was identified as a critical project within the City's 5- Year Capital Improvement Plan (CI P)for the safety of City staff and of the public. The project is to be funded utilizing RE ET 1 funds. 2 ITEM BUDGETED: Yes STRATEGIC PRIORITY: Public Safety APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: Adopt Resolution ATTACHMENTS: Description Upload Date Type D Resoithon-Elmator Project 1,242021 Resolution L) Agreement Kano Inc 1,29 2921 Contract D GIs, Hall Elmler Modification Repon 1,14'2921 Backup Material D Control room Photos 11140021 Backup Mat elk 3 RESOLUTION NO. R-2021- A RESOLUTION authorizing an Agreement with Kone, Inc. to provide elevator modernization for City Hall WHEREAS, the City owns two elevators located at City Hall that have been identified as needing modernization to meet compliance with the current 2010 ASME A17.1 Safety Code for Elevators and Escalators currently in effect in the State of Washington; and WHEREAS, the City had an audit conducted by ECS Elevator Consulting Services and its outcome determined the best methods of implementing said modernization; and WHEREAS, the City has an Interlocal Purchasing Agreement with OMNIA (formerly US Communities) purchasing consortium; and WHEREAS, Kone, Inc. holds the OMNIA contract for Elevator Modernization which was awarded through a competitive process; and WHEREAS, the City has determined that the proposal submitted by Kone, Inc. is an acceptable proposal which meets the needs of the City and follows the Public Works contracting regulations for Washington State; and WHEREAS, the City Council finds and determines that approval of such Agreement is in the best interests of the City of Yakima, facilitates code compliance, ADA requirements, and will promote safety and welfare, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized to execute an Agreement between the City of Yakima and Kone, Inc. attached hereto and incorporated herein by this reference not to exceed Nine Hundred Forty-Two Thousand Four Hundred Twenty-Seven Dollars ($942,427) to provide for the modernization of the City Hall elevators. ADOPTED BY THE CITY COUNCIL this 16'h day of February, 2021. Patricia Byers, Mayor ATTEST: Sonya Clear Tee, City Clerk 4 Attachment A KONE Inc. Proposal to Supply Elevator, Escalator, Moving Walkway Maintenance, Repair, Modernization and Related, Products, Services and Solutions under the U.S. Communities Program utilizing the Terms and Conditions of the City of Kansas City Master Contract (Reference GENRL-EV2516 dated December 1st, 2018) PROPOSED UNITS& EQUIPMENT PRICING: January 7, 2021 Location Address Elevators Pricinq Yakima City Hall Cars 1 &2 $ 942,426.60 129 N. 2nd Street Yakima, WA 98901 Material $ 300,232.00 Engineering/Procurement $ 35,963.00 Installation Labor $ 380,005.00 G.C. Work $ 154,000.00 Sales Tax (8.3%) $ 72,226.60 Total Sales Price $ 942,426.60 APPLICABLE LAW This Agreement shall be construed and enforced in accordance with, and the validity and performance of shall be governed by, the laws of the State of Washington. NSA-00-0036 4/2014 The KONE solution offered is based on the following design information: Solution Specification Techncai Egwpm:.ent Data— GEARLESS MACHINE NflGERNRATION Equipment-No. Car 1-Passenger Car 2-Jail Rated Load Car l -2500 lbs Car 2-3500 lbs Rated speed Car l -200fpm Car 2—150 fpm Travel Height 50R Number of floors 5 The KONE solution offered compbses design, manufacturing,supply and installation of following unlgs). Besides the technical specification we would highlight the key inclusions mentioned below. DETAILED SPECIFICATION CARS 1 &g— StA tlanl KONE Resolve KONE RESOLVE CONTROLLER KONE Resolve is a modular modernization solution for elevator control and electrical systems based on the latest in control technology This pl outdated technology such as relays and 9 k older electronic yt improving the f performance, ) 0. reliability fety and energy efficiencyNy levator The Y y, E • modular structure of KONE Resolve designed to correctly ) !^ interface with many typesN existing elevator components thus ensuring a swift trouble-free installation for the b h0 g users st r _ A new microprocessor-basedcontrol system shall b provided to perform the functions of safe elevator motion. Included shall be all of the hardware required to connect transfer and Interrupt power, and to protectthe motor against overloadingding. The control for the hoist motor will be by means of a solid-state dove system. The system will be a controlled pulse-width modulated AC vector drive. The vabable voltage variable frequency drive will convert the AC power supply using a two-step process to a variable voltage variable frequency power supply for use by the hoist motor Varying the frequency and voltage of the motor will automatically and continuously control the speed, acceleration and deceleration The system will be closed loop. Each controller cabinet containing memory equipment shall be properly shielded from line pollution. The microcomputer system shall be designed to accept reprogramming with minimum system NSA-00-0036 4/2014 6 down time. All high voltage (110V or above) contact points inside the controller cabinet shall be protected from accidental contact in a situation where the controller doors are open. The microprocessor-based control system shall utilize on-board diagnostics for servicing, trouble-shooting, and adjusting without requiring the use of an outside service tool. Elevator Group Size Simplex Number of floors served 5 Travel (ft) 50' Rated Load (lb) Car 1: 2500 Car 2: 3500 Rated Speed (fpm) Car 1: 200 Car 2: 150 New Roping Ratio 1:1 Power Supply Voltage 208 Battery Lowering Car 1: Battery Lowering Included Car 2: Battery Lowering not available at this time. Larger Machine. Pit depth (in) 72 Overhead height (in) 240 Machine Room Location Overhead Machine Room Duct KONE will remove all existing wiring, conduit and duct from the machine room as needed. If necessary, new conduit and duct properly sized and constructed for the job requirements will be installed (in accordance with applicable codes). Number of car entrances Front Opening Only Number of front openings 5 Card Reader Provisions Controller will be equipped with card reader interface logic. COP quantity 1 New hall monitor intercom Yes Qty lobby/fire panels 1 Traveling Cable(s) KONE will remove the existing traveling cables and replace with new traveling cables designed for elevator service. In addition to our standard traveling cable, a second traveling cable be provided for security and/or card reader provisions. Loadweigh Device A loadweighing device will be provided which will continuously monitor the load in the elevator car. The loadweighing device provides information necessary for the Bypass Load Feature, and the Overload Feature to operate. The loadweigh device is also used to provide pre-torqueing so higher performance can be achieved. Hoistway Duct KONE will remove all existing wiring, conduit and duct from the hoistway as needed. If necessary, new conduit and duct properly sized and constructed for the job requirements will be installed (in accordance with applicable codes). Qty Option Board 2 Voice Annunciator Logic will be provided for factory-programmed speech synthesizer that issues spoken messages including floor arrivals, car departures and safe use of the elevator. Door Panels CAR& HOISTWAY DOOR PANELS New door panel(s) shall be provided where applicable. NSA-00-0036 4/2014 7 Number of floors served 5 Car Panel Finishing Material New car door panels shall be provided. Finish will be 44 stainless steel. Door Type Carl Single Speed Center Opening Car 2 Two Speed Side Slide Door Width (Inches) Car 142 Cart 44 Door Height (Inches) 84 Dry of sets of Car door panel 1 (per car) Car Door Panel Finish A new car door panel shall e provided. Finish will be 44 stainless Hatch Door Panel Finish steel. New hatch door panels shall be provided. Finish will be baked enamel (owner to provide paint codes). Dry of sets of hatch door panels 5 (per car) Curtain of Light CURTAIN OF LIGHT I Vac The le ator car shall be equipped with an electronicprotective device extending the full height of the When t activated this sensor shall prevent the doors from g or cause them to [ p and reopeni they are in the p of closing. Thedoorsshall remainopen as long as the ilow of fi tl nues and shall close shortly after the last person passes through the door opening N h+ Number of car entrances Front Opening Only NSA-oo-oo3s 4rz014 Renova Door Operator RENOVA DOOR OPERATOR A closedl p permanent magnet PWM high-performance door operator b ll b provided to open and close the car and ho stway 7 * door ssimultaneouslyo movement shall be cushioned at both # yb. 6oft ravel t contact shall be provided on the car at eache o- to prevent th p to fine elevator unless that thea d din dooroperator be arrangedthe doors so a case pent po failure of o- p the0oors can be readily openedbyhand f tlhi the cordance with applicable code a : d Emergency 0 d key fortl fromthelanding L. ft hall be p itltl as required by the local de Doors shallp automabcally when the has d at or is leveling atin ficik respective 0 g Door shall close afterpredetermined time interval or immediately upon pressing of button A door open button shall be provided in the car Momentary pressing of this button shall reopen the doors and reset the time interval. Door hangers and tracks shall be provided for each car door. Tracks shall be contoured to match the hanger sheaves. The hangers shall be designed for power operation with provisions for verb cal and lateral adjustment Hanger sheaves shall have polyurethane tires and pre-lubricated sealed-for-life bearings. Number of floors served 5 Number of car entrances Front Opening Only Number of front openings 5 Car Door Tracks and Hangers New car door tracks and hangers will be provided. Car Door Clutch locking A new resthNve style car door clutch will be provided. Door Type Single Speed Center Opening Door Width (Inches) 42 Hatch Door Panels Hatch door panels will be replaced. Hatch Tracks and Hangers Hatch tracks and hangers will be replaced. Hatch Door Closer New hatch door closers will be provided at the specified number of openings. Hatch Door Drive and interlock New hatch door drives and interlocks will be provided at the specified number of openings. Hatch Headers New hatch headers will be provided f necessary. Monionng jv1ONTIORINC A monitoring system that will continuously monitor the elevator system operation shall be provided FirrP L,. Number of floors served 5 Monitohng Type KON E E-Link enables you to monitor your elevator systems in one or several buildings from a single location. It is a full-featured NSA-00-0036 4/2014 9 facilities management tool 0eslgned to ensure the best possible tenant service quality, reliability and efficiency of the elevators in the building. KONE E-Link can be utilized as a standalone supervisory tool to enhance the management of virtually any type of installation, new or existing. Breakout pncefor this item is $7,575.00 MX Machines MX M CHINES + A new AC Gearless machine,with permanent magnet synchronous motor d [current electro-mechanicalO brakes and integral 11 i traction drive h hall b provided B k Mall be spring tapplied and electrically released andtl g d to hold car at the floor level ff coming to rest The drive h ve shall be p Yaccurately[ tl andgooved for the quantity and size of hoist ropes applicable to ce Rated Load (lb) Car 1. 2500 Cart 3500 Rated Speed (Wm) Carr. 200 Cart 150 Existing Roping Ratio 1.1 New Roping Ratio 1.1 Machine Room Location Overhead Number of car entrances Front Opening Only Owners Manuals Standard OW Owners Manuals 3 Seismic Ring and String Seismic hng and sting will be provided. Toe Guard A new code compliant toe guard will be provided if needed. Elevator Group Size Simplex Crane Craning is included in the pod ng. Counterweight COUNTERWEIGHT A new counterweight frame with filler weights shall be provided and installed. Capacity [LBS] Car 1. 2500 Cart 3500 Breakout pncefor these items are $16$50A0 Car Sling Components CAR SLING COMPONENTS Sling A new car sling will be provided. Platform A new platform will be provided. The platform will have a sub-floor of ample structural strength for the loads imposed. Load Class Passenger Safefles A new flexible guide clamp safety device will be provi0ed and NSA-00-0036 4/2014 10 mounted under the car platform, securely bolted to the Car Frame. The safety will be actuated by a centrifugal governor mounted at the top of the hoistway. The Safety is designed to operate in case the car attains excessive descending speed. Breakout price for these items are $31,494.00 Roller Guides ROLLER GUIDES New roller guide assemblies shall be provided. Breakout price for these items are $8,800.00 Governor GOVERNOR The car safety will be activated by a new speed governor located overhead, driven by a governor rope suitably connected to the car safety. The governor will be equipped with rope grip jaws designed to clamp the governor rope so as to actuate the car safety upon a predetermined over speed downward. The governor will be set at not less than 115% of specified rated car speed and not more than the maximum governor tripping speed specified in the code for the specified rated car speed. The rope grip jaws must be positively tripped within the permitted range of speed. The governor rope-tripping device will be so designed that no appreciable damage to or deformation of the governor rope will result from the stopping action of the device in operating the car safety. The governor over speed switches will conform to ANSI A17.1 code requirements and be so located and enclosed that excess lubricant will not enter the switch enclosure. Upon activation of the safety switch, the switch will remain in the open position until manually reset. The governor will be accurately adjusted and sealed with tripping speed specified. Date tags indicating the test date will be applied. Governor Rope GOVERNOR ROPE New Buffers BUFFERS New buffer(s) shall be provided. The buffers will be of the proper capacity rating and stroke as required by Code. Signalization SIGNALIZATION (PUSH BUTTON FIXTURES) Number of floors served 5 Number of car entrances Front Opening Only Number of front openings 5 Card Reader Provisions Controller will be equipped with card reader interface logic. Signalization Type Serial COP quantity 1 (per car) Qty of New Hall Station 5 Qty New hall position indicator 5 NSA-00-0036 4/2014 Qty of car direction lanterns 2 Qty Hoistway Access Switch 2 Intercom New 2 car, 2 master intercom will provided and installed. Hoist Ropes HOIST ROPES New hoist cables shall be provided. The hoisting cables will be x . 4 designed for elevator service, compatible with the hoist machine, fi.. and having a factor of safety at least equal to that specified in the ANSI Code. Travel (in) 50' Rated Load (lb) 2500 New Roping Ratio 1:1 Pit depth (in) 72 Overhead height(in) 240 Machine Room Location Overhead Shackles New shackles will be provided. Wrapping Single New Cab NEW CAB A new cab shell and interior will be provided. Minimum cab interior weight must not exceed 5 % of the current listed weight of the combined cab and safety plank. Total car "' weight/5% =weight that can be added Additional Items ADDITIONAL ITEMS • Paint machine room and pit floors • 24/7 Connected Services are included General Contracting GENERAL CONTRACTING Electrical, Fire, Mechanical, Miscellaneous GC Work will be included in the overall work. Pricing included above............................$154,000.00. Layout Drawings Complete Mechanical Layout Drawings NSA-00-0036 4/2014 12 Price Overview Proposal pricing is based on the scope of work as defined herein. Any additional work required will be performed only upon purchaser's approval of a mutually agreeable change proposal. Any other deficiencies revealed in the progress of the work will be promptly reported to the purchaser with recommendations and cost for corrective action. Pricing Conditions This offer is valid for 30 days. Schedule Proposal Proper scheduling enables smooth, safe and on time installation. This proposal is based on the assumption that KONE is able to use our standard installation method. All work to be performed during normal business hours, excluding IUEC holidays (OT will be additional cost). Based on the information known at the Tender stage, we propose the following schedule: Contract Review 6 weeks From receipt of full contract package. EVERY referenced document required. Approval of Submittals TBD Mutually agreeable time to incorporate changes to the layout (customer and approve the submittals. Submittal Approval means contingent) notification in writing that all submittals are approved and manufacturing can commence. All finishes and features are to be decided at the time of submittal approval. Manufacturing and 20 weeks From receipt of submittal approval and an executed Delivery contract. KONE's policy is NOT to release equipment to Manufacturing until the contract is fully executed by both parties. Note: Our factory has 2 week shutdown over the months of July and December. Any manufacturing duration that falls during these months shall add 2 weeks to the manufacturing time. Notice to commence 2 weeks Site Check will be performed in the 2 weeks before on site and Site Check installation begins. Installation 30 weeks or Only after the site has passed the Site Check inspection, the 16 weeks per installation can start. Duration is per elevator. If multiple car elevators need to be installed at the same time, a Foreman will be required at additional cost- based on availability. Testing and 1 weeks Sufficient, clean 3-phase power, active phone line to the Commissioning controller and all life safety provided by others is needed for testing/commissioning. NSA-00-0036 4/2014 13 Tender Approval Receiver: Sender: KONE Inc. Randy Pitney Jim Anneberg City of Yakima 8343 154th Ave NE 129 N 2nd Street Redmond, WA, 98052 Yakima, WA 98901 james.anneberg@kone.com We accept the offer constituted by this proposal and agree to the conditions contained therein. Reference Yakima City Hall Equipment-No. Car 1-Passenger Solution 1 Car 2-Jail KONE ReSolve Controller Traction MX Gearless Machines Deflector Sheave ReNova Door Equipment Curtain of Light Door Panels Miscellaneous Layout- Complete Custom Pushbutton Fixtures New Cab Car sling, platform, and safeties Roller Guides Buffers ccla) !`h General Contracting Work Senior Vice President 1/29/2021 NSA-00-0036 4/2014 14 Clarifications Our proposal is based on the following clarifications: • The existing cab and entrance dimensions, which may not meet current ADA or stretcher access rules, will be retained as is. • Our proposal includes inspections and testing as required by the AHJ. However, any re- testing required due to other trades' failures to complete their work or tests in a timely manner will be billed at our regular billing rates. • Proposal includes a standard one-year warranty. No costs for preventive maintenance services are included in this capital improvement pricing. • The ASME code limits changes to the empty car weight+ capacity of each elevator to 5% of the originally installed value. If past or proposed changes result in a change to the weight or system pressure (for hydraulic) greater than 5% above the original design values, the cost of any engineering and of any required modifications to the elevator system or structure shall be extra to this proposal scope and pricing. If this situation is discovered during the engineering process, KONE will notify purchaser and recommend an alternate design or other changes. • In order to provide best pricing, proposal excludes any extra demobilizations and remobilizations. If we must demobilize from the jobsite for any reason outside our control, we shall be compensated at our regular billing rates. If applicable, re-mobilization fees are $4,000 per occurance. • Proposal pricing is based on the scope of work as defined herein. Any additional work required will be performed only upon Purchaser's approval of a mutually agreeable change proposal. Any other deficiencies revealed in the progress of the work will be promptly reported to purchaser with recommendations and cost for corrective action. • Asbestos: Notwithstanding anything contained to the contrary within this bid or contract, KONE's work shall not include any abatement or disturbance of asbestos containing material (ACM) or presumed asbestos containing materials (PACM). Any work in a regulated area as defined by Section 1910 or 1926 of the Federal OSHA regulations is excluded from KONE's scope of work without an applicable change order to reflect the additional costs and time. In accordance with OSHA requirements, the Customer shall inform KONE and its employees who will perform work activities in areas which contain ACM and/or PACM of the presence and location of ACM and/or PACM in such areas which may be contacted during work before entering the area. Other than as expressly disclosed in writing, Customer warrants that KONE's work area at all times meets applicable OSHA permissible exposure limits (PELs). KONE shall have the right to discontinue its work in any location where suspected ACM or PACM is encountered or disturbed. Any asbestos removal or abatement, or delays caused by such, required in order for KONE to perform its work shall be the Customer's sole responsibility and expense. After any removal or abatement, customer shall provide documentation that the asbestos has been abated from the KONE work area and air clearance reports shall be made available upon request prior to the start of KONE's work. • Price Adjustment: KONE shall be entitled to an equitable adjustment in the Price, including but not limited to, any increased costs of materials, resulting from any change in law (by legislation, executive order, treaty or other similar means), or a change in law that imposes tariffs on raw materials or finished goods. NSA-00-0036 4/2014 15 Bid Attachment"B" Site Requirements/Work by Other Trades The work described below is a summary of work to be performed by others ("Work by Other Trades") that may be required in conjunction with the elevator modernization performed by KONE (the "Work"). Purchaser shall provide any and all building electrical, structural and mechanical system upgrades required for code compliance, life safety, and proper equipment installation and operation. The Authorities Having Jurisdiction (AHJ) may require additional remedial or preparatory work. All required remedial or preparatory work shall be performed by properly licensed trade contractors in compliance with applicable codes and based on a schedule of performance that allows for uninterrupted progress of the Work. Under no circumstances shall KONE be responsible for any cost associated with the performance of remedial work by others. Purchaser shall provide the following unless specifically included in KONE's Work: Electrical • Contractor is responsible for wiring and conduit to telephone room. Owner shall provide emergency telephone line service. Machine Room • Removal of any non-elevator related equipment and materials from within the machine room and proper disposal of oil and other hazardous or non-hazardous substances and materials. Hoistway • Removal of any unforseen non-elevator related equipment and materials from within the hoistway and proper disposal of oil and other hazardous or non-hazardous substances and materials. • A means of displacing water located in the pit and containing and disposing of oil, chemicals, and other substances in compliance with environmental laws and regulations (KONE assumes no responsibility for discharge of oil, chemicals, and other substances into storm water systems, sanitary sewer systems, retention ponds, etc.). Access Integration/Security • Card Readers and/or any additional required hardware &software for proper functionality of access control/security system(s) shall be furnished and installed by others. General • Access to the building to perform the Work and for deliveries with dry, protected storage adjacent to the hoistway. • Our tender is based on suitable site conditions, material and tooling storage space, and bathroom access being available on site. NSA-00-0036 4/2014 16 ACCEPTANCE Service Agreement Effective Date: December 1, 2018 Service Agreement Number: 41675520 The parties to this service agreement agree to the conditions contained herein: Sign for on behalf of Participating Public Agency (Signature) (Print Name) (Print Title) Date: / / Respectfully submitted, KONE Inc. Jim Anneburg (Submitted By) (Approved By) Authorized Representative Senior Vice President (Title) Date: 01 /29 /2021 NSA-00-0036 4/2014 17 EXHIBIT to A7TACHMENTA: Yakima City Hall— OMNIA - Elevator Modernization Gearless Option /.72/ w Addition of Venue Clause Venue The venue for any judicial action to enforce or interpret this Contract shall lie in a court of competent jurisdiction in Yakima County, Washington. • Insurance coverage shall be increased to meet City of Yakima's required thresholds. Kune shall add this project to the Description of Operations under the attached policy for 2021-22 or may provide a separate certificate with the same limits of coverage. 18 ACCORD CERTIFICATE OF LIABILITY INSURANCE PATENOWPWrti 12/S/2020 THIS CERTIFICATE IS ISSUED AS.A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND. EXTEND OR ALTER THE COVERAGE AFFORDED Ed THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURERIM, AUTHORIZED • REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER, NAPORTAtin Tithe certificate Heider is pa ADDITIONAL INSURED,the palicytles)must have ADDITIONAL!RELINED ppivIelens Ot he endorsed. It SUBROGATION IS WANED,sated to the tense end nentlitIons of the policy,certain pansies may require an endorsement A statement on • this certificate does net confer rights to the eertMeete PENNI In Me of web endratteMeritici, ZatRAC, Flootge, Ann Risk Sennces Central nenier, tat. ADD CHERISHvices ehZags R.Otte 4„ U Z V L,W rismc ,mt lazdt,..F ASe-M-7122 ,(tir,tia, 800463-0105 200 East Randolph ChIcago,It.eosai , „ , „„ ;.c....= ,. E EEEt NSUilEkj6}ADFOK4NOCOVISPACIE i KAMA NWRER A. Old Repotdic Insurance Company 24:47 i MURK. •teepectut Pehinia Murano*TM i WA i KONE MC, PARCHAIYM4 mu INSURERC 1 i ARO insufAncerequeSiSaEOPS< Coe HONE Court twiRERD•• Monne IL 81205 INSORERE ANSURUMF i COVERAGES CERTIFICATE NUMBER EaST1164 REVISION HUMMEL IIES IS TO CERTIFY THAT THE POLICES OF INSURANCE LISTED EELOW HATE BEEN ESTEO TO THE:NSUIEED HAYED A000E FOE ThE POJCV ite,00 I HDMATEO NOTWITHSTANOING ANY 2EO:1:IRV/EMT,TEPEE OR CONDEKTE OF At?CONTRACT OR OTHER 000,P4ENT EVREI RESPECT TO WYPCH TN S ' CERTTTATE MAY BE ISSUED OR HAW RETTAN THE ?$URA?C4 AFFORDET ET THE POLICES DES0RI520 HEXER IS SUBJECT TO ALL THE TERVE, EXCLUSIONS AND TONOITIONS 02 ETCH P(2,1022 TIVIRE SHOWN MAT HAVE SEEN RED JCED BY PACO:AIM MS A 4 , DOUCYCO* mum,ettet 'WM OFINStAftANCS Et% r , OAT, A i COMMENCiALGENERALLIANUTY i v MWTY 57732 1,12222I ,10.2022 ELTAHLTLEHELUE e t0,000 OM L'A440 (t,,RiATEID. c,,,,,,,,,,,,,DE i ,,,,,, I PREMISES 4%,““.}4=0 $141,000,1100 ',.MC"'"eM"!":,°!‘ri I ;PERSONAL SACVNJFIY 4n,I)CO MO •OE%AGCRECA-E„TrACc,UES PER • i.CPeRAL42Glran 110.000.000 p,„C, 7',& i :WCFeaurla DOWIOR AGO TIE i10J0E00 $ A AWCPWRIIKEtIASUTT i i LW/IN 2001 a Iii,2021 WT2022 it FETICONCE „„„ ,dam/Him it et t Pm cc u i ' PY Teiffse.p, a latency totemic° 't. .mime INAJDY(Poi ii ,donny 5 AVOSONLY ,_„_ AURA- HIRED MACWN.D HUMERTYnAXIAGE . 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Atrolltatat-iinNDI , El 000“E'UAEOP 0`Et,$2.220 ON_ ,y ey,mon,itan I 11.,W4frI.OrieAlle.A•t.',. a L titmne POLICYLIVT'sEt000,7EF '0ITer Fatima I See Sonnet.of Cidet Sides weeper om to OPEAMIONSMOCANNSOMICLES(ACOKI lot Athihmoi Rtmarks Wreak,may 411,418049 foaroefmnf Ie.}...d1 C0.11ract No 41674470 -PKVICVI.LtabillSitiMill Cny Hail&Pace DePS411t Yaarta va CIA tsars HyMee and other HASS at requirbd by 222,fram are tubmi as sedENHEI MEHRA to Om cabal ut Moly:AT St Me contract CelettaIe Hamer End other parses as reputed by contrast are t Oat es Nit:Menai Murat for completed Opedditttsettlitte the extent at Fie terms CompIeted Opetahors MEI be rnsteatod pectin terms al Me mend.Apphee Oct a Riney and Noncitointibutoty Rests A ANNE of WhIbgatittit 1E granted to the extent required be contact CMOTetteme named.Mineral 111SWed CERTIFICATE HOLDER CANCELLATION SHOULDANY OF THe Astetn pet oases POLICIES PECANCELLEDEIEFORE City of Yakima THE EEPHATEIN DATE 114EADCF, NOTICE tau. BE DeLIVEFED IN 129 N Eild SUSHI ADCORDANCEIMIE THE POLICY PROVISIONS Yaktna WA 93901 AutHORIZEZRZEPRESTATATIVE /46,1 tieed4 404a/Aelatha:adlie ' Apt Risk Sei vz.es Central.ICC, •01148-2E15 AGGRO CORPORATION. Alf Rah%received, ACORD 2S(2016t0S) The.ACORD name and loco an,rectintertad marts ot ACHED .,..;,,,...,, ,Y,... - .,,,,,o,,,,, 3, ,2,,4 ,14. it,s c"rneic.t. ,,..a...7,,,:,, .a,-,' 19 IL 10 (12/06) OLD REPUBLIC INSURANCE COMPANY THIS ENDORSEMENT CHANCES THE POLICY PLEASE READ IT CAREFULLY. ADDITIONAL INSURED This endorsement modifies insurance prdvkiea antler the following:.. BUSINESS AUTO COVERAGE:FORM MOTOR CARRIER COVERAGE FORM SCHEDULE Name:of Personts)•or.Organtzatbnfs)t All Parsons or Organizations.as Requred by Agave)Convect With rasped to COVERED AUTOS.LIABILITY COVERAGE Who.Is..An Insured is changed with the addition of the followi+ad: Each person or orgaiszatlon shown in the Schedule for whom you are doing works ar "insured'.'... But only for"bodily m,ury"or:"property damage" that results:Mon the ownership, maintenance or use of a covered 'auto by' 1.. You; 2. an'employee of.yours',:or 3, anyone who doves:a covered"auto'with your permission or with the permission of one of your:. 'employees'.. However;She insurance afforded to the person or organization shown in the Schedule shall not mooed the scope of coverage and/or limb of this palmy Not the foregoing sentence, In no event Shall the insurance provided oy this podgy exceed the scope of coverage enWor Omits required by the contractor agreement:. :PCA:001 1013. n . :..rr.V: ; .`,!I'Ve.5014girECAPVn vri raft e1 I2f 'WDIVf22 r Ar i zo THIS FORM IS NOT APPLICABLE IN:MA 11. 10 (12106) OLD REPUBLIC INSURANCE COMPANY THIS ENDORSEMENT CHANGES THE POLICY.PLEASE READ IT CAREFULLY. WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US This endorsement modifies insurance provided under the following: AUJTO:DEALER$COVERAGE FORM BUSINESS AUTO COVERAGE FORM MOTOR CARRIER COVERAGE FARM SCHEDULE Name of Person or Orgatdratianr Alt Persons dr D gamzabonsas Regmmd by Contract or Agreemem: {kf de entry appears above, information required to compete this endorsement Vial be shown in the. Declarations.as applicable to the endorsement.) The Transfer Of Rights Of.Recovery Against Others To Us Condiiiorr is changed try adding the foleaving:: 'f!a weive any right of recovery we may have against the:.person(sj or orgahu:ation{sj shown in the Schedule because or payments we make for halo or damage. Thss waver applies only to the person or organization shown in the Schedule,: FDA 024:1d 13 Page :of 1 21 POLICY NUMBER; COMMERCIAL GENERAL LIABILITY CO20370413 THIS ENDORSEMENT CHANGES THE POLICY, PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - COMPLETED OPERATIONS This endorsement modifies insurance provided under the following:: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS+COMPLETEO.OPERATIONS LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organizations) Location And Description Of Completed Operations As evetrel try WAifen Contract unless specifi:a ly code-sod en On Free Wtih Company another ebdasemeni artaeatl to this policy. Information required to complete this Schedule,if not shown:above will be Shown in the Declarations, A. Section It—Who Is.An insured is amended to B. With respect to the insurance afforded to these. include as an additional insured the person(s) or additional insureds the following is added to. organization(s) shown in the Schedule,but only Section III-.Limits Of insurance;. with respect to liability for 'bodfy injury' or If coverage provided to the additional instead is 'poverty damage"caused,in whole or in part,by required by a contract or agreement, the most.we 'your work' at the location designated and will pay on behalf of the additional insured is the described in the Schedule of this endorsement amount of insurance: performed for that additional insured and included in.the 'products-ccmpteted operations i. Required by the contract or agreement or hazard". 2. Available under the applicable Limits of However Insurance shown in the Declarations; S. The insurance afforded to such additional whichever is eSS, insured only applies to the extent permitted. D as endorsement sthall not increase the.applicable by taw;and Limits of Insurance shown in the Deolaratibns: 2. if coverage provided:to the additional insured is required by a contract or agreement the'. insu arise afforded to such additional,nsured will not be broader:than fiat which your.are required by the contract or agreement to provide for:such addtiond insured. CO 20 37 0413 0 insurance Services Office. Inc,2012 Pagel of r Fes, ". ? cArr4,,,,,,' ECt10 s,n a,,. o1IM4i2f-neslr2a22 ,r_ 22 POLICY NUMBER:. COMMERCIAL GENERAL LIABILITY CS 24 04 12 19 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US (WAIVER OF SUBROGATION) This endorsement modifies Insurance provided under Ise following: COMMERCIAL GENERAL LIABILITY COVERAGE;PART ELECTRONIC DATA LIABILITY COVERAGE PART LIOJOR LIABILITY COVERAGE PART POLLUTION LIABILITY COVERAGE PART DESLGNATED`SITES. POLLUT ON.LIABILITY LIMITED COVERAGE PART DESIGNATED SITES PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART RAILROAD PROTECTIVE LIABILITY COVERAGE PART UNDERGROUND STORAGE TANK POLICY DESGNATED TANKS. SCHEDULE Name Of Persons)Or Organization(s):. All Persons or Organizaborraas required by Wr ttO0 CortlractdrAgreement. Information required to complete this Schedaie,if not shown above will he shown in the Declarations The following is added to.Paragraph S.Transfer Of Rights Of Recovery Against Others To Us of Section IV.-Conditions: We waive any right of recovery against the peisonts) or organzatlon(s) shown in the Schedule..above because of payments we make under this Coverage Part Such waiver by us applies only to the extent that. the insured has waived its right of recovery against such decennia) or organrzation(s) pnor to lass This. endorsement. :aPPlies oniY. to the:. persons) or orgenization(s).shown In the Schedule above.. CG 24 04 12 19 C Insurance Services Office,Inc.201$ Page of 11.. r .aaasP?', A€sr. ;”miTtkonti9,5_�.I29d:c it ollifrrLala:cCfrcer2irrt' .r v 23 COMMERCIAL GENERAL LIABILITY CO 20 01 1219.. THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. PRIMARY AND NONCONTRIBUTORY - OTHER INSURANCE CONDITION This endorsement modifies.insurance provided under the following: 'COMMERCtAL GENERAL LIABILiTYCOVERAGE.PART LIGJOR LIABILITY COVERAGE PART PRODUCTSJCOMPLETED OPERATIONS LIABILITY COVERAGE PART The following is added to the Other Insurance (2) You have agreed in writing in a contract.or Condition and: supersedes: any provision to the agreement that this insurance:would be contrary: primary and would not seek contribution Primary And Noncontributory Insurance from any other Insurance available to the additional insured. This insurance is primary to and will .not seek contribution from any other insurance available to an additional insured under your policy provided that: (1) Theaddnldnal insured is a Named Insured under such other insurance;and CG 20 01 1219 CP Insurance Services Office,Inc.,:2018 Page 1 011 a ._s,. a Ltt"tt-att ,aa raa44PO?T i.ra E rickg .o:n.&Matz ati2t72a e,3 24 WORKERS COMPENSATION AND EMPLOYERS umiure INSURANCE POLICY WC 00 0313 POLICY NUMBER MEC 115397 13 WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT vVe have the right to recover our payments from anyone !table for an injury covered by this pokey. VVe vAtI not enforce our nght against the person or organization named in the&Mauls.(Th.s a9reement apples only to the extent that you perform work under a written contract that requires.you to obtain this agreement cram us) This agreement shallot operate dieKtIy or Indirectly io benefit anyone not named in the•Schedule SCHEDULE ALL PERSONS OR ORGANIZATIONS AS REQUIRED BY CONTRACT OR AGREEMENT. THIS FORM DOES NOT APPLY IN THE FOLLOWING STATES CA, KY, NJ, TX, UT NONE INC. MWC115397 13 POLICY TERM: 1/1/21 TO 1/1/22 DATE OF ISSUE. 11-1S-20 fit Matonal CCLIVGII on Cutpen5a1WA InSMICe '4,z`itn:t14 .anteita' tX::\4.;:VV:7 7;t7r:54.1-,714,:"1 ttiterltr2:'12 SS SS S" ss.SS 25 POUCYNUMBER: COMMERCIAL GENERAL LLABtLUTY CG 2010 04.13 THIS ENDORSEMENT CHANGES THE POLICY, PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance:provcded.under the following.. COMMERCIAL.GENERAL.LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or OrganIzatlenls} Locations}Of Covered.Operations. As Retina by wtuyn ccNuwt ass spa:allu en&otseC.on On Rea Ccn parts arAfier erdornaent acted I*fis Panty. Information required to complete this Schedule,if not shown above,twil be shown in the Dedaratwns. CO 2010 0413 Ct insurance Services Office,Inc.,:2012 .Page of 2 ,Fl r i t..x ..v., ,- _.?tttRY"Mt,, Man**.te< -01/0l WY-SYSIiAfC+°asv 26 A. Section II — Who is An Insured is amended.to 1, All work, mdluding materials, :parts Or include as an additional insured the person(s)or equipment furnished in connection with such organization(s) shown in:the Schedule, but only work, on the project (other than service, with respect to hebiily for bodily njury',:"property maintenance or repairs)to be performed by or damage or 'personal and advertising injury' on behalf of the additional rsured's) at the caused,in whole or in part by location of the covered operations has been 1. Your acts or omissions,or completed;or 2. The acts or pmisst0ons of those:acting on your 2. That portion of your work' 0ut of which the behalf; injury or damage arises has been put to:its intended use by any person or organization in the performance of your ongoing operations for other than another contractor or subcontractor the additional insured(s) at the location(s) engaged in performing operations for a designated above.: principal as a part ofthe same project. However. C. With respect to the insurance afforded to these 1. The insurance afforded to such ..additional additional insureds, the following is added to insured only applies to the extent permitted by Section lil—Limits Of Insurance: law;and If coverage provided to the additional insured is 2, If coverage provided to the additional isured is required by a contract or agreement the most we required by a contract or agreement, the will pay on behalf of the additiona insured is the insurance afforded to such additional insured amount of insurance. will not be broader than that which you are t. Required by the contract or agreement;or required by the contrast or agraem=_rrt. to 2, Avaitabe Under the applicable :Limits of provide for such additional insured:. Insurance shown in the Declarations; B. With respect to the insurance afforded to these whichever is less. additional insureds,. the following adnihonai exclusions apply This endorsement :shalt not increase the This insurance does hot apply to"bodily .njury".or applicable. Limits of Insurance shown in the "property.damage"occurring after: Declarati0ne.. Page 2 of 2 G Insurance Services Office Inc.,2012 CO 2010 04:i3 :Atilt s` -+ .:"is " ,,. Nz S.J. s s' dd _ .; g."0'''Ot*t 1b2't-41t0112W2 s:" s 27 11/4 Elevator Consulting Services ELEVATOR MODERNIZATION REPORT Yakima City Hall 129 North 2nd Street Yakima, WA December 4, 2015 Prepared for: Prepared For Client: Randy Pitney Yakima City Hall Prepared by: Mike Stevens, Senior Vice President Elevator Consulting Services, Inc. Mike Stevens Senior Vice President 1117 31st Avenue SE Seattle, WA 98144 0:(425)-957-4641 C:(206)491-5012 Elevator Modernization Report + 28 The Yakima City Hall December 5, 2015 Table of Contents SECTION II - EXISTING EQUIPMENT 5 SECTION III: MODERNIZATION AUDIT EVALUATION 6 SECTION IV: ELEVATOR MODERNIZATION 12 Page 2 of 28 Elevator Modernization Report + 29 The Yakima City Hall December 5, 2015 tzikre,ertit, Section I- Executive Summary This report was commissioned to inspect and analyze the existing elevator equipment at Yakima City Hall to determine its' current condition, compliance with current code and safety requirements, and to identify and recommend options for an elevator modernization. During our on-site audit we inspected each elevator component to determine whether it should be reused, refurbished or replaced with new equipment with much improved technology as part of an elevator modernization. Audit Findings The two (2) Otis elevators were installed in 1949 and have been in service for 66 years with no major equipment upgrades. The elevators are geared traction (cabled) elevators with the machine room located overhead of the hoistway. It is generally considered that the expected useful life for this type of equipment is 25-30 years. These elevators have lived double the normal life expectancy. The elevator controllers, hoist machines, hoist motors, generator sets, and car door operators have been surpassed by several generations of technological change. Installing new equipment would not only improve the operation, reliability and safety of the elevators, but also reduce significantly the amount of energy required to operate the elevators. Structural and steel equipment such as the door headers, tracks, rail splice plates, and roller guides are also dated and need to be replaced. The existing hoistway doors are also out dated and possibly contain asbestos therefore they should be replaced with new. Over all, these elevators need a full modernization of all critical components, and all work by others such as fire recall systems, machine room, and pit lighting / receptacles, machine room HVAC and hoistway venting all need to be upgraded. Elevator Safety and Code Compliance While the elevators do comply with the code that was in effect at the time of installation, they do not comply with the current 2010 ASME A17.1 Safety Code for Elevators and Escalators currently in effect in the State of Washington. While there are many code compliance issues with this elevator there are several that pose life safety issues such as: 1. Does not comply with current code related to firefighter's service. • It appears the elevators were never upgraded to include firefighter's emergency operation. A modernization would include the latest firefighter's service features. 2. Does not comply with current code related to seismic protection. • Current code requires seismic guide rail and additional guide rail brackets that are designed to keep the car secured in the hoistway during a seismic event. 3. Does not comply with current code related to in car phone and intercom system. • Current code requires an intercom system that meets ADA requirements. Currently there is no intercoms in the elevators. In the event someone is trapped in the elevator there is currently no means to contact the entrapped passenger by building or onsite elevator personnel to ensure that the assistance provided is safe for the entrapped passenger. 4. Hall and Car operating Panels do not comply with latest codes. • The hall fixtures are not at code height and the car operating panels do not have the current dedicated firefighter's lockable panel. Page 3 of 28 Elevator Modernization Report + 30 The Yakima City Hall December 5, 2015 tzikre,ertit, 5. Entrance doors are not fire rated. • The doors in the elevator lobbies do not contain a fire rating. There is also a strong possibility they contain asbestos. 6. Cab enclose not per current code. • The cab shells are ok to retain, but the interior finishes do not meet today's smoke and flame spread requirements, therefore the interiors should be replace with more current fire and smoke safe products. Conclusions & Recommendations The elevators have reached the end of their designed useful life. Several major components should be replaced with new components that comply with current safety requirements, improve the operation and reliability of the elevators and reduce the energy consumed by the elevator. Additionally, modernization of the elevators will reduce significantly the maintenance required on elevator control, hoist machine, DC motor and motor generator sets. This will allow elevator service personnel to spend more time on areas that, to this day, require diligent maintenance such as hoistway door equipment. As a result, it is our recommendation that these elevators be modernized as soon as possible with upgraded and more reliable control equipment, energy reducing hoist equipment, upgraded safety enhancements and improved quality of life enhancements. Although a modernization of the elevator system is a large expenditure, the advantages are many, including: 1. Building& Personal Safety & Code Requirements • Fire safety • Seismic safety • Passenger protection 2. Operation & Performance • More efficient handling of traffic • Reduced maintenance to keep obsolete equipment functioning and more maintenance on the proper areas • Savings on electrical power • Longer life of retained equipment 3. Appearance and Quality of Life • New cab interior and fixtures • New elevator lobby fixtures 4. Increased Value of the Building 5. Reduced Owner Liability 6. Reduced Environmental Risks Page 4 of 28 Elevator Modernization Report + 31 The Yakima City Hall December 5, 2015 tzikre,ertit, Cost Estimates We estimate the cost to modernize the existing elevators as outlined below would cost between $250,000 and $260,000 per elevator. If you choose to not replace the old geared machines and just place new AC motors on them the modernization cost will be approximately $240,000 to $250,000 per elevator. This does not include any ancillary work required by other trades that would be required as part of an elevator modernization such as fire recall system upgrades, fire rating the machine room, ventilating shaft, electrical upgrades Ancillary costs could be as high as $175,000 per elevator. These elevators were installed at the same time, are in very similar condition and both are in need of an immediate modernization. Because they are not grouped together for dispatching there is really no preference or recommendation on which elevator should be modernized first. As part of the specification and bid package we would request a base bid based on utilization of a single crew and an alternate bid based on utilization of two crews. With that information one can easily evaluate the cost / benefit of a shorter modernization period. The specific items we recommend as part of a modernization are detailed in Section IV and a list of the ancillary work is outlined in Section V. Section II — Existing Equipment Car#2 Type: Geared Traction Elevator Washington ID Numbers 0533PC Year Installed: 1949 Manufacturer: Otis Elevator Company Control System: Simplex Selective Collective Controller/Selector: Otis Composite Machine: Otis Motor Generator: Otis Door Equipment: Otis Door Size: 3'-4" x 7'-0" Door Type: Two Speed / side opening Door Operation: Automatic Landings/Openings-per car: 5 landings all front opening Floor Designation: B,*1,2,3,4 Capacity: 3500 pounds Speed: 150 FPM Machine Location: Overhead Disconnect 208 3phase Page 5 of 28 Elevator Modernization Report + 32 The Yakima City Hall December 5, 2015 tzikre,ertit, Car#1 Type: Geared Traction Elevator Washington ID Numbers 0532PC Year Installed: 1949 Manufacturer: Otis Elevator Company Control System: Simplex Selective Collective Controller/Selector: Otis Composite Machine: Otis Motor Generator: Otis Door Equipment: Otis Door Size: 3'-6" x 7'-0" Door Type: Single Speed /Center opening Door Operation: Automatic Landings/Openings-per car: 5 landings all front opening Floor Designation: B,*1,2,3,4 Capacity: 2500 pounds Speed: 200 FPM Machine Location: Overhead Disconnect 208 3phase Section III: Modernization Audit Evaluation To evaluate the need for an elevator modernization, Elevator Consulting Services examines the elevators based on the following 8 key categories to calculate the Elevator Profile Factor. The Elevator Profile Factor is then used to determine when an elevator modernization should be considered 1. Age of Equipment 2. Code Compliance 3. Preventive Maintenance 4. Operation and Performance 5. Frequency of Use 6. Energy Efficiency 7. Environmental Conditions 8. Design and Installation 1. Age of Equipment If any factor drives the need for an elevator modernization, it is age of the equipment. Even with proper preventive maintenance, elevator equipment will not last forever, and substandard preventive maintenance can drastically reduce the life expectancy. With proper preventive maintenance elevator equipment should be expected to last 20-25 years. Page 6 of 28 Elevator Modernization Report + 33 The Yakima City Hall Decem be 5, 2015 tzikre,ertit, • The elevators at Yakima City hall are 66 years old and there have been no major upgrades since the initial installation. The elevator controllers, hoist machines, hoist motors, motor generators and door operator equipment are operating beyond there useful life and in some cases replacement parts are no longer available. Additionally technology has significantly improved on the energy efficiency and maintenance requirements of the some of the major elevator equipment. The largest concern to the owner should be the fact that many major components on this equipment are considered obsolete and can no longer be purchased. If a major machine, controller, or door equipment component fails, getting replacement parts could be impossible and elevator would be out of service for great deal of time. 2. Code Compliance Codes are evolutionary by design. New technology and better designs provide for safer equipment. Thus, an elevator can comply with the code under which it was installed, but not have any of the latest safety features now required on new equipment. • The elevators at Yakima City Hall do comply with a 66-year old standard that was in effect at the time of installation but do not comply with the current (ASME 17.1 2010) mandated code enforced by the State of Washington. There are many items that are building related that will need to be upgraded as well that coincide with elevator modernizations. These items are listed in section V. 3. Preventive Maintenance Preventive maintenance is the activity of performing systematic periodic checks, tests and service on elevator equipment to ensure that it operates safely and within design parameters. Its goal is to ensure that the equipment will last and operate safely for its anticipated life cycle. Indicators of poor preventive maintenance are repetitive shut downs and trouble calls, unscheduled repairs, poor adjustment, poor ride quality, accumulation of dirt and debris, and improper or lack of lubrication. • At Yakima City Hall the level of required preventive maintenance to maintain this vintage elevator equipment is very high. The high level of required maintenance is primarily due to the use of outdated DC motor drives, geared machines, motor generators, relay logic controllers and cable driven electrical mechanical selectors These elevators are being maintained by Kone Elevator. 4. Operation & Performance Operation and performance of the elevator refers to how each component and the overall elevator system performs. It's directly related to the riders experience with waiting for and riding the elevator. Elevator operation during starting, acceleration, deceleration, leveling, and door operation can give good indications of the quality of operation and performance. Continuous operation without numerous mechanical problems can also be a good indicator of operation and performance. • The existing elevators operation and performance is not acceptable based primarily on the age of the equipment. The existing components rely on outdated technology which Page 7 of 28 Elevator Modernization Report + 34 The Yakima City Hall Decem be 5, 2015 tzikre,ertit, cannot provide acceptable reliability, power efficiency, leveling accuracy, response to traffic demands, and ride quality. 5. Frequency of Use The frequency of use illustrates how often demand is placed on the elevator equipment. More use results in more wear on the controls and mechanical components of an elevator. For example, office buildings will typically use elevators less than facilities that are active 24-hours per day such as airports, hospitals, apartments and condominiums. • The frequency of use at Yakima City Hall appears to be about average. 6. Energy Efficiency Today's technology is seeking ways to make elevator equipment perform better while using less energy. New systems today take advantage of PMSM (Permanent Magnet Synchronous Motors), which consume less energy than previous AC and generator control systems. Door operators are using this technology also and it provides for a more efficient door operation with better control and safer operation; all while using less energy. Operating fixtures are beginning to use LED lamps that consume less power and reduce overall fixture maintenance. Regenerative power is being provided on some systems that allow power to be fed back to the grid, thus reducing overall elevator energy costs to the building. Of course energy savings is unique to each building; however, generally a modernization can be expected to yield annual energy savings of 20% to 40%. • The existing equipment at Yakima City hall relies on 66 year-old technology and includes motor generators and DC Motors. This outdated equipment requires large amounts of energy and generates a great deal of heat. 7. Environmental Conditions Environmental conditions such as heat, moisture, salt water, caustic materials, and many other types of conditions contribute to the degradation of elevator equipment. Equipment installed in an enclosed, controlled environment tends to have the least impact from these environmental conditions. Equipment exposed to the outside environment will be more prone to deterioration that will contribute to more unscheduled shutdowns and requires more intense preventive maintenance. Environment can also include the locality of operation and the clientele that will normally use the equipment. • The elevator equipment at Yakima City hall is fairly well protected from the environment. It was noticed that the machine room was not ventilated or air- conditioned. This is not good for the elevator equipment old or new. This will have to be addressed during the elevator up grade. Page 8 of 28 Elevator Modernization Report + 35 The Yakima City Hall December 5, 2015 8. Design & Installation The engineering design and installation of elevators incorporates strength and durability, operational and performance standards, professional craftsmanship, adherence to code requirements, proper installation, and ease of maintenance and repairs. Strength of components and structural equipment is important to ensure that the guide rails, car platform, machines and overhead and pit structures do not shift during building settling or during normal operation and will also withstand the loads imposed on the equipment. Field installation is a critical component of design. A poor installation will lead to continuous maintenance and repair problems and an earlier than expected life cycle. One factor that often lacks attention in some designs is the ease at which equipment can be maintained and repaired. Designs that allow for the quick exchange of parts and reduced lubrication requirements are desired. • The design and installation of the elevators at Yakima City Hall was acceptable based on the technology and standards when it was installed. After the passage of 66 years, a large portion of the existing equipment needs to be replaced as part of an elevator modernization to meet today's technological and safety requirements. Page 9 of 28 Elevator Consulting Services Elevator Equipment Profile Customer/Job Site: The Yakima City Hall Equipment: Car#2 Otis Overhead Geared Code Preventive Performance Frequency Environmental EnergyDesign & q Y g Age Compliance Maintenance & Operation Of Use Conditions EfficiencyInstallation »: g P P 5 Extreme 4 High 3 Moderate -_--_---rrrrrrrrrrrrrrrri ................................. ................................. ................................. ................................. 2 Low 1 Minimal = Critical conditions. = Moderate conditions. = Acceptable conditions. Profile Score = 38 ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................ ................... ....................................................................................................................................................................................................................................................................................................................................................................................................... .................................. 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Greater Equipment condition is extreme. Major components expected to fail. Proper maintenance is difficult and parts are than 30 or will become,obsolete. Multiple safety and code concerns. Modernize immediately Immediate 25—30 Equipment is nearing end of expected life. Potential failure of major components. Proper maintenance is becoming 2 to 5 years difficult and parts are becoming obsolete. Potential safety and code issues. Begin planning for modernization 17—24 Equipment shows normal wear based en current age. Update and improve maintenance program. Include 6 to 9 years modernization in long term planning Less than Equipment shows normal wear based on current age. Maintain existing maintenance program. Modernizatior 10+ years 16 should not be needed for 10+years Page 10 of 28 Elevator Modernization Report 4 The Yakima City Hall Building E('+�S December 5, 2015 ��.XM,„_z_, Elevator Consulting Services Elevator Equipment Profile Customer/Job Site: The Yakima City Hall Equipment: Car#1 Otis Overhead Geared Age Code Preventive Performance Frequency Environmental Energy Design & Ezzgazeresizeis Compliance Maintenance & Operation Of Use Conditions Efficiency Installation 6 5 Extreme Eisecierreser 4 High 3 Moderate ....................... ...................... ....................... 2 Low 1 Minimal ...72555555559 bearsibizsz esersiserviEripprx ..........................555:Critical__conditions:r.:r............................................................................................:65:.......................................................................................................................................... ........................... ........................................rise......erer........................................................................................................................................s err.....................:........... = Moderate conditions. Profile Score = 38 =Acceptable conditions. -----Greater---- .__. __�� __ ........:22:S.........rbe Equipment condition is extreme. Major components expected to fail. Proper maintenance is difficult and parts are .Immediate than 30 or will become, obsolete. Multiple safety and code concerns. Modernize immediately 25-30 Equipment is nearing end of expected life. Potential failure of major components. Proper maintenance is becomin€ 2 to 5years difficult and parts a re becoming obsolete. Potential safety and code issues. Begin planning for modernization Equipment shows normal wear based on current age. Update and improve maintenance program. Include 17-24 modernization in longterm planning 6to9years Less than Equipment shows normal wear based on current age. Maintain existing maintenance program. Modernizatior 10 +years 16 should not be needed for 10+yea rs Page 11 of 28 38 Elevator Modernization Report 4 The Yakima City Hall Building +S�`f December 5, 2015 GG��,diaxm„ Section IV: Elevator Modernization The following paragraphs detail the equipment for the elevators. Pictures were taken of the machine room, hoistway, pit and interior. The condition of the overall installation is not acceptable by today's elevator standards. It may be desirable to replace some components to provide operational and safety refinements available with today's equipment design and to comply with all current codes. A. Machine Room Equipment Existing Controller/Selector: M � ,t • • a' : �yy, • .......a:...:: .13 .. • ..... CONTROLLER/ SELECTOR NEW The existing controllers and selectors is much outdated relay logic technology and require very high levels of maintenance. We recommend the existing elevator controller and selector be replaced with a new solid state unit with a solid state VWF drive unit that will significantly improve: 1) the operation of the elevator; 2) the floor leveling accuracy and; 3) the energy efficiency of the elevators. Additionally, the new controllers will be compliant with the firefighter's emergency operation and seismic operation required by current code. The new controller will also be equipped with a Regenerative drive that actually induces power back into the building power grid that creates savings on the power bill. Page 12 of 28 39 Elevator Modernization Report 4 The Yakima City Hall Building +S�`f December 5, 2015 GG��,diaxm„ Existing Geared Traction Machine, Hoist Motor, Brake Assembly and Drive Sheave: , it. .. .re .. ., ..x.. x' :- tli tad �t' d At. • yr r } ' ":. :x - . x . HOIST MACHINE, HOIST MOTOR, BRAKE ASSEMBLY & DRIVE SHEAVE NEW The geared machines have been well maintained however it has been in continual service for 66 years. The machine is leaking oil but the ring gear seems to be in ok condition despite its age. The modernization would replace the geared hoist machine with new gearless permanent magnet AC machines. Existing Motor Generator Set: if CA, F i . . Y L � ...ST''.5 # # U fff w -..x' a t x :.. l� is a. MOTOR GENERATOR REMOVE The existing DC motor generator is outdated technology, requires continuous maintenance and generates carbon dust. It will no longer be required and will be replaced with a new solid state motor drive unit when a new AC hoist motor is installed. Its replacement will contribute towards dramatic energy savings, heat reduction, reduced maintenance with greater reliability. Page 13 of 28 40 Elevator Modernization Report 4 The Yakima City Hall Building +S�`f December 5, 2015 GG��,diaxm„ Existing Elevator Main Disconnect :: 'a.: • . .... . .. :AV 44Pc ' z .. tR: * ' .......... ..:::::::: . y .r :�X:'t •... • ta .. .a .' t ELEVATOR MAIN DISCONNECT/GROUND NEW Occasionally, new equipment will create increased demands on electrical feeders. This would require the installation of new electrical feeder wires and a new main line electrical disconnect. Or, in some cases the current code requirements will require changing of the disconnect. The elevator main line disconnects at Yakima City Hall are old and outdated. The wiring in disconnects are old and the insulation is starting to dry crack and fray. It is time for new feeder wires and a dedicated ground wire in conjunction with a new disconnect. Page 14 of 28 41 Elevator Modernization Report 4 The Yakima City Hall Building +S�`f December 5, 2015 GG��,diaxm„ Existing cab lights: • :::+. 2 CAR LIGHTING DISCONNECT NEW ASME Code A17.1 requires a lockable type disconnect for the car lighting circuit be installed in the elevator machine room. The existing car lighting disconnect is lockable and can be retained as part of the elevator modernization. MACHINE ROOM & ENCLOSED LOBBY SMOKE DETECTORS NEW The elevator machine room and the enclosed landings on various levels do not currently contain Fire recall initiation devices. Current code requires detectors in the machine room and enclosed landings, and that they be tied into firefighter's emergency service. Adding the detectors would be the building's responsibility and would not be performed by the elevator contractor as part of their modernization work. The systems must interface with the elevator controllers in the elevator machine room. MACHINE ROOM FIRE EXTINGUISHER RETAIN ice %:S.. :Mt....:: .... A, . Page 15 of 28 42 Elevator Modernization Report 4 The Yakima City Hall Building +S�`f December 5, 2015 GG��,diaxm„ The fire extinguisher will need to be relocated over by the new Machine room door that will be installed. Existing machine room lights and receptacles; ... .... . .... lrrrrg:M:;. ranhilillEllimatillintretetecitztotecti pee mum Russ :V ....::.: .... ffii'Vtl�'�'i'i'li'i'i'iiii`iiii ••v iv �AWt ppptipppppt. +vra. +Il It .. ...... ;. t :la MACHINE ROOM/LIGHTING/ELECTRICAL OUTLET NEW The machine room is of adequate size to accommodate the new elevator equipment. Illumination levels must be a minimum of 200 lx (19 fc) measured at floor level. New light will not be required as the room appeared to have sufficient lighting. The machine room electrical outlet will be replaced with a GFCI outlet as required by code. The existing bulbs will have to have guards or sleeves placed over the bulbs. MACHINE ROOM WIRING NEW Any new wiring provided shall comply with National Electrical Code (NEC). New electrical feeders, including an electrical ground will be installed from the new main line disconnect switch to the new controller. FIRE FIGHTERS SERVICE: NEW The existing elevator controls dos not comply with "New" Firefighters' Service requirements; however, they will be upgraded, with the new controls, to include all features of the current ASME A17.1-Firefighters' Service requirements. Page 16 of 28 43 Elevator Modernization Report 4 The Yakima City Hall Building +S�`f December 5, 2015 GG��,diaxm„ Existing Overspeed Governors: :xxaaaxaaa....... .: ••':—* ...•.. w• A ... t w a . a•.: ..... .:::.... ' OVERSPEED GOVERNOR NEW The existing over-speed governors and tail sheaves would be replaced as part of an elevator modernization. B. Hoistway Equipment Existing Hoistway Doors, Headers, Tracks, Struts and Interlocks: x 'w ... ._ — Sift. ..gy�pp ' .. Page 17 of 28 44 Elevator Modernization Report t The Yakima City Hall Building ECS December 5, 2015 HOISTWAY DOORS, HEADERS, TRACKS& INTERLOCKS NEW The hoistway doors are not fire rated, are in poor condition and should be replaced. The door headers and tracks, interlocks, upthrusts, hangers and rollers would be replaced with new. The tracks and hangers are old Otis chain driven type and severely outdated. r i'ltig:Callten.7818),,1,8221.11111111188118111112111111811177412t8snktrtilllic. . ::N .....:::.w.vv. ' t 5syxv:Y'}.gw.yfv'Y,.�yS�..y'w vw:v'.v::.W:. i t ...... .w.wy .a • miefimmtagittattaassi . aw.x.: .ttt•. HOISTWAY DOOR SILLS REFURBISH The hoistway door sills will be thoroughly cleaned. HOISTWAY DOOR FRAMES REFURBISH The existing hoistway door frames are suitable for re-use. Should be repainted on lobby sides. HOISTWAY WIRING NEW All new electrical wiring will be provided. All existing conduit (EMT) will be retained if it complies with the NEC. Page18 of 28 45 Elevator Modernization Report 4 The Yakima City Hall Building +S�`f December 5, 2015 GG��,diaxm„ C. Car and Counterweight Equipment Existing Car Door Operators: i. CAR DOOR OPERATORS NEW The existing car door operators will be replaced with new solid state drive door operators. The new car door operators will be adjusted for a full open position of doors. All new cams and micro switches will be adjusted for correct operation. The door operator will be provided with the latest Code requirements relating to closing force during normal closing cycle and the reduced closing force during the nudging mode. Page 19 of 28 46 Elevator Modernization Report 4 The Yakima City Hall Building +S�`f December 5, 2015 GG��,diaxm„ Existing Car& Counterweight Roller Guides: wr, u. Jinni T iym • NNaam� s�ppaa'' �. a' CAR & COUNTERWEIGHT ROLLER GUIDES NEW The existing car (left picture) and counterweight (right picture) roller guide assemblies will be replaced with new heavier duty roller guides that provide a smoother car ride. CAR GUIDE RAILS AND BRACKETS RETAIN The existing guide rails and brackets are suitable for reuse. All fastenings will be checked for tightness. Any missing bolts, nuts, washers, etc. will be replaced. All rail joints will be checked. Any rough areas or burrs on the rails and joints will be filed smooth. Existing fish plates: . : .:.:. . . eiiiueii:.: NN a i a. w a : r x:.iiiv:. : .a.: } .:.. ...y,.r.y CAR GUIDE RAIL FISHPLATES NEW New seismic rated fishplates will be installed to meet current seismic code requirements. Page 20 of 28 47 Elevator Modernization Report 4 The Yakima City Hall Building +S�`f December 5, 2015 GG��,diaxm„ Existing underside of Cars: PLATFORM, STILES, CROSSHEAD, SAFETY RETAIN The car sling (the structural members which support the platform) is suitable for reuse. All bolts will be checked for tight and ensure sound isolation in good and intact. Existing Suspension: • • SUSPENSION MEANS AND ATTACHMENTS NEW The old hoist ropes and babbitt type shackles will be removed. New hoist ropes or other suspension means will be installed on all cars with new wedge type shackles or other new suspension. CAR TOP INSPECTION STATION, ELECTRICAL OUTLET& WORK LIGHT NEW A new car top inspection will be provided for the safety of elevator maintenance personnel and elevator inspectors performing work that requires the car to be operated from the car top. This device is also required by ASME A17.1 Code. Page 21 of 28 48 Elevator Modernization Report 4 The Yakima City Hall Building December 5, 2015 ,,, ,. .,,,, CAR LANDING LEVELING DEVICES NEW New devices will be installed to insure the elevator stops consistently level with the landings regardless of the load in the elevator car. A new computer controller floor leveling system will be installed. Existing car doors: � w .." ` yk,K ". I CAR DOORS NEW New car doors with vandal resistant stainless steel finish will be provided. New car door hangers, hanger rollers, upthrusts and gate switches will be installed. CAR DOOR SILL RETAIN Car sills will be retained and cleaned. CAR DOOR RE-OPENING DEVICE NEW TRAVELING CABLES NEW New electrical traveling cables will be provided. These cables supply the car with the electrical power to operate the door operator, car station, car lights, car lantern, car top station, car exhaust fan, all car safety switches, load weighing and all other car electrical devices. All new wiring shall comply with current NFPA-70 requirements. Additional traveler cable wiring will be provided for future considerations such as security cameras and other security features as may be deemed necessary by the Owner. SNAG GUARDS NEW Page 22 of 28 49 Elevator Modernization Report 4 The Yakima City Hall Building +S�`f December 5, 2015 GG��,diaxm„ Existing counterweights: • • • • roe c. j COUNTERWEIGHT: RETAIN The counterweight frames is in good shape and can be retained. All fasteners will be checked for tight. COUNTERWEIGHT GUIDE RAILS AND BRACKETS: RETAIN The existing steel guide rails and brackets are suitable for reuse. All fastenings will be checked for tightness. Any missing bolts, nuts, washers, etc. will be replaced. All rail joints will be checked. Any rough areas or burrs on the rails and joints will be filed smooth. Additional intermediate brackets will be provided as required by seismic code. Page 23 of 28 50 Elevator Modernization Report 4 The Yakima City Hall Building +S�`f December 5, 2015 GG��,diaxm„ Existing Fish plates: S. .. ite COUNTERWEIGHT GUIDE RAIL FISHPLATES/INTERMEDIATE BRACKETS: NEW New seismic rated fishplates will be installed to meet current seismic code requirements. D. Pit and Pit Equipment Existing Pit equipment: • r i • k x r, . ........ ... .. .. x"..... `. ..... .. :^ t. a PIT NEW The existing buffers and tail sheaves will be replaced. The elevator pit will be cleaned and painted COUNTERWEIGHT GUARD NEW PIT LIGHTING & ELECTRICAL OUTLET NEW Additional lighting will be installed to provide 10-foot candles at any pit area. Guards will be provided on all pit light bulbs. The NEC requires a GFCI on all outlets. Page 24 of 28 51 Elevator Modernization Report 4 The Yakima City Hall Building �`f+�C°i December 5, 2015 GG��,dia7m„ Existing Pit ladders: f :: • etc PIT LADDER: NEW The pit ladders will be replaced to meet the current code requirements for safety. E. Cab enclosure, Interior and Fixtures Cab Enclosure: CAB ENCLOSURE RETAIN Cab enclosures will be retained. There will be a $20,000 per car cab finish allowance carried in bids so interiors can be refinished for a better appearance. CAB WIRING: NEW All cab wiring will be replaced. All new electrical wiring shall comply with current NEC Code requirements. Existing Car Operating Panel(COP): ster .. b iiiggibitib iEs .. ebb ig Y x............ ............... Page 25 of 28 52 Elevator Modernization Report 4 The Yakima City Hall Building +S�`f December 5, 2015 GG��,diaxm„ CAR OPERATING FIXTURES NEW New Vandal Resistant Car Operating Fixtures will be provided including a new car station and traveling lanterns to comply with the ADA Requirements. A new digital car position indicator will be incorporated into the new car panel along with the emergency light similar to that shown INTERCOM IN-CAR TO MACHINE ROOM NEW An in-car-to-machine room intercom will be provided to allow an elevator serviceperson, in the machine room, to speak to a person trapped in the elevator cab. This feature is a safety related item that assures the trapped passenger will be released safely and in a timely manner. The person in the cab is not required to activate the intercom, as the on-off switch is in the machine room. INTERCOM IN-CAR TO MAIN (RECALL) FLOOR NEW A car to main floor intercom will be provided to allow a person at the Main Floor level to speak to a person trapped in the elevator cab. The person in the cab is not required to activate the intercom. The on-off switch shall be located in the new main floor hall station. IN-CAR ADA EMERGENCY COMMUNICATIONS NEW An ADA approved in-car emergency communication device will be provided. Existing hall Stations; LSI RIMSifthv ... ..... F:W... . ..... M , • HALL CALL STATIONS NEW New vandal resistant Surface mount hall call stations will be provided to comply with the ADA Requirements. Page 26 of 28 53 Elevator Modernization Report 4 The Yakima City Hall Building +S�`f December 5, 2015 GG��,diaxm„ Existing Hall Position Indicators ............ x>a.> DEGADDIA ADASHAS rs ..... ;;;yu::• . LOBBY POSITION INDICATOR NEW A new surface mount digital lobby position indicator will be installed at the main lobby floor. F. OTHER WORK REQUIRED BY ELEVATOR CONTRACTOR The supporting work identified below is not performed by the elevator contractor; for commercial buildings we generally suggest the owner to obtain a General Contractor to price and manage the following work: • Install machine room lighting of a minimum of 19 ftc and GFCI electrical outlet Retain existing OK • Machine room has to be completely dry walled in with a 2 hr. fire rated wall. • Machine room will need 2h fire rated machine room door assembly installed. The door also has to be self-closing and self-locking. • All machine room receptacle's have GFCI's installed on them • Install pit Lighting of 10 ftc and GFCI electrical outlet. • All pit receptacles' have GFCI's installed on them. • Car lights will have a dedicated breaker or disconnect with proper overcurrent protection installed in Machine room. • New Pit ladder installed per code. • NFPA 72 2002 Section 6.15.3 requires new fire recall initiation devices detectors to be installed in the machine room and all elevator lobbies. Modernize the building's fire alarm system as needed. • We recommend the building contact the current fire alarm service provider to determine if additional sensors can be added in the lobby and elevator machine room and tied into the building's main fire alarm panel • Elevator Machine room HVAC system will need to be installed to a thermostatically controlled Split pump system to maintain the machine room at the appropriate temperatures required by elevator controller manufacturer. Page 27 of 28 54 Elevator Modernization Report 4 The Yakima City Hall Building December 5, 2015 • Hoistway shafts will have to have ventilation added to them. This is typically a 3' by 3' cutout at top of shafts with louvers installed. • Cutting, patching, and fire sealing • All Barricades minimum of 8ft tall with a 8'X8' lay down area in front of each elevator entrance at every landing. Each barricade assembly will have a lockable door on it to keep pedestrians out of work space and danger area. • Provide all signage and traffic re-routing as needed. • Provide all floor and roof protection inside of barricades and role way areas where elevator contractor will be moving heavy equipment in and out of the building. • New elevator flooring will need to be installed in each car. • Hoistway jambs and new doors will need to be repainted on site. • Final paint Machine room floor with epoxy sealer. Light gray color • Final paint Elevator pit floor with light gray floor epoxy sealer. END OF REPORT Page 28 of 28 • ..y !, rim r• � • Ormy • it•:', kak:; p x B ,, .i., � **Or 3• -. :r ter,•__ >.Q • . M. •a.a ri a . i ftu. ,.. i ' J •''t'' • J ....:. . . . • , _.te : :.. , t ... ... • • Sig* £�: .,.... a ,;. ,... ,.sir. ��,'+' � .. .......... . • .. ra; r .a.:. .a. :..a. .. 1. I. - : ktT.-.* t• E t :1#+ :± t .II-11"j .,,;. Elevator Control Room w 11 " • tie:. ..:• .Y. 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